2022-03-31-accounts - Doddiscombsleigh Community Pre-School Group

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Trustees' Annual Report for the period
Period start date Period end date
Day Month Year Day Month Year
From 01 04 2021 To 31 03 2022
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Section A Reference and administration details

Charity name[DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL ] GROUP Other names charity is known by Registered charity number (if any) 1078776 Charity's principal address Doddiscombsleigh Pre School Doddiscombsleigh Exeter Postcode EX6 7PR

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Vanessa Fraser Ex Chair Resigned 27 January
1
2022
Kirsty Salter Ex Secretary Resigned 27 January
2
2022
David Trussler Chair Appointed 27 January
3
2022
Morwenna Nominated Trustee Appointed 27 January
4
Redwood Parker for Safeguarding 2022
Ricky Parker Co Treasurer Appointed 27 January
5
2022
Carli Holmes Co Treasurer Appointed 27 January
6
2022
Hannah Brook Secretary Appointed 27 January
7
2022
8
9
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

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Type of adviser

Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted

Unincorporated association

(eg. trust, association, company)

Trustee selection methods

Elected by members

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;

New trustees are given a Trustee Guide, asked to complete Ofsted EY2forms, to complete a Confidentiality Agreement and to undertake an Enhanced Disclosure with the Disclosure & Barring Service. Outgoing trustees deliver a handover as required to the incoming trustees and are required to remain available during transition for any matters arising. The structure of the Board of Trustees is set down by the Constitution adopted. It is agreed that the Trustees will make all financial decisions and are responsible for the recruitment and employment of staff. The Pre-School Leader makes day to day classroom decisions.

Trustees time is voluntary and they receive no remuneration.

The main governance risk is associated with the charity’s small size and ensuring that there are sufficient interested parties to constitute a board of five trustees.
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

'In nurturing and encouraging children as individuals through our whole community, we provide a safe and happy learning environment which challenges and inspires our children to achieve high standards and realise their full potential.'

We aim to provide a safe, happy, caring and stimulating environment for each pre-school aged child. Each child and their carers are valued as individuals. We aim to prepare each child for an easy transition into their next stage of education under the professional guidance of our qualified and experienced practitioners.

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To maintain and improve children numbers by continuing to raise the profile of the Pre-School (through advertising, links with school and community) and thereby encouraging more children to attend.
To work with trustees, staff and children’s carers to ensure preschool resources are used effectively and in the education and learning of our of the children at pre-school.
Continued education and training of staff.
Continue Fundraising for increased resources - all done by volunteers, and increasing profile with community involvement.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Continue to work alongside Devon County Council and Babcock ensuring pre-school activities are modelled on OFSTED and Department of Education Early Years standards.
To continue our closer working relationship with the school, the local church and Devon Air Ambulance for fundraising activities, which also bring our community together.
To improve the financial scenario in case of unforeseen events or expenses.
To work closely with Doddiscombsleigh Primary School, working with their Early Years Educators to improve transition and learning of our children and staff at pre-school.
Expand pre-school hours? We have conducted surveys of our community to identify whether pre-school should expand its hours and provide wrap-around care for working families.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The charity relies heavily on volunteers, both in terms of the board of trustees and also the contribution to fundraising activities. Volunteers do not need to be connected to the charity however volunteers are typically staff members and parents/carers of children at the pre school.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

The 21/22 financial year was eventful with a number of notable achievements together with a number of challenges.

The financial year commenced positively with a number of new children and busy sessions, this continued through the year and our turnover was almost 2/3 higher than the previous financial year. This was despite the lack of fundraising which continues to be affected by the pandemic.
Our wrap around offering continued to grow in popularity and almost £4000 was raised through this.
We trialled some new management software which was intended to streamline many of the day to day tasks in running the setting to enable the staff and the trustees to concentrate on other matters.
We were able to secure five new volunteer trustees. This should be extremely positive in terms of injecting fresh ideas and also sharing the responsibilities around and ultimately securing the longevity and success of our preschool.

Our biggest challenges were around staffing. Initially, in the summer term we lost one long standing member of staff. This was followed by our Pre School Leader leaving later in the year. We consequently struggled with recruitment. We were able to recruit a newly qualified early years teacher for a new position of Deputy Pre School Leader, who has proved very popular with the children and has been fantastic for providing stability throughout the various changes of the year. However at the close of the financial year we still sought a sufficiently qualified Pre School Leader, we were fortunate to have the assistance of a member of agency staff to enable us to remain open however this significantly increased our cost base this financial year.

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Section E

Financial review

Brief statement of the charity’s policy on reserves

Doddiscombsleigh Pre-School operate a reserves policy. A redundancy contingency calculation amount is ring fenced in a separate savings account. £4936 held at the end of the financial year. Fundraised monies are held in a nominated Fundraising account.

Details of any funds materially in deficit

N/a

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

The principal funding comes from Devon County Council Early Years Educational Funding (2 year old golden ticket funding and 3&4 year old universal 15 hours of funded childcare). Central government and HMRC provide additional funding for families who qualify for tax credits, universal credit, and additional funding up for up to 30 hours of childcare. We also charge private fees for families who require childcare but have no funding for those hours. The aim is for this income to cover salaries and running costs for the Pre-School. Fundraised monies are to be used for additional materials, equipment and other resources bought for the benefit of the Pre-School children. As a small pre-school, fund raised money will also be used to cover running costs in extreme times of shortfall, when agreed by the Committee.

Section F

Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Ricky Parker David Trussler Position (eg Secretary, Chair, Co-Treasurer Chair etc) Date 3/10/22

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Registered Charity No. 1078776

DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL GROUP FOR THE YEAR ENDED 31 MARCH 2022

	2021	2021	2022	2022
	£	£	£	£
RECEIPTS

Early Years Funding	17,399		26,706.4 1
Private fees	10,125		22,240.3 7
Diddi Doddi Fees Snack and meals income	- 1,407		938.50 2314.13
		28,931		52,199.41
Government grants received		1,397		58.57

Fundraising and donations
Pre-School fundraising and donations	1,530		400
Joint fundraising	-		497.48
Easyfundraising donations	18		-
		1,548		897.48
Interest received		17		1.54
Total Receipts		31,895		53,157.00

PAYMENTS

Wages and salaries (including Employer NI and pensions)	29,565		40,618.7 8
Subcontract staf	-		4,385.20
Training and other staf costs	289		59.80
Total staf costs		29,854		45,135.97

Snacks	54		126.96
School meal costs	-		1,784.70
Cleaning	-		26.25
General resources	749		68. 15
Diddi Expenses	-		525. 00
Advertising	-		100
Insurance	28		527.42
Telephone	182		170.64
Professional fees and subscriptions	1,160		1,160.23
Software and computer costs	-		1783.20
Independent Examiner fees	-		160.00
Repairs and maintenance	3,683		6.99
Sundry	18		-
Total administrative costs		5,874		6,439.54

Fundraising
Fundraising costs	-		298.32

		-
Total Payments		35,728		51,873.73

Net (expenditure)/receipt		(3,835)		1283.17

Cash funds last year		23,711		20,979

Cash Funds this year end

20,979

22,200.31

All funds of the Charity are unrestricted

DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL GROUP STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2022

	2021	2022
	£	£
Cash Funds
Current account	7,575	8,072.36
Fundraising account	8,287	9,184.12
Deposit account	4,936	4,943.83
Petty cash	181	61.86
Total Cash Funds	20,979	22,200.3 1

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL GROUP On accounts for the year ended 31 March 2022 Charity no lif any) 1078776 Set out on pages I report to the trustees on my examination of the a¢Gounts of the above charity ("the Trust") for the year ended 3110312022. Responsibilities and As the charty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and In carryin9 Out my examination, I have followed the applicable Directions given by the Charity Cornmission under section 145(5){b) of the Act. I have compleled my examination. I confirm that no material matters have ome to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect-. aounting records were not kept in accordanGe with section 130 of the Act or the accounts do not accord wrth the accounting records Independent examiner's statement I have no COnrnS and have come across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Relevant professional qualificationlsl or body lif any)- | Address: l KKO C-¢ L- IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32. Independent examination of charty accounts. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclosè. IER October 2018

Registered Charity No. 1078776 DODDISCOMBSLEIGH COMMUNTfY PRE-SCHOOL GROUP FOR THE YEAR ENDED 31 MARCH 2022

DODD15COMBSLEIGH COMMUNif( PRE-SCHOOL GROUP RECEIPTS AND PAYMENT5 FOR THE YEAR ENDED 31 MARCH 2022 2021 2022 RECEIPTS Early Year5 Funding Private tees Diddi Doddi Fees Snack and meals income 17.399 10.125 26.706.41 22,240.37 938.50 2314.13 1.407 28,931 1,397 52,199.41 58.57 Government grants recetved Fundraising and donations Pre-school fJndraising and donations Joint fundraising Easyfundraisirn8 donations 1.530 400 497.48 18 1,548 17 897.48 1.54 Interest received Total Receipts 31.895 53,157.00 PAYMENTS Wages and salaries lincluding Employer Nl and pensions) Subcontract staff Training and other staff costs Total staff costs 29,565 40,618.78 4,385.20 59.80 289 29,854 45,135.97 Snacks School meal costs Cleaning General resources Diddi Expenses Advertising Insurance Telephone Professional fees and subscriptions Software and computer costs Independènt Ex3rniner fees Repairs and maintenance Sundry Total adfflinistrative costs 54 126.96 1,784.70 26.25 68.15 525.00 loo 527.42 170.64 1,160.23 1783.20 160.00 6.99 749 28 182 1,160 3.683 18 5.874 6.439.54 Fundraising Fundraising costs 298.32 Total Payments 35.728 51,873.73 Net {expenditurellreceipt 13,835) 1283.17

DODDISCOMBSLEIGH COMMUNiff PRE-SCHOOL GROUP RECEIPTS AND PAYMENTS FOR ThE YEAR ENDED 31 MARCH 2022 Cash funds last year 23.711 20,979 Cash Funds this year end 20,979 22,200.31 Alllunds of the Chority ore unrestrftcted

DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL GROUP STATEME14T OF ASSETS AND UABILITIES AS AT 31 MARCH 2022 Z021 2022 Cash Fund5 Current account Fundraising account Deposit account Petty cash Total Cash Funds 7,575 8.287 4,936 181 20,979 8,072.36 9,184.12 4,943.83 61.86 22,200.31