2023-03-31-accounts - Doddiscombsleigh Community Pre-School Group

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Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
From	Period start date			To	Period end date
	Day 01	Month 04	Year 2022		Day 31	Month 03	Year 2023

Section A Reference and administration details

Charity name DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL GROUP

Other names charity is known by Registered charity number (if any) 1078776

Charity's principal address Doddiscombsleigh Pre School Doddiscombsleigh Exeter Postcode EX6 7PR

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
David Trussler	Chair	Appointed 27 January 2022
Morwenna Redwood Parker	Nominated Trustee for Safeguarding	Appointed 27 January 2022
Ricky Parker	Co Treasurer	Appointed 27 January 2022
Carli Holmes	Co Treasurer	Appointed 27 January 2022
Hannah Brook	Secretary	Appointed 27 January 2022

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

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Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted (eg. trust, association, company) Elected by members Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

New trustees are given a Trustee Guide, asked to complete Ofsted You may choose to include EY2forms, to complete a Confidentiality Agreement and to undertake an additional information, where Enhanced Disclosure with the Disclosure & Barring Service. Outgoing relevant, about: trustees deliver a handover as required to the incoming trustees and are  policies and procedures required to remain available during transition for any matters arising. The adopted for the induction and structure of the Board of Trustees is set down by the Constitution adopted. training of trustees; It is agreed that the Trustees will make all financial decisions and are responsible for the recruitment and employment of staff. The Pre-School  the charity’s organisational Leader makes day to day classroom decisions.

the charity’s organisational structure and any wider network with which the charity works;

Trustees time is voluntary and they receive no remuneration.

The main governance risk is associated with the charity’s small size and ensuring that there are sufficient interested parties to constitute a board of five trustees.
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Summary of the main activities undertaken for the

'In nurturing and encouraging children as individuals through our whole community, we provide a safe and happy learning environment which challenges and inspires our children to achieve high standards and realise their full potential.'

We aim to provide a safe, happy, caring and stimulating environment for each pre-school aged child. Each child and their carers are valued as individuals. We aim to prepare each child for an easy transition into their next stage of education under the professional guidance of our qualified and experienced practitioners.

To maintain and improve children numbers by continuing to raise

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the profile of the Pre-School (through advertising, links with school and community) and thereby encouraging more children to attend.

To work with trustees, staff and children’s carers to ensure preschool resources are used effectively and in the education and learning of our of the children at pre-school.
Continued education and training of staff.
Continue Fundraising for increased resources - all done by volunteers, and increasing profile with community involvement.

public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Continue to work alongside Devon County Council and Babcock ensuring pre-school activities are modelled on OFSTED and Department of Education Early Years standards.
To continue our closer working relationship with the school, the local church and Devon Air Ambulance for fundraising activities, which also bring our community together.
To improve the financial scenario in case of unforeseen events or expenses.
To work closely with Doddiscombsleigh Primary School, working with their Early Years Educators to improve transition and learning of our children and staff at pre-school.
Expand pre-school hours? We have conducted surveys of our community to identify whether pre-school should expand its hours and provide wrap-around care for working families.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The charity relies heavily on volunteers, both in terms of the board of trustees and also the contribution to fundraising activities. Volunteers do not need to be connected to the charity however volunteers are typically staff members and parents/carers of children at the pre school. The charity’s toddler group is run by a volunteer.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance

The new committee of trustees commenced the 22/23 financial year with lots of exciting ideas, we were thrilled that a new pre school leader had been recruited to start, who would bring excellent experience and stability to the team.

Our notable achievements included:

With a larger committee of trustees we were able to significantly save costs by stopping the use of external professionals for admin and payroll support.
We carried out a substantial review and update of all of our key policies and procedures which has placed the charity in a much better position for its expected Ofsted inspection.

-The bi-annual Doddi Art Show took place in which pre school played a substantial part, which boosted our fundraising by £1200.

Unfortunately we also had a number of staffing challenges. One of our key team members sustained an injury which resulted in extended sickness for the whole of the spring term. We were fortunate to be able to employ directly the member of agency staff who had worked for the charity the previous year and who is very experienced however this together with sick pay significantly increased our cost base this financial year. In addition our deputy pre school leader left to pursue his teacher training part way through the year, which again resulted in increased costs and resulted in a financial loss for the year.

Section E Financial review

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Brief statement of the charity’s policy on reserves

Doddiscombsleigh Pre-School operate a reserves policy. A redundancy contingency calculation amount is ring fenced in a separate savings account. £4943 held at the end of the financial year. Fundraised monies are held in a nominated Fundraising account.

Details of any funds materially in deficit

N/a

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

The principal funding comes from Devon County Council Early Years Educational Funding (2 year old golden ticket funding and 3&4 year old universal 15 hours of funded childcare). Central government and HMRC provide additional funding for families who qualify for tax credits, universal credit, and additional funding up for up to 30 hours of childcare. We also charge private fees for families who require childcare but have no funding for those hours. The aim is for this income to cover salaries and running costs for the Pre-School. Fundraised monies are to be used for additional materials, equipment and other resources bought for the benefit of the Pre-School children. As a small pre-school, fund raised money will also be used to cover running costs in extreme times of shortfall, when agreed by the Committee.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	C Holmes	M Redwood Parker
	Carli Holmes	Morwenna Redwood-Parker
	Treasurer
	1 September 2024

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d Charity No. 1078776

Doddiscombsleigh Community Pre School Group


	For the period from	Period start date 1-Apr-22

Section A Receipts and payments
2023 £ £ RECEIPTS Early Years Funding 31,288.67 Private fees 12,980.65 Diddi Doddi Fees 954 Snack and meals income 2,995.20 48,218.52 0 1,467.15 Joint fundraising 3510.83 4,977.98 Interest received 5.65 Total Receipts 53,202.15 Government grants received Fundraising and donations Pre-School fundraising and donations Easyfundraising donations

PAYMENTS

48845.58 Subcontract staf 2485.6 1761.9 Total staf costs 53093.08 Snacks 574.52 School meal costs 363.4 Cleaning General resources 1661.3 Diddi Expenses 584.85 Advertising 20 Insurance 538.72 Telephone 173.66 1283.05 462.95 - Sundry 5662.45 Fundraising Fundraising costs 0 - Total Payments 58,755.53 -5,553.38 Cash funds last year 22200.31 16,646.93 All funds of the Charity are unrestricted Wages and salaries (including Employer NI and pensions) Training and other staf costs Professional fees and subscriptions Software and computer costs Independent Examiner fees Repairs and maintenance Total administrative costs Net (expenditure)/receipt Cash Funds this year end	40,618.78 4,385.20 59.8
	126.96 1,784.70 26.25 68.15 525 100 527.42 170.64 1,160.23 1783.2 160 6.99 -
	298.32

Section B Statement of assets and liabilities at the end of the

Cash Funds Current account Fundraising account Deposit account Petty cash Total Cash Funds Liabilities Signature Signed by one or two trustees on behalf of all the trustees	2023 £ 1877.87 9637.40 4,943 188.66
	16,646.93

No (if any) 1078776

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ts accounts
Period end date
To
31-Mar-23
22
£
52,199.41
58.57
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897.48 1.54 53,157.00

45,135.97

6,439.54

51,873.73

1283.17

20,979

22,200.31

period

2022

£

8,072.36 9,184.12 4,943.83 61.86 22,200.31

Print Name

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report lo the trusteesl mèmbers of DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL GROUP On accounts for the year ended Charity no {if any) 1078776 L£ Set out on pages I report to the trustees on my examination of the accounts of the above chanty ("the Trust") for the year ended 3110312023 Responsibilities and As the charity Iruslees of the Trust, you are responsible for the preparation basis ol report of the accounts In accordance with the requirements of the Charities Act 2011 {"the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applirAble Directions given by the Charity Comrnission under section 145151(b) of the Act. I have completed my examination. I confirm thal no material matters have come to my attention {olher than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance wilh section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's 3tat6ment I have no concerns and have come across no other matters in connection wrth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delele the words in the brackets if Ihey do not apply. Signèd: Date.. Name: Relevant profe5slonal qualificationls) or body lif any): 14AAI CQLD ffr44rfLf4L ADoISL."Q i I Address: L¥X 914L IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charty accounts." directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018