**REGISTERED CHARITY NUMBER: 1077227**
## **REPORT OF THE TRUSTEES AND**
**UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
## **FOR**
## **RAYDON VILLAGE HALL**
Walter Wright Chartered Accountants 89 High Street Hadleigh Ipswich Suffolk IP7 5EA
**RAYDON VILLAGE HALL**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|3|
|**Independent Examiner's Report**||4||
|**Statement of Financial Activities**||5||
|**Balance Sheet**||6||
|**Notes to the Financial Statements**|7|to|11|
|**Detailed Statement of Financial Activities**||12||
**RAYDON VILLAGE HALL**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
Under the deed of trust, the charity held Raydon Village Hall for the use of the inhabitants of the Parish of Raydon, Suffolk, without distinction of political, religion, or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the condition of life for said inhabitants.
The Hall was a Victorian school hall and attached to which was once the Headmaster's house, now a private dwelling.
## **Activities**
Over the years the Hall was used for a multitude of activities ranging from talks through Fayres and entertainment to Sausage suppers. The Hall was also hired out to anyone for whom the premises were suitable and used for local elections etc.
The cost of maintenance was becoming prohibitive, fund raising more difficult and attracting new committee members impossible.
A meeting of the inhabitants of Raydon was called, advertised and with notice as per the Trust Deed. The meeting was held on 14th March 2019 and the majority of those in attendance eligible to vote voted in favour of selling the Hall.
The Hall was put up for sale in March 2020 and a potential purchaser quickly found. Unfortunately, there then followed an extended period of procrastination on behalf of the buyers with exchange not taking place until 20th August 2021 and completion on 27th September 2021.
The Committee has been approached by the King George's Playing Field Raydon (Registered Charity No. 1048676) with a view to replacing the existing pavilion (now in a very poor state of repair) with a new community centre. As noted elsewhere in this report the trustees have agreed to support this project.
## **Public benefit**
Throughout the year the trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
As noted elsewhere, the trustees sold the Hall during this financial year and are now considering how the funds can be spent to benefit the inhabitants of Raydon in accordance with the trust deed.
## **FINANCIAL REVIEW**
## **Financial position**
The charity's financial position is set out in the accounts attached to this report.
## **Reserves policy**
The trustees have never had a reserves policy.
The committee merely tried to make sure that there was enough money to survive and would only spend on improvements decorating etc when there were sufficient funds to cover the expenditure and have a sensible safety margin to cover the forthcoming year's bills.
Page 1
**RAYDON VILLAGE HALL**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust darted 14 November 1985, and constitutes an unincorporated charity.
## **Recruitment and appointment of new trustees**
When the Village Hall was purchased back in 1985 the Trust Deed specified that there should be 6 elected members who would be elected at the annual general meeting and 6 representative members from each of the following organisations:- :
- Parish Council
- Parish Church
- Women's Fellowship
- Garden Club
- Fund Raisers
- Cricket Club
Slowly, over the years each of these organisations fell by the wayside or stopped using the Hall. The last Organisation using the Hall was the Garden Club.
The attendance at the Annual General meeting gradually declined until, in the end there would only be 2 or 3 members of the public in attendance. This meant that no new trustees have been appointed in recent years.
We are now left with only 4 Trustees and one committee member who is not a trustee..
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1077227
## **Principal address**
Rose Cottage The Street Ipswich Suffolk IP7 5LW
## **Trustees**
D King G Horrex P Banyard Mrs G Mason
## **Independent Examiner**
Walter Wright Chartered Accountants 89 High Street Hadleigh Ipswich Suffolk IP7 5EA
## **EVENTS SINCE THE END OF THE YEAR**
Information relating to events since the end of the year is given in the notes to the financial statements.
Page 2
**RAYDON VILLAGE HALL**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022**
## 04/04/2023
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. D King - Trustee
Page 3
**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF RAYDON VILLAGE HALL**
## **Independent examiner's report to the trustees of Raydon Village Hall**
I report to the charity trustees on my examination of the accounts of Raydon Village Hall (the Trust) for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mark Wallace FCA CTA TEP Walter Wright Chartered Accountants 89 High Street Hadleigh Ipswich Suffolk IP7 5EA
04/04/2023
Date: .............................................
Page 4
**RAYDON VILLAGE HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022**
|Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Village Hall
5
Other trading activities
2
-
Investment income
3
3
Other income
335
**Total**
343
**EXPENDITURE ON**
**Charitable activities**
Village Hall
187
Other
500
**Total**
687
**NET INCOME/(EXPENDITURE)**
(344)
**RECONCILIATION OF FUNDS**
Total funds brought forward
8,727
**TOTAL FUNDS CARRIED FORWARD**
8,383|Restricted
fund
£
-
-
430
224,162
224,592
-
-
-
224,592
22,000
246,592|2022
Total
funds
£
5
-
433
224,497
224,935
187
500
687
224,248
30,727
254,975|2021
Total
funds
£
60
286
11
-
357
425
-
425
(68)
30,795
30,727|
|---|---|---|---|
The notes form part of these financial statements
Page 5
**RAYDON VILLAGE HALL**
## **BALANCE SHEET 31 MARCH 2022**
|Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
6
-
**CURRENT ASSETS**
Debtors
7
-
Cash at bank and in hand
8,883
8,883
**CREDITORS**
Amounts falling due within one year
8
(500)
**NET CURRENT ASSETS**
8,383
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
8,383
**NET ASSETS**
8,383
**FUNDS**
10
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
fund
£
-
-
246,592
246,592
-
246,592
246,592
246,592|2022
Total
funds
£
-
-
255,475
255,475
(500)
254,975
254,975
254,975
8,383
246,592
254,975|2021
Total
funds
£
22,000
50
8,727
8,777
(50)
8,727
30,727
30,727
8,727
22,000
30,727|
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 04/04/2023............................................. and were signed on its behalf by:
............................................. D King - Trustee
The notes form part of these financial statements
Page 6
**RAYDON VILLAGE HALL**
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Furniture - 25% on cost
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. OTHER TRADING ACTIVITIES**
|**OTHER TRADING ACTIVITIES**||||
|---|---|---|---|
||2022||2021|
||£||£|
|Fundraising events||-|286|
Page 7
continued...
**RAYDON VILLAGE HALL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022**
## **3. INVESTMENT INCOME**
|**INVESTMENT INCOME**|||
|---|---|---|
|Deposit account interest
Interest on late completion|2022
£
3
430
433|2021
£
11
-|
|||11|
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
Restricted
funds
fund
£
£
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Village Hall
60
-
Other trading activities
286
-
Investment income
11
-
**Total**
357
-
**EXPENDITURE ON**
**Charitable activities**
Village Hall
425
-
**NET INCOME/(EXPENDITURE)**
(68)
-
**RECONCILIATION OF FUNDS**
Total funds brought forward
8,795
22,000
**TOTAL FUNDS CARRIED FORWARD**
8,727
22,000|Total
funds
£
60
286
11
357
425
(68)
30,795
30,727|
|---|---|
Page 8
continued...
**RAYDON VILLAGE HALL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022**
|**6.**
**TANGIBLE FIXED ASSETS**
Freehold
property
£
**COST**
At 1 April 2021
22,000
Disposals
(22,000)
At 31 March 2022
-
**DEPRECIATION**
At 1 April 2021
-
Eliminated on disposal
-
At 31 March 2022
-
**NET BOOK VALUE**
At 31 March 2022
-
At 31 March 2021
22,000
**7.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Prepayments and accrued income
**8.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Bank loans and overdrafts (see note 9)
Other creditors
**9.**
**LOANS**
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Bank overdrafts|Furniture
£
1,880
(1,880)
-
1,880
(1,880)
-
-
-
2022
£
-
2022
£
-
500
500
2022
£
-|Totals
£
23,880
(23,880)
-
1,880
(1,880)
-
-
22,000
2021
£
50
2021
£
50
-
50
2021
£
50|
|---|---|---|
||||
||||
||||
||||
||||
||||
Page 9
continued...
**RAYDON VILLAGE HALL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022**
|**10.**
**MOVEMENT IN FUNDS**
At 1.4.21
£
**Unrestricted funds**
Unrestricted fund
8,727
**Restricted funds**
Restricted fund
22,000
**TOTAL FUNDS**
30,727
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
Unrestricted fund
343
**Restricted funds**
Restricted fund
224,592
**TOTAL FUNDS**
224,935
**Comparatives for movement in funds**
At 1.4.20
£
**Unrestricted funds**
Unrestricted fund
8,795
**Restricted funds**
Restricted fund
22,000
**TOTAL FUNDS**
30,795
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
Unrestricted fund
357
**TOTAL FUNDS**
357|Net
movement
At
in funds
31.3.22
£
£
(344)
8,383
224,592
246,592
224,248
254,975
Resources
Movement
expended
in funds
£
£
(687)
(344)
-
224,592
(687)
224,248
Net
movement
At
in funds
31.3.21
£
£
(68)
8,727
-
22,000
(68)
30,727
Resources
Movement
expended
in funds
£
£
(425)
(68)
(425)
(68)|
|---|---|
Page 10
continued...
**RAYDON VILLAGE HALL**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022**
## **10. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
Unrestricted fund
**Restricted funds**
Restricted fund
**TOTAL FUNDS**|At 1.4.20
£
8,795
22,000
30,795|Net
movement
in funds
£
(412)
224,592
224,180|At
31.3.22
£
8,383
246,592|
|---|---|---|---|
||||254,975|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
Unrestricted fund
**Restricted funds**
Restricted fund
**TOTAL FUNDS**|Incoming
resources
£
700
224,592
225,292|Resources
Movement
expended
in funds
£
£
(1,112)
(412)
-
224,592
(1,112)
224,180|
|---|---|---|
## **11. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2022.
## **12. POST BALANCE SHEET EVENTS**
The Trust Deed and Conveyance states that any monies raised from the sale of the property can be used for the benefit of the inhabitants of the area of benefit or applied to the purchase of another property.
The Pavilion on the King George's Playing Field in Raydon (another registered charity) was erected some years ago as a temporary building. Discussions are ongoing with the view to partially fund a new permanent structure with the funds held by the Village Hall.
The trustees have met with the committee of the King George's Playing field and agreed, in principle, to provide virtually all of the funds held by the Village Hall towards the erection of a purpose built Community Centre. However, the transfer of funds will take place over a period of time as the work progresses.
As at the date of this report no funds have been transferred.
Page 11
**RAYDON VILLAGE HALL**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022**
|**INCOME AND ENDOWMENTS**
**Other trading activities**
Fundraising events
**Investment income**
Deposit account interest
Interest on late completion
**Charitable activities**
Hire of hall and equipment
**Other income**
Gain on sale of tangible fixed assets
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Insurance
**Support costs**
**Governance costs**
Accountancy and legal fees
Total resources expended
**Net income/(expenditure)**|2022
£
-
3
430
433
5
224,497
224,935
187
500
687
224,248|2021
£
286
11
-
11
60
-
357
425
-
425
(68)|
|---|---|---|
This page does not form part of the statutory financial statements
Page 12