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2022-08-31-accounts

Trustees’ Annual Report for the period

From Period start date To 01/09/2021 Period end date 31/08/2022

Charity name: Parcroft Out of School Care Scheme also know as Oaklands After School & Holiday Club Club

Charity registration number: 1077270

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To provide after school and holiday
childcare
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Childcare provision
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity made a loss during this
period
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held for contingencies such
as we have experienced with covid and
its after effects, the reserves previously
held have meant the charity can continue
as an ongoing concern.
Amount of reserves held Para 1.22 £2689
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The charity can continue as before the
loss was due ongoing impact from covid,
staff on full time contracts not needed
during holiday time due to parents using
leave accured during covid and more
working from home so not needing the
club to open during holidays
Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Income from children using the
provision.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 There is no risk to the charity as seen
from the six month profit and loss
account the charity is still an ongoing
concern with no risks
Other

Structure, Governance and Management

Description of charity’s
trusts:		 Board of Trustees made up from
members of the management committee
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution Document
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Election to post at AGM by vote of
members and parents

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name Parcroft Out of School Care Scheme also know as
Oaklands After School & Holiday Club Club
Other name the charity uses
Registered charity number 1077270
Charity’s principal address Oaklands Primary School
Preston Grove
Yeovil

Names of the charity trustees who manage the charity

1
2
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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Rebecca Hansford Chair Person
Marie Rice Manager
Claire Mallinson Committee Member
Victoria Mc
Naught-Boyd		 Committee Member
Deborah Reynolds Committee Member
Elizabeth
Jagelman		 Committee Member
Anastasia
Reynolds		 Committee Member

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 R Hansford
Rebecca Hansford

Chair

Parcroft out of School Care Scheme 1077270 (Also known as Oaklands after school & Holiday club) Receipts and payments accounts For the period 01/09/2021 To 31/08/2022 from

CC16a

Section A Receipts and payments

----- Start of picture text -----
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Child care fees 41,477 - - 41,477 18,722
HMRC Grant (Furloughed wages) - - - - 21,050
SSDC (additional restrictions funding) - - - - 9,750
SASP - - - - 1,000
Bank interest received 3 - - 3 1
- - - - -
- - - - -
- - - - -
- - 41,480 50,523
Sub total (Gross income for AR) [ 41,480 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 41,480 - - 41,480 50,523
A3 Payments
Wages (Incl. pensions) 49,009 - - 49,009 41,192
Food & snack costs 821 - - 821 730
Play costs 1,470 - - 1,470 590
Rent & facilities costs 941 941 381
Staff training 348 348 164
Insurance 638 638 581
Telephone & Internet 187 187 172
Miscellaneous costs 137 137 -
Legal & professional fees 75 75 120
Bookkeeping & Accountancy fees 3,917 3,917 3,917
- - -
- - - - -
Sub total [ 57,543 ] - - 57,543 47,847
A4 Asset and investment
purchases, (see table)
Computer equipment 240 - - 240 1,985
- - - -
Sub total [ 240 ] - - 240 1,985
Total payments 57,783 - - 57,783 49,832
Net of receipts/(payments) (16,303) - - (16,303) 691
A5 Transfers between funds - - - - -
A6 Cash funds last year end 18,992 - - 18,992 18,301
Cash funds this year end 2,689 - - 2,689 18,992
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B5 Liabilities
B3 Investment assets
B4 Assets retained for the
charity’s own use		 PAYE
Pension contributions
Details
Signature
Current account
Deposit account
Cash in hand
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Fixed assets (Play Equipment,
office equip etc)
Accounts payable
R Hansford		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
1,569
-
1,026
-
94
-
2,689
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
Unrestricted
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
2024
Unrestricted
82
Unrestricted
62
-
-
Print Name
Rebecca Hansford		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
2,607
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
06/06/23

Independent Examiners Report to the trustees of the Parcroft Out of School Care Scheme Charity number 1077270

I report to the trustees on my examination of the accounts of Parcroft Out of School Care Scheme for the year ended 31 August 2022.

Responsibilities and basis of report

As the charity trustees of the Parcroft Out of School Care Scheme (otherwise known as "Oaklands after school and Holiday Care Club") you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act')

I report in respect of my examination of the Parcroft out of School Care Scheme accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiners statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Simon Skipper

6 Priory Close Ilchester Somerset BA22 8NR

06 June 2023