|||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|---|
|||**From**|Period start date|||**To**|Period end date|||
||||**Day**
**01**|**Month**
**04**|**Year**
**2022**||**Day**
**31**|**Month**
**03**|**Year**
**2023**|
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Section A Reference and administration details
**Charity name** DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL GROUP
**Other names charity is known by Registered charity number (if any)** 1078776
**Charity's principal address** Doddiscombsleigh Pre School Doddiscombsleigh Exeter **Postcode** EX6 7PR
## **Names of the charity trustees who manage the charity**
|3
4
5
6
7
8
9
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||David Trussler|Chair|Appointed 27 January
2022||
||Morwenna
Redwood Parker|Nominated Trustee
for Safeguarding|Appointed 27 January
2022||
||Ricky Parker|Co Treasurer|Appointed 27 January
2022||
||Carli Holmes|Co Treasurer|Appointed 27 January
2022||
||Hannah Brook|Secretary|Appointed 27 January
2022||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
March **2012**
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**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted (eg. trust, association, company) Elected by members Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
New trustees are given a Trustee Guide, asked to complete Ofsted You **may choose** to include EY2forms, to complete a Confidentiality Agreement and to undertake an additional information, where Enhanced Disclosure with the Disclosure & Barring Service. Outgoing relevant, about: trustees deliver a handover as required to the incoming trustees and are policies and procedures required to remain available during transition for any matters arising. The adopted for the induction and structure of the Board of Trustees is set down by the Constitution adopted. training of trustees; It is agreed that the Trustees will make all financial decisions and are responsible for the recruitment and employment of staff. The Pre-School the charity’s organisational Leader makes day to day classroom decisions.
- the charity’s organisational structure and any wider network with which the charity works;
Trustees time is voluntary and they receive no remuneration.
- The main governance risk is associated with the charity’s small size and ensuring that there are sufficient interested parties to constitute a board of five trustees.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
**Summary of the main activities undertaken for the**
'In nurturing and encouraging children as individuals through our whole community, we provide a safe and happy learning environment which challenges and inspires our children to achieve high standards and realise their full potential.'
We aim to provide a safe, happy, caring and stimulating environment for each pre-school aged child. Each child and their carers are valued as individuals. We aim to prepare each child for an easy transition into their next stage of education under the professional guidance of our qualified and experienced practitioners.
- To maintain and improve children numbers by continuing to raise
March **2012**
**TAR**
2
the profile of the Pre-School (through advertising, links with school and community) and thereby encouraging more children to attend.
- To work with trustees, staff and children’s carers to ensure preschool resources are used effectively and in the education and learning of our of the children at pre-school.
- Continued education and training of staff.
- Continue Fundraising for increased resources - all done by volunteers, and increasing profile with community involvement.
**public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Continue to work alongside Devon County Council and Babcock ensuring pre-school activities are modelled on OFSTED and Department of Education Early Years standards.
- To continue our closer working relationship with the school, the local church and Devon Air Ambulance for fundraising activities, which also bring our community together.
- To improve the financial scenario in case of unforeseen events or expenses.
- To work closely with Doddiscombsleigh Primary School, working with their Early Years Educators to improve transition and learning of our children and staff at pre-school.
- Expand pre-school hours? We have conducted surveys of our community to identify whether pre-school should expand its hours and provide wrap-around care for working families.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
The charity relies heavily on volunteers, both in terms of the board of trustees and also the contribution to fundraising activities. Volunteers do not need to be connected to the charity however volunteers are typically staff members and parents/carers of children at the pre school. The charity’s toddler group is run by a volunteer.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
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3
Section D Achievements and performance
The new committee of trustees commenced the 22/23 financial year with lots of exciting ideas, we were thrilled that a new pre school leader had been recruited to start, who would bring excellent experience and stability to the team.
Our notable achievements included:
- With a larger committee of trustees we were able to significantly save costs by stopping the use of external professionals for admin and payroll support.
- We carried out a substantial review and update of all of our key policies and procedures which has placed the charity in a much better position for its expected Ofsted inspection.
-The bi-annual Doddi Art Show took place in which pre school played a substantial part, which boosted our fundraising by £1200.
Unfortunately we also had a number of staffing challenges. One of our key team members sustained an injury which resulted in extended sickness for the whole of the spring term. We were fortunate to be able to employ directly the member of agency staff who had worked for the charity the previous year and who is very experienced however this together with sick pay significantly increased our cost base this financial year. In addition our deputy pre school leader left to pursue his teacher training part way through the year, which again resulted in increased costs and resulted in a financial loss for the year.
## **Section E Financial review**
March **2012**
**TAR**
4
## **Brief statement of the charity’s policy on reserves**
Doddiscombsleigh Pre-School operate a reserves policy. A redundancy contingency calculation amount is ring fenced in a separate savings account. £4943 held at the end of the financial year. Fundraised monies are held in a nominated Fundraising account.
**Details of any funds materially in deficit**
N/a
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The principal funding comes from Devon County Council Early Years Educational Funding (2 year old golden ticket funding and 3&4 year old universal 15 hours of funded childcare). Central government and HMRC provide additional funding for families who qualify for tax credits, universal credit, and additional funding up for up to 30 hours of childcare. We also charge private fees for families who require childcare but have no funding for those hours. The aim is for this income to cover salaries and running costs for the Pre-School. Fundraised monies are to be used for additional materials, equipment and other resources bought for the benefit of the Pre-School children. As a small pre-school, fund raised money will also be used to cover running costs in extreme times of shortfall, when agreed by the Committee.
## **Section F Other optional information**
## **Section G Declaration**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|C Holmes|M Redwood Parker|
|---|---|---|
||Carli Holmes|Morwenna Redwood-Parker|
||Treasurer||
||1 September 2024||
March **2012**
**TAR**
5
## **d Charity No. 1078776**
## **Doddiscombsleigh Community Pre School Group**
||||
|---|---|---|
||**For the period from**|Period start date
1-Apr-22|
||||
|**Section A Receipts and payments**|||
|**2023**
**£**
**£**
**RECEIPTS**
Early Years Funding
31,288.67
Private fees
12,980.65
Diddi Doddi Fees
954
Snack and meals income
2,995.20
48,218.52
0
1,467.15
Joint fundraising
3510.83
4,977.98
**Interest received**
5.65
**Total Receipts**
**53,202.15**
**Government grants**
**received**
**Fundraising and**
**donations**
Pre-School fundraising
and donations
Easyfundraising
donations|||
## **PAYMENTS**
|48845.58
Subcontract staf
2485.6
1761.9
Total staf costs
53093.08
Snacks
574.52
School meal costs
363.4
Cleaning
General resources
1661.3
Diddi Expenses
584.85
Advertising
20
Insurance
538.72
Telephone
173.66
1283.05
462.95
-
Sundry
5662.45
**Fundraising**
Fundraising costs
0
-
**Total Payments**
**58,755.53**
**-5,553.38**
Cash funds last year
22200.31
**16,646.93**
_All funds of the Charity are unrestricted_
Wages and salaries
(including Employer NI
and pensions)
Training and other staf
costs
Professional fees and
subscriptions
Software and computer
costs
Independent Examiner
fees
Repairs and
maintenance
Total administrative
costs
**Net**
**(expenditure)/receipt**
**Cash Funds this year**
**end**|40,618.78
4,385.20
59.8|
|---|---|
||126.96
1,784.70
26.25
68.15
525
100
527.42
170.64
1,160.23
1783.2
160
6.99
-|
||298.32|
|||
## **Section B Statement of assets and liabilities at the end of the**
|**Cash Funds**
Current account
Fundraising account
Deposit account
Petty cash
**Total Cash Funds**
**Liabilities**
Signature
Signed by one or two trustees
on behalf of all the trustees|**2023**
**£**
1877.87
9637.40
4,943
188.66|
|---|---|
||**16,646.93**|
|||
**No (if any) 1078776**
**----- Start of picture text -----**
ts accounts
Period end date
To
31-Mar-23
22
£
52,199.41
58.57
**----- End of picture text -----**
897.48 1.54 **53,157.00**
45,135.97
6,439.54
**51,873.73**
**1283.17**
20,979
**22,200.31**
**period**
**2022**
## **£**
8,072.36 9,184.12 4,943.83 61.86 **22,200.31**
Print Name
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report lo the trusteesl
mèmbers of
DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL
GROUP
On accounts for the year
ended
Charity no
{if any)
1078776
L£
Set out on pages
I report to the trustees on my examination of the accounts of the above
chanty ("the Trust") for the year ended 3110312023
Responsibilities and As the charity Iruslees of the Trust, you are responsible for the preparation
basis ol report of the accounts In accordance with the requirements of the Charities Act
2011 {"the Act")
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applirAble Directions given by the Charity Comrnission
under section 145151(b) of the Act.
I have completed my examination. I confirm thal no material matters have
come to my attention {olher than that disclosed below ') in connection with
the examination which gives me cause to believe that in, any material
respect..
accounting records were not kept in accordance wilh section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's 3tat6ment
I have no concerns and have come across no other matters in connection
wrth the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delele the words in the brackets if Ihey do not apply.
Signèd:
Date..
Name:
Relevant profe5slonal
qualificationls) or body
lif any):
14AAI CQLD ffr44rfLf4L ADoISL."Q
i I
Address:
L¥X 914L
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concem (see CC32,
Independent examination of charty accounts." directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018