2024-03-31-accounts - Doddiscombsleigh Community Pre-School Group

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	Day	Month	Year		Day	Month	Year
From	01	04	2023	To	31	03	2024

Section A Reference and administration details

Charity name DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL GROUP

Other names charity is known by

Registered charity number (if any) 1078776 Charity's principal address Doddiscombsleigh Pre School Doddiscombsleigh Exeter Postcode EX6 7PR ~~a~~

Registered charity number (if any) 1078776

Trustee name	Office (if any)	Dates acted if not for whole year
David Trussler	Chair	Appointed 27 January 2022 – resigned October 2023.
Morwenna Redwood Parker	Nominated Trustee for Safeguarding (new Chair)	Appointed 27 January 2022
Ricky Parker	Co Treasurer	Appointed 27 January 2022
Carli Holmes	Co Treasurer	Appointed 27 January 2022
Hannah Brook	Secretary	Appointed 27 January 2022

Names of the trustees for the charity, if any, (for example, any custodian trustees)

~~—s—>~~ Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

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Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted (eg. trust, association, company) Elected by members Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

New trustees are given a Trustee Guide, asked to complete Ofsted You may choose to include EY2forms, to complete a Confidentiality Agreement and to undertake an additional information, where Enhanced Disclosure with the Disclosure & Barring Service. Outgoing relevant, about: trustees deliver a handover as required to the incoming trustees and are  policies and procedures required to remain available during transition for any matters arising. The adopted for the induction and structure of the Board of Trustees is set down by the Constitution adopted. training of trustees; It is agreed that the Trustees will make all financial decisions and are responsible for the recruitment and employment of staff. The Pre-School  the charity’s organisational Leader makes day to day classroom decisions.

the charity’s organisational structure and any wider network with which the charity works;

Trustees time is voluntary and they receive no remuneration.

The main governance risk is associated with the charity’s small size and ensuring that there are sufficient interested parties to constitute a board of five trustees.
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Summary of the main activities undertaken for the

'In nurturing and encouraging children as individuals through our whole community, we provide a safe and happy learning environment which challenges and inspires our children to achieve high standards and realise their full potential.'

We aim to provide a safe, happy, caring and stimulating environment for each pre-school aged child. Each child and their carers are valued as individuals. We aim to prepare each child for an easy transition into their next stage of education under the professional guidance of our qualified and experienced practitioners.

To maintain and improve children numbers by continuing to raise

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the profile of the Pre-School (through advertising, links with school and community) and thereby encouraging more children to attend.

To work with trustees, staff and children’s carers to ensure preschool resources are used effectively and in the education and learning of our of the children at pre-school.
Continued education and training of staff.
Continue Fundraising for increased resources - all done by volunteers, and increasing profile with community involvement.

public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Continue to work alongside Devon County Council and Babcock ensuring pre-school activities are modelled on OFSTED and Department of Education Early Years standards.
To continue our closer working relationship with the school, the local church and Devon Air Ambulance for fundraising activities, which also bring our community together.
To improve the financial scenario in case of unforeseen events or expenses.
To work closely with Doddiscombsleigh Primary School, working with their Early Years Educators to improve transition and learning of our children and staff at pre-school.
Expand pre-school hours? We have conducted surveys of our community to identify whether pre-school should expand its hours and provide wrap-around care for working families.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The charity relies heavily on volunteers, both in terms of the board of trustees and also the contribution to fundraising activities. Volunteers do not need to be connected to the charity however volunteers are typically staff members and parents/carers of children at the pre school. The charity’s toddler group is run by a volunteer.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance

The 23/24 financial year commenced with strong numbers for the academic year and saw our Nominated Trustee for Safeguarding step up to take the role of Chair, which has provided invaluable support and experience to the staff. We saw a large rising 5 cohort depart for reception ins September which impacted the overall revenue for the year however we were extremely fortunate to receive a significant financial donation from a local preschool that was sadly closing down. This provided much greater financial security for the setting and allowed us to boost our reserves, and enabled us to end the year in profit.

Our notable achievements included:

With a larger committee of trustees we played a significant role in the organisation of the annual village fete, which is the primary source of fundraising for the year.
We continued our preparations and staff training for the anticipated overdue Ofsted inspection.

Again we had a number of staffing challenges – a deputy leader was recruited who brought great energy and enthusiasm to the setting, however unfortunately she was not able to continue with the deputy role on a permanent basis.

Section E Financial review

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Brief statement of the charity’s policy on reserves

Doddiscombsleigh Pre-School operate a reserves policy. A redundancy contingency calculation amount is ring fenced in a separate savings account. £5000.58 held at the end of the financial year. Fundraised monies are held in a nominated Fundraising account.

Details of any funds materially in deficit

N/a

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

The principal funding comes from Devon County Council Early Years Educational Funding (2 year old golden ticket funding and 3&4 year old universal 15 hours of funded childcare). Central government and HMRC provide additional funding for families who qualify for tax credits, universal credit, and additional funding up for up to 30 hours of childcare. We also charge private fees for families who require childcare but have no funding for those hours. The aim is for this income to cover salaries and running costs for the Pre-School. Fundraised monies are to be used for additional materials, equipment and other resources bought for the benefit of the Pre-School children. As a small pre-school, fund raised money will also be used to cover running costs in extreme times of shortfall, when agreed by the Committee.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	C Holmes	M Redwood-Parker
	Carli Holmes	Morwenna Redwood-Parker
	Treasurer
	26 January 2025

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Registered Charity No. 1078776

	Doddiscombsleigh Community Pre School Group	Doddiscombsleigh Community Pre School Group
	For the period from	Period start date 1-Apr-23

Section A Receipts and payments
RECEIPTS Early Years Funding Private fees Diddi Doddi Fees Snack and meals income Fundraising and donatons Joint fundraising Easyfundraising donatons Interest received Total Receipts PAYMENTS Pre-School fundraising and donatons	2023 £ £ 31,288.67 12,980.65 954 2,995.20 48,218.52 1,467.15 3510.83 4,977.98 5.65 53,202.15

48845.58 Subcontract staf 2485.6 Training and other staf costs 1761.9 Total staf costs 53093.08 Snacks 574.52 School meal costs 363.4 Cleaning General resources 1661.3 Diddi Expenses 584.85 Advertsing 20 Insurance 538.72 Telephone 173.66 Professional fees and subscriptons 1283.05 Sofware and computer costs 462.95 Independent Examiner fees - Repairs and maintenance Sundry Total administratve costs 5662.45 Fundraising 0 - Total Payments 58,755.53 Net (expenditure)/receipt -5,553.38 Cash funds last year 22200.31 Cash Funds this year end 16,646.93 All funds of the Charity are unrestricted Wages and salaries (including Employer NI and pensions) Fundraising costs (third party share)	50121.15 0 487.4
	439.59 1704.14 0 989.8 666.5 457.91 167.32 85 376.91 0 -
	5386.53

Section B Statement of assets and liabilities at the end of the pe

Cash Funds Current account Fundraising account Deposit account Pety cash Total Cash Funds	2023 £ 1877.87 9637.40 4,943 188.66
	16,646.93

Liabilities / Restricted funds

Signed by one or two trustees on behalf of all the trustees Signature

No (if any) 1078776

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ts accounts
Period end date
To
31-Mar-24
24
£
47,752.48
----- End of picture text -----

20016.43 57.58 67,826.49

50,608.55

4,887.17

55,495.72 6944.24

16,646.93

23,591.17

eriod

2024

11510.42 12514.69 5000.58 2.21 29,027.90

4320.57 Advance payment statutory maternity pay 1116.16 PAYE and Pension payments

Print Name

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL GROUP On accounts for the year ended Charity no (if any) 1078776 Set out on pages I report to the trustees on my examination of thè accounts of the above charity ("the Trust") for the year ended 3110312024 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b> of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Relevant professional qualification{s) or body lif any): Address: I {LL- L4rf- QI4L IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018