2021-03-31-accounts

Na	mes ofthe charity trus	tees who manage the	charity
	Trustee name	Office (ifany)	Dates acted ifnot for whole year	Name of person (orbody) entitled to appoint trustee (if an
1	Judith Stephens	Chairperson	04/10/18-current
2	Rachael Young	Treasurer	04/10/18-10/03/21
		Non-office	11/03/21-current
3	Niall Dunphy	Treasurer	11/03/21-current
4	Louise Higgs	Secretary	10/10/19-current
5	Hayley Stala		08/11/18-current
6	Cathy Baggott		08/1 0/16-11/03/21
7	Clair Phillips		08/10/16-current
8	Sean Taylor		08/10/15-current
9	Julia Boustred	H tt SOfficer	06/10/16-current
10	Martin Jenner		10/10/19-current
11	Theresa Broomhill		10/10/19-11/03/21
12	Hannah Noble		10/10/19-11/03/21
13	Rajni Pathak		10/10/19-11/03/21
14	Kaley McGrory		10/10/19-11/03/21
15	Lorna Taylor		10/10/19-current
	Katy Ward	Non-office	06/10/16-04/10/18
16		Secretary	04/10/18-09/10/19
		Non-office	10/10/19-current
17	Harriet Dunphy		11/03/21-current
18	Keiley DeCelis		11/03/21-current

	Type of governing document	Pre-school Learning Alliance Model Pre-School Constitution 2011	Pre-school Learning Alliance Model Pre-School Constitution 2011
	How the charity is constituted	Unincorporated entity
	Trustee selection methods	Trustees are appointed or re-appointed annually at the Annual General Meeting held in October.
Additional governance issues		(Optional	information)
You may choose to include additional information, where relevant, about:		~	There is a child protection policy in place. Disclosure and Barring (DBS)checks are carried out pdior to commencement ofemployment or trusteeship. Regular checks are carried out in line with statutory requirements.
~	policies and procedures
	adopted for the induction and	~	FLCP provide information packs to new trustees so they are aware
	training oftrustees;		oftheir duties and the aims ofthe playgroup. They are also offered
~	the charity's organisational		training and support from the Southampton Voluntary Services.
	structure and any wider network with which the charity works;	~	Foundry Lane Community Playgroup rents rooms from Foundry Lane Primary School and benefits from operating within the protective environment of purpose-built educational facilities. We also benefit
~	relationship with any related parties;		from the input ofthe headteacher and senior members ofteaching staff at trustee meetings as the primary school has a place as a trustee on the committee.
~	trustees' consideration of
	major risks and the system and procedures to manage them.	~	The trustee committee has overall control ofthe playgroup's activities but the day to day running has been delegated to the manager and deputy manager. They are in charge of 1 full time
			practitioners and 5 part time practitioners. A Finance Officer is also
			employed part time.
		~	The trustees give their time voluntarily and receive no remuneration
			or other benefits.

	e ~ ~ ~
During 2020/21 the staff and committee have focused efforts on making
sure the setting survived the Covid-19 pandemic:
~	At the end of March 2020, the pre-school was forced to shut for a
	short period oftime due to vulnerable staff and children. The
	manager, deputy manager, finance officer and chair worked together
	to support the staff, parents and children.
~	When the setting was reopened in June, the team helped parents that
	were key workers that needed childcare and made sure that
	vulnerable children were supported. The staff worked incredibly hard
	to manage the increased fear and burden the pandemic brought.
	From trying to give children a sense of normality to having to
	implement a strict cleaning protocol with very little guidance on how
	this would work with pre-school children.
~	Even through the difficult period, the team managed to work together
	to achieve many objectives.
~	The manager and practitioners continued to work with the primary
	school early years team to improve the curriculum for pre-schoolers
	and for moderation purposes.
~	All staff completed ACE (Adverse Childhood Experiences) training	to
	identify and support vulnerable children. The deputy manager went
	on to complete an accredited level 2.
~	The Manager gained a Level 3SENCO award.
~	One staff member finished their Level 3EYEand was promoted to
	lead practitioner.
~	The manager, deputy manager and lead practitioner updated their
	higher-level training and all practitioners completed the Early Years
	Alliance sustained shared thinking training.
~	Trustees used the Southampton Voluntary Services to improve their
	knowledge and better support the playgroup.
~	Staff wellbeing became an important part of2020/21 and the staff
	undertook a wellbeing course run by the HR consultant to further
	support the team.
~	More full-time staff were taken on to improve the quality ofchildcare
	with the aim offreeing up the manager and deputy manager tofocus
	on staff training and push towards achieving Outstanding with Ofsted.
~	The AGM was delayed until March 2021 to enable continuity of
	committee during this difficult period.

Briefstatement ofthe charity's policy on reserves	FLCP hold a contingency fund in a savings account to cover expenses including staff redundancy in the event ofthe playgroup's closure. It is felt prudent to hold 1 term funds for expenditure in reserve. This
	would give the trustees time to find other sources of income should
	grants start to decline or plan the closure ofthe playgroup over time.
Details ofany funds materially
in deficit
Further financial review details	(Optional information)
You may choose to include additional information, where relevant about:	Our main source offunds are local authority funding and session fees from parents. We rely on the continued support ofthe local authority to fund the majority ofthe session fees. Very little fundraising was raised
~ the charity's pdincipal	due to the pandemic.
sources offunds (including any fundraising); ~ how expenditure has supported the key objectives ofthe charity;	Our highest expense is staff wages. We promote continual professional development to all ofour staff, which ensures they are well equipped for working in the Playgroup. A HR consultant with knowledge of early years committee run settings continues to support the management and trustees. This has also been invaluable in supporting the team with
~ investment policy and	wellbeing.
objectives including any ethical investment policy adopted.	The accounts for 2020/21 have been recorded in the same way as 2019/20 accounts to give a good reflection ofthe income and expenditure.
	A budget forecast for the playgroup, including monthly monitoring is in place. Costs have significantly increased in terms ofcleaning, but the manager has worked on trying to find the best prices to try and
	counteract the rises. The Manager and committee continually seek to
	identify and assess the best ways in which to invest any reserves to enhance the Playgroup provision in line with our objectives. The
	playgroup had surplus this year due to support from the early years
	funding which continued to fund the setting with reduced numbers.
	However, going into 2021/22, the child numbers are significantly reduced,
	so any surplus will be used to cover the shortfall in funding. Funding for the Autumn and Spring term will be significantly reduced.
	0 - ~ ~ ~ ~ ~ ~