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2022-10-31-accounts

LANGLEYBURY CHILDREN’S FARM TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 Charity Registration No. 1077869

ABOUT US AT LANGLEYBURY CHILDREN’S FARM

Background

Langleybury Children’s Farm is a Registered Charity, governed by a constitution dated 17[th] January 1999. The Charity was registered on 20[th] October 1999. Originally the Farm operated as part of Langleybury School Association, the school’s PTA. Despite the closure of the School in 1996 the Farm continues to operate. We still have 3 committee members who attended the school.

Objectives

The objectives are

  1. The advancement of Education of children and young people in farming Technology and the Rural Environment.

  2. The provisions of facilities to the General Public for recreation and leisure time

  3. occupation.

  4. The farm provides educational facilities to local community groups, schools and learning disability groups

Governing Body

The Executive Committee consists of 5 members.

At the Annual General Meeting , a Chairperson, Secretary and Treasurer are appointed for the forthcoming year.

Current Officials are:

Executive Committee as of 31[st] October 2022 :

Ms Kim Tyler - Chairperson Mrs Jeanette Martins - Treasurer Ms Tara Burrowes - Trustee Mrs Claire Twomey - Trustee Miss Ella Trevellion - Trustee

Other Members of Farm Management & Committee as of 31[st] October 2022

Iain Burrowes: Farm Manager Luis Martins: Handyman Darren Martins: Avery & Cove Specialist

We also have:

14 Volunteers who run the Café and Shop

8 young volunteers who clean out, groom, feed the animals not forgetting giving the loads of love and affection.

Charity number 1077869

Farm Address

Langleybury Children’s Farm Langleybury Lane Hunton Bridge Kings Langley Hertfordshire WD4 8RW

Address for Correspondence

Langleybury Children’s Farm c/o Mrs Jeanette Martins 26 Nottingham Close, Watford, Hers WD25 7QT

Contact Information

Telephone - 01923 270603

Email – admin@langleyburychildrensfarm.org.uk

Auditor - Antony Durrant

David Lindon & Co. Avaland House 110 London Road Apsley Hemel Hempstead Hertfordshire HP3 9SD

Bankers Barclays Bank Plc

10 St Peters Street St Albans Hertfordshire AL13AN

TRUSTEES REPORT

Hello, and welcome to the latest annual report from our charity. Last year it was COVID that we were discussing and how the charity would continue to move forward.

This year our schools, our families, indeed the charity itself faces considerable challenges because of the cost-of-living crisis. However, and through this crisis, we will do all that we can to make sure that the Community Groups and General Public still have access to all our facilities by not increasing any of our prices.

Our landlords, The Ralph Trustees, continue to support and permit the farm to run with minimal intervention from them, but as I write this we have just had a meeting with our landlord Chris Andrews who has given us some exciting news. The farm will be moving to a new site with a echo-friendly purpose built facilities.

Being British we are of course subject to the vagaries of our weather, but income from admissions, shop and farm sales are up year on year.

Again our Genera Reserves are still more than adequate for our future needs, and our objective is to continue to reinvest our profits in improved facilities when needed and provide a pleasant, safe and enjoyable environment for our visitors

Once again we extend our grateful thanks to Iain and all the volunteers who help to maintain and run the farm for the benefit of all our visitors. Each and every one of the team contributes to the success of the farm.

Kim Tyler

Chairperson

Langleybury Childrens Farm AGM Minutes On January 30th 2023

Present: Kim Tyler, Iain Burrowes, Jeanette Martins, Tara Burrowes, Ella Trevillion, Claire Twomey, Darren Martins and Lilly Martins

Apologies: Theresa, Peter and Naveah

The meeting commenced at 6:15pm

Chairman welcomed and ran through the previous year’s highlights and thanked everyone for their hard work and commitment to the smooth running of the farm.

Kim went back over the last AGM notes and looked back at the unfortunate event of the digger being stolen. We were able to claim through our insurance. This did mean the work had to be completed by hand, thank you Iain and Darren for all your hard work to completing the Zip wire for our opening.

We also managed to get many of the jobs done that was discussed at our last AGM meeting such as :

• Kim Thanked Darren and Iain for sorting out the new path in the picnic area and putting in the zipwire which has proven very popular with our visitors.

• Kim thanked Claire for sorting out the outside undercover area of the shop, it was well received and noticed by many of our customers. This area will be used for the upcoming parties that we have previously discussed.

• Kim also noted that we got a new display fridge, ice cream freezer and air conditioning unit for the shop. All have been a success especially due to the heatwave we had in the summer.

• Kim thanked Tara for setting up the new website and booking system which seems to be working well with our two sessions again (11-1.30 and 2.30-5pm). The system worked well as we could update and shut down the system as and when needed i.e. staffing, weather and events.

• We also have had a success with re instating our free school visits and Kim thanked Jeanette for arranging. We also had regular visits from St Pauls Primary School every other week. Who have been helping around the farm with jobs such as donkey poo picking, leaf picking, cleaning out the guinea pigs etc.

In September a film shoot took place which brought in a big revenue and Kim thanked Iain for sorting it out.

Kim was grateful and thanked Naveah who is a new volunteer who has been coming up regularly and helped out a lot with day to day tasks around the farm such as feeding, cleaning out the guinea pigs and donkey grooming.

Kim thanked Jeanette for over the treasurer role and sorting out the accounts which has got up to date. Kim and Jeanette will need to look at a new system for the red tin and will meet up on a separate occasion to discuss.

Donkey news: Scout had the snip back in April and we had regular visits from the farrier and also a donkey dentist appointment which will be due again soon. Kim spoke to Claire and Ella about this.

Finally a big surprise when Chris Andrews contacted Kim for a cup of coffee and spoke about the re allocation of the farm down to the lower field. We found out we will still be able to keep the wood where the zipwire and pigs are kept. Kim thanked Iain for sorting out the repositioning and location for the new farm shop for better heat and light, hopefully this will be approved. Kim, Iain and Jeanette met up with Chris Andrews regarding planning proposals and was asked to do a letter of recommendation stating the farm approved of the new plans. Chris should hopefully get back in touch in March and will keep us informed.

We ended the season at the end of October with a successful end of season Halloween event that was enjoyed by all.

Treasures Report

Jeanette discussed the years figures and pointed out the larger transactions and what a successful year we have had. Please see the report attached. Jeanette also discussed that we will need to have an increase in our shop products as they are more expensive to purchase. Jeanette also made and gave out a shop survey that looked at our top 5 chocolate bar/sweets/confectionary so we can look to narrow down our selection to ;avoid wastage.

The committee was also in agreements to purchase a laptop for Jeanette to help with her treasurer role and farm admin.

Iain – Farm Manager

Thanked everyone for their commitment and hard work to the farm and staying loyal during the new up and coming phase to the farm. He said a lot of work has been completed and now we should look to be maintaining our current state rather than updating as we only have a predicted 2 seasons left until the move. Iain also mentioned that we will be changing our veterinary practise as they no longer will be practising our larger farm animals.

Iain also would like to sort out the pig fencing as it needs updating and this is an area that the farm will still use with the new move. The pigs this year are more expensive and he is in discussions with other local businesses to sort out the best option and will keep us informed.

Iain predicted that one of our donkeys may be pregnant and the committee discussed our options as 5 donkeys could be a lot of work and we may have to consider rehoming 1 or 2.

Iain put forward that he would like a soil analysis to look at the lower fields where the farm would be moving to and will keep us updated.

Iain mentioned that after the electric survey (before we found out about the move) that we still some checks to be done to insure a safe workplace and farm for the rest of our duration.

Admin/Socials - Tara, Claire and Ella

Everyone agreed how well the new website was running and Tara is happy to continue overseeing/looking after it. We decided on opening and closing dates to get social media awareness of when we are opening and Tara can plan when to open the booking sheet. Our social media posts had reached over 1,000 views and we are getting more interaction and more new followers. Claire and Ella are happy to assist Tara.

Appointing committee/trustees

Chairman – Kim Tyler

Farm Manager – Iain Burrowes

Treasurer – Jeanette Martins

Secretary – Jeanette Martins and Claire Twomey

Admin/Socials - Tara Burrowes

Shop rota/duties – Ella Trevillion

Trustees : Kim Tyler, Jeanette Martins, Tara Burrowes, Claire Twoney

Other Business

Dates for diaries Saturday 1st April 2023 open for Easter holidays and will look nearer the time at doing an Easter event. Last day of opening Saturday 28th October 2023 and will end with our Halloween/end of season event.

Work parties/get ready for opening in March to before we open, we aim to do 2 days and get as many of our volunteers to come along and help.

The committee discussed childrens birthday parties as this has been highly requested by our visitors in the last season. It is something we are looking at revisiting as this this would be a good source of income to the farm. The committee will hold another separate meeting to discuss in more detail.

Party Ideas included:

The coffee machine needs a good clean and water filter change before opening.

Darren said he was not going to buy any more birds or rehome any more tortoises due to move. Darren has said he has to step back a little as family and work commitments are full on at the moment.

We also discussed about selling our manure.

We have had some really good weather this year but a little too hot so this did keep our entrances down. We made large ice cubes for the donkeys and rabbits which they appreciated.

We will be sending out a email to all our volunteers and workers to see if they are still available for our next season.

Kim Tyler (Chairperson for Langleybury Childrens Farm)

TREASURERS REPORT FOR AGM MEETING 30th January 2023

Ticket sales for the year = 11,509 value £52,546.00 ` Takings for the year = just over 90k Animal feed sold = £8,649 Insurance and Utility bills = £10,831.00 New Equipment = £25,213.00 Wages = £13k Fees for PayPal and Zettle = over £1,700

BIG SPENDS FOR SEASON

New Flooring = £4,000 Scouts Operation = £600 New Play Equipment = £11,500 Electrical work = £1,455 Fencing - £3,400 Drinks Fridge = £2,202 Air Conditioning = £1,303

Money as of 31/09/22 Community Account = £17,815 Savings Account = £61.085 PayPal = £206 iZettle = £1,274 Cash in hand = £785

Approx profit for 2021/22 = £12.5 k Up on last year by approx. £5k

WELL DONE EVERYONE PLEASE REMEMBER TO KEEP ALL RECEIPTS THANK YOU

Charity No: 1077869

LANGLEYBURY CHILDRENS FARM

RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2022

LANGLEYBURY CHILDREN'S FARM (Charity No: 1077869)

Contents

for the year ended 31 October 2022

Page
Charity Information 1
Independent Examiner's Report 2
Receipts and Payments Accounts 3 - 4

LANGLEYBURY CHILDREN'S FARM (Charity No: 1077869)

CHARITY INFORMATION

CHARITY NUMBER 1077869

TRUSTEES

Chair: Kim Louise Tyler Treasurer: Jeanette Martins Trustee: Claire Twomey Trustee: Elle Trevellion Trustee: Tara Burrows ADDRESS Langleybury Children's Farm Langleybury Kings Langley Hertfordshire WD4 8RN ACCOUNTANTS David Lindon & Co Avaland House 110 London Road, Apsley Hemel Hempstead Hertfordshire HP3 9SD

1

INDEPENDENT EXAMINER'S REPORT

to the trustees of

LANGLEYBURY CHILDREN'S FARM (Charity No: 1077869)

on the accounts for the year ended 31 October 2022

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 October 2022 which are set out on pages 3 to 4.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("The Act").

I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Antony Durrant ACA

For and on behalf of David Lindon & Co Chartered Accountants Avaland House 110 London Road Apsley Hemel Hempstead Hertfordshire HP3 9SD

Date: 23 August 2023

2

LANGLEYBURY CHILDREN'S FARM (Charity No: 1077869)

RECEIPTS & PAYMENTS ACCOUNTS

for the period 1 November 2021 to 31 October 2022

£
£
GENERAL (UNRESTRICTED) RECEIPTS AND PAYMENTS ACCOUNTS
RECEIPTS
Income through shop
37,823
Admissions (Paypal receipts)
52,821
90,644
Donations:
1,419
Other income:
Playskills
450
Field and stabling rental
13,500
Other income
221
Receipts from investments:
Interest
11
Total receipts
106,245
PAYMENTS
Goods for resale
11,182
Animal feed and vet bills
13,502
Labour costs
13,010
Repairs and maintenance
8,081
Advertising
724
General expenses
3,229
Insurances and utility
10,830
Shop and admin
2,663
Cove & Avery
1,253
Health & Safety
1,727
Equipment
25,213
Card processing fees
448
Paypal expenses
1,325
Donations and sponsorship
160
Total payments
93,347
Excess of Receipts over Payments
12,898
Cash funds at 1 January
68,267
Cash Funds at 31 December
81,165
2022		 £
£
GENERAL (UNRESTRICTED) RECEIPTS AND PAYMENTS ACCOUNTS
RECEIPTS
Income through shop
37,823
Admissions (Paypal receipts)
52,821
90,644
Donations:
1,419
Other income:
Playskills
450
Field and stabling rental
13,500
Other income
221
Receipts from investments:
Interest
11
Total receipts
106,245
PAYMENTS
Goods for resale
11,182
Animal feed and vet bills
13,502
Labour costs
13,010
Repairs and maintenance
8,081
Advertising
724
General expenses
3,229
Insurances and utility
10,830
Shop and admin
2,663
Cove & Avery
1,253
Health & Safety
1,727
Equipment
25,213
Card processing fees
448
Paypal expenses
1,325
Donations and sponsorship
160
Total payments
93,347
Excess of Receipts over Payments
12,898
Cash funds at 1 January
68,267
Cash Funds at 31 December
81,165
2022		 £
£
33,622
51,838
85,460
41
570
3,800
-
2
89,873
9,751
10,387
11,297
4,822
1,306
2,717
9,586
2,211
3,076
433
24,242
390
1,352
-
81,570
8,303
59,964
68,267
2021		 £
£
33,622
51,838
85,460
41
570
3,800
-
2
89,873
9,751
10,387
11,297
4,822
1,306
2,717
9,586
2,211
3,076
433
24,242
390
1,352
-
81,570
8,303
59,964
68,267
2021

RECEIPTS
Income through shop
Admissions (Paypal receipts)
Donations:
Other income:
Playskills
Field and stabling rental
Other income
Receipts from investments:
Interest
Total receipts
PAYMENTS
Goods for resale
Animal feed and vet bills
Labour costs
Repairs and maintenance
Advertising
General expenses
Insurances and utility
Shop and admin
Cove & Avery
Health & Safety
Equipment
Card processing fees
Paypal expenses
Donations and sponsorship
Total payments
Excess of Receipts over Payments
Cash funds at 1 January
Cash Funds at 31 December
11,182
13,502
13,010
8,081
724
3,229
10,830
2,663
1,253
1,727
25,213
448
1,325
160
85,460
41
570
3,800
-
2
89,873
8,303
59,964
93,347 81,570
68,267

3

LANGLEYBURY CHILDREN'S FARM (Charity No: 1077869)

RECEIPTS & PAYMENTS ACCOUNTS

for the period 1 November 2021 to 31 October 2022

STATEMENT OF ASSETS AND LIABILITIES (UNRESTRICTED) AT 31 OCTOBER 2022

CASH FUNDS
Barclays Current Account
Barclays Premium Account
Paypal
iZettle
Cash in Hand		 2022
£
17,815
61,085
206
1,274
785
81,165		 2021
£
30,977
30,674
4,186
1,454
976
68,267

APPROVAL

These accounts were approved by the board of trustees on 23 August 2023 and are signed on their behalf by:

……………………………………. ……………………………………. KIM TYLER JEANETTE MARTINS

4

Charity No: 1077869

LANGLEYBURY CHILDRENS FARM

RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2022

LANGLEYBURY CHILDREN'S FARM (Charity No: 1077869)

Contents

for the year ended 31 October 2022

Page
Charity Information 1
Independent Examiner's Report 2
Receipts and Payments Accounts 3 - 4

LANGLEYBURY CHILDREN'S FARM (Charity No: 1077869)

CHARITY INFORMATION

CHARITY NUMBER 1077869

TRUSTEES

Chair: Kim Louise Tyler Treasurer: Jeanette Martins Trustee: Claire Twomey Trustee: Elle Trevellion Trustee: Tara Burrows ADDRESS Langleybury Children's Farm Langleybury Kings Langley Hertfordshire WD4 8RN ACCOUNTANTS David Lindon & Co Avaland House 110 London Road, Apsley Hemel Hempstead Hertfordshire HP3 9SD

1

INDEPENDENT EXAMINER'S REPORT

to the trustees of

LANGLEYBURY CHILDREN'S FARM (Charity No: 1077869)

on the accounts for the year ended 31 October 2022

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 October 2022 which are set out on pages 3 to 4.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("The Act").

I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Antony Durrant ACA

For and on behalf of David Lindon & Co Chartered Accountants Avaland House 110 London Road Apsley Hemel Hempstead Hertfordshire HP3 9SD

Date: 23 August 2023

2

LANGLEYBURY CHILDREN'S FARM (Charity No: 1077869)

RECEIPTS & PAYMENTS ACCOUNTS

for the period 1 November 2021 to 31 October 2022

£
£
GENERAL (UNRESTRICTED) RECEIPTS AND PAYMENTS ACCOUNTS
RECEIPTS
Income through shop
37,823
Admissions (Paypal receipts)
52,821
90,644
Donations:
1,419
Other income:
Playskills
450
Field and stabling rental
13,500
Other income
221
Receipts from investments:
Interest
11
Total receipts
106,245
PAYMENTS
Goods for resale
11,182
Animal feed and vet bills
13,502
Labour costs
13,010
Repairs and maintenance
8,081
Advertising
724
General expenses
3,229
Insurances and utility
10,830
Shop and admin
2,663
Cove & Avery
1,253
Health & Safety
1,727
Equipment
25,213
Card processing fees
448
Paypal expenses
1,325
Donations and sponsorship
160
Total payments
93,347
Excess of Receipts over Payments
12,898
Cash funds at 1 January
68,267
Cash Funds at 31 December
81,165
2022		 £
£
GENERAL (UNRESTRICTED) RECEIPTS AND PAYMENTS ACCOUNTS
RECEIPTS
Income through shop
37,823
Admissions (Paypal receipts)
52,821
90,644
Donations:
1,419
Other income:
Playskills
450
Field and stabling rental
13,500
Other income
221
Receipts from investments:
Interest
11
Total receipts
106,245
PAYMENTS
Goods for resale
11,182
Animal feed and vet bills
13,502
Labour costs
13,010
Repairs and maintenance
8,081
Advertising
724
General expenses
3,229
Insurances and utility
10,830
Shop and admin
2,663
Cove & Avery
1,253
Health & Safety
1,727
Equipment
25,213
Card processing fees
448
Paypal expenses
1,325
Donations and sponsorship
160
Total payments
93,347
Excess of Receipts over Payments
12,898
Cash funds at 1 January
68,267
Cash Funds at 31 December
81,165
2022		 £
£
33,622
51,838
85,460
41
570
3,800
-
2
89,873
9,751
10,387
11,297
4,822
1,306
2,717
9,586
2,211
3,076
433
24,242
390
1,352
-
81,570
8,303
59,964
68,267
2021		 £
£
33,622
51,838
85,460
41
570
3,800
-
2
89,873
9,751
10,387
11,297
4,822
1,306
2,717
9,586
2,211
3,076
433
24,242
390
1,352
-
81,570
8,303
59,964
68,267
2021

RECEIPTS
Income through shop
Admissions (Paypal receipts)
Donations:
Other income:
Playskills
Field and stabling rental
Other income
Receipts from investments:
Interest
Total receipts
PAYMENTS
Goods for resale
Animal feed and vet bills
Labour costs
Repairs and maintenance
Advertising
General expenses
Insurances and utility
Shop and admin
Cove & Avery
Health & Safety
Equipment
Card processing fees
Paypal expenses
Donations and sponsorship
Total payments
Excess of Receipts over Payments
Cash funds at 1 January
Cash Funds at 31 December
11,182
13,502
13,010
8,081
724
3,229
10,830
2,663
1,253
1,727
25,213
448
1,325
160
85,460
41
570
3,800
-
2
89,873
8,303
59,964
93,347 81,570
68,267

3

LANGLEYBURY CHILDREN'S FARM (Charity No: 1077869)

RECEIPTS & PAYMENTS ACCOUNTS

for the period 1 November 2021 to 31 October 2022

STATEMENT OF ASSETS AND LIABILITIES (UNRESTRICTED) AT 31 OCTOBER 2022

CASH FUNDS
Barclays Current Account
Barclays Premium Account
Paypal
iZettle
Cash in Hand		 2022
£
17,815
61,085
206
1,274
785
81,165		 2021
£
30,977
30,674
4,186
1,454
976
68,267

APPROVAL

These accounts were approved by the board of trustees on 23 August 2023 and are signed on their behalf by:

……………………………………. ……………………………………. KIM TYLER JEANETTE MARTINS

4