Trustees’ Annual Report for the period
From 01/09/2024 To 31/08/2025
Charity name: Cuckoo Meadow Pre-School
Charity registration number: 1077815
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To enhance development and education of children under school age. - Offering play, education and care facilities. - Encouraging study of the needs of children and their families. - Adhering to aims of Pre-School Learning Alliance. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Cuckoo Meadow offer high quality early years childcare to the local community. It has excellent links to the local primary school and collaborates frequently with the village community. It supports national charities e.g. Children in Need. Trustees have over-riding duty to act lawfully and in the best interests of the charity and its beneficiaries. They are responsible for the effective running of the charity to further its charitable aims. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s public benefit guidance |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During the time period specified, Cuckoo Meadow Pre-School ran morning and afternoon supervised pre-school session for children aged 2-4years, reaching 26 children for the 38 week school year. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set Investment performance against objectives Para 1.41 Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See attached accounts |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | To hold six months running costs which equates to £86,414.66 at the end of August 2025. This meets fluctuations in receipts or payments. It also covers unforeseen financial circumstances. |
| Amount of reserves held | Para 1.22 | £86,414.66 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Not less than two weeks before the date of the Next Annual General Meeting of the Pre-School at which the election of elected Committee members will take place, each member shall be sent a form which any member wishing to stand as candidate for election to the committee must complete and return to the Secretary to indicate their willingness to act as a member of the Committee if elected. At the AGM, the prospective new elected members of the Committee will be those candidates receiving the highest number of votes from the Members, up to a max of 12 elected Committee members in total. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Cuckoo Meadow Pre-School |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1077815 |
| Charity’s principal address | Rathbone Pavilion Church Road North Waltham Basingstoke, Hants RG25 2BL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Joanne Harman | ||||
| Fiona Cotterell | ||||
| Ruth Moate | Chair | |||
| Carla Nightingale | Treasurer | |||
| Georgia Hawken | Secretary | |||
| KirstyGuy | ||||
| Aimi Dicks | ||||
| Samantha Russell | ||||
| Danielle Agaas | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Fiona Cotterell & Jo Harman, Joint Managers
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Carla Nightingale Full name(s) Ruth Moate Position (eg Secretary, Chair Treasurer Chair, etc)
Date
CUCKOO MEADOW PRE-SCHOOL
FINANCIAL STATEMENTS
FOR THE PERIOD ENDING 31ST AUGUST 2025
Charity Number 1077815
CUCKOO MEADOW PRE-SCHOOL
CONTENTS
| Page | |
|---|---|
| Charity Information | 1 |
| Receipts and Payments Account | 2 |
| Notes to the Financial Statements | 3 - 4 |
| Statement of Assets and Liabilities | 5 |
CUCKOO MEADOW PRE-SCHOOL
CHARITY INFORMATION
| Trustees | Ruth Moate - Chair |
|---|---|
| Georgia Hawken - Secretary | |
| Carla Nightingale - Treasurer | |
| Jo Harman - Joint Manager | |
| Fiona Cotterell - Joint Manager | |
| Aimi Dicks | |
| Kirsty Guy | |
| Samantha Russell | |
| Danielle Agass | |
| Charity registration number | 1077815 |
| Charity address | Rathbone Pavilion |
| Church Road | |
| North Waltham | |
| Basingstoke | |
| Hampshire | |
| RG25 2BL | |
| Independent Examiner | Julie Masefield |
| Kingsey Cottage | |
| Down Street | |
| Dummer | |
| RG25 2AD | |
| Bankers | HSBC |
| Signed on behalf of the Trustees | |
| Ruth Moate | Carla Nightingale |
| Chair | Treasurer |
Page 1
Cuckoo Meadow Pre-School Receipts and Payments Account for the Period 1st September 2024 to 31st August 2025
| INCOME NOTE Grants - Hampshire County Council Grant - DofE Expert & Mentors Programme (Kat) Fees Note 2 Fundraising Note 3 Donations Sale of uniform Gift Aid Bank Interest Other Note 4 EXPENDITURE Charitable Expenditure Rent Staff Salaries Note 5 Training Nursery Consumeables & Classroom Supplies Management and Administration Costs Note 6 Other Costs Note 7 Costs of Generating Funds Fundraising costs Note 8 TOTAL surplus of Expenditure Over Income Note 1 |
||
|---|---|---|
| 59,755.57 7,125.00 24,107.17 1,352.77 0.00 234.50 0.00 1,959.16 3,362.76 |
97,896.93 (102,860.96) -769.10 |
|
| 9,435.00 88,460.47 168.01 818.94 2,917.68 1,060.86 |
||
| 769.10 | ||
| (103,630.06) | ||
| (5,733.13) | ||
There were no other gains and losses during the year apart from the Income and Expenditure shown.
All funds held are unrestricted and available to be applied in furtherance of Cuckoo Meadow Pre-School's charitable objectives at the discretion of the Trustees.
Page 2
Cuckoo Meadow Pre-School Notes to the Financial Statements for the Period Ended 31st August 2025
| 1. BALANCE OF ACCOUNTS Santander Business Account - balance as at 1st September 2024 Santander Business Account - balance as at 1st September 2024 Petty cash in hand - balance as at 1st September 2024 Total Funds Held at the Start of the Year TOTAL surplus of Income Over Expenditure TOTAL FUNDS HELD as at the 31st August 2025 Represented by: HSBC Charitable Account - balance as at 31st August 2025 HSBC BMM Account - balance as at 31st August 2025 Petty cash in hand - balance as at 31st August 2025 TOTAL FUNDS HELD as at the 31st August 2025 2. FEE INCOME Fees invoiced Deposits taken 3. FUNDRAISING INCOME Your School Lottery Quiz Night & Raffle Just Giving Sale of Christmas Cards Nativity Build Your Own Bear Easter Raffle Clothing collection commission Easyfundraising commission North Waltham Carnival / The Big Lunch 4. OTHER INCOME Parental Resources Contributions Compensation from HSBC Donations for Jo & Fiona |
2025 £ 33,926.94 63,981.46 582.71 98,491.11 (5,733.13) 92,757.98 5,323.53 86,414.66 1,019.79 92,757.98 23,857.17 250.00 24,107.17 0.00 366.00 0.00 30.70 90.00 0.00 445.00 149.80 55.58 215.69 1,352.77 2,438.66 200.00 724.10 3,362.76 |
2024 £ 18,018 58,628 4,510 |
2024 |
|---|---|---|---|
| 81,157 17,334 |
|||
| 98,491 | |||
| 33,927 63,981 583 |
|||
| 98,491 | |||
| 24,633 300 |
|||
| 24,933 | |||
| 15 1,420 19 51 118 150 0 394 0 229 |
|||
| 2,395 | |||
| 3,334 0 0 |
|||
| 3,334 |
Page 3
Cuckoo Meadow Pre-School Notes to the Financial Statements for the Period Ended 31st August 2025 (continued)
| 5. STAFF SALARIES Gross Salaries inc Employees Workplace Pension Contributions Employers National Insurance Contributions Workplace Pension Contributions - Employers Kat Andrews: DofE Experts & Mentors 6. MANAGEMENT AND ADMINISTRATION COSTS Administration (printing/photocopying/office supplies/new laptop) Bank Charges Website costs Membership of Ofsted Early Years Alliance Membership British Telecom - Telephone & Internet Insurance Accountancy inc Independent Examination DBS Checks & Updates 7. OTHER COSTS Activities from parental donations: Creative Form Studio (ActivKids) Two Birds Experiences & Education Ltd Jungo Jambo (Entertainer from Froggle) Zoolab Children's Uniform & Book Bags Staff Uniform Staff Christmas Meal Gifts - childrens & committee leavers 8. FUNDRAISING COSTS Lottery Licence Fee Jo & Fiona 30 Years Gifts Bouncy Castle hire for The Big Lunch Purchase of Raffle Tickets All My Own Work (Teddy Bears) |
2025 £ 77,953.49 836.49 2,545.49 7,125.00 88,460.47 518.87 68.37 47.99 50.00 130.00 691.35 627.35 738.75 45.00 2,917.68 0.00 0.00 0.00 274.80 188.00 0.00 232.65 365.41 1,060.86 40.00 729.10 0.00 0.00 0.00 769.10 |
2024 £ 87,301 703 6,167 0 |
|---|---|---|
| 94,171 | ||
| 333 0 524 50 116 655 586 821 122 |
||
| 3,207 | ||
| 360 85 200 0 213 16 229 147 |
||
| 1,250 | ||
| 0 0 0 48 90 |
||
| 138 |
9. TRUSTEES' EXPENSES
No expenses were paid to any Trustees during the year, except to re-imburse them for purchases made on behalf of the charity.
10. TRUSTEES' INDEMNITY INSURANCE
No charitable funds have been used to purchase insurance to indemnify the Trustees against the consequences of any neglect or default on their part.
11. ACCOUNTING POLICIES
Cuckoo Meadow Pre-School is a registered charity and as such is governed by the Charities Act 2011.
As the charity's gross income does not exceed £250,000 in any financial year and does not have gross assets over £3.26 million, we elect to prepare a receipts and payments account, and a statement of assets and liabilities instead of a statement of accounts under section 132(1). An audit is not required due to the gross income and assets not being exceeded, but an independent examination is carried out as the charity's income exceeds £25,000 pa. This offers some independent assurance that the charity's money has been properly accounted for and accounting records kept.
Page 4
Cuckoo Meadow Pre-School Statement of Assets and Liabilities as at 31st August 2025
HSBC Charitable Account
| HSBC Charitable Account | HSBC Charitable Account |
|---|---|
| Bank statement at this date 31/08/2025 Less: outstanding cheques - Total Plus: outstanding deposits - Total Reconciled bank balance |
5,323.53 0.00 0.00 0.00 0.00 5,323.53 |
| HSBC BMM Account Bank statement at this date 31/08/2025 86,414.66 Less: outstanding payments - 0.00 Plus: outstanding deposits - 0.00 Reconciled bank balance 86,414.66 * Charity Commissions recommended 6 months running costs / redundancy packages* |
|
| Petty Cash Cash book balance 31/08/2025 |
1,019.79 |
| TOTAL FUNDS HELD - as at 31st August 2025 | 92,757.98 |
| 92,757.98 | |
All funds held are unrestricted and available to be applied in furtherance of Cuckoo Meadow Pre-School's charitable objectives at the discretion of the Trustees.
Signed on behalf of the Trustees
Carla Nightingale Treasurer
Ruth Moate Chair Page 5
Trustees’ Annual Report for the period
From 01/09/2024 To 31/08/2025
Charity name: Cuckoo Meadow Pre-School
Charity registration number: 1077815
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To enhance development and education of children under school age. - Offering play, education and care facilities. - Encouraging study of the needs of children and their families. - Adhering to aims of Pre-School Learning Alliance. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Cuckoo Meadow offer high quality early years childcare to the local community. It has excellent links to the local primary school and collaborates frequently with the village community. It supports national charities e.g. Children in Need. Trustees have over-riding duty to act lawfully and in the best interests of the charity and its beneficiaries. They are responsible for the effective running of the charity to further its charitable aims. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s public benefit guidance |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During the time period specified, Cuckoo Meadow Pre-School ran morning and afternoon supervised pre-school session for children aged 2-4years, reaching 26 children for the 38 week school year. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set Investment performance against objectives Para 1.41 Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See attached accounts |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | To hold six months running costs which equates to £86,414.66 at the end of August 2025. This meets fluctuations in receipts or payments. It also covers unforeseen financial circumstances. |
| Amount of reserves held | Para 1.22 | £86,414.66 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Not less than two weeks before the date of the Next Annual General Meeting of the Pre-School at which the election of elected Committee members will take place, each member shall be sent a form which any member wishing to stand as candidate for election to the committee must complete and return to the Secretary to indicate their willingness to act as a member of the Committee if elected. At the AGM, the prospective new elected members of the Committee will be those candidates receiving the highest number of votes from the Members, up to a max of 12 elected Committee members in total. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Cuckoo Meadow Pre-School |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1077815 |
| Charity’s principal address | Rathbone Pavilion Church Road North Waltham Basingstoke, Hants RG25 2BL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Joanne Harman | ||||
| Fiona Cotterell | ||||
| Ruth Moate | Chair | |||
| Carla Nightingale | Treasurer | |||
| Georgia Hawken | Secretary | |||
| KirstyGuy | ||||
| Aimi Dicks | ||||
| Samantha Russell | ||||
| Danielle Agaas | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Fiona Cotterell & Jo Harman, Joint Managers
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Carla Nightingale Full name(s) Ruth Moate Position (eg Secretary, Chair Treasurer Chair, etc)
Date