Annual Re ort and Unaudited Financial Statements of Ovin Jubilee Hall for the Year Ended 31" March 2026
in Jubilee Hall Contents of the Finanaal Statements for the Year Ended 31° March 2026 pa8e Legal Infiyrnation Report of the Trustees Recpts and Payments Accounts Statement of Assets and abilItieS Notes to the Finanoal Statements Independent Examinerfs Rewt io
Ovin Jubilee Hall al Infomiation for the Year Ended 31" March 2026 TRUSfEES: Mrs A-M Eastwood (Chalrl Mr A Eastwood (Treasurer) M5 E Saunders Isecretaryl Ms C Cooper Mrs C Funnell Mr J Upton Mr D Mar5ton Mrs C Blwnenthal REGISTERED AI)DRESS: MR ANTHONY EAsfwooD 18RIAR CLOSE OVING CHICHESTER WEST SUSSEX P020 28Y REGISTERED alARrrY Nl8£. 1077213 INDEPEP4DENT EXAMINER: B4Btr)kkeesxng Ltd l Lincoln House Clty Fields Business Park Chichester FldswaY Tan8mere Chichester West Sussex P020 2FS Pagel I
Ovin Jubilee Hall Re rt of the Trustees for the Year Ended 31° March 2026 The trustees present their reptwt the financial rtatements for the year ended 31" March 202& CONsrrFLmciN. OBJECIS AND PRWCIPALAcnvmES The Charitsble Trust 15 constrtuted ty a Charity c(MIson Scheme dated 22 July 2020. The Charity was registered on 27 A$t 1999. The chaTiVs objects and wincipal artivities. haviro due regard to the Trustees duty in Sedion 1715) of the Charit5 Art cortemirg PutlC benefit. duri the year were a5 ft)I1cr•. i. The promsion and maintenance of a village hall for use by the inhabitants of the Oving Community. Lettin8 the )fillage Hall to locol users for community aclivtties. meetings, lectures and classes. Improvingthe conditions of life forthe inhabitsnts of the O¥in8 Communty. Hall Usage & Marketlng Firstly, l am very pleased to rewt that Hall hire incLMne has increased by £3.(•{9%1. We have attracted new users and continue to be supported by our reSar Use We have more regular hirers than ever, giving U5 a high usage percentage and l am very pleased that an addth"¢y)al indoor b5 bookbng has filled one of the few remaining weekly slots. We have a gotyj end of private business hirers, charities and CLMnmunity groups, plus parishioner support via the 1-establiShed Chill & Chat Café. OPCW mffithly tea parties, the Cow Shed and the Dc8 Wash. l am particularly pleased that a large nwnber of wethlings have been trf)oked for 2026. This IS something we have been tying to do for some time. Thank you to Katie. supported by Nick and Dou& for achiewng this. We **re delighted to host the fdlowing community events, several arranged by our Events Team, duri the year.. Church BBQ Famity Fun Day. Quiz Night, Monsters. Party, Christmas Fayre and Ra Night We were sad to105e the 0"ng S Traini Oub after many year5, set up by Veronica M4liorini, but reteived the 8(KyI news from Veronica that we would be rlng a very8enerous gift frcrfn them of £1.423. As ¢ommittee we decided to use this to accelerate development of our new, independent. website. We alm to improve online accessibility and marketing and provide ater flexibility. There is still w(k to do but the plan 15 f(Y a summer laurhth. As we all know. Vices are g(xn8 up as a result of 8eoOiti¢al events and there is general UnrtaInty aboLrt when thinBs will improve. This naturally leads to there being less disposable inCe available to spend on entertainmenL meaning we have to work harder to attract hirers and user& Our marketing spreads across social media. ph1(31 preserKe the Cow Shed and Dcg Wash will be hel by a more direct and prominent on4ine esen when our new website 15 ready. Our overall inccrfne from Hall hlre. ground rent and fundraisin8 is nearly £43,(KKI- a very strong performance- and our clynned inccme frcmn the Cow Shed and Wash was owér £6.(tQ. The totsl income figure is inflated the £20.c of grants from OPC and donati( of£l,413 from ong Dcg Trainin8 aub. However, the figure of £43.¢JXI 15 the one to focu5 On. Page12
(hin Jubilee Hall Re ort of the Trustees for the Year Ended 31° March 2026 Our totsl expenditure of £46,7631£55.763 minus the additional £9. in staff wages covered by the grant from OPCI is the highest for quite a whTrle and underlines how much we are continyifi8 to maintain and improve facilities f(¥ our Parishioner& We ended the year with £21.C(£l of working capitsl Itaknn8 into account the £io,rJ)J ccKnmitted to employment costs) and £25,IK(J of reserves. Loc&ing at plarfj for the 202612027 finarKial year, there is every likelihood that our income will exed our expenditure. In gjmmary, wrfinances are under control. Maintenan¢e & Dewhpment At the beglnning of the year. we had the main Hall fl{ saNled and revarnished. This sorted out some historical issue5 and addressed the Conrn5 of scthe our users who put their wh(Aè bodies very close to the surfacel We followed up by buwng a scrubber dryer to keep the floor in tip top condition. Earlier in 2026 we turned our attention to the car park. which is often'overfuif. First we arranBed for some resurfacing and the creation of 3 rtew spaces. Next, we will install new edging around the ftowerbeds and grassed area. This w¢ll be done in the next couple of months and we will then refresh all the white line5, for which we have purchased our own equipment. We have not fgotten energy conservation and health and safety. Safety lighting and LED lights have been installed and Legionella testing carried out and followed up. The front door continues to Cause problems. some by the way customers leave building. Now, all you need to do is wave at the wall before leaving by the front door. We are continuing to look into the best way of handling this issue. Finally, we are very pleased and grateful that OPC has apprOd ow reqL*St a grantto pay for more 501ar pane15 arKI. at last. a battery to store the elertricitythey generate. This will enable us to tske a big step towards energy self-sustsinability and overall Ure proofirg of the Hall. TheTeam At the last AGM we welcomed three newTrustees who served for the whole ffinanaal year. However, dLbe to job and family commitments two ha¥e resi8ned. Our subc(¥nm4ttee. the events team gained three more members, Owng and Shopwyke. Our manager. Peter Robert% has made gr&it strides in getting to know how everything works and has already made several improvements, includirvd on health and safety. Havi a Finance and Facilitie5 Manager has certainly taken some of the pressure off the Trustee offic me, the treasurer and the 5e¢retary. Peter is mainly funded by OPC. for which we We extremely gratefvl and. thinkin8 atM)4rt future possibilities, he m well be pivotal in ensuring continuity of everyday Hall arti4rytie& There have been gUlar positive c(knments frcyn hirers aThJ users about the servKe they have rec•ved and Katie. Nick and DO Continue to do an excellent jo Pa8e13
Chin Jubilee Hall ort of the Trustees for the Year Ended 31" March 2026 LooklnÉ Ahoad We look forward to the biennial knreCr£ Day, in May. wfth the Hall playing 3 central role alongshle mat)y events that are alreaity in the planning sta8e> The car pork ren¢wation will be ccffieted and our new website launched. The projert to instsll more x)lar panels and a battery will start and eventually lead to our (trIbUtb0n towards carbon reduction. As ever. we will continue to try and strewen ourten arKI supportfrom the ctynmunity In whatever way it is offered. A big thank you to the current trustees, employees and events team members such fantastic teamwcfl en5urirw we have a Hall we can be prtwd of. I look fcThfard to the ccffii year with optimism. TRUSTEES The following Trustees held office duringthe whole of the period from l April 2025 to the date of this report: Mrs A-M Eastwood, Mr A Eastw)d. Ms E Saunder5. Mrs C Blumenthal, Mrs C Funnell. Ms C Cooper, Mr J Upton, Mr D Martson. The follwngTrustees held Offi for part of the period l Aprll 2025 to the date of thls report.. Mr5 S-J lioss $lned 29" Awil 2026 Mrs H Edwards resgned 29 April 2026 Mrs V Mi81iorinb restgned 29 April 2026 Pa8e14
Jubilee Hall of the Tru5tee5 for the Year Ended 31st Marth 2026 TRUSTEES RESPONSIBiullES The trustees are responsible for preparire theTnL5tee5 RryK¥t arnl the finwKial Stateffjts in accordan with applitable law and United Kingdom Accounting Standards. The law applicabEe to charities in Erwand and Wale5 requires the twstee to prepare finanaal statements for each financial yeaf which give a true and fair view of the state of affairs of the charity. and of the incoming re50urce5 and application of resource5 of the charity for ihat period. In preparing th finanti315tatements, the tru5tee5 are required to: Selert suitatrAe accountiry policie5 and appty them cly11. ObseThe the methots and prin05 of the CharÉties SORP,. Make judgements and e]mateS that are reasonable and prudent: State whether appli(able accountingstandards been followed. subject to any departu$ disdosed and explained in the finafKial ststements: aThl Prepaie the finanu315t8tements on the going concern t)a5i5 unless it is inappropriate to presume that the charity will continue in bu5ine5S. The Trustees are re5pon5ible for keeplng accounting record5 whith di5dose wrth reasonable acojracy the rinancial position of the charity and enable them to ensure that the financial statements comply w¥th the Charities Art 2011, the Charity IAcc(MJnts and Reports) Re8ulatio•)$ 21JJ8. and the prthiTrsions of the Trust Deed. They are also responsible for safeguarding the assets of the thanty. and hente for taktn8 3$onable steps for the prèvÈntion and detection of fraud and other irregularitie RESERVES POUCY The trustees seek to retain suffi(ient general ieserve5 that are deemed necewry to fu1 the oing day.to. day operations of the charity. All mon5 receNed for de5wated or re5trKted purFo5es are shown in separate funds in the accounts. ON 8EIIAiF OFThE BOARtr. Cfvs¥uJ(LL Name: Date: Pa8e15
Ovin Jubilee Hall Recel and Pa ments Account for the Year Ended 31 March 2026 Total 2025 Fund Fund 2026 Receipts Voluntary Receipts Fundraising Events Grants £4.267 £20,IXX) £0 £4267 £zo,(Mx Éo Charitable activities Charitable activities Rents and hire Ground Rent Investment income £34.647 £5.490 £0 £34,647 £0 £5,490 £144 £624 £144 £65,028 £31,733 £5,355 £814 Totsl Payments Raising funds Charitable Activities Fundraising costs Heat & light Rates & water Insuran Repairs and maintenan Projects Cleaning and waste stsff wage5 Alarms and security Gardening Telephone Stationery Professional fees cences Bank charge5 Sundries £64 £40,386 £554 £2,202 £2.033 £2,852 £12,514 £2,241 £4.471 £22.022 £2.199 £2.264 £468 £0 EI.205 £0 £0 £185 £0 £554 £0 £2.202 £0 £2,033 £0 £2,852 £0 £12.514 £0 £2,241 £0 £4,471 £0 £22,022 £0 £2,199 £0 £2.264 £0 EO £0 £0 £1,205 £0 £0 £0 £0 £0 £185 £674 £1,490 £986 £2,969 £1,429 £4.209 £13,372 £1,443 £1,955 £459 £0 £439 £0 £0 £429 Other costs Independent Examination and Accountan £0 £420 Total Payments £55,690 £9,194 £450 £0 £55,690 £144 £9,338 1£4501 £0 1£306) £9,338 £11,561 £47,020 £11,255 £56.358 £32.708 £7.678 £0 Net receiptsllpayments) Transfers between funds £9.644 £35,459 £45.103 £7.678 £39.342 £47.020 Total cash funds brought forward Totsl fvnds carried forward Movements on all reserves and all recognised gains and losses are shown abtye. AJI of the or8afbisatiryi's artivities are classed as continui. Pa8e16
OvFn Jubilee Hall Statement of Assets and Liabilities for the Year Ended 31" Marth 2026 31° Marth 2026 31 March 2025 Cash Funds CAF Current Account CAF Reserve Account CAF maintenan & Development Account £23.154 £25.(KX) £8.126 £56.280 £14.034 £25,CM)O £7,983 £47,017 Cash in Hand £78 £3 £56.358 £47.020 Llabllitie5 Deposits held £13 £i,( The finanaal statements were approved by the Trustees on by= and were sned on their behalf rsA Page17
in Jubllee Hall Notes to the Flnanclal Statements for the Year Ended 31# Marth 2026 ACCOIINTING POUCIES Basls of preparlni the f•wndal ststem* The financial statements have been prepared on the re¢wpts and payments basis, under the historl¢al cost convention, and include the results of the Village Hall's operations. all of which are Continuin The flnanclal statements have bèen prepared In accordance with appllcable accountlng standards. the Charitie5 Act 2011, Charities IAccounts and Reports) Re8uiations 2CM)8, Statement of Recommended Practlce on Accc4JntinB and Reportin8 by Chartties SORP IFRS 10 21. Funds Unrestricted fund5 are general fvnds which can be used for ¥illJ8e hall tydinary purposes. The restricted fvnd 15 money reserved for designated maintenarKe and deVelOent propcts. R•c•lpts Voluntary Income and donatlms are accounted for as they are reIved. The related tax credlt on 81ft ald donatlon$1s accounted for when recdved. Investment IncL¥ne1s IrKluded In the aCcOts when reCeId. All other Income Is re¢nised when it is received. PJI incuning resouTce5 are accounted for gr05S. P•ym•nts All expendlture15 8enerally recLwised when it Is IncuThed. AJI expenditure 15 accounted gro overn Govefnance costs Include the cost of the preparaon and independent exJnination of the ststutory accounts, together with associated aCcnnC¥ services. TRusfEES AND OThER RELATED PARTIES No pawnents We made to trustee5 OT any persons cOn¢ted with them durin8 this financial year. No material transartlrm) took ple between the organisation and a trusteÈ OT any person connerted with them. Pa8e18
¢In Jubllee Hall Notes to the Flnanclal Statements for the Year Ended 31 March 2026 RISK ASXSSMENT The trustees a1velY revlew the major risks which the hall fa on a regular basis and belie*&t that maintainin8 the current level of free reserves. £(bined with the annual rleW of the controls over key financial contrds, will provide sufficient resources In the went of adverse condition5. The trustees have also examined other operatlonal and busines5 risks wthich they face and confinn that they have estal$he systems to mittr8ate those rlsks. RESERVES POLKY The trustees have considered the level of reserves they wish to retain, appropriate to the halls, needs. This 15 based on the charity's Size and the lelel of finanaal crxnmitments held. The trustees alm to ensure the charlty will be able to continue to fulfil its charitable ¢)biective5, even if there is a temporary shortfall in income, or unexpected expenditure. The trustees will endea¥our not to set aslde funds unnecessarllv. PUBLIC BENEFIT The trustees ackno%ede thelr requirement to dem¢xstr3te dearly that the Julxlee Hall must have charttable purposes, or'aims. that are for the publi¢ benefit Oetails ol how the charity has achleved thls ao provided In the Trustees ReporL The Trustees confirm that they have paid due regard to the Charity Commlsslon 8uidance on pU1C beneflt before decldin8 what attivitie5 the Hall should undertake. Page19
Inde ndent Examlner's Re to the Trustees of (In Jubilee Hall for the Year Ended 31" Marth 2026 I ret on the accounts cFthe charity for the Year Ended 31 March 2026. which are set out on pages 6 to 9. Respe¢il¥e responsth115tles of trustees •KI examlner The trustees a responsit4e for the preparation of the aCcjn The charivs trustee5 consider that an audit is not required for this year under Se1¢n 144121 of 0rities Act 2011 (the 2011 Artl a1 that an Independent examination is needed. It is my responsilylity to.. examine the accounts under section 145 ofthe 2011 Act to follow the prc(edures laid drMn in the general Directi¢y)s given by the Charity Ccthmission ILJnder section 14515llbl of the 2011 Ac¢ and to stste whether matters he come to my atteniion. B•sls of Indewdent examlner's statement My examination was Caled out in accordance ¥&ryth general DirectiC$ given by the Charity Commiwon. An examinatbon includes a rewew of the a¢countin8 records kept bythe charity and a comparison of the accounts presented wth those records. It also irKludes consideration of any unusual item5 or disdosures in the accounts and seeking explanatlons from the trustees concerning any such matters. The procedures undertaken do not pro4idè all the eviden that would be required in an audit. and consequently no opinion is given as to whetherthe accounts psent a rue and fair, view and the rep(wt is limited to those matters set out in the statement below. Independent examlnees statem In connection with my examination. no matter has cowne to my attenti which gives me reasonable cause to bdieve that in. any material respect. the requirements.. 1.1 to keep accounting record5 in accordance with se10n 130 of the 2011 Act,. and 1.2 to prepare accounts which accord wth the accounting CordS and comply with the accounting requirements of the 2011 Act have not been met,. or to whKh. in my opinlon. attention shcmjld be drawn in order to enae a proper understan(&n8 of the accounts to be reached. Daniel Akerman B4Bookkeeping Mited l Lincoln House, (Jty Fields Business Park, Oty Fields W. Tangmere. Chichester, En8land. P020 2FS Page 110