REGISTERED CHARITY NUMBER: 1077227
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
FOR
RAYDON VILLAGE HALL
Walter Wright Chartered Accountants 89 High Street Hadleigh Ipswich Suffolk IP7 5EA
RAYDON VILLAGE HALL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 11 |
| Detailed Statement of Financial Activities | 12 |
RAYDON VILLAGE HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
Under the deed of trust, the charity held Raydon Village Hall for the use of the inhabitants of the Parish of Raydon, Suffolk, without distinction of political, religion, or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the condition of life for said inhabitants.
The Hall was a Victorian school hall and attached to which was once the Headmaster's house, now a private dwelling.
Activities
Over the years the Hall was used for a multitude of activities ranging from talks through Fayres and entertainment to Sausage suppers. The Hall was also hired out to anyone for whom the premises were suitable and used for local elections etc.
The cost of maintenance was becoming prohibitive, fund raising more difficult and attracting new committee members impossible.
A meeting of the inhabitants of Raydon was called, advertised and with notice as per the Trust Deed. The meeting was held on 14th March 2019 and the majority of those in attendance eligible to vote voted in favour of selling the Hall.
The Hall was put up for sale in March 2020 and a potential purchaser quickly found. Unfortunately, there then followed an extended period of procrastination on behalf of the buyers with exchange not taking place until 20th August 2021 and completion on 27th September 2021.
The Committee has been approached by the King George's Playing Field Raydon (Registered Charity No. 1048676) with a view to replacing the existing pavilion (now in a very poor state of repair) with a new community centre. As noted elsewhere in this report the trustees have agreed to support this project.
Public benefit
Throughout the year the trustees have had regard to the guidance issued by the Charity Commission on public benefit.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
As noted elsewhere, the trustees sold the Hall during this financial year and are now considering how the funds can be spent to benefit the inhabitants of Raydon in accordance with the trust deed.
FINANCIAL REVIEW
Financial position
The charity's financial position is set out in the accounts attached to this report.
Reserves policy
The trustees have never had a reserves policy.
The committee merely tried to make sure that there was enough money to survive and would only spend on improvements decorating etc when there were sufficient funds to cover the expenditure and have a sensible safety margin to cover the forthcoming year's bills.
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RAYDON VILLAGE HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust darted 14 November 1985, and constitutes an unincorporated charity.
Recruitment and appointment of new trustees
When the Village Hall was purchased back in 1985 the Trust Deed specified that there should be 6 elected members who would be elected at the annual general meeting and 6 representative members from each of the following organisations:- :
-
Parish Council
-
Parish Church
-
Women's Fellowship
-
Garden Club
-
Fund Raisers
-
Cricket Club
Slowly, over the years each of these organisations fell by the wayside or stopped using the Hall. The last Organisation using the Hall was the Garden Club.
The attendance at the Annual General meeting gradually declined until, in the end there would only be 2 or 3 members of the public in attendance. This meant that no new trustees have been appointed in recent years.
We are now left with only 4 Trustees and one committee member who is not a trustee..
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1077227
Principal address
Rose Cottage The Street Ipswich Suffolk IP7 5LW
Trustees
D King G Horrex P Banyard Mrs G Mason
Independent Examiner
Walter Wright Chartered Accountants 89 High Street Hadleigh Ipswich Suffolk IP7 5EA
EVENTS SINCE THE END OF THE YEAR
Information relating to events since the end of the year is given in the notes to the financial statements.
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RAYDON VILLAGE HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
04/04/2023
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. D King - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF RAYDON VILLAGE HALL
Independent examiner's report to the trustees of Raydon Village Hall
I report to the charity trustees on my examination of the accounts of Raydon Village Hall (the Trust) for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mark Wallace FCA CTA TEP Walter Wright Chartered Accountants 89 High Street Hadleigh Ipswich Suffolk IP7 5EA
04/04/2023
Date: .............................................
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RAYDON VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Charitable activities Village Hall 5 Other trading activities 2 - Investment income 3 3 Other income 335 Total 343 EXPENDITURE ON Charitable activities Village Hall 187 Other 500 Total 687 NET INCOME/(EXPENDITURE) (344) RECONCILIATION OF FUNDS Total funds brought forward 8,727 TOTAL FUNDS CARRIED FORWARD 8,383 |
Restricted fund £ - - 430 224,162 224,592 - - - 224,592 22,000 246,592 |
2022 Total funds £ 5 - 433 224,497 224,935 187 500 687 224,248 30,727 254,975 |
2021 Total funds £ 60 286 11 - 357 425 - 425 (68) 30,795 30,727 |
|---|---|---|---|
The notes form part of these financial statements
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RAYDON VILLAGE HALL
BALANCE SHEET 31 MARCH 2022
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 6 - CURRENT ASSETS Debtors 7 - Cash at bank and in hand 8,883 8,883 CREDITORS Amounts falling due within one year 8 (500) NET CURRENT ASSETS 8,383 TOTAL ASSETS LESS CURRENT LIABILITIES 8,383 NET ASSETS 8,383 FUNDS 10 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ - - 246,592 246,592 - 246,592 246,592 246,592 |
2022 Total funds £ - - 255,475 255,475 (500) 254,975 254,975 254,975 8,383 246,592 254,975 |
2021 Total funds £ 22,000 50 8,727 8,777 (50) 8,727 30,727 30,727 8,727 22,000 30,727 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 04/04/2023............................................. and were signed on its behalf by:
............................................. D King - Trustee
The notes form part of these financial statements
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RAYDON VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Furniture - 25% on cost
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | |||
|---|---|---|---|
| 2022 | 2021 | ||
| £ | £ | ||
| Fundraising events | - | 286 |
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continued...
RAYDON VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022
3. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| Deposit account interest Interest on late completion |
2022 £ 3 430 433 |
2021 £ 11 - |
| 11 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted funds fund £ £ INCOME AND ENDOWMENTS FROM Charitable activities Village Hall 60 - Other trading activities 286 - Investment income 11 - Total 357 - EXPENDITURE ON Charitable activities Village Hall 425 - NET INCOME/(EXPENDITURE) (68) - RECONCILIATION OF FUNDS Total funds brought forward 8,795 22,000 TOTAL FUNDS CARRIED FORWARD 8,727 22,000 |
Total funds £ 60 286 11 357 425 (68) 30,795 30,727 |
|---|---|
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continued...
RAYDON VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022
| 6. TANGIBLE FIXED ASSETS Freehold property £ COST At 1 April 2021 22,000 Disposals (22,000) At 31 March 2022 - DEPRECIATION At 1 April 2021 - Eliminated on disposal - At 31 March 2022 - NET BOOK VALUE At 31 March 2022 - At 31 March 2021 22,000 7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Prepayments and accrued income 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Bank loans and overdrafts (see note 9) Other creditors 9. LOANS An analysis of the maturity of loans is given below: Amounts falling due within one year on demand: Bank overdrafts |
Furniture £ 1,880 (1,880) - 1,880 (1,880) - - - 2022 £ - 2022 £ - 500 500 2022 £ - |
Totals £ 23,880 (23,880) - 1,880 (1,880) - - 22,000 2021 £ 50 2021 £ 50 - 50 2021 £ 50 |
|---|---|---|
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RAYDON VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022
| 10. MOVEMENT IN FUNDS At 1.4.21 £ Unrestricted funds Unrestricted fund 8,727 Restricted funds Restricted fund 22,000 TOTAL FUNDS 30,727 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds Unrestricted fund 343 Restricted funds Restricted fund 224,592 TOTAL FUNDS 224,935 Comparatives for movement in funds At 1.4.20 £ Unrestricted funds Unrestricted fund 8,795 Restricted funds Restricted fund 22,000 TOTAL FUNDS 30,795 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds Unrestricted fund 357 TOTAL FUNDS 357 |
Net movement At in funds 31.3.22 £ £ (344) 8,383 224,592 246,592 224,248 254,975 Resources Movement expended in funds £ £ (687) (344) - 224,592 (687) 224,248 Net movement At in funds 31.3.21 £ £ (68) 8,727 - 22,000 (68) 30,727 Resources Movement expended in funds £ £ (425) (68) (425) (68) |
|---|---|
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RAYDON VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds Unrestricted fund Restricted funds Restricted fund TOTAL FUNDS |
At 1.4.20 £ 8,795 22,000 30,795 |
Net movement in funds £ (412) 224,592 224,180 |
At 31.3.22 £ 8,383 246,592 |
|---|---|---|---|
| 254,975 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds Unrestricted fund Restricted funds Restricted fund TOTAL FUNDS |
Incoming resources £ 700 224,592 225,292 |
Resources Movement expended in funds £ £ (1,112) (412) - 224,592 (1,112) 224,180 |
|---|---|---|
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2022.
12. POST BALANCE SHEET EVENTS
The Trust Deed and Conveyance states that any monies raised from the sale of the property can be used for the benefit of the inhabitants of the area of benefit or applied to the purchase of another property.
The Pavilion on the King George's Playing Field in Raydon (another registered charity) was erected some years ago as a temporary building. Discussions are ongoing with the view to partially fund a new permanent structure with the funds held by the Village Hall.
The trustees have met with the committee of the King George's Playing field and agreed, in principle, to provide virtually all of the funds held by the Village Hall towards the erection of a purpose built Community Centre. However, the transfer of funds will take place over a period of time as the work progresses.
As at the date of this report no funds have been transferred.
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RAYDON VILLAGE HALL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022
| INCOME AND ENDOWMENTS Other trading activities Fundraising events Investment income Deposit account interest Interest on late completion Charitable activities Hire of hall and equipment Other income Gain on sale of tangible fixed assets Total incoming resources EXPENDITURE Charitable activities Insurance Support costs Governance costs Accountancy and legal fees Total resources expended Net income/(expenditure) |
2022 £ - 3 430 433 5 224,497 224,935 187 500 687 224,248 |
2021 £ 286 11 - 11 60 - 357 425 - 425 (68) |
|---|---|---|
This page does not form part of the statutory financial statements
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