## **Trustees’ Annual Report for the period** **From Period start date To 01/09/2021 Period end date 31/08/2022** **Charity name: Parcroft Out of School Care Scheme also know as Oaklands After School & Holiday Club Club** ## **Charity registration number: 1077270** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide after school and holiday**
**childcare**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Childcare provision**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity made a loss during this**
**period**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held for contingencies such**
**as we have experienced with covid and**
**its after effects, the reserves previously**
**held have meant the charity can continue**
**as an ongoing concern.**| |Amount of reserves held|Para 1.22|**£2689**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The charity can continue as before the**
**loss was due ongoing impact from covid,**
**staff on full time contracts not needed**
**during holiday time due to parents using**
**leave accured during covid and more**
**working from home so not needing the**
**club to open during holidays**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Income from children using the**
**provision.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**There is no risk to the charity as seen**
**from the six month profit and loss**
**account the charity is still an ongoing**
**concern with no risks**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Board of Trustees made up from**
**members of the management committee**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution Document**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election to post at AGM by vote of**
**members and parents**| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|**Parcroft Out of School Care Scheme also know as**
**Oaklands After School & Holiday Club Club**| |---|---| |Other name the charity uses|| |Registered charity number|1077270| |Charity’s principal address|Oaklands Primary School
Preston Grove
Yeovil| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Rebecca Hansford|Chair Person||| ||Marie Rice|Manager||| ||Claire Mallinson|Committee Member||| ||Victoria Mc
Naught-Boyd|Committee Member||| ||Deborah Reynolds|Committee Member||| ||Elizabeth
Jagelman|Committee Member||| ||Anastasia
Reynolds|Committee Member||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|R Hansford|| |---|---|---| ||Rebecca Hansford|| ||
Chair|| |||| |||| **Parcroft out of School Care Scheme 1077270 (Also known as Oaklands after school & Holiday club) Receipts and payments accounts For the period 01/09/2021 To 31/08/2022 from** **CC16a** ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Child care fees 41,477 - - 41,477 18,722
HMRC Grant (Furloughed wages) - - - - 21,050
SSDC (additional restrictions funding) - - - - 9,750
SASP - - - - 1,000
Bank interest received 3 - - 3 1
- - - - -
- - - - -
- - - - -
- - 41,480 50,523
Sub total (Gross income for AR) [ 41,480 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 41,480 - - 41,480 50,523
A3 Payments
Wages (Incl. pensions) 49,009 - - 49,009 41,192
Food & snack costs 821 - - 821 730
Play costs 1,470 - - 1,470 590
Rent & facilities costs 941 941 381
Staff training 348 348 164
Insurance 638 638 581
Telephone & Internet 187 187 172
Miscellaneous costs 137 137 -
Legal & professional fees 75 75 120
Bookkeeping & Accountancy fees 3,917 3,917 3,917
- - -
- - - - -
Sub total [ 57,543 ] - - 57,543 47,847
A4 Asset and investment
purchases, (see table)
Computer equipment 240 - - 240 1,985
- - - -
Sub total [ 240 ] - - 240 1,985
Total payments 57,783 - - 57,783 49,832
Net of receipts/(payments) (16,303) - - (16,303) 691
A5 Transfers between funds - - - - -
A6 Cash funds last year end 18,992 - - 18,992 18,301
Cash funds this year end 2,689 - - 2,689 18,992
**----- End of picture text -----**
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|PAYE
Pension contributions
**Details**
Signature
Current account
Deposit account
Cash in hand
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Fixed assets (Play Equipment,
office equip etc)
Accounts payable
R Hansford|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,569**
**-**
**1,026**
**-**
**94**
**-**
**2,689**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
2024
Unrestricted
82
Unrestricted
62
**-**
**-**
Print Name
Rebecca Hansford|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
2,607
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
06/06/23| ## **Independent Examiners Report to the trustees of the Parcroft Out of School Care Scheme Charity number 1077270** I report to the trustees on my examination of the accounts of Parcroft Out of School Care Scheme for the year ended 31 August 2022. ## **Responsibilities and basis of report** As the charity trustees of the Parcroft Out of School Care Scheme (otherwise known as "Oaklands after school and Holiday Care Club") you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act') I report in respect of my examination of the Parcroft out of School Care Scheme accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiners statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - l accounting records were not kept in respect of the charity as required by section 130 of the Act; or - l the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Simon Skipper 6 Priory Close Ilchester Somerset BA22 8NR 06 June 2023