REGISTERED CHARITY NUMBER: 1078572 {Engl8nd and Wales) ort of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2024 for Mandhata Youth & Communi Association Sharnian Fielding Chartered Accountants The Oval 57 New Walk Leicester Leicestershire LEI 7EA
Mandhala Youth & Communi Associgtion Contents of the Financial Statements for the Year Ended 31 March 2024 Page Report of the Truslees Ito3 Independent Examiner's Rep)rt Statement of Financial Aclivities Balance Sheet Notes to ihe Financial Siatements 7t09 Ddailed Siaternent of Financial Activities Ioto 11
Mandh4ta Youth & Communi AssociatioTh ort of the Trustee5 for the Year Ended 31 March 2024 The Itwstees hereby present their retM)rt with the financial statements ofthe charity for the year ended 31 March 2024. REFERENCE AND ADMINISTRATIVE DETAItS Registered Charity number 1078572 Registered office 20a Rosemead Avenue Wembley Middlesex HA9 7EE The Charity is bound by the following governing documents-. The Charity's Constitution las an unin¢orp)rated asso¢iation) adopted on 13 March 1998 and further amended on 3 December 1999, 21 May 2006 & 18, May 2014. 2. Charity law and relevani legislation Trustees At The Year End Indira B Patel Darshini Pullan Jawahar J Palel Heena A Patel Shashikant Karadia Nirnyan Palel Kishore Patel Kamini Mislry Bhartiben D Patel Kusum Soma Su5hma V Patel Minal K Patel Kalpesh R Patel Janaki Shah Tara J Patel Mahesh P Patel Jayanti P Patel Tara R Patel Beena R Patel Lalaben G Palel Harshna Patel Trustees Resigned or Dteeastd During The Year Ananta Patel Akshay Patel Dinesh Patel Dr Dilip p¢1 Heena K Patel Hemisha Patel Jaimin Patel Kalpa Patel Jaiprakash Patel Lcena D Patel Jayna Shah Pankaj Palel Prdvinbhai Patel V&sumati Patel Saajan Soma Vijesh Patel Sangita J Patel Pritti Kelly Trustees Appointed During The Ye¥r Beena R Patel Bhartiben D Pxlel Harshna Palel Tara J Patel Jayanti P Patel Kalpesh R Patel Kamini Mislry Pritti Kelly Kishore Patel Lataben G Patel Minal K Patel Nirnyan Patel Shashikant Karndia Mahesh P Patel PRINCIPAL ACTIVITY The objeclives and main a¢tivilie5 of the charity continue to be- l ) To advance Hindu religion. culture and ducation 2) To relieve the effect of poverty 2nd sickness 3) To provide facilities of social welfare for recreation and other leisure time occupation Independent Examiner Charity Bankers Ashok R Patel BSC. ACA CTA Shannan Fielding Chartered Accountants The Oval, 57 New Walk Leicester Leiceslershire Barclays Bank PIC 220 Ealing Road Alperton Wembley Middlesex HAO 4QH LEI 7EA Page I
Mandhata Youth & Communi Association rt of the Trustees for the Year Ended 31 March 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT The charity became a registered charity on 13 December 1999 soon after ihe adoption of the updaled constitution. The organisation is governed by the members of the council who are appointed as prescribed by the bye-laws. Trustee5 are elecled in accordance with the constitution. Trusle¢s are recruited for their service to the Charity OT their skills in the areas of the charity's principal activitie5. Trustees are ele¢led for a tenn of one year and are eligible for re-election. except for the three holding Trustees who serve a lerni of six years and have lo be life members of the Charity. Trustees are sought in a variety of ways involving exploration of the field of potential candidates, including recommendation from existing Trustees and supporting Members. Potential trustees are scrutinised by nominations. All new trustees undergo a structured introduction lo the operalions of the charity. Trustees meetings are held monthly to review and agree major areas of policy. The responsibility for reviewing key arw of activity and policy are delegated to members of Ihe board. RESERVES POLICY The trustees have reviewed the reserves of the Charity. The reserves ai the end of the fmaDcial year were £350,074 of which only £36,680 were unrestricted reserves. The trustees are conlinually seeking lo increase ihe unrestricted reserve fund with a view to having a cash reserve equal to at least 12 months operating expendire. RISK MANAGEMENT The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate contmls are in place to pn)vide reasonable assurance against fraud and eOr. The trustees have examined the principal areas of lh¢ Charity's operdlions and consider the major risks which may arise in each of these areas. In the opinion of the Iruslees. the Charity has established resources and reviewed systems which. under nom]al circumstances. should allow the risks to be identified by them to be mitlgaled to an acceptable level in its day-to-day operdlions PUBLIC BENEFIT STATEMEiYr The trustees have considered the guidance on public b¢nefii published by the Commission and are satisfied that they have complied with the guidance when exercising their p)wers or duties during the year. OWECTIVES & ACTIVITIES It has been a challenging 2 years for our Community in temis of community cohesion. However, we have endexvoured to ensure that unity in our community is upheld and our focus remained on our org%nisalion's purposes b), working towards our aims for this year= To foster a culture of community cohesion from Office Bearers to Executive Committee Members. from our Members whom we serve to anyone affiliated with us. To implement a short-, medium- and long-terni organisational strdtegy To improve our governance and management in order to achieve the above By working on rebuilding our operations and governance. we Can ensure the stability and suslainability of our 52-year- old charity and our valuable asset in the heart of Wernbley. The Truslees have worked on new and robusl wlicies and procedures, including an anti-fraud and financial management policy. We have worked on financial fOrasting & analysis to arrive al budget decisions which will help us improve our hall hiring process and delermine the success of our Gujarati school. Thorough Health and Safety reviews have been undertaken including risk assessments, invenlory of electrical items, testing schedules in place. We have ¢realed a new job descriplion and contract for our hall cleaning and maintenance team for which we recognise the valuable work they cany out. Continued... Page 2
Mandhata Youth & Communi Assoeiation ort of the Trustees for the Year Ended 31 M2rch 2024 Recognising the need for Governance improvement. Using expertise from a professional in the charity sector, we delivered a charity workshop 'Leading and Managing a Charity Effectively. with the aim to ediicate our members. trustees on the charitable legalitie% terminology, and best practices frorn the wider sector. Our regular annual activilies of Navralri and Diwali, saw the celebralory events revived and refreshed after the Covid pandemic. Gujarati sch(rf)I numbers have incre&sed to a record 72 regislralions, a considerable increase since pre- pandemic. In addition. Mahila Mandal and Day centre continue to deliver valuable activities for our members. Finally. Year-end accounts have been ptDduced in gd time and for the first lime. minutes have been dislributed in advance of this year's AGM. It has been a proud moment to be part of an honest and hardworking Ex¢¢utiv¢ Committee. where all trustees have been able lo contribule valuable tin)e, skills and knowledge to our charity's success. There 15 Still much work to be done. On behalf of the Execulive Commitlee. I would like to thank our members whorn we serve. for their support. guidance and fhlth in our leadership this year. OIY BE LF OF THE BOARD: al K Patel 91h May 2024 Dale.. Page 3
Inde endent Examiner's Re ort to the Trustees of Mandhata Youth & Communi Associatio I report on the a¢ntS for ihe year ended 31 March 2024 set out on pages five to nine. Respecttve responsibilities of trustees and examiner The charity's Iruslees are responsible for the preparation of the accounts. The charity's trustees consider that an audil is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required. Having satisfied myself that the charity is not Subject to audit under company law and 15 eligible for independent examinalion, it is my responsibility lo- examine the accounts under Section 145 of ihe 201 l Act to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145{5Mb) of Ihe 201 l Act)- and to slate wheiher particular matters have come lo rny attenlion. Basis of the independent exAminer's report My examination was carried out in accordance with the Genernl Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a compari50n of the accounts presented with those records. It also includes consideration of any unusual items or disclosuS in the accounts, and seeking explEfftations from you as trustees concerning any such matters. The procedures undertaken do nol provide all the eviden¢e ihat would be required in an audit. and consequenily no opinion is given as to whether the accounts present a 'true and fair view ' and ihe report is limited to those matters sel out in the slatements below. Independent ex8miner's statement In conneclion with my examination. no matter has come to my attention: (i) which gives me reasonable cause to believe thaL in any material respecL the requirements to keep accounting records in accordance with Section 130 of the 2011 Act. and to prepare accounts which accord with the accounting records, comply with the accounting requirements ofihe 2011 Act have not been met- or (2) to which, in my opinion. attention should be drawn in order to enable a proper understanding of the acwunts to be reached. ASHOK PA BSC. ACA CTA Institute of hartered Accountants in England & Wales Sharnian Fielding Chartered Accountants The Oval 57 New Walk Leicester Leiceslershire LEI 7EA Date.. 19, May 2024 Page 4
Mandhats Youth & Communit Assoeiation Statement of Fin*nciAI Activities for the Yegr Ended 31 Mareh 2024 31.3.24 31.3.23 Unrestricled Restricted Total Total funds funds funds funds Notes INCOMING RESOURCES Incoming resources from generated funds Volunlary InMe 1,520 Activities for genernting funds 19.726 19.726 26,600 Investment income 42.430 42,430 45,240 Other incoming resources 5.381 5,381 2,336 Total incoming resources 67.688 67.688 75.696 RESOURCES EXPENDED Costs of generating funds Cosls of generating voluntary income Govemance costs Other resources expended 45.245 45.245 50.222 180 10.280 180 10.280 180 10.348 Total resources expended 55.705 55,705 60.750 NET INCOMINGI {OUTGOING) RESOURCES 11,983 11,983 14.946 RECONCILIATIOiY OF FUNDS Total funds brought forward 24,697 313,394 338.091 323.145 TOTAL FUNDS CARIUED FORWARD 36.680 313.394 350.074 338,091 Page 5
Mandhata Youth & Communit Associalion Balance Sheet At 31 March 2024 2024 2023 Note TANGIBLE FIXED ASSETS 894 5,894 CURRENT ASSETS Debtors & Prepayments 286 3.957 Cash at Bank & In Hand 362,621 343.033 362.907 346.990 CURRENT LIABILITIES Creditors & Accruals 13,727 13.727 14,793 14.793 NET CURRENT ASSETS 349.180 332.197 NET ASSETS 3$0,074 338,091 FUNDS Unrestricted Restricted 36.680 313.394 24.697 313.394 350,074 338.091 The financial statements were approved by the Board of Truslees on 19, May 2024 and were signed on its behalf by: inal K Patel Page 6
Mandhala Youth & Communi Association Notes ¢0 the Fin8nfial StAtements for the Year Ended 31 March 2024 ACCOUNTING POLICIES Accounting convention The financial stalements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008). the Charitie5 Act 201 l and Ihe requirements of ihe Statement of Recommended Prdctice, Accounling and Reporting by Charities. Incoming resources All incoming resources are included on the Siatemenl of Financial Activilies when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Resourees expended Expenditure is aecountsd frir on an accruals basis and h&8 been classified under headings that aggregate all cosl relaled to ihe category. Where cosls cannot be directly attributed lo particular headings they have been allocaled to activities on a basis consislenl with the use of resour5. Tangible fixed assets Depreciation is provided at the following annual rdles in order lo write off each asset over its estimated useful life. Freehold Property situated at 20a Rosemead Avenue. Wembley is being deprla1¢d at the rate of -25 % on a strnight line basis Taxation The charity is exempt from corpordtion tax on its charitable aclivities. Fund aeeounting Unrestricted funds can be used in accordance with the charitable objective5 at the discretion of the trustees. Restricted funds can only be used for restricted purposes within the objects of the charity. Restriclions arise when specified by the donor or when funds are raised for particular reslricted purposes. INVESTMENT INCOME 31.3.24 31.3.23 Rents received Deposit accounl inleresl 34,475 7.955 42,766 2,474 42,430 45.240 All Investment income is expended for charitable purposes. TRUSTEES, REMUNERATION AND BENEFITS There were no truslees. remuneralion OT Other benefits for ihe year ended 31 March 2024 nor for the year ended 31 March 2023. Trustees, expenses There were no trustees, expen paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. Page 7
Mandhat* Youth & Communi Association Notes to the Financial Statements - continued for the Year Ended 31 Mareh 2024 TANGIBLE FIXED ASSETS Land and buildings COST At l April 2023 and 31 March 2024 60.894 DEPRECIATION Charge for year 5,000 NET BOOK VALUE At 31 March 2024 894 At 31 March 2023 5,894 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.24 31.3.23 Gift Aid Barham Primary Sch(K)l - Dew)sit Paid Gujardti School Fees Gujarati School Kavila Event Insurance 86 200 200 240 267 3,250 286 3.957 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.24 31.3.23 Gujarati School Fee5 Auditor's Remuneration Gujarati School Hire Teachers Expens¢5 Gujarali School MGS Donation Gujarati School Donation Hall Hire Deposit Annual Membership Ico Postage Gujarati School Expenses Gujarati School ASDA Award Day Centre Faiih Award Maintenance Cleaning HC Independence Show 3.065 180 595 2.567 999 2,001 180 826 2,250 999 4.290 1,280 40 40 iio 200 500 200 500 5.147 910 120 13,727 14.793 Page 8
Mandhata Youth & Commuttit Assoeiation Notes to the Financial Statements continued for the Year Ended 31 Mareh 2024 RESTRicfED FUNDS Balance at Balance at Movements in Resources Transfer Between Funds 01.04.23 Incomin Oul oin 31.03.24 Temple Fund 60.279 60.279 Mandata Trusi Fund 148.001 148,001 Development Fund 105,114 105,114 313.394 313.394 The Grant Aid Account balances of £79,886 (Capital) and £941 (Equipment) as at I'April 2018 are now included as part of the Development Fund as the original grants received were for the development of the premises situated at 20a Rosemead Avenue. Page 9
Mandhata Youth & Communit A550¢1ation Detailed Statement of Financial Aetivities for the Year Ended JI March 2024 31.3.24 31.3.23 INCOMING RESOURCES VoluntAry ineome Donations 1,520 151 1,520 Aclivities for genergling funds Diwali Festival Gujardti School Salsang Christmas Party Senior Citizen Club Sundry Navratri Festival Youth Rangoli Weekly Activiti¢s Mehfil Night 50, Celebration 50, Magazine Easler Activity Mahila Mandal 1.700 6,964 2,519 230 5.207 675 6,112 1.825 233 6,318 102 1,884 110 25 490 160 6.991 1.675 ,958 114 534 215 19.726 26,600 Investment income Rents received Deposit account interest 34.475 7.955 42,766 2,474 42.430 45,240 Other incoming resources Income Tax rebate Ordinary Membership Life Membership 3,790 .440 151 ,430 906 5.381 2,336 Total incotning resources 67,688 75,696 Page 10
Mandhata Youth & Communit AssociAtion DetAiled Statement of Financial Aetivities for the Ye¥r Ended 31 March 2024 31.3.24 31.3.23 RESOURCES EXPEIYDED Costs of genergting voluntsry income Rates & Water Insurance Light, Heat & Waste Communicalions Post and Stationery Sundries Cleaning Gujrati Sch(M)I Navratri Festival Diwali Festival Christmas Party Weekly Activities Rangoli Senior Cilizen Club Satsang Easter Aclivity 50, Celebration 50, Magazine Mehfil Night Freehold Property- Depreciation 1.629 3,250 4.659 855 220 355 4,587 6.964 1,802 1,735 1.176 2,907 2.105 723 312 6.747 6,338 699 319 64 308 154 3.333 328 2.620 591 50 9.941 ,520 575 5.000 5.000 34.921 42.526 Governance costs Auditors, remuneralion 180 180 Other resources expended Donations payable Hall Hire Deposit Refunds 418 9.930 10,348 10.280 10,280 Support eosts Repairs and renewals 10.324 7.696 Total resources expended 55,705 60,750 Net (expenditureyincome 11,983 14,946 Page 11