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Trustees' Annual Report for the period
Period start date Period end date
Day Month Year Day Month Year
From 01 04 2021 To 31 03 2022
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## Section A Reference and administration details
**Charity name**[DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL ] GROUP **Other names charity is known by Registered charity number (if any)** 1078776 **Charity's principal address** Doddiscombsleigh Pre School Doddiscombsleigh Exeter **Postcode** EX6 7PR
**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Vanessa Fraser Ex Chair Resigned 27 January
1
2022
Kirsty Salter Ex Secretary Resigned 27 January
2
2022
David Trussler Chair Appointed 27 January
3
2022
Morwenna Nominated Trustee Appointed 27 January
4
Redwood Parker for Safeguarding 2022
Ricky Parker Co Treasurer Appointed 27 January
5
2022
Carli Holmes Co Treasurer Appointed 27 January
6
2022
Hannah Brook Secretary Appointed 27 January
7
2022
8
9
19
20
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**Names and addresses of advisers (Optional information)**
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**Type of adviser**
**Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Unincorporated association
- (eg. trust, association, company)
Trustee selection methods
Elected by members
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
New trustees are given a Trustee Guide, asked to complete Ofsted EY2forms, to complete a Confidentiality Agreement and to undertake an Enhanced Disclosure with the Disclosure & Barring Service. Outgoing trustees deliver a handover as required to the incoming trustees and are required to remain available during transition for any matters arising. The structure of the Board of Trustees is set down by the Constitution adopted. It is agreed that the Trustees will make all financial decisions and are responsible for the recruitment and employment of staff. The Pre-School Leader makes day to day classroom decisions.
Trustees time is voluntary and they receive no remuneration.
- The main governance risk is associated with the charity’s small size and ensuring that there are sufficient interested parties to constitute a board of five trustees.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
'In nurturing and encouraging children as individuals through our whole community, we provide a safe and happy learning environment which challenges and inspires our children to achieve high standards and realise their full potential.'
We aim to provide a safe, happy, caring and stimulating environment for each pre-school aged child. Each child and their carers are valued as individuals. We aim to prepare each child for an easy transition into their next stage of education under the professional guidance of our qualified and experienced practitioners.
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- To maintain and improve children numbers by continuing to raise the profile of the Pre-School (through advertising, links with school and community) and thereby encouraging more children to attend.
- To work with trustees, staff and children’s carers to ensure preschool resources are used effectively and in the education and learning of our of the children at pre-school.
- Continued education and training of staff.
- Continue Fundraising for increased resources - all done by volunteers, and increasing profile with community involvement.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Continue to work alongside Devon County Council and Babcock ensuring pre-school activities are modelled on OFSTED and Department of Education Early Years standards.
- To continue our closer working relationship with the school, the local church and Devon Air Ambulance for fundraising activities, which also bring our community together.
- To improve the financial scenario in case of unforeseen events or expenses.
- To work closely with Doddiscombsleigh Primary School, working with their Early Years Educators to improve transition and learning of our children and staff at pre-school.
- Expand pre-school hours? We have conducted surveys of our community to identify whether pre-school should expand its hours and provide wrap-around care for working families.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
The charity relies heavily on volunteers, both in terms of the board of trustees and also the contribution to fundraising activities. Volunteers do not need to be connected to the charity however volunteers are typically staff members and parents/carers of children at the pre school.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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Section D Achievements and performance
The 21/22 financial year was eventful with a number of notable achievements together with a number of challenges.
- The financial year commenced positively with a number of new children and busy sessions, this continued through the year and our turnover was almost 2/3 higher than the previous financial year. This was despite the lack of fundraising which continues to be affected by the pandemic.
- Our wrap around offering continued to grow in popularity and almost £4000 was raised through this.
- We trialled some new management software which was intended to streamline many of the day to day tasks in running the setting to enable the staff and the trustees to concentrate on other matters.
- We were able to secure five new volunteer trustees. This should be extremely positive in terms of injecting fresh ideas and also sharing the responsibilities around and ultimately securing the longevity and success of our preschool.
Our biggest challenges were around staffing. Initially, in the summer term we lost one long standing member of staff. This was followed by our Pre School Leader leaving later in the year. We consequently struggled with recruitment. We were able to recruit a newly qualified early years teacher for a new position of Deputy Pre School Leader, who has proved very popular with the children and has been fantastic for providing stability throughout the various changes of the year. However at the close of the financial year we still sought a sufficiently qualified Pre School Leader, we were fortunate to have the assistance of a member of agency staff to enable us to remain open however this significantly increased our cost base this financial year.
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## **Section E**
## **Financial review**
**Brief statement of the charity’s policy on reserves**
Doddiscombsleigh Pre-School operate a reserves policy. A redundancy contingency calculation amount is ring fenced in a separate savings account. £4936 held at the end of the financial year. Fundraised monies are held in a nominated Fundraising account.
**Details of any funds materially in deficit**
N/a
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The principal funding comes from Devon County Council Early Years Educational Funding (2 year old golden ticket funding and 3&4 year old universal 15 hours of funded childcare). Central government and HMRC provide additional funding for families who qualify for tax credits, universal credit, and additional funding up for up to 30 hours of childcare. We also charge private fees for families who require childcare but have no funding for those hours. The aim is for this income to cover salaries and running costs for the Pre-School. Fundraised monies are to be used for additional materials, equipment and other resources bought for the benefit of the Pre-School children. As a small pre-school, fund raised money will also be used to cover running costs in extreme times of shortfall, when agreed by the Committee.
## **Section F**
## **Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Ricky Parker David Trussler **Position (eg Secretary, Chair,** Co-Treasurer Chair **etc) Date** 3/10/22
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**Registered Charity No. 1078776**
**DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL GROUP FOR THE YEAR ENDED 31 MARCH 2022**
1
||**2021**|**2021**|**2022**|**2022**|
|---|---|---|---|---|
||**£**|**£**|**£**|**£**|
|**RECEIPTS**|||||
||||||
|Early Years Funding|17,399||26,706.4
1||
|Private fees|10,125||22,240.3
7||
|Diddi Doddi Fees
Snack and meals income|-
1,407||938.50
2314.13||
|||28,931||52,199.41|
|**Government grants received**||1,397||58.57|
||||||
|**Fundraising and donations**|||||
|Pre-School fundraising and donations|1,530||400||
|Joint fundraising|-||497.48||
|Easyfundraising donations|18||-||
|||1,548||897.48|
|**Interest received**||17||1.54|
|**Total Receipts**||**31,895**||**53,157.00**|
||||||
|**PAYMENTS**|||||
||||||
|Wages and salaries (including Employer
NI and pensions)|29,565||40,618.7
8||
|Subcontract staf|-||4,385.20||
|Training and other staf costs|289||59.80||
|Total staf costs||29,854||45,135.97|
||||||
|Snacks|54||126.96||
|School meal costs|-||1,784.70||
|Cleaning|-||26.25||
|General resources|749||68.
15||
|Diddi Expenses|-||525.
00||
|Advertising|-||100||
|Insurance|28||527.42||
|Telephone|182||170.64||
|Professional fees and subscriptions|1,160||1,160.23||
|Software and computer costs|-||1783.20||
|Independent Examiner fees|-||160.00||
|Repairs and maintenance|3,683||6.99||
|Sundry|18||-||
|Total administrative costs||5,874||6,439.54|
||||||
|**Fundraising**|||||
|Fundraising costs|-||298.32||
||||||
|||-|||
|**Total Payments**||**35,728**||**51,873.73**|
||||||
|**Net (expenditure)/receipt**||**(3,835)**||**1283.17**|
||||||
|Cash funds last year||23,711||20,979|
2
**Cash Funds this year end**
**20,979**
**22,200.31**
_All funds of the Charity are unrestricted_
3
## **DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL GROUP STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2022**
||**2021**|**2022**|
|---|---|---|
||**£**|**£**|
|**Cash Funds**|||
|Current account|7,575|8,072.36|
|Fundraising account|8,287|9,184.12|
|Deposit account|4,936|4,943.83|
|Petty cash|181|61.86|
|**Total Cash Funds**|**20,979**|**22,200.3**
**1**|
||||
4
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL
GROUP
On accounts for the year
ended
31 March 2022
Charity no
lif any)
1078776
Set out on pages
I report to the trustees on my examination of the a¢Gounts of the above
charity ("the Trust") for the year ended 3110312022.
Responsibilities and As the charty trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 {"the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and In carryin9 Out my examination, I
have followed the applicable Directions given by the Charity Cornmission
under section 145(5){b) of the Act.
I have compleled my examination. I confirm that no material matters have
ome to my attention (other than that disclosed below ') in connection with
the examination which gives me cause to believe that in, any material
respect-.
aounting records were not kept in accordanGe with section 130 of
the Act or
the accounts do not accord wrth the accounting records
Independent
examiner's statement
I have no COnrnS and have come across no other matters in connection
with the examination to which attention should be drawn in order lo enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
Relevant professional
qualificationlsl or body
lif any)- |
Address: l KKO C-¢ L-
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32.
Independent examination of charty accounts. directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclosè.
IER
October 2018
Registered Charity No. 1078776
DODDISCOMBSLEIGH COMMUNTfY PRE-SCHOOL GROUP
FOR THE YEAR ENDED 31 MARCH 2022
DODD15COMBSLEIGH COMMUNif( PRE-SCHOOL GROUP
RECEIPTS AND PAYMENT5 FOR THE YEAR ENDED 31 MARCH 2022
2021
2022
RECEIPTS
Early Year5 Funding
Private tees
Diddi Doddi Fees
Snack and meals income
17.399
10.125
26.706.41
22,240.37
938.50
2314.13
1.407
28,931
1,397
52,199.41
58.57
Government grants recetved
Fundraising and donations
Pre-school fJndraising and donations
Joint fundraising
Easyfundraisirn8 donations
1.530
400
497.48
18
1,548
17
897.48
1.54
Interest received
Total Receipts
31.895
53,157.00
PAYMENTS
Wages and salaries lincluding Employer Nl and
pensions)
Subcontract staff
Training and other staff costs
Total staff costs
29,565
40,618.78
4,385.20
59.80
289
29,854
45,135.97
Snacks
School meal costs
Cleaning
General resources
Diddi Expenses
Advertising
Insurance
Telephone
Professional fees and subscriptions
Software and computer costs
Independènt Ex3rniner fees
Repairs and maintenance
Sundry
Total adfflinistrative costs
54
126.96
1,784.70
26.25
68.15
525.00
loo
527.42
170.64
1,160.23
1783.20
160.00
6.99
749
28
182
1,160
3.683
18
5.874
6.439.54
Fundraising
Fundraising costs
298.32
Total Payments
35.728
51,873.73
Net {expenditurellreceipt
13,835)
1283.17
DODDISCOMBSLEIGH COMMUNiff PRE-SCHOOL GROUP
RECEIPTS AND PAYMENTS FOR ThE YEAR ENDED 31 MARCH 2022
Cash funds last year
23.711
20,979
Cash Funds this year end
20,979
22,200.31
Alllunds of the Chority ore unrestrftcted
DODDISCOMBSLEIGH COMMUNITY PRE-SCHOOL GROUP
STATEME14T OF ASSETS AND UABILITIES AS AT 31 MARCH 2022
Z021
2022
Cash Fund5
Current account
Fundraising account
Deposit account
Petty cash
Total Cash Funds
7,575
8.287
4,936
181
20,979
8,072.36
9,184.12
4,943.83
61.86
22,200.31