## ## ## |Na|mes ofthe charity trus|tees who manage the|charity|| |---|---|---|---|---| ||Trustee name|Office (ifany)|Dates acted ifnot for whole
year|Name of person (orbody)
entitled to appoint trustee (if
an| |1|Judith Stephens|Chairperson|04/10/18-current|| |2|Rachael Young|Treasurer|04/10/18-10/03/21|| |||Non-office|11/03/21-current|| |3|Niall Dunphy|Treasurer|11/03/21-current|| |4|Louise Higgs|Secretary|10/10/19-current|| |5|Hayley Stala||08/11/18-current|| |6|Cathy Baggott||08/1 0/16-11/03/21|| |7|Clair Phillips||08/10/16-current|| |8|Sean Taylor||08/10/15-current|| |9|Julia Boustred|H tt SOfficer|06/10/16-current|| |10|Martin Jenner||10/10/19-current|| |11|Theresa
Broomhill||10/10/19-11/03/21|| |12|Hannah
Noble||10/10/19-11/03/21|| |13|Rajni Pathak||10/10/19-11/03/21|| |14|Kaley McGrory||10/10/19-11/03/21|| |15|Lorna Taylor||10/10/19-current|| ||Katy Ward|Non-office|06/10/16-04/10/18|| |16||Secretary|04/10/18-09/10/19|| |||Non-office|10/10/19-current|| |17|Harriet Dunphy||11/03/21-current|| |18|Keiley DeCelis||11/03/21-current|| ## ||Type of governing
document|Pre-school
Learning
Alliance Model Pre-School Constitution
2011|Pre-school
Learning
Alliance Model Pre-School Constitution
2011| |---|---|---|---| ||How the charity is constituted|Unincorporated
entity|| ||Trustee selection
methods|Trustees are appointed
or re-appointed
annually
at the Annual
General
Meeting
held
in October.|| |Additional
governance
issues||(Optional|information)| |You may choose to include
additional
information,
where
relevant,
about:||~|There is a child protection
policy
in place. Disclosure and Barring
(DBS)checks are carried out pdior to commencement
ofemployment
or trusteeship.
Regular checks are carried out in line with statutory
requirements.| |~|policies and procedures||| ||adopted for the induction
and|~|FLCP provide
information
packs to new trustees so they are aware| ||training
oftrustees;||oftheir duties and the aims ofthe playgroup.
They are also offered| |~|the charity's
organisational||training
and support
from the Southampton
Voluntary
Services.| ||structure
and any wider
network
with which the charity
works;|~|Foundry
Lane Community
Playgroup
rents rooms from Foundry Lane
Primary School and benefits from operating
within the protective
environment
of purpose-built
educational
facilities. We also benefit| |~|relationship
with any related
parties;||from the input ofthe headteacher
and senior members ofteaching
staff at trustee meetings as the primary
school has a place as a
trustee on the committee.| |~|trustees'
consideration
of||| ||major risks and the system
and procedures
to manage
them.|~|The trustee committee
has overall control ofthe playgroup's
activities
but the day to day running
has been delegated
to the
manager
and deputy manager.
They are in charge of 1 full time| ||||practitioners
and 5 part time practitioners.
A Finance Officer is also| ||||employed
part time.| |||~|The trustees
give their time voluntarily
and receive no remuneration| ||||or other benefits.| ||e
~
~
~|| |---|---|---| |During 2020/21 the staff and committee
have focused efforts on making||| |sure the setting survived
the Covid-19 pandemic:||| |~|At the end of March 2020, the pre-school was forced to shut for a|| ||short period oftime due to vulnerable
staff and children. The|| ||manager,
deputy manager,
finance officer and chair worked together|| ||to support the staff, parents
and children.|| |~|When the setting was reopened
in June, the team helped parents that|| ||were key workers that needed childcare
and made sure that|| ||vulnerable
children were supported.
The staff worked
incredibly
hard|| ||to manage the increased fear and burden the pandemic
brought.|| ||From trying to give children a sense of normality
to having to|| ||implement
a strict cleaning
protocol with very little guidance
on how|| ||this would work with pre-school
children.|| |~|Even through
the difficult period, the team managed
to work together|| ||to achieve many objectives.|| |~|The manager
and practitioners
continued
to work with the primary|| ||school early years team to improve the curriculum
for pre-schoolers|| ||and for moderation
purposes.|| |~|All staff completed
ACE (Adverse
Childhood
Experiences)
training|to| ||identify and support
vulnerable
children. The deputy manager went|| ||on to complete an accredited
level 2.|| |~|The Manager gained a Level 3SENCO award.|| |~|One staff member finished their Level 3EYEand was promoted
to|| ||lead practitioner.|| |~|The manager,
deputy
manager
and lead practitioner
updated
their|| ||higher-level
training
and all practitioners
completed
the Early Years|| ||Alliance sustained
shared
thinking
training.|| |~|Trustees used the Southampton
Voluntary
Services to improve their|| ||knowledge
and better support the playgroup.|| |~|Staff wellbeing
became an important
part of2020/21 and the staff|| ||undertook a wellbeing
course run by the HR consultant
to further|| ||support the team.|| |~|More full-time
staff were taken on to improve the quality ofchildcare|| ||with the aim offreeing up the manager
and deputy manager
tofocus|| ||on staff training
and push towards
achieving
Outstanding
with Ofsted.|| |~|The AGM was delayed
until March 2021 to enable continuity
of|| ||committee
during this difficult period.|| |Briefstatement
ofthe
charity's
policy on reserves|FLCP hold a contingency
fund
in a savings account to cover expenses
including
staff redundancy
in the event ofthe playgroup's
closure.
It is felt prudent to hold
1 term funds for expenditure
in reserve. This| |---|---| ||would give the trustees
time to find other sources of income should| ||grants start to decline or plan the closure ofthe playgroup
over time.| |Details ofany funds materially|| |in deficit|| |Further financial
review details|(Optional
information)| |You may choose to include
additional
information,
where
relevant
about:|Our main source offunds are local authority
funding
and session fees
from parents. We rely on the continued
support ofthe local authority to
fund the majority ofthe session fees. Very little fundraising
was raised| |~
the charity's
pdincipal|due to the pandemic.| |sources offunds (including
any fundraising);
~
how expenditure
has
supported
the key objectives
ofthe charity;|Our highest expense is staff wages. We promote continual
professional
development
to all ofour staff, which ensures they are well equipped
for
working
in the Playgroup.
A HR consultant
with knowledge
of early years
committee
run settings continues
to support the management
and
trustees. This has also been invaluable
in supporting
the team with| |~
investment
policy and|wellbeing.| |objectives including
any
ethical investment
policy
adopted.|The accounts for 2020/21 have been recorded
in the same way as
2019/20 accounts to give a good reflection ofthe income and
expenditure.| ||A budget forecast for the playgroup,
including
monthly
monitoring
is in
place. Costs have significantly
increased
in terms ofcleaning,
but the
manager
has worked on trying to find the best prices to try and| ||counteract the rises. The Manager
and committee
continually
seek to| ||identify and assess the best ways
in which to invest any reserves to
enhance the Playgroup
provision
in line with our objectives. The| ||playgroup
had surplus
this year due to support from the early years| ||funding
which continued
to fund the setting
with reduced
numbers.| ||However,
going into 2021/22, the child numbers
are significantly
reduced,| ||so any surplus
will be used to cover the shortfall
in funding.
Funding
for
the Autumn
and Spring term will be significantly
reduced.| ||0
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