2021-12-31-accounts - Royal Air Forces Association Newark Branch

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Trustees' Annual Report for the period Period start date Period end date Day 1 Month Jan Year2021 Day31 Month Year 2021 To Dec

Section A Reference and administration details

Branch name

Newark and District

(referred to hereinafter as either the “Branch” or the “Charity”)

Other names / number Branch is known by

Registered charity number (if any)

1077314

Branch's principal address

23a London Road/London Road Carpark

Newark on Trent

Notts

Postcode NG24 1TN

Names of the Branch charity trustees who manage the charity (generally known as the Branch Committee)

----- Start of picture text -----
Name of person (or
Dates acted if not for
Trustee name Office (if any) body) entitled to
whole year
appoint trustee (if any)
1 Allan A Brooke Branch Chair 23 March 2021
2 Susan Parker Branch Treasurer “
3 Marilyn Brooke Branch Secretary “
John Dennis Branch Vice-Chair “
4
Atkins
5 Allan Hildage Welfare Officer 7 June 2021
Robin Docksey Membership
6
Secretary
7 Paul Watson Committee Member
and Standard
Bearer
8 Richard Harcourt Committee Member
----- End of picture text -----

9 10 11 12 13 14 15

Names of any other trustees for the Branch (for example, any custodian trustees in relation to branch property)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Section B Structure, governance and management

Description of the branch’s trusts

Royal Charter, Rules, Byelaws, Area and Branch Regulations of Type of governing document the Royal Air Forces Association.

(e.g. trust deed, constitution)

Unincorporated association How the Branch charity is constituted (e.g. trust, association, company) Elected by the branch membership Trustee selection methods

(e.g. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the branch’s organisational structure and any wider network with which the charity works;
relationship with any related parties (including branch club);
trustees’ consideration of major risks and the system and procedures to manage them.

Charity’s organisational structure

The charity is a branch of the Royal Air Forces Association which is a Royal Charter body and registered as a charity in England and Wales under number 226686 and in Scotland under SC037673 (“the Association”). The Association has many branches all of which share the same charitable object as the Association and are subject to the same constitution.

Trustee induction and training

Related party relationships – Branch Club

Risk management

Section C Objectives and activities

Summary of the objects of the branch set out in its governing document

To promote, through the comradeship engendered by its members, the welfare by charitable means of all serving and former members of Her Majesty’s Air Forces, their spouses and dependents, together with the widows and widowers and dependents of those who died whilst serving or subsequently.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Provide weekly drop-in Morning Coffee on Wednesdays and Saturdays for all veterans, members, dependants, and friends of the Association.

Provide breakfasts for Veterans and their families every other month.

Participate in local Civic organized military ceremonies. Our Standard Bearer attended 14 events including 1 funeral of ExSpitfire Pilot and 1 RAF Sgt who tragically died at age of 30 years, 2 Mins Silence on Newark Town Hall steps, Service of Remembrance at RAF Balderton Memorial, Newark Armed Forces where branch hosted many Ex and serving personnel,

Bomber Command Day, Commemoration of Warsaw Uprising, Battle of Britain Parade and commemoration at Cemetery for Polish Air Force, Commemoration of Warsaw Air Bridge Parade, 75[th] Anniversary of Newark and District Branch, and

Remembrance Day and Remembrance Sunday when again the branch hosted many serving and retired forces personnel. We hosted a Christmas Party for our members and guests and held open meetings for our branch members. We hosted meetings for RBL, Sherwood Foresters, Age Concern Parachute Regiment and retired Notts Police Officers. We hosted a RAF Regiment Reunion Weekend and more are being arranged. We also hosted the National Career Service for young persons throughout July and August. Probably the most important celebration was the Branch’s 75[th] Celebration when we paraded our new Newark and District Branch Standard which proudly displayed our platinum tassels. Local dignitaries and organizations, RAFA Branches and personnel from the Armed Forces were invited. 2021 Wings Appeal was challenging due to Covid rules, but thanks to the support of local people we raised a respectable amount.

Welfare support was offered to a number of members as well as continuing welfare support due to Covid. RAFA Area personnel together with our Area Council Representative advised and supported our trustees in fulfilling our roles by holding meetings with branch and club committee members and Trustees attended virtual RAFA training including Trustee Training, Role of Chair, Treasurer and Secretary. A new innovation is producing a quarterly magazine which reaches all members by email or printed copies available in the Branch HQ. This has been enthusiastically received and is an excellent conduit for sharing information between members and other voluntary and local groups.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grant making;
policy programme related investment;
contribution made by volunteers.

Next year there will be discussion and decisions on the following points:

GOVERNANCE including membership qualification, reviewing Club Constitution, apportion responsibilities and or form subcommittees, branch/club development including entertainment, ceremonial, recruitment, membership. LIAISON including RAFA Area Council, 1260 ATC Sqn, Newark Armed Forces Working Group, local branches eg. RBL, RNA, SSAFA, Newark Patriotic Fund, CAB as well as local authorities. RECRUITMENT will include identifying and implementing potential membership incentives including Members Bar reductions, Morning Coffee discounts, function discounts, group activities and promote use of Club/Branch facilities for local charity and voluntary groups. RAFA Newark Club is run mainly by volunteers as a business where the profits are donated back to the branch.

Applications for Covid grants has assisted the branch club, and 2022 there is an intention to seek other grants to refurbish kitchen facilities to enable more catering facilities to be offered to necessitous persons.

Section D	Achievements and performance
Summary of the main achievements of the branch during the year	Recovering charity and business from Covid crisis including forming new committees and recruiting more volunteers including retired Forces Personnel especially RAFA branch members.
Section E	Celebrating the 75 years the branch has been in existence. Continuing our goal to raise local awareness regarding our branch and club. Promoting our branch and club by representation on the joint Armed Forces Committee. Our Standard Bearer, by voluntarily attending 14 events smartly and professionally, and proudly promoting our branch and club. Successful reopening of Morning Cofee on Wednesdays and Saturdays and supporting young people to voluntarily assist (under strict supervision) as part of their Duke of Edinburgh’s Award. Producing our quarterly magazine “Nimrod” which has increased awareness of our branch and club. Financial review
Brief statement of the	After another difcult year due to Covid restrictions, our committee has embraced the restrictions and are pleased to say
branch’s policy on	that running costs, repairs and purchase of equipment have all
reserves	been met. A contingency fund is in place, stock levels are
Details of any funds materially in defcit	positive and plans for further expenditure to improve the facilities are planned. Not applicable
Further fnancial review	details (Optional information)

You may choose to include additional information, where relevant about:

the branch’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the branch;
investment policy and objectives including any ethical investment policy adopted.

Funding sourced by Morning Coffee, hire of facilities to commercial military and voluntary organizations and private functions. We are particularly proud of being able to offer our facilities for Funeral Wakes. These are more difficult giving the time-frame and our thoughtful and kind approach has been welcomed by bereaved persons – so much so a number of donations have been offered.

We have sufficient funding to support operating costs with the opportunity of offering a drop-in facility.

The lease arrangement between the branch and club is now formalised and is overseen by RAFA Estates Officer and our communication channels with her are excellent with face-toface meetings, emails and phone calls.

Our experienced branch treasurer is now transferring to the Club in order to become the Club Treasurer and she will also continue to support the new branch treasurer. Our greatest achievement is to have the branch and club committees working together in a very friendly, professional manner and both committees understanding the ethos of voluntarily running a RAFA branch and club.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the branch’s trustees

Signature(s)

Full name(s) Allan A Brooke Position (eg Branch Chair Secretary, Chair, etc)

RAFA Newark and District Branch Chair

Date 31 March 2022

OROYAL AIRFORCES Association

THE ROYAL AIR FORCES

ASSOCIATION NEWARK BRANCH

ACCOUNTS FOR THE PERIOD

ENDED 31 DECEMBER 2021

THE ROYAL AIR FORCES ASSOCIATION NEWARK-

BRANCH INCOME & EXPENDITURE ACCOUNT

FOR THE PERIOD ENDED 31 DECEMBER 2021

2021 £ *Income* Cofee Sales 3873 Room Hire 3679 Donations Fund Raising Events Club Lease Security Lights&Car Park Premises Licence 348 Membership Rebate HMRC Charities 3161 Deposit account 1820 30817 *Less Expenses:* Events Expenses 279 Cleaning Costs 1513 Utility Costs 471 Rates 617 Insurance 1391 Licences 507 Waste Disposal Repairs&Maintenance 1382 Telephone&Internet 777 Travel and subsistence 223 Equipment 8122 Loan repayments Accountancy fees 300 Sundry Expenses 260 123 Subscriptions 35 Fire and Security 1129 RAFA Trading Wages 84 Hire 140 Light and heat 1947 NSDC C-19 Support Grant 16721 Utilities Refund 1214 Rates Refund Bear Sales 19177 *Surplus of Income over Expenditure for the* 11639 Adjustment for Inter Account Transactions 1446 Accumulated Fund balance brought forward 17787 *Accumulated Fund balance carried forward* £ 30872	2021 £ *Income* Cofee Sales 3873 Room Hire 3679 Donations Fund Raising Events Club Lease Security Lights&Car Park Premises Licence 348 Membership Rebate HMRC Charities 3161 Deposit account 1820 30817 *Less Expenses:* Events Expenses 279 Cleaning Costs 1513 Utility Costs 471 Rates 617 Insurance 1391 Licences 507 Waste Disposal Repairs&Maintenance 1382 Telephone&Internet 777 Travel and subsistence 223 Equipment 8122 Loan repayments Accountancy fees 300 Sundry Expenses 260 123 Subscriptions 35 Fire and Security 1129 RAFA Trading Wages 84 Hire 140 Light and heat 1947 NSDC C-19 Support Grant 16721 Utilities Refund 1214 Rates Refund Bear Sales 19177 *Surplus of Income over Expenditure for the* 11639 Adjustment for Inter Account Transactions 1446 Accumulated Fund balance brought forward 17787 *Accumulated Fund balance carried forward* £ 30872	2020 £ 1096 75 500 144 2900 462 880 16 16894 202 420 1085 60 708 228 85 217 418 1092 150 550 10000 649 63 109 5338 11556 3287 2944 £ 17787
	£ 30872

THE ROYAL AIR FORCES ASSOCIATION NEWARK - BRANCH

BALANCE SHEET

AS AT 31 DECEMBER 2021

*Current Assets:* 31.12.2 1 Cash at Bank: 10310 Deposit Account 1599 Refurb Fund 2500 HQ Fund 21820 Cash In Hand 184 36412 *Current Liabilities:* Loan *Grants:* Branch Match Grant 4192 FRA Grant 392 Maintenance Grant 956 5540 *Net Current Liabilities* 30872 *Net Assets* £ 30872 Accumulated Funds 30872 *Reserves* £ 30872		21490 1599 238 23327 4192 392 956 5540 £ £	31.12.2 0 17787


			17787
			17787
			17787

Accountants' Report

In accordance with instructions given to us we have prepared, the above balance sheet and annexed accounts from the accounting records of The Royal Air Forces Association Newark Branch and from information and explanations supplied to us.

27 Castlegate Newark Notts NG241BA

Signed: BARKER MAULE & CO Chartered

Accountants 21

March 2022