## **Trustees’ Annual Report for the period** ## **From 01/09/2024 To 31/08/2025** ## **Charity name: Cuckoo Meadow Pre-School** ## **Charity registration number: 1077815** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To enhance development and education of
children under school age.
-
Offering play, education and care
facilities.
-
Encouraging study of the needs of
children and their families.
**-**
Adhering to aims of Pre-School
Learning Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Cuckoo Meadow offer high quality early
years childcare to the local community. It
has excellent links to the local primary
school and collaborates frequently with the
village community.
It supports national charities e.g. Children
in Need.
Trustees have over-riding duty to act
lawfully and in the best interests of the
charity and its beneficiaries. They are
responsible for the effective running of the
charity to further its charitable aims.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In setting our objectives and planning our
activities our Trustees have given careful
consideration to the Charity Commission’s
public benefit guidance| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the time period specified, Cuckoo
Meadow Pre-School ran morning and
afternoon supervised pre-school session
for children aged 2-4years, reaching 26
children for the 38 week school year.| **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set Investment performance against objectives Para 1.41 Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|See attached accounts| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|To hold six months running costs which
equates to £86,414.66 at the end of August
2025. This meets fluctuations in receipts or
payments. It also covers unforeseen
financial circumstances.| |Amount of reserves held|Para 1.22|£86,414.66| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Not less than two weeks before the date of
the Next Annual General Meeting of the
Pre-School at which the election of elected
Committee members will take place, each
member shall be sent a form which any
member wishing to stand as candidate for
election to the committee must complete
and return to the Secretary to indicate their
willingness to act as a member of the
Committee if elected.
At the AGM, the prospective new elected
members of the Committee will be those
candidates receiving the highest number of
votes from the Members, up to a max of 12
elected Committee members in total**.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Cuckoo Meadow Pre-School| |---|---| |Other name the charity uses|| |Registered charity number|1077815| |Charity’s principal address|Rathbone Pavilion
Church Road
North Waltham
Basingstoke, Hants
RG25 2BL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Joanne Harman|||| ||Fiona Cotterell|||| ||Ruth Moate|Chair||| ||Carla Nightingale|Treasurer||| ||Georgia Hawken|Secretary||| ||KirstyGuy|||| ||Aimi Dicks|||| ||Samantha Russell|||| ||Danielle Agaas|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** Fiona Cotterell & Jo Harman, Joint Managers ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Carla Nightingale **Full name(s)** Ruth Moate **Position (eg Secretary,** Chair Treasurer **Chair, etc)** **Date** ## **CUCKOO MEADOW PRE-SCHOOL** ## **FINANCIAL STATEMENTS** **FOR THE PERIOD ENDING 31ST AUGUST 2025** Charity Number 1077815 ## **CUCKOO MEADOW PRE-SCHOOL** ## **CONTENTS** ||**Page**| |---|---| |Charity Information|1| |Receipts and Payments Account|2| |Notes to the Financial Statements|3 - 4| |Statement of Assets and Liabilities|5| ## **CUCKOO MEADOW PRE-SCHOOL** ## **CHARITY INFORMATION** |**Trustees**|Ruth Moate - Chair| |---|---| ||Georgia Hawken - Secretary| ||Carla Nightingale - Treasurer| ||Jo Harman - Joint Manager| ||Fiona Cotterell - Joint Manager| ||Aimi Dicks| ||Kirsty Guy| ||Samantha Russell| ||Danielle Agass| |**Charity registration number**|1077815| |**Charity address**|Rathbone Pavilion| ||Church Road| ||North Waltham| ||Basingstoke| ||Hampshire| ||RG25 2BL| |**Independent Examiner**|Julie Masefield| ||Kingsey Cottage| ||Down Street| ||Dummer| ||RG25 2AD| |**Bankers**|HSBC| |Signed on behalf of the Trustees|| |Ruth Moate|Carla Nightingale| |Chair|Treasurer| Page 1 ## **Cuckoo Meadow Pre-School Receipts and Payments Account for the Period 1st September 2024 to 31st August 2025** |**INCOME**
**NOTE**
Grants - Hampshire County Council
Grant - DofE Expert & Mentors Programme (Kat)
Fees
Note 2
Fundraising
Note 3
Donations
Sale of uniform
Gift Aid
Bank Interest
Other
Note 4
**EXPENDITURE**
**Charitable Expenditure**
Rent
Staff Salaries
Note 5
Training
Nursery Consumeables & Classroom Supplies
Management and Administration Costs
Note 6
Other Costs
Note 7
**Costs of Generating Funds**
Fundraising costs
Note 8
TOTAL surplus of Expenditure Over Income
Note 1||| |---|---|---| ||59,755.57
7,125.00
24,107.17
1,352.77
0.00
234.50
0.00
1,959.16
3,362.76|97,896.93
(102,860.96)
-769.10| ||9,435.00
88,460.47
168.01
818.94
2,917.68
1,060.86|| ||769.10|| |||| |||(103,630.06)| |||(5,733.13)| |||| There were no other gains and losses during the year apart from the Income and Expenditure shown. All funds held are unrestricted and available to be applied in furtherance of Cuckoo Meadow Pre-School's charitable objectives at the discretion of the Trustees. Page 2 ## **Cuckoo Meadow Pre-School Notes to the Financial Statements for the Period Ended 31st August 2025** |**1. BALANCE OF ACCOUNTS**
Santander Business Account - balance as at 1st September 2024
Santander Business Account - balance as at 1st September 2024
Petty cash in hand - balance as at 1st September 2024
Total Funds Held at the Start of the Year
TOTAL surplus of Income Over Expenditure
TOTAL FUNDS HELD as at the 31st August 2025
**Represented by:**
HSBC Charitable Account - balance as at 31st August 2025
HSBC BMM Account - balance as at 31st August 2025
Petty cash in hand - balance as at 31st August 2025
TOTAL FUNDS HELD as at the 31st August 2025
**2. FEE INCOME**
Fees invoiced
Deposits taken
**3. FUNDRAISING INCOME**
Your School Lottery
Quiz Night & Raffle
Just Giving
Sale of Christmas Cards
Nativity
Build Your Own Bear
Easter Raffle
Clothing collection commission
Easyfundraising commission
North Waltham Carnival / The Big Lunch
**4. OTHER INCOME**
Parental Resources Contributions
Compensation from HSBC
Donations for Jo & Fiona|2025
£
33,926.94
63,981.46
582.71
98,491.11
(5,733.13)
92,757.98
5,323.53
86,414.66
1,019.79
92,757.98
23,857.17
250.00
24,107.17
0.00
366.00
0.00
30.70
90.00
0.00
445.00
149.80
55.58
215.69
1,352.77
2,438.66
200.00
724.10
3,362.76|2024
£
18,018
58,628
4,510|2024| |---|---|---|---| |||81,157
17,334|| |||98,491|| |||33,927
63,981
583|| |||98,491|| |||24,633
300|| |||24,933|| |||15
1,420
19
51
118
150
0
394
0
229|| |||2,395|| |||3,334
0
0|| |||3,334|| Page 3 ## **Cuckoo Meadow Pre-School Notes to the Financial Statements for the Period Ended 31st August 2025 (continued)** |**5. STAFF SALARIES**
Gross Salaries inc Employees Workplace Pension Contributions
Employers National Insurance Contributions
Workplace Pension Contributions - Employers
Kat Andrews: DofE Experts & Mentors
**6. MANAGEMENT AND ADMINISTRATION COSTS**
Administration (printing/photocopying/office supplies/new laptop)
Bank Charges
Website costs
Membership of Ofsted
Early Years Alliance Membership
British Telecom - Telephone & Internet
Insurance
Accountancy inc Independent Examination
DBS Checks & Updates
**7. OTHER COSTS**
Activities from parental donations:
Creative Form Studio (ActivKids)
Two Birds Experiences & Education Ltd
Jungo Jambo (Entertainer from Froggle)
Zoolab
Children's Uniform & Book Bags
Staff Uniform
Staff Christmas Meal
Gifts - childrens & committee leavers
**8. FUNDRAISING COSTS**
Lottery Licence Fee
Jo & Fiona 30 Years Gifts
Bouncy Castle hire for The Big Lunch
Purchase of Raffle Tickets
All My Own Work (Teddy Bears)|2025
£
77,953.49
836.49
2,545.49
7,125.00
88,460.47
518.87
68.37
47.99
50.00
130.00
691.35
627.35
738.75
45.00
2,917.68
0.00
0.00
0.00
274.80
188.00
0.00
232.65
365.41
1,060.86
40.00
729.10
0.00
0.00
0.00
769.10|2024
£
87,301
703
6,167
0| |---|---|---| |||94,171| |||333
0
524
50
116
655
586
821
122| |||3,207| |||360
85
200
0
213
16
229
147| |||1,250| |||0
0
0
48
90| |||138| ## **9. TRUSTEES' EXPENSES** No expenses were paid to any Trustees during the year, except to re-imburse them for purchases made on behalf of the charity. ## **10. TRUSTEES' INDEMNITY INSURANCE** No charitable funds have been used to purchase insurance to indemnify the Trustees against the consequences of any neglect or default on their part. ## **11. ACCOUNTING POLICIES** Cuckoo Meadow Pre-School is a registered charity and as such is governed by the Charities Act 2011. As the charity's gross income does not exceed £250,000 in any financial year and does not have gross assets over £3.26 million, we elect to prepare a receipts and payments account, and a statement of assets and liabilities instead of a statement of accounts under section 132(1). An audit is not required due to the gross income and assets not being exceeded, but an independent examination is carried out as the charity's income exceeds £25,000 pa. This offers some independent assurance that the charity's money has been properly accounted for and accounting records kept. Page 4 **Cuckoo Meadow Pre-School Statement of Assets and Liabilities as at 31st August 2025** ## **HSBC Charitable Account** |**HSBC Charitable Account**|**HSBC Charitable Account**| |---|---| |Bank statement at this date
31/08/2025
Less: outstanding cheques
-
Total
Plus: outstanding deposits
-
Total
Reconciled bank balance|5,323.53
0.00
0.00
0.00
0.00
5,323.53| ||| |**HSBC BMM Account**
Bank statement at this date
31/08/2025
86,414.66
Less: outstanding payments
-
0.00
Plus: outstanding deposits
-
0.00
Reconciled bank balance
86,414.66 *****
*** Charity Commissions recommended 6 months running costs / redundancy packages**|| ||| |**Petty Cash**
Cash book balance
31/08/2025|1,019.79| ||| |TOTAL FUNDS HELD - as at 31st August 2025|92,757.98| ||92,757.98| ||| All funds held are unrestricted and available to be applied in furtherance of Cuckoo Meadow Pre-School's charitable objectives at the discretion of the Trustees. Signed on behalf of the Trustees Carla Nightingale Treasurer Ruth Moate Chair Page 5 ## **Trustees’ Annual Report for the period** ## **From 01/09/2024 To 31/08/2025** ## **Charity name: Cuckoo Meadow Pre-School** ## **Charity registration number: 1077815** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To enhance development and education of
children under school age.
-
Offering play, education and care
facilities.
-
Encouraging study of the needs of
children and their families.
**-**
Adhering to aims of Pre-School
Learning Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Cuckoo Meadow offer high quality early
years childcare to the local community. It
has excellent links to the local primary
school and collaborates frequently with the
village community.
It supports national charities e.g. Children
in Need.
Trustees have over-riding duty to act
lawfully and in the best interests of the
charity and its beneficiaries. They are
responsible for the effective running of the
charity to further its charitable aims.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In setting our objectives and planning our
activities our Trustees have given careful
consideration to the Charity Commission’s
public benefit guidance| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the time period specified, Cuckoo
Meadow Pre-School ran morning and
afternoon supervised pre-school session
for children aged 2-4years, reaching 26
children for the 38 week school year.| **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set Investment performance against objectives Para 1.41 Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|See attached accounts| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|To hold six months running costs which
equates to £86,414.66 at the end of August
2025. This meets fluctuations in receipts or
payments. It also covers unforeseen
financial circumstances.| |Amount of reserves held|Para 1.22|£86,414.66| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Not less than two weeks before the date of
the Next Annual General Meeting of the
Pre-School at which the election of elected
Committee members will take place, each
member shall be sent a form which any
member wishing to stand as candidate for
election to the committee must complete
and return to the Secretary to indicate their
willingness to act as a member of the
Committee if elected.
At the AGM, the prospective new elected
members of the Committee will be those
candidates receiving the highest number of
votes from the Members, up to a max of 12
elected Committee members in total**.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Cuckoo Meadow Pre-School| |---|---| |Other name the charity uses|| |Registered charity number|1077815| |Charity’s principal address|Rathbone Pavilion
Church Road
North Waltham
Basingstoke, Hants
RG25 2BL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Joanne Harman|||| ||Fiona Cotterell|||| ||Ruth Moate|Chair||| ||Carla Nightingale|Treasurer||| ||Georgia Hawken|Secretary||| ||KirstyGuy|||| ||Aimi Dicks|||| ||Samantha Russell|||| ||Danielle Agaas|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** Fiona Cotterell & Jo Harman, Joint Managers ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Carla Nightingale **Full name(s)** Ruth Moate **Position (eg Secretary,** Chair Treasurer **Chair, etc)** **Date**