**Trustees' Annual Report for the period** Period start date Period end date Day 1 Month Jan Year2021 Day31 Month Year 2021 **To** Dec Section A Reference and administration details **Branch name** Newark and District (referred to hereinafter as either the “Branch” or the “Charity”) **Other names / number Branch is known by** **Registered charity number (if any)** 1077314 **Branch's principal address** 23a London Road/London Road Carpark ## Newark on Trent Notts **Postcode NG24 1TN** ## **Names of the Branch charity trustees who manage the charity (generally known as the Branch Committee)** **----- Start of picture text -----**
Name of person (or
Dates acted if not for
Trustee name Office (if any) body) entitled to
whole year
appoint trustee (if any)
1 Allan A Brooke Branch Chair 23 March 2021
2 Susan Parker Branch Treasurer “
3 Marilyn Brooke Branch Secretary “
John Dennis Branch Vice-Chair “
4
Atkins
5 Allan Hildage Welfare Officer 7 June 2021
Robin Docksey Membership
6
Secretary
7 Paul Watson Committee Member
and Standard
Bearer
8 Richard Harcourt Committee Member
**----- End of picture text -----**
9 10 11 12 13 14 15 ## **Names of any other trustees for the Branch (for example, any custodian trustees in relation to branch property)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Section B Structure, governance and management** ## **Description of the branch’s trusts** Royal Charter, Rules, Byelaws, Area and Branch Regulations of Type of governing document the Royal Air Forces Association. (e.g. trust deed, constitution) Unincorporated association How the Branch charity is constituted (e.g. trust, association, company) Elected by the branch membership Trustee selection methods (e.g. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the branch’s organisational structure and any wider network with which the charity works; - relationship with any related parties (including branch club); - trustees’ consideration of major risks and the system and procedures to manage them. ## **Charity’s organisational structure** The charity is a branch of the Royal Air Forces Association which is a Royal Charter body and registered as a charity in England and Wales under number 226686 and in Scotland under SC037673 (“the Association”). The Association has many branches all of which share the same charitable object as the Association and are subject to the same constitution. ## **Trustee induction and training** ## **Related party relationships – Branch Club** ## **Risk management** ## **Section C Objectives and activities** **Summary of the objects of the branch set out in its governing document** To promote, through the comradeship engendered by its members, the welfare by charitable means of all serving and former members of Her Majesty’s Air Forces, their spouses and dependents, together with the widows and widowers and dependents of those who died whilst serving or subsequently. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Provide weekly drop-in Morning Coffee on Wednesdays and Saturdays for all veterans, members, dependants, and friends of the Association. Provide breakfasts for Veterans and their families every other month. Participate in local Civic organized military ceremonies. Our Standard Bearer attended 14 events including 1 funeral of ExSpitfire Pilot and 1 RAF Sgt who tragically died at age of 30 years, 2 Mins Silence on Newark Town Hall steps, Service of Remembrance at RAF Balderton Memorial, Newark Armed Forces where branch hosted many Ex and serving personnel, Bomber Command Day, Commemoration of Warsaw Uprising, Battle of Britain Parade and commemoration at Cemetery for Polish Air Force, Commemoration of Warsaw Air Bridge Parade, 75[th] Anniversary of Newark and District Branch, and Remembrance Day and Remembrance Sunday when again the branch hosted many serving and retired forces personnel. We hosted a Christmas Party for our members and guests and held open meetings for our branch members. We hosted meetings for RBL, Sherwood Foresters, Age Concern Parachute Regiment and retired Notts Police Officers. We hosted a RAF Regiment Reunion Weekend and more are being arranged. We also hosted the National Career Service for young persons throughout July and August. Probably the most important celebration was the Branch’s 75[th] Celebration when we paraded our new Newark and District Branch Standard which proudly displayed our platinum tassels. Local dignitaries and organizations, RAFA Branches and personnel from the Armed Forces were invited. 2021 Wings Appeal was challenging due to Covid rules, but thanks to the support of local people we raised a respectable amount. Welfare support was offered to a number of members as well as continuing welfare support due to Covid. RAFA Area personnel together with our Area Council Representative advised and supported our trustees in fulfilling our roles by holding meetings with branch and club committee members and Trustees attended virtual RAFA training including Trustee Training, Role of Chair, Treasurer and Secretary. A new innovation is producing a quarterly magazine which reaches all members by email or printed copies available in the Branch HQ. This has been enthusiastically received and is an excellent conduit for sharing information between members and other voluntary and local groups. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grant making; - policy programme related investment; - contribution made by volunteers. Next year there will be discussion and decisions on the following points: GOVERNANCE including membership qualification, reviewing Club Constitution, apportion responsibilities and or form subcommittees, branch/club development including entertainment, ceremonial, recruitment, membership. LIAISON including RAFA Area Council, 1260 ATC Sqn, Newark Armed Forces Working Group, local branches eg. RBL, RNA, SSAFA, Newark Patriotic Fund, CAB as well as local authorities. RECRUITMENT will include identifying and implementing potential membership incentives including Members Bar reductions, Morning Coffee discounts, function discounts, group activities and promote use of Club/Branch facilities for local charity and voluntary groups. RAFA Newark Club is run mainly by volunteers as a business where the profits are donated back to the branch. Applications for Covid grants has assisted the branch club, and 2022 there is an intention to seek other grants to refurbish kitchen facilities to enable more catering facilities to be offered to necessitous persons. |Section D|Achievements and performance| |---|---| |**Summary of the main**
**achievements of the**
**branch during the year**|Recovering charity and business from Covid crisis including
forming new committees and recruiting more volunteers
including retired Forces Personnel especially RAFA branch
members.| |**Section E**|Celebrating the 75 years the branch has been in existence.
Continuing our goal to raise local awareness regarding our
branch and club.
Promoting our branch and club by representation on the joint
Armed Forces Committee.
Our Standard Bearer, by voluntarily attending 14 events
smartly and professionally, and proudly promoting our branch
and club.
Successful reopening of Morning Cofee on Wednesdays and
Saturdays and supporting young people to voluntarily assist
(under strict supervision) as part of their Duke of Edinburgh’s
Award.
Producing our quarterly magazine “Nimrod” which has
increased awareness of our branch and club.
**Financial review**| |**Brief statement of the**|After another difcult year due to Covid restrictions, our
committee has embraced the restrictions and are pleased to say| |**branch’s policy on**|that running costs, repairs and purchase of equipment have all| |**reserves**|been met. A contingency fund is in place, stock levels are| |**Details of any funds**
**materially in defcit**|positive and plans for further expenditure to improve the
facilities are planned.
Not applicable| |**Further fnancial review**|**details (Optional information)**| You **may choose** to include additional information, where relevant about: - the branch’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the branch; - investment policy and objectives including any ethical investment policy adopted. Funding sourced by Morning Coffee, hire of facilities to commercial military and voluntary organizations and private functions. We are particularly proud of being able to offer our facilities for Funeral Wakes. These are more difficult giving the time-frame and our thoughtful and kind approach has been welcomed by bereaved persons – so much so a number of donations have been offered. We have sufficient funding to support operating costs with the opportunity of offering a drop-in facility. The lease arrangement between the branch and club is now formalised and is overseen by RAFA Estates Officer and our communication channels with her are excellent with face-toface meetings, emails and phone calls. - Our experienced branch treasurer is now transferring to the Club in order to become the Club Treasurer and she will also continue to support the new branch treasurer. Our greatest achievement is to have the branch and club committees working together in a very friendly, professional manner and both committees understanding the ethos of voluntarily running a RAFA branch and club. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the branch’s trustees** ## **Signature(s)** **Full name(s)** Allan A Brooke **Position (eg** Branch Chair **Secretary, Chair, etc)** RAFA Newark and District Branch Chair **Date** 31 March 2022 OROYAL AIRFORCES Association THE ROYAL AIR FORCES ASSOCIATION NEWARK BRANCH ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2021 **THE ROYAL AIR FORCES ASSOCIATION NEWARK-** ## **BRANCH INCOME** & **EXPENDITURE ACCOUNT** ## **FOR THE PERIOD ENDED 31 DECEMBER 2021** |2021
£
**_Income_**
Cofee Sales
3873
Room Hire
3679
Donations
Fund Raising Events
Club Lease
Security Lights&Car Park
Premises Licence
348
Membership Rebate
HMRC Charities
3161
Deposit account
1820
30817
**_Less Expenses:_**
Events Expenses
279
Cleaning Costs
1513
Utility Costs
471
Rates
617
Insurance
1391
Licences
507
Waste Disposal
Repairs&Maintenance
1382
Telephone&Internet
777
Travel and subsistence
223
Equipment 8122
Loan repayments
Accountancy fees
300
Sundry Expenses 260
123
Subscriptions
35
Fire and Security
1129
RAFA Trading
Wages
84
Hire 140
Light and heat
1947
NSDC C-19 Support Grant
16721
Utilities Refund
1214
Rates Refund
Bear Sales
19177
**_Surplus of Income over Expenditure for the_**
11639
Adjustment for Inter Account Transactions
1446
Accumulated Fund balance brought forward
17787
**_Accumulated Fund balance carried forward_**
£
30872|2021
£
**_Income_**
Cofee Sales
3873
Room Hire
3679
Donations
Fund Raising Events
Club Lease
Security Lights&Car Park
Premises Licence
348
Membership Rebate
HMRC Charities
3161
Deposit account
1820
30817
**_Less Expenses:_**
Events Expenses
279
Cleaning Costs
1513
Utility Costs
471
Rates
617
Insurance
1391
Licences
507
Waste Disposal
Repairs&Maintenance
1382
Telephone&Internet
777
Travel and subsistence
223
Equipment 8122
Loan repayments
Accountancy fees
300
Sundry Expenses 260
123
Subscriptions
35
Fire and Security
1129
RAFA Trading
Wages
84
Hire 140
Light and heat
1947
NSDC C-19 Support Grant
16721
Utilities Refund
1214
Rates Refund
Bear Sales
19177
**_Surplus of Income over Expenditure for the_**
11639
Adjustment for Inter Account Transactions
1446
Accumulated Fund balance brought forward
17787
**_Accumulated Fund balance carried forward_**
£
30872|2020
£
1096
75
500
144
2900
462
880
16
16894
202
420
1085
60
708
228
85
217
418
1092
150

550
10000
649
63
109
5338
11556
3287
2944
£
17787| |---|---|---| ||£
30872|| 1 **THE ROYAL AIR FORCES ASSOCIATION NEWARK** - **BRANCH** ## **BALANCE SHEET** ## **AS AT 31 DECEMBER 2021** |**_Current Assets:_**
31.12.2
1
Cash at Bank:
10310
Deposit Account
1599
Refurb Fund
2500
HQ Fund
21820
Cash In Hand
184
36412
**_Current Liabilities:_**
Loan
**_Grants:_**
Branch Match Grant
4192
FRA Grant
392
Maintenance Grant
956
5540
**_Net Current Liabilities_**
30872
**_Net Assets_**
£ 30872
Accumulated Funds
30872
**_Reserves_**
£ 30872||21490
1599
238
23327
4192
392
956
5540
£
£|31.12.2
0
17787| |---|---|---|---| ||||| ||||| ||||17787| ||||17787| ||||17787| ## Accountants' Report In accordance with instructions given to us we have prepared, the above balance sheet and annexed accounts from the accounting records of The Royal Air Forces Association Newark Branch and from information and explanations supplied to us. 27 Castlegate Newark Notts NG241BA Signed: BARKER MAULE & CO Chartered Accountants 21 March 2022 THE ROYAL AIR FORCES ASSOCIATION NEWARK BRANCH ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2021 **THE ROYAL AIR FORCES ASSOCIATION NEWARK-** ## **BRANCH INCOME** & **EXPENDITURE ACCOUNT** ## **FOR THE PERIOD ENDED 31 DECEMBER 2021** |2021
£
**_Income_**
Cofee Sales
3873
Room Hire
3679
Donations
Fund Raising Events
Club Lease
Security Lights&Car Park
Premises Licence
348
Membership Rebate
HMRC Charities
3161
Deposit account
1820
30817
**_Less Expenses:_**
Events Expenses
279
Cleaning Costs
1513
Utility Costs
471
Rates
617
Insurance
1391
Licences
507
Waste Disposal
Repairs&Maintenance
1382
Telephone&Internet
777
Travel and subsistence
223
Equipment 8122
Loan repayments
Accountancy fees
300
Sundry Expenses 260
123
Subscriptions
35
Fire and Security
1129
RAFA Trading
Wages
84
Hire 140
Light and heat
1947
NSDC C-19 Support Grant
16721
Utilities Refund
1214
Rates Refund
Bear Sales
19177
**_Surplus of Income over Expenditure for the_**
11639
Adjustment for Inter Account Transactions
1446
Accumulated Fund balance brought forward
17787
**_Accumulated Fund balance carried forward_**
£
30872|2021
£
**_Income_**
Cofee Sales
3873
Room Hire
3679
Donations
Fund Raising Events
Club Lease
Security Lights&Car Park
Premises Licence
348
Membership Rebate
HMRC Charities
3161
Deposit account
1820
30817
**_Less Expenses:_**
Events Expenses
279
Cleaning Costs
1513
Utility Costs
471
Rates
617
Insurance
1391
Licences
507
Waste Disposal
Repairs&Maintenance
1382
Telephone&Internet
777
Travel and subsistence
223
Equipment 8122
Loan repayments
Accountancy fees
300
Sundry Expenses 260
123
Subscriptions
35
Fire and Security
1129
RAFA Trading
Wages
84
Hire 140
Light and heat
1947
NSDC C-19 Support Grant
16721
Utilities Refund
1214
Rates Refund
Bear Sales
19177
**_Surplus of Income over Expenditure for the_**
11639
Adjustment for Inter Account Transactions
1446
Accumulated Fund balance brought forward
17787
**_Accumulated Fund balance carried forward_**
£
30872|2020
£
1096
75
500
144
2900
462
880
16
16894
202
420
1085
60
708
228
85
217
418
1092
150

550
10000
649
63
109
5338
11556
3287
2944
£
17787| |---|---|---| ||£
30872|| 1 **THE ROYAL AIR FORCES ASSOCIATION NEWARK** - **BRANCH** ## **BALANCE SHEET** ## **AS AT 31 DECEMBER 2021** |**_Current Assets:_**
31.12.2
1
Cash at Bank:
10310
Deposit Account
1599
Refurb Fund
2500
HQ Fund
21820
Cash In Hand
184
36412
**_Current Liabilities:_**
Loan
**_Grants:_**
Branch Match Grant
4192
FRA Grant
392
Maintenance Grant
956
5540
**_Net Current Liabilities_**
30872
**_Net Assets_**
£ 30872
Accumulated Funds
30872
**_Reserves_**
£ 30872||21490
1599
238
23327
4192
392
956
5540
£
£|31.12.2
0
17787| |---|---|---|---| ||||| ||||| ||||17787| ||||17787| ||||17787| ## Accountants' Report In accordance with instructions given to us we have prepared, the above balance sheet and annexed accounts from the accounting records of The Royal Air Forces Association Newark Branch and from information and explanations supplied to us. 27 Castlegate Newark Notts NG241BA Signed: BARKER MAULE & CO Chartered Accountants 21 March 2022