REGISTERED COMPANY NUMBER: 03696681 (England and Wales) REGISTERED CHARITY NUMBER.. 1077139 REPORT OF THE TRUSTEES AND AUDITED GROUP FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR PLAY TO THE CROWD (PREVIOUSLY THE LIVE THEATRE WINCHESTER TRUSTI (A COMPANY LIMITED BY GUARANTEEI
PLAY TO THE CROWD CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Page Report of the Trustees Report of the Independent Auditors 1210 14 Slalemenl of Flnanclal Acllvllles 15 Balance Sheet Cash Flow Slalemenl 17 Notes lo the Flnancial Slalemenls 181030
PLAY TO THE CROWD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The Iruslees who are also directors of the charity for the purposes of the Companies Act 2006. present their repori with the financial slalemenls of the charity for the year ended 31 March 2024. The trvstees have adopted Ilie provisions of Accounting and Reporting by Charities.. Slalement of Recommended Practice applicable to chari116s preparing Ihelr accounts In accordance with the Flnancial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 lelfeclive 1 January 20191. OBJECTIVES AND ACTIVITIES The Charity's purpo56 and method are summarlsed below.. Why.. To Delight and UnSle How.. By Inspiring peopla lo connèel with and participa18 Sn liv8 performance - both Indoors and out and by Inviting Ihem lo 'escape from th8 ordinary, and discover a lifelong love of theatre and the arts What.. We run a beautiful Ihealre, famlly frlendly lesllvals and communlly Partlclpallon programmes In and around Winchester Th6 name Play lo the Crowd reflects our commilmant Io 8ncourBga a broador and more diverse Sel of people lo our work 8nd lo bring Ihg charily foMard in the consclousness ol the publlc. Tho organlsallon consbsls of.. Theatra Royal Wlnchester, our 400 seat, hgrilage Ihaalre with 8 ye8r round r8c8lv8d programme of professional Ihealre, dance. muslc. comedy, talks and family shows, a vibrant local community programme and our own prolession8lly produced annual panlomlme. Hat Falr, one ol (he nalion'5 most dislinclive Outdoor Arts fesllvals, bursting onlo Ihg City's streets and public spaces on the first weekend of July each year wilh an eole¢li¢ mlx of free national, international and local performances. Playmakers, the current name for all our community, participation and youno people's work, whlch Includes rang8 of regular youlh Iliealre groups, work wllh older people, schools and univer811ies, refugae comniunilies and rural communities. 11 also Includes our trading subsidiary, Trade to the Crowd which operates our bars and assoclaled calerlng 8nd small lilres. ACHIEVEMENT ANO PERFORMANCE For the second year runnlng Play to the Crowd broke Ihe record for the hlghesl lickel sales revenues In Theatre Royal Wlnchesler's history, despite the ongoing cosl of living crisis. This year also saw more performances and more people allend Theatre Royal Wlnchesler than ever before with more than 82,500 people seeing work in the venue across 342 performances. Oespile the shock of losing our National Portfolio Organisation INPO) slalus with Arts Council England IACEI due lo the Government's levelling up agenda and despite a high scoring application which was highly recommended for support, we still managed lo offer a Hal Fair Festival in 2023, albeit a lillle smaller. Page I
PLAY TO THE CROWD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 ACHIEVEMENT AND PERFORMANCE (contlnued} We were delighted with the progrèss we made through Playmakers including in our first community hub in Wickham, by championing our youth theatre's ovm original work, with our refugee communities and through the SUPPOrt we were able to offer emerging artists and young people by plalformlng local lalenl. Audience feedback, as gathered from post show questionnaire requests, has been very positive indeed onc8 8gain which is a real tribute lo our staff team and the quality of the work we present on our stage. Across more than 3,000 responses counted there was an average score of 4,75 out of 5 for the shows and 4.65 out of 5 for the venue experience with a whole range of glowing comments. This is even higher scoring than lasl year's sample and repr&s8nt 8xlraordinarily high averages across such a large sample. Further Slrale ic Develo ments Significant growLh Sn Play lo the Crowd membershlps and In the range of corporate supporters, including our first Strategic Partner in Trelhowans Slaglng Henry 1 by Rabble Theatre In The Gre81 Hall in July 2023 the formal signing of our mulli-year University of Winchester partnership Hosting and acting as th6 Ilcketing partner for the Inaugural Winchestèr Books Fesllval Achieving a significant National Lollery Prolecl grant from Arts Council England lo enable us to stage a Hal Falr In 2024, whlch Is Hal Falr's 50th annlversary. Thls also demonslrales ACE'S conllnued commltmenl to us desplle the NPO declslon they were forced lo make last year Achleving support from the Shared Prosperity Fund, administered by Winchester City Council, lo help support community engagement work towards Hal Fair In 2023 and 2024 as well as contributions to Ihe new hearlng loop and sound system al Theatre Royal Wlnchesler Building 5mprovemenls Including the inslallalion of new bifold doors, refurblshmenl of the clrcle level loilels. inslallalion of a new hearing loop, and siqnificanl improvements lo the IT infraslruclure Shorllisled in two ¢alegories In Ihe Winchester Buslness Excellence Awards.. Buslness Leader of the year 8nd Best CreBlive 8nd Cultural Business, and winninq the laller our CEO, Deryck Newland, was made Honorary Fellow of the University of Winchester for seNices to arts and culture locally and our truste8, Sho ShSbala, became the new DSreclor of Outdoor Arts UK Active Involvement wllh the development of a new Cultural Slr8legy for Wlnchesler whlch was slgned off by the City Council in March 2024 Artistic Out uls Overall In 2023-2024 Play lo the Crowd presented niore than 750 sep8r81e acllvi1Ses whlch allra¢led over 140,000 allendances. Of these, about 500 were direct performances to audiences numbering ovar 135,000 and 250 were participatory activities whlch allracted more than 5,000 participants. Of the performancas, 342 werè in Theatre Royal Win¢hesler lagalnst a buslness plan largel of between 250 and 3001 and the rest were at Hat Fair or off sile during the year. Of these 342 Theatre Royal Win¢hesler performances, 288 were professional performances (of which 57 were our own Panlomimel and 54 were communlty performances. Of the 135.000+ audiences, 82,500 allended performances al the theatre. This is the best allendance figure for Theatre Royal Winchester on record. 35 educational establishments brought young people lo see a show, a third of whom had not brought their students before. We also presented the work of 20 local community organisalions across the year. Page 2
PLAY TO THE CROWD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 ACHIEVEMENT AND PERFORMANCE {continuedl The Board of Trustees would like lo thank sincerely all the visiting artists, musicians, companies, performers and audiences who visited Theatre Royal Wln¢hester and Hal Fair during 202312024 and In particular the whole creative team who come together each yeer to pres&nt our annual pantomime which is produced in house and is essential lo the business model of th6 charity. Thls year's panlo was Cinderella and wa were pleased to receive 5 star reviews, play to 900/0 houses across the 57 performances and be nominated for a Nallonal PanlomSme Award for Best Newcomer In a panlo for Max Mirza's performance 85 Prince Charming. ortin the local communil lo erform As the only professional stage in the district, we are delighted lo welcome, support 8nd present the work of many local community groups providing professional expertSse 8nd advlce as well 88 8 platform for Iheir18lenls. In 2023-24 w8 were delighted lo welcome back Ioc81 groups Includlng,, Winchester Musicals and Operatic Society IWMOS), Blue Apple, Integr8 Dance, Encore Youlh Thealre, University of Winch8sler, Wessex Dance Academy, Winnall Rock School, Embley School, Trinity Winchester, Ultimate Viclory Dance and So You Want to Dance. We were also delSghled lo host Winchester Combined Choirs, Winchester Acapella, the Performlng Arts Academy and The Gregg School for the first lime. Hal Falr also enabl&s us lo offer a dlverse range of communlty performance opportunllies Includlng the Involvement of a number of local cholrs and outdoor performances by Blu8 Applè and Unlv6rsily slud&nls as well as many other Ioc818cls presen18d on The Hal Falr Peoplé's Stage, Pla makers Playmakers is our brand for 811 our participallon, community engagement and young people's work. Across the year there were over 5,000 allendances to 250 participatory aclivilies. This includes our five regular Playmakers Youlh Theatre groups who showcased Ihelr work al Hal Falr and al a Take Over Day in the theatre. The H8t Falr Carnlval was another colourful success wllh many Ioc81 schools and communlty organlsatlons partlclpatlng In costume workshops supported by New Carnival Comp8ny and our Playmakers team before paradlng through the City lo mark the start of Hal Fair 2023. Page 3
PLAY TO THE CROWD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 FINANCIAL REVIEW Despite Ihe significant challenges of (ho on-going cost ol living crisis for our community and the costs of running an enterprise such as this rising alarmlngly, we have managed lo complole the year with a small surplus agalnsl the orSglnal budgel wSlh no need lo reforecast mid-year. This is a Iribule lo Ihe whole team for excellent budget discipline and strong management bul a150 for sheer hard work to deliver the oulpuls w8 achieved and the earned income and fundraising resulting. The Financial Position of the charity al year end. Th8 financlal year began with a general undesignaled free reserv8 of £557,982 IncludSng unreslricled fixed assets of £213,991. Ther6 was an addillonal £209,941 in our designated capital res6Ne held for development of the building and the Ihealre's infraslruclure al tho slarl ol the 2023-24 year, In order lo achlève the small budget surplus we have had lo do the following.. Programme more Inlenslvely Into the bulldlng 11)8n ever before. including a gr6aler percentage of more popullsl work Includlng Irlbule bands, Stand-up comedy and celebrily181ks Continue lo e8se up (he ever8ge lickel ylgld In Ilnè with the busSness plan 18rgel of 30/0 8 year Control costs and carefully monitor and managa expendilure while seeking lo maxlmlse ancillary spend by lickel holders and fundralsed Income, The financlal out turn also benefilled from a number of vacancles during 1116 cours6 of the year wl)Ich we struggled lo fill due Io 8 shortage of available skills 8t the budget we could alford lo pay. Whlle Ihls helped us 8chieve our budg61 surplus11 has come 018 slgnificanl cost In slalf burn out and overload whlch Is not suslaSnable. To malnlain these levels of acllvlly we wlll need lo increase the org8nisalSon's slafflng capaclly and onsure wa remaln fully slaffed during the course of next year. Wo therefore end this year with a lolal of £583,504 in our undesignaled general reseNe. Our undesignaled free reserve al the year end stands al £315,162. 02 833,245 -249741 583,504 -268,342 315,162 Tolal unreslrlcled general reserve Less.. OesSgnaled resloralion reserve (Note 221 Total undeslgnaled general reserve Less.. Unreslricled fixed assets {Nole 231 Tolal undeslgnaled general free reseNe 767,923 -209,941 557,982 .213,911 344,071 In addition, we end the year with £249,741 in our resloralion levy supptsrted d8signal8d r6serve lor lulure C8pllal proleols lo Improve the building. We Snlend lo expend thls designaled reserve on building proj6cIs during tho course of nèxt year including roof repairs, a new sound system for th& theatre and embarking on the refurbishment and expansion of the Stalls loilels. Reserves Polic The Trustees, reseNes policy Sn the past year has been lo build up an unreslricled contingency general réséNé fund against géneral business risks and the liabilities for properly malnlenance of the building under Ihe terms of the lease and lo enable longer-lerm development of th6 8rtislic programme. Th18 reseNe18rgel was sel al £600,000, or 6 months core operating costs (including the designated resloralion levy elemenll. Page 4
PLAY TO THE CROWD REPORT OF THE TRUSTEES FOR THE YEAR ENDEO 31 MARCH 2024 FINANCIAL REVIEW l¢onllnuedl The Truslees have reviewed new Cliarily Commission guidenGe, which requires a new way ol Ihinking about the rationale for holding reserves, and ha5 changed ils reserves policy for the year ahead- 2024-25. The primary purposes ol our reseNes going foNdard are lo.. Ensure the conlinuily of our charilable activities in the ov6nl of unoxpecled financlal challenges Malnlaln confidence among stakeholders, Including beneficiaries, donors, and partners Miligale risks associated with economlc uncertainties or changes in funding streams Enable Ihe charity lo seize opportunitle5 lor growth or dovelopmenl Play lo the Crowd is not forecasting a deficit budgel In the 2024-2025 year and so should not need lo draw upon reserves during this pcriod. This poli¢y and reserves levels will be reviewed regularly lo ensure ¢onlinuing relovance and this p¢liGy will bè updated onnually. W¢ need lo meln181n a reseNe8 l&vel 8pproprlal8 lo the slze, acllvllles, and rlsks of the charlly. The Ch8rS1ls rlsk roglslor has boon oxamlncd In dclail and Ihc roscrvo rangc has bc¢n sel In accordancc with Ihis analysls. Tho reserves level will be revlewed regularly by the botrd of Iruslees and 8dju$led as neGe5sary. For th6 yaar 2024.25 il is sel al a largel reserve range of £365,000 - £495,000. 11 has also beèn agreèd th81 the currant held reslorallon lavy deslgnaled reserve should be expended lo Improva th8 infraslruclure ol the building as IhI5 Ss what il Is Intended f¢r. Thé new reserve8 pollcy raflecls our commllmenl lo sound financSal management and responsbble slewardshlp ol resources and to complylng wlth Ihe ngw Charily Comm155lon guldance on reserves. By malnlalnlng approprlatg reserves, wo alm lo sal8guard the lulur8 of our charity 8nd maximize our impact on socielyi continuing our m1sslon lo Dellghl and Unlle by 5nsplrSng people lo connect w51h and partlclpalg In Ilve performance. Play lo the Crowd hod a current core legm structure in 2023-24 of 22 full lime equivalènt $1811 Iconsisling 0126 peopl81 who 8r8 some of the most dedlcaled and passlonale people around and wllhoul whom tho achlevemenls of Ihls year would sSmply nol havo boen possSblo. Glven the challenges ol tho year. partl¢ularly around tha dllflcullles In recruilmcnl, they have done magnifictsnlly. Worthy of spe¢S01 menllon and thanks 59 Spatz Crawford, who rellred In June 2023 aller 22 years as tho organisalion's Technical Manager, In 8ddillon, we 8re lucky lo have On excellent team of Ga$uo1 ¢olleagu¢s who ensure our bar is $lalfed and our front ol house and lechniGal leoms aro supported. We also rely upon creallve free18ncers lo work alongslde our Playmakers laam lo deliver many ol our communlly and partlcSpalory acllvllles. As such we are a slgnlfl¢8nl employer In our city and provide lols of opportunities for slud8nls al our two Unlversllies both while studying and also upon graduallng. One of thè key challenges lor recrullmenl and retention that has hil us hard Ihls year is the cost ol houslng (both bought and renledl In Winchester and the area, however, and this presents a real Bnd present risk for the yèar ahead loo. Volunteers Volunteers Continue lo make an Important conlrlbullon lo the runnlng ol Play lo the Crowd. Over 150 inciividu81s contributed their lime voluntarily asslsling with Front of House, Marketing, Dislribulion and related aclivilies. Hal Falr volunteers cover technical, fundraising and crowd marshalling 2clivilies. We estimate that in 2023-24 we benefilled from over 5,000 worked volunleer hours. The in-kind value ol th& contribution of our volunteers across the organisalion is Iherefore estimated al over £60,000. The Board is grateful for the contribution our volunteers give lo the charily. Page 5
PLAY TO THE CROWD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Governin Oocumenl Play lo the Crowd is a company limited by guarantee governed by ils Memorandum and Articles of Asso¢lalion whlch were fully and formally updated and approved in Ihe 2023 AGM before being lodged wilh the Charity Commission and Companies House. Play lo Ihe Crowd Is reglstered as a ch8rily with the Charity Commlsslon and as a Company al Compan185 House. oinlmenl of Trustees The Chairperson is nominated by the Board. As per Board Pollcy, revised by unanimous 8gieem8nl al Ihe board meeting in February 2023, Board Members / Dlreclors can seNe a maximum of Ihree terms of 3 years. The first term Ss lo explre al the AGM after the Board member has s8Ned an Inlllal 3-year period of office. Board mombèrs l Directors wishlng lo serve a second or third term of 3 years musl bè eonsldered by fellow Iruslees and re.elected al tha AGM 81ier the third year of the prevlous term has explred. Board and Governance Observers who regularly allend 8oard meetings are those from Hampshiro County Council, Wlnchesler City Council and our landlords, Winchester Tliealre Trust. Board members regularly dlscuss the 8rt1sllc oulpul, sales and flnanclal performance, risk and the rlsk regSsler. safeguardSng, future reslllence and plans for slrenglhening tho company's relationships across the city and beyond. Tru51ees have conllnued lo make a strong conlrlbullon durlng 1Smes that continue lo be chall8nglng and requir8 active support and overslghl 8$ wall 8$ 8gi18 Bnd dynamlc approaches lo governance. ruslee Induction and Trainin New Trustees are fully Informed of Ihelr legal obllgallons under charity and company law. Naw Iruslees are given a copy of Ilie Memorandum and Arllcles ol AssocSallon, recent accounts and financial pgrfoimance of the charity, relevant publi¢lly malerlal. the lalesl 'Tru51ees' Annual Report, and th6 curr6nl Business Plan. They also havè an induction meeling and lour. Occasional training opportunilias aro offered lo them lo support Ihelr underslandlng and awareness ol the 8rts sector and Ihelr role as Iruslees of both a charity and a comp8ny. They also parlicipale In slalf and board developmenl aclivilies and workshops on occaslon. anisalion The Board of Trustees administers th6 eharily. Th6 Board meets for formal board meellngs four limes per annum. The Board has a number of Board Aolion Groups, ¢omprlsed of board members and senior staff and with Invited experts on occasion, which meet as required lo their purpose. These Action Groups report into the main board meetings and are,. The Finance and Trading Action Group - meets in advance of every board meeting and receivè the lull monthly management accounts every month. Page 6
PLAY TO THE CROWD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Iconlinuedl The Building and Spaces Acllon Group - meets lo di$ouss operatSonal bullding mallers and is currently supporting the Building Transformation Projocl. The Hal Fair and Playmakers A¢lion Group - meets regularly but more frequently in the lead up lo Hal Fair. Th6 Chief Execuliva ICEOI is appolnled by the Iruslee8 lo manage the day lo day operation of the ch8rSty and Ihealre. The Senlor Management Team, led by the CEO, operates effeollvely as a leam of4. To facililale effective operations, tho CEO has delegated 8ulhorily from the board for operational mallers Including finance. employment and artistic related activity. The Senior Management Team supplies a wrillen report on the progress of the organis81ion prior lo each form81 board meeting and whenever requested by the Board. ela ed Parllo None of our Trustees receive remuneration from their work with the charity. Any connection belw88n a Trustee or Senlor Manager ol the charlly wllh a producllon company, contracted actor, perforrller or exhlbllor musl be disclosed to th8 full Board ol Truslees In Ihe sama way 8S 8ny other conlraclual relations with a related party. Any conflScls of Interest with the Board's agenda and discussions are regl$18red and consldered al the start of the relevant Board meeting. as Theatre Royal Wlnchesler is the property of Wlnchesler Theatre Trust Llmlled. Wlnchesler Theatre Trusl Llmlled raSsed money for Ihg relurbishmenl and filling out of the Ihealre, whlch enabled11 lo re.open in October 2001. The lease Is full repalrlng and currently runs urslil 2048. orsonne Pay levels for key personnel and for the organlsallon more broadly are sel by assessing sector benchmarks and laklng a view on balaneing affordability with market forces. A new Reward and Recognition Policy has been approved by Iruslees during the course of the 2023-24 year and (his includes 8 table of approved salary bands and scales. This offers slafl tha chance lo progr6SS UP scales within a salary band il IhSs approach Is deemed glfordable by Iruslees each year. Trustees consider tha alfordabllily of pay rlses each January or Febru8ry, as well as examlning external factors, prlor lo Implementation in April. The Board sels and approves the remuneration of the CEO. The Board considers the recommendallons of the CEO on the remuneration of his senior managomenl leam and approves acoordingly. Page 7
PLAY TO THE CROWD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 STRUCTURE, GOVERNMENT AND MANAGEMENT Iconlinued) Princi al risks Identified b Iruslees and measures lo mana e these The Board have approved a Board Risk Assessment and they review il annually lo update the lavel of risk and identify any new or emerging risks. The main risk areas assessed Ihroullh this document are as follows.. Flnancial Creative Organisalional including safeguardlng Technology Mark61ing and Profile related Building and infr8glru¢lure relaled The analysis indic81es that Play lo the Crowd's mtssl significant risks and their miligaling actions are.. Loss of publ1¢ Inv¢¥tment - Maln181n strong r81alionshlps. 8chlev& mulll-year agreements lo mlnlmlse uncertainly. Oevelop more diverse incomè streams. Reduce the 0/0 turnover from public funding year on year by growlng earned Income as per business plan largels. Decllng In ticket sales More 8ppe8ling and more div6rse programmes lo allracl new audiences. New lickel pricing lo allracl a broader rang8 ol peopla. More ongagemenl results in more relevant programme. Burden ol full ropalrlng leas8 The Reslorallon Lovy has made a blg dSfference In mlllgaling Ihls risk. Each year we now priorilise an achlevable number ol tasks lo Improve the building and lo minlmlse the rlsk of reactive repairs being required. A lulure 'force maleuré, shock such as a pandemlc - Malnlaln a cash reserve lo allow a more robu51 response than prevSously and update business Interruption plans. External financlal pressures comblne to create the perfect storm of rising fixad costs and loss of earned income due to less avallable discretionary spend amongst tlie publlc and More ¢omp¢tltlon for granl and supporter Income streams Carefully monitor opèrational budgets and make changes lo miligale month by month. Safeguardlng Incldent - Consideration, awareness and lamlllarlsallon wllh Ihe charlly's saleguardlng policy by all Iruslees, staff and voltsnleers, Appropriate safeguarding Irainlng across the charity. Recrultment and rotontion ol key staff - Tha current external employment environment along with rising salaries makes recruilmenl and retention challenging. This Is especially acute in specialist skills areas Including technical, finance and hospilalily. There Is also rlsk associated with losing senior slalf loo. Page 8
PLAY TO THE CROWI) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 REFERENCE AND ADMINISTRATIVE Reglstered Company number 036Q8681 {England and Wales) Registered Charlty number 1077139 Reglstored offlce Theatre Royal Winchester 21 Jewry Street Wlnchesler Hampsliire S023 8SB Audltors P Underwood, FCCA Morrls Crocker Limited Chartered Accounlgnls Slalulory Audilors Slalion House North Street Havanl Hampshlre Pog 1QU Bankers CAF Bank Ltd 25 Klngs Hlll Avenue Wesl Malling Kent ME194JQ Nalion81 Weslminsler Bank pl 48 Blue Boar Row Salisbury WillshSre SP1 1DF Page 9
PLAY TO THE CROWD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 REFERENCE AND ADMINISTRATIVE {Continuedl Trustees The directors of the charitable company ("the charily'l are its Iruslees for the purpose of charity law and throughout this r6POrt are collecllvely referred lo as the trustees. The Irus188S $8rving during this year and since the year end were as follows.. Nominated Chair.. Mark Byford El@c18d Trusl88s: Amy Eastwood Anthony Arkwrlghl Steven Cross Lorraine Clieshlre Lynne Lockyer Majid Dhana Mark Byford Paul Spencer Shaun Stacey Sho Shibala Cara Honey (Reslgned on 12 June 20241 Noemi Wall (Appointed 12 June 20241 Chief Executlv8'. Deryck Newland Company Secretary.. Hannah Garrlock {Reslgned.' 1 August 20231 DanSel Angus {Appolnled: 1 August 20231 Page 10
PLAY TO THE CROWD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Statement of Trustees Responsibilities The trustees (who are also the directors of Play lo the Crowd for the purposes of company law) are responsible for preparing the Report of the Trustees and Ihe financial slalemenls in accordance with applicable law and United Kingdom Accounting Standards {Uniled Kingdom Genérally Accepted Accounting Practlce). Company law r8quir8s the trustees lo prepare financial statements for each financial year which glve a true and falr vlew of the stale of affairs of the charitable company and the group and of th8 incoming resources and appiicallon of resources, including Ihe Income and expendSlure, of Ihe charltable group for (hal perlod. In prep8ring those financial stalemenls, the trustees are requSred to select suitable accounting policies and then apply them conslslenlly; observe the methods and principles in the Charity SORP; make judgements and eslSmales th81 are reasonab16 and prudent., slate whether applicable UK accounting standards have been followed, subject lo any material departures disclosed and explained in the financial statements., prepare the financial slalemenls on the going concern basis unless il Is inappropriate lo presume that the charitable company will continue in business. The Iruslees are responsible for keeping proper accounting records which disclose with reasonable accuracy al any lime the financial position of the charitable company and lo enable them lo ensure that the financial statements comply with the Companles Act 2006. They are also responsible for safeguarding thè assets of the charllable company and hence for laklng reasonable steps for the prevention and detection of fraud and other Irregularltl8S, In so far as the trustees are aware.. there is no relevant information, belng Information needed by the auditor in connection with preparing their report, of which the group's auditor is unaware, and the Iruslees, having made enquiries of fellow dlreclors and the group's auditor that they ou9hl lo have individually taken, have each taken all sleps that they are obliged to take as a director in order to make themselves aware of any relevant audll Informallon and10 8slablish that th8 audltor Is aware of that inform81ion. Th8 Auditors, Morris Crocker Limited, will be proposed for re-appolnlment at Ihe forthcomlng Annual General Meellng. Approved by order of the board of trustees on an signed on its behalf by: 14kn M4-J Mr Mark Byford Chair of the Board Page11
REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF PLAY TO THE CROWD Opinion We have audited the financial slalemenls of Play lo the Crowd {Ihe 'charitable companl) and ils subsidiaries for the year ended 31 March 2024 on pages 16 10 31, which comprise the Consolidated Statement of Financlal ActivS1ies, the Group and Charity Balance Sheets and Cashflow Statements and notes lo the financlal stalements, including 8 summary of significant accounting pollcles. The financial reporting framework Ihat has béen applied in thèir preparallon Is appllcablè law and United Kingdom Accounting Standards, includSng Financial Reporting Standard FRS 102 'The Financial Reporting Standard Applicable in the UK and Republic of Ireland, {United Kingdom Generally Accepted Accounting Practice}. In our opinion the financial statements: give a true and fair view of the slate of the group's and the parent charitable companls affairs as al 31 March 2024 and of the group's Incomlng resources and application of resources, including Ils ncome and expenditure, for the year then ended., have been properly prepared in 8ccord8nce with United Kingdom Generally Accepted Accounting Practice., and have been prepared in accord8nce with the requlrements of th8 Companles Act 2006, Basls for oplnlon We conducted our audit in accordance with International Standards on Auditing IUKI {ISAs (UKII and applicable law. Our responsibilities undèr Ihose standards are further described In the Audllors responsibilitl8S for the audit of the financial slalemenls section of our report. We are Independent of the group and parent charlly In accordance wllh the ethlcal requlremenls that are relèvant lo our audit of the financial slalements In the UK, Includlng the FRC'S Ethlc81 Standard, and we have fulfllled our other ethlcal responslbllllles In accordance with these requlrements. We belleve that the audit evldence we have oblalned Is sufficient and approprlale lo provlde a basls for our oplnlon. Conclusions relating to going concèrn We have nothing lo report In respect of the followlng matters In r8lalion lo which the ISAS (UK) requlre us lo report lo you where.. the Iruslees, use of the golng concern basls of accountlng In the preparallon of the fin8n¢ial statements is not appropriate- or the Iruslees have nol dlsclosed in the financial statements any idenlified material uncertalnlles that may cast significant doubl about the group or parent charity's ability lo continue lo adopt the going concern basis of accounting for a period of al least twelve months from Ihe date when the financial slalemenls are aulhorised for issue, Other Information The Iruslees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial slalemenls and our Report of the Independenl Auditors Ihereon. Our opinion on the financial slalemenls does not cover the other information and we do not express any form of assurance conclusion Ih8reon. In connection with our audit of the financlal sla18menls, our responsibility Is to read tha olher informallon and, in doing so, consider whether the other information is materially inconsislenl with Ihe financial slalemenls or our knowledge obtained in the audit or otherwise appears lo be maleri8lly misslaled. If we identify such material Inconsistencies or apparent material misslatements, we ar8 required to d8lermine whether there is a material misstatemenl in the financial slatemenls or a material mlsslalemenl of the other informallon. If, based on the work we have performed, we conclude that there is a material misslalemenl of this other information, we are required to report that fact. We have nothing lo report in this regard. Opinion on other matters prescribed by the Companies Act 2006 In our opinion, based on the work undertaken in the course of the audit.. the information given in the Report of the Trustees for the financial year for which the financial slalemenls are prepared Is consistent with the financial stalemenls., and the Report of Ihe Trustees has been prepared in accordance with applicable legal requirements. Page 12
REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF PLAY TO THE CROWD Matters on whlch we are required to report by exception In the light of the knowledge and understanding of the group and ils environment obtained In the course of Ihe audit. we have not identified material misslalemenls in the Report of the Trustees. We have nothing lo report Sn respect of the followin9 malters where the Companies Act 2006 requires us lo report to you if. in our opinion.. adequate accounling records havo not been kept or returns adequate for our audit have not been received from branches not visited by us., or the financial slalemenls are not Sn agreemenl wSlh the accounling records and returns., or certaln disclosures of Iruslees, remuneration specified by law are not made., or we have not recelved all the information and explanallons we requlre for our audit., or the Iruslees wera not enlilled lo lake advantage of the small companies exemption from Ihe requlremenl lo prepare a Strategic Report or in preparing the Report of the Trustees. Rosponslbllltles of trustees As explained more fully In the Slalenienl of Tiuslees Responsibilities sel out on page 10, the Iruslees Iwlio are g1s0 the directors of the charitable company for the purposes of company law) are responsible for the preparation of tha linanclal statements and for being 881isfied Ilial Ihey giv8 a true and faSr view, and for such Internal control as the Iruslees delermlne Is necessary lo enable the prèparation ol financlal slalemenls Ihal are free Irom malarial misslalemenl, whelh6r due lo fraud or error. In preparlno the financial slalemenls, the Iruslees are responsible for assassing the group and parent charity's ablllly lo conllnua as a golng concern, dlscloslng, 8$ applicable, m811ers ralaled lo going concern and using the golng ¢on¢ern basis of accounting unless the Iruslees either intend lo liquidal8 the group or parent charity or lo cease operations, or have no r6allsllc allernallve bul lo do so, Our responslbllllles for the audlt of tho flnanclal statements Our objeolives are lo oblaln reasonable assurance about whether the financSal slalemenls as 8 whole are free from malerlal mlsslalemenl, whether due lo fraud or error, and lo Issue a Report of the Independent Au(Silors that includes our oplnlon. Reasonable assurance Is a hlgh level of assurance, but Is not a gu8ranlee that an audit conducted In accordance with ISAS IUKI will always delecl a material mlsslalemenl when il exisls. Misslalemenls Can arise from fraud or error and are consld8red material If. Indlvldually or In the aggrègale. they could reasonably b8 expected lo Influence the economlc declslons of users taken on the basis of these financlal slalemonls. A further descrlplion ol our responslbllllles for the audit of the financial slalemenls Is located on th6 FlnancSal R8POrtlng Council's webslla al W.frc.org.Uklaud1tQrSrespan91biI1tIes. Thls description form5 part ol our R¢port of the Independent Auditors. Irregularities, including fraud, are Instances ol non-compliance wilh laws and regulations. We design procedures In Ilne wllh our responslbililles, oulllned above, lo de18cI mal8rlal mlsslalemenls In respect of Irregularities, including Iraud. The exlenl lo which our procedures are capable of delecling Irregularllles, including fraud Is detailed below.. From dlscussion wilh management and those charged wSlh governance information about the enllly Ss documented lo assess the aGlSvlty wllhln 11)e organis8lion. We dlscuss management's assessment of rlsk In respeol of Irregularilias, fraud and golng concern. Based on thes8 discussions and our own assassmenls we determined thal th8 key risk areas were inoome recognition in respect ol cul off Issues concerning lickel sales and grant income and managemenl overrlde concerning the slz8 of the organisalion. Wè sel flnanci81 slalèmenl malerialily level based on the level of Income. As a not for profil organls8tlon raising income is Ils primary focus which 58 why income was used lo determine tho level of malerialily. Our overall assessment ol risk was used lo delermSne performance materiality al an appropriate level, Page 13
REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF PLAY TO THE CROWD Substantive audit tests were designed after assessing and lesling systems and controls. The systems and controls which have been designed lo act as a preventative measure against fraud and error were operating as documonled. Substantive testing lesled a sample of the population, represenlalive of the population, to identify errors. The testing did nol identify any material misslalemenls in areas lesled. Audit subslanlive tests concluded no material errors over the key risk areas of income recognllion and management override, The audit conslders the organlsalSon Is not exposed lo malerlal rlsk of error as a result of assessing laws and regu181ions Ihal are appropriate to the organisalion. Management assessed there is no going concern risk. The audit undertook a revlew of budgets, manag8m8nt accounts and the review of board minutes and came lo the sam8 conclusion as management. Use of our report Thls report Is Inad6 solely to the ch8ril8ble company's member8, 8S 8 body, in accord8nce with Chaptèr 3 of Part 16 of the Companles Acl 2006. Our aud51 work has been undertaken so that we mlghl slal$ to Ihe charilable company's members those mallers w8 ar8 required to slate lo them in an auditors, report and for no other purpose. To the fullest extent permilled by law, we do not accept or assume responsibility lo anyone other than tho group and the parent charity and (he charitable companws members 8s a body, for our audit work, for Ihls report, or for the oplnlons we have formed, Paul Undewood {Senior Slalulory Auditor) for and on behalf ol Morris Crocker Limited Chartered Accounlanls Slalulory Auditors Slalion House North Street Havant Hampshire P091QU Dale., Page 14
PLAY TO THE CROWD CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING A CONSOLIDATED INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted funds Restricted funds Total 2024 Total 2023 Notes INCOME FROM Grants, donations and legacies 380,498 223,702 604,200 515,666 Charltable activities Charitable operations 1,577,033 30,589 1,607,602 1,420,007 Other trading activities Other income Inveslmenl income 3&6 371,394 371,394 323,192 24,198 24,198 7,096 Total 2,353,123 254,271 2,607,394 2,265,961 EXPENDITURE ON Ralslng funds Commercial trading operations 3&8 189,677 189,677 194,612 Charltable actlvltles Charitable operations 2,098,124 309,823 2,407,947 2,242,109 Total 2,287,801 309,823 2,597,624 2,436,721 Net in¢omel(expendlture) 65,322 155,5521 9,770 (170,7601 Transfers between funds 22 Taxatlon Itradlng subsldlary only) Net movement in funds 65,322 (55,5521 9,770 {170,7601 RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 767,923 291,036 1,058,959 1,229,719 833,245 235,484 1,068,729 1,058,959 Page 15
PLAY TO THE CROWD CONSOLIDATED AND CHARITY BALANCE SHEETS AS AT 31 MARCH 2024 Group 2024 Group 2023 Charily 2024 Charity 2023 Notes FIXED ASSETS Tangible assets Investments 16 17 504,625 441,084 503,397 439,081 504,625 441,084 503,398 439,082 CURRENT ASSETS Stocks Debtors Cash al bank and in h8nd 18 19 8,427 134,940 1,218,704 1,362,071 7.109 91.679 1,224,581 1,323,389 147,489 1,201,914 1,349,403 98,855 1,216,980 1,315.835 CREDITORS Amounts falling due within one ye8r NET CURRENT ASSETS 20 1797,9671 564,104 1705,4941 1785,3011 617,875 564.102 1697,9621 617,873 TOTAL ASSETS LESS CURRENT LIABILITIES 1.068.729 1,058,959 1,067.500 1,056,955 CREDITORS Amounts falling du8 In more than one year NET ASSETS 1,068,729 1,058,959 1,067,500 1,056,955 FUNDS R951riclgd funds Unreslrlcled funds 22 22 235,484 833,245 291,036 767,g23 1,058,959 235.484 832,016 1,067,500 291,036 765,919 1,056,955 TOTAL FUNDS 1,068,729 Th8 linanclal slalemenls were approved by the Board of Trustees on behalf by.. were slgned on its Mr Mark Byford - Trustee Page 16
PLAY TO THE CROWD STATEMENT OF CASH FLOWS AND CONSOLIDATED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024 Graup 2024 Group 2023 Charity 2024 Charity 2023 Notes Cash f lows from operating aGtivitles Cash generatèd from operations 27 215,247 205,266 206,058 236,564 215,247 205.266 206,058 236,564 Cash flows from Investlng actlvltles Interest received 24,198 {245,3221 7,096 24,198 7,098 159,9091 1245,3221 {59,9091 Purcl)ase of tangibl6 fixed assets AcquSsS1Son of subsidiary Cash provldod by (used Inl Investlng activitle8 {221,1241 152,8131 1221,1241 152,8131 Change in cash and cash equlvalenls In the reporling perlod 15,877) 152,453 115,0661 183,751 Cash 8nd cash equlvalents al the boginning of the reporllng perlod 1,224,581 1,072,128 1,216,980 1,033,229 Total cash at the end of the year 1.218.704 1,224,581 1,201,914 1,216,980 Page 17
PLAY TO THE CROWD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES Accounting convention The financial statements of the charitable company, which is a public benefit enlity under FRS 102, have been prepared in aG¢ordance with the Charities SORP IFRS 1021 'Accounling and Reporting by Charities.. Slalemenl of Re¢ommended PraclSce applicable lo charili@s preparing their accounts in accordanc8 with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 203 91,, Financlal Reporting Standard 102 'The Financial Reporting Standard appllcable in the UK and Republic of Ireland, and the Companies Act 2006. The financial slalements have been prepared under the hlslorical cost convenllon. The lolal unreslricled funds of Play lo the Crowd, incuding the designal&d resloralion levy and unrestricted fixed assets, as of 31 March 2024 sland al a posllive £833,245, up from a positive £767,923 the pr6VIOUS yèar. In addillon there Is a posltive sum of £235,484 held on the balance sheet of reslrl¢led funds. As at 31 March 2024 Play lo the Crowd had 8 n8t curr8nt assets position of £1,068,729. For the year ended 31 March 2024 the Trust achieved a surplus of £9,770 and saw ils, Cash and Bank balances increase lo £1,218,704. With a current focus on Iransformalion of the buslness lo further build operational and financial resilience th6 Trustees are confident that the Trust will conllnue to achI8vè a nel current asset position al 31 March 2025. The Iruslees therefore believe the charily has sufficient resources lo continue in operational existence for the foreseeable future and, on the basis of these budgets and forecasts, the Iruslees consider the company lo be a going concern and have prepared Ihe financial slalernenls aGGordingly. Group flnanclal statements These financial slalemenls consolidate the results of the charity 8nd ils wholly owned subsldiary, Trade To The Crowd, on a lino by line basis. A separate slalement of flnanclal acllvllles and Income and expendllure account are not presented for the charSly Itself followlng the exempllons afforded by sectlon 408 of the Companies Act 2006. In¢oming resourGes All income is recognised in the Slalemenl of Financial Activities once the charity has enlillemenl lo the funds, il is probable that Ilie income will be received and the amount can be rneasured reliably. Grants, sponsorship and donalions represent income from verious sources as disclosed in Ihg notes lo the financial slalemenls. Investment income is recognised on a receivable basis. Page 18
PLAY TO THE CROWD NOTES TO THE FINANCIAL STATEMENTS- CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES- ¢ontlnued Government grants Government grants are recognised based on the accrual model. Grants relaling lo revenue are recognlsed Sn Income over the period in which the related co$ls are recognised. Where costs are related lo the next financial period, the grants 11 b¢ re¢ognlsed in deferred income. Expend5ture Liabilities are recognised as expenditure as soon as there is a legal or conslruclive obllgalion commilling the charity lo that expendilure,11 Is probable Ihal a transfer ol econtsmic benefits will b6 required in selllemenl and the amounl ol the obligation can be measured reliably, Expenditure is accounted lor on an accruals basls and has been classified under headings that aggregate all co81 rélated lo th6 category. Where cosls cannot be direclly allribuled lo particular headlngs they have been allocatèd lo activities on a basls ¢onsl$lenl vAlh the use of resources. Support costs Include central functions and have been entirely allocated lo operallon of the theatre cos16 on the basls that Ih1s Is the charlly's core 8nd that furilier allocalian would not be meanlngful. Governance costs include those incurred in the governance ol the ch8rlly and Ils assets and are prlmarily assocleled wllh conslilulion81 and slalulory requlremenls. Resourees expended are 8lloc8led lo costs of generating funds, eharilablo acllvllles and governance costs on an accrual basls where approprlale 8nd 8 usage basls, as delernilned by the Iruslees, when allocallon on an accruals ba51s Is not posslblo. Recov&rable VAT Thg company qualifies for cultural exempllon In respect lo Ils Incomo from Ihealrical p8rform8nces. As olh6r 8ellvilies 8r8 standard rates, a proportlon of VAT pald by the ¢ompany is recoverable In respect ol those aclivilies. The amount recoverable wlll flucluale from year lo year In accordance with th8 levels of Income general8d by th8 various aclivili&s. The recoverable amount Is oflsel ag8insl charitabl8 servlces Costs. Operatlng l&ases Rentals payable are charged on a slraighl line basis over Ihe lease term. Tanglble flxed assèt$ Depreclallon Is provided al th6 lollowlng annual rales In order lo wrlle olf each asset over Ils esllmaled uselul Ilfe. Improvement lo properly Plant and machSnery Fixtures and fillings Computer equlpment 20./0 on cost 20010 on c051 200/¢ on cost 200/0 on cost Tangiblè fixed ass618 costing £1,000 or more are capilalised al cost. Stocks Slocks are valued at the lower of cost and nel reallsable value. after maklng due 811owance for obsolete and slow moving items. Taxatlon The charity is exempl from ¢orporalion lax on ils charitable aclivilie5. Fund accounting Unreslricted funds can be used in accordance with the charitable objectives al the discre11on of the Iruslees. Page 19
PLAY TO THE CROWD NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES - continued Fund accountlng - contlnued Reslricled funds can only be used for particular reslriated purposes within the objects of the charity. Reslriclions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanallon of th8 nature and purpos8 of each fund is included in the notes to the financial slatemenls. Penslon costs and other post-retirement benefits The charitable company operates a defined contribution penslon schame. Contributions payable lo the charilabla companvs ponsion scheme are charged to the Statement of Flnancial Activities in th8 period lo which Ihey relate. Flnanclal Instruments The charity only enters into baslc flnanclal Instruments Iransacllons that result in the recognltlon of financial assets and liabilities like trade and ollier accounts recelvable and payablG investments in stocks and shares. The measurement basss used for these Instruments Is detailed below. D8btors & cash at bank Trade and other debtors are re¢ognlsed al the settlement amount due after any trade discount offered. Pr&payrnenls are valued al 1118 amount prepaid nel of any trad8 discounts due. Cash 81 bank and in hand included cash held on deposit or in a current account. Credltors and provlslons Credilors and provisions are recognlsed where the charity has a present obligation resulting from a past evenl that will probably result in the transfer of funds to a third party and the amount due lo settle the obligation can b8 measured or eslimaled reliably. Creditors and provisions are normally recognised al their settlement amount after allowing for 8ny trad6 discounts due. FINANCIAL ACTIVITIES OF THE CHARITY The fSnanclal acllvilies shown In the consolldaled slalemenl Includes those of the charity's wholly owned subsidiary, Trado lo Ihe Crowd. A summary of the financial activities undertaken by the charity is sel out below.. 2024 2023 To181 incoming resources Total expenditure on charitable 8clivilies Nel incoming resources 2,607,394 (2,597,624) 9,770 2,265,961 12,436,721) (170,7601 Total funds brought forward Total funds carrled forward 1,058,959 1,229,719 1,068,729 1,058,959 Represented by.. Restricted funds Unreslricled funds 235,484 833,245 291,036 767,923 1,068,729 1,058,959 Page 20
PLAY TO THE CROWD NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 INCOME FROM COMMERCIAL TRADING OPERATIONS Trade To The Crowd Ltd {Registered Company number: 121314471 The charills wholly owned trading subsidiary, Trade lo the Crowd, which is incorporated in England and Wales, pays ils profits lo the charily by Gift Aid. The following is an extract of the financial statements of Trade lo the Crowd for the year ended 31 March 2024: 2024 2023 Turnover Cost of sa16s and administrative expenses Profit before tax Corporation lax 269,571 (191,7631 77,808 235,844 (196,033) 39,811 Profil after lax Profits dlslrlbuled to the charity 77,808 {78,583) {775) 39,811 {38,923} 888 Relalned In subsidiary The assets and liabilities of the subsldiary were.. Fixed assets Current assets Current liabililles 1,228 26,319 126,3171 2,003 15,234 115,2321 2,005 Net assets 1,230 Aggregate share capllal and reserves 1,230 2,005 INVESTMENT INCOME 2024 2023 Deposit 8ccounl Snteresl 24,198 7,096 All investment Incom8 is derived from cash deposits held within the Unlled Kingdom. GRANTS, DONATIONS AND LEGACIES 2024 2023 Donations Grants Restoration & mainlenance lewy 49,268 398,059 158,873 40,099 332,114 143,453 604,200 515,666 Page 21
PLAY TO THE CROWD NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 Grants received, included in the above, are as follows.. 2024 2023 Winchester Cily Council Grants Hampshire County Council Grant Arts Council of England Winchester BID Culture Ireland Other grants 244,500 36,000 109,702 3,500 182,600 136,627 3,600 9,287 4,357 398,059 332,114 OTHER TRADING ACTIVITIES 2024 2023 Front of house ancillary sales including Trad& lo the Crowd's trading operation (see note 3) 371,394 323,192 INCOME FROM CHARITABLE ACTIVITIES Total 2024 Unreslrlcled Restrlcled 2023 Ticket sales Hatfalr other Income Education income Higher Educalion Investment Venue hire Indivldual membershlps Corporate support Olher income 1,303,276 9,017 22,286 81,250 65,104 13,356 22,481 60,263 1,577,033 1,303,276 39,586 22,286 81,250 65,104 13,356 22,481 60,263 1,607,602 1,201,146 53,670 20,489 42,500 66,949 10,792 6,333 18,128 1,420,007 30,569 30,569 COMMERCIAL TRADING OPERATIONS Other trading activities 2024 2023 Front of house ancSllary cost of sales including Trade to the Crowd's trading operation (see note 3) 189,677 194,612 Page 22
PLAY TO THE CROWD NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 CHARITABLE ACTIVITIES COSTS Direct Support expenditure costs (see note 10) (see note 11) Total 2024 Total 2023 Charitable Operatlons 1,152,762 1,255,185 2,407,947 2,242,109 1,152,762 1,255,185 2,407,947 2,242,109 10. DIRECT COSTS OF CHARITABLE ACTIVITIES 2024 2023 Production costs Halfair production costs Education workshops and performances MarkelSng Box office costs 838,479 177,454 20,037 47,358 69,434 1,152,762 716,711 228,821 25,616 54,585 67,850 1,093,582 11. SUPPORT COSTS ManagemÈnt GovÉrnan¢8 Totals Charitable Operations 1,245,636 9,549 1,255,185 1,245,636 9,549 1,255,185 2024 2023 Management Wages Soclal securlly Pensions Insurance Llghl and heat Telephone Postage and stationery Sundries Travel expenses Cleaning Repairs and m81nlenance Con5ullancy Training Recruilmenl Subscriptions Bad debts Recoverable VAT Depreciation of tangib16 fixed assets IT costs 666,412 52,470 13,610 24,219 65,925 11,181 9,998 28,394 1,333 12,569 122,404 27,450 8,067 6,956 4,963 572,452 48,853 12,262 19,030 88,111 4,764 14,021 61,741 628 7,983 120,972 10,445 5,834 985 4,653 222 (21,4661 160,695 28,045 1,140,230 130,9251 181,008 39,604 1,245,636 Page 23
PLAY TO THE CROWD NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 Governance costs 2024 Charitable Operations 2023 Total Activities Auditors remuneration Accounling fees Bank charges 7,605 1,575 369 6,370 1,514 413 9,549 8,297 NET INCOMEIIEXPENDITUREI . GROUP Nel resources are slated after charging.. 2024 2023 Auditors, remuneration Depreclalion owned ass81s 7,605 181,781 6,370 161,473 13. TRUSTEES, REMUNERATION AND BENEFITS No Iruslees, received remuneration or other bÈn8fils during the year ended 31 March 2024 nor for the period ended 31 March 2023. Trustees. Expenses Durln9 the year no Iruslees12023: non81 were relmbursed for out of pocket expenses. STAFF COSTS 14. 2024 2023 Wages and salaries Nalional Insurance Perision conlribullons 744,176 52,470 13,610 666,207 48,853 12,262 810,256 727,322 The key management personnel of the charitable company during 2023-24 comprised the Chief Executive, Ihe Communicalions and Development Direclor, Ihe Hal Fair and Playmakers Dlreclor and the Busln6ss and Opperallons Director. The lolal employee bGn8fils of the key management personnel of the Charity were £228,292 {2023.' £203,665}. Page 24
PLAY TO THE CROWD NOTES TO THE FINANCIAL STATEMENTS- CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 The average monthly number of employees Ifull lime equivalentl during the year was as follows.. 2024 Number 2023 Number Admlnislralion and Creative Box ollice Teclinical Front of house 22 23 No employ88 had annual emoluments of more Ihan £60,000 per annum this year or In Ihg previous period, 15. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - 2023 Unreslrlcled Reslrlcled funds funds Total 2023 INCOME FROM Donalions and legacles 356,352 159,314 615,666 Charitable actlvltles CharilAbl8 Opar81Sons 1,370.832 4g,175 1,420,007 Othar tradlng actlvltles Other Iradlng activities Investment income 323,192 7,096 323,192 7,096 Total 2,057,472 208,489 2,265,961 EXPENDITURE ON Ralslng funds Coniinerclal trading operations 194,612 194,612 Charllable activitles Cliarilable Operallons 1,892,163 349,946 2,242,109 Total 2,086.775 349,946 2,436,721 Not loxpendlturelllncome (29,3031 1141,4571 1170,7601 Transfers botween funds Net movement in funds 129,3031 {141,4571 {170,7601 RECONCILIATION OF FUNDS Total funds brought foard TOTAL FUNDS CARRIED FORWARD 797,226 432,493 1,229,719 767.923 291.036 1,058,959 Page 25
PLAYTO THE CROWD NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 16. TANGIBLE FIXED ASSETS - GROUP Improvements lo property Plant and FSxtures and machlnery fillings Computer equlpmenl Total COST Al 1 April 2023 Additions Dlsposals 349,692 193,105 335,325 33,206 221,310 65,007 19,011 971,334 245,322 Al 31 March 2024 542,797 368,531 221,310 84,018 1,216,656 DEPRECIATION Al 1 April 2023 Charge for year Eliminated on disposals 146,371 65,973 203,573 58,305 155,035 42,082 25,271 15,441 530,250 181,781 Al 31 March 2024 212,344 261,878 197,097 40,712 712,031 NET BOOK VALUE Al 31 March 2024 330,453 106,653 24,213 43,306 504,625 Al 31 March 2023 203,321 131,752 66,275 39,736 441,084 TANGIBLE FIXED ASSETS - CHARITY lrnprovemenls to property Plant and Fixtures and machlnery filllngs Computer equlpmenl Tolal COST Al 1 Aprll 2023 Additions Disposals 349,692 193.105 335,325 33,206 217,434 65,007 19,011 967,458 245,322 Al 31 March 2024 542,797 368,531 217,434 84,018 1,212,780 DEPRECIATION Al 1 April 2023 Charge for year Eliminaled on disposals At 31 March 2024 146,371 65,973 203,573 58,305 153,162 41,287 25,271 15,441 528,377 181,006 212,344 261,878 194,449 40,712 709,383 NET BOOK VALUE At 31 March 2024 330,453 106,653 22,g85 43,306 503,397 At 31 March 2023 203,321 131,752 64,272 39,736 439,081 17. INVESTMENTS - CHARITY ONLY Investments represent the charitls Shareholding in its trading company, Trade To The Crowd Ltd (Gompany no. 121314471, of 1 ordinary £1 share, Page 26
PLAY TO THE CROWD NOTES TO THE FINANCIAL STATEMENTS . CONTINUED FOR THE YEAR ENDED 31 MARCH 2023 18. STOCKS 2024 2023 Bar stock Confeclionery elc 6.108 2.319 8,427 5,065 2,044 7.109 19. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Group 2024 Group 2023 Charity 2024 Charity 2023 Trade dek>lors Other debiors 8nd accrued incom6 Prepayments 80.344 40,037 14,559 40.908 22,874 27,897 80,342 52,588 14,559 40,532 30,426 27,897 134,940 91,679 147,489 98,855 20. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Group 2024 Group 2023 Charity 2024 Charity 2023 Tracse credliors Social sgcurily 8nd other 18X8S VAT Ollier credSlor$ Deferred Income 82,974 18,439 17,252 210,823 468,479 63,426 17.500 14,851 218,723 390,994 74,219 18,439 17,252 206,912 468,479 56,995 17,500 15,000 217.473 390,994 797,967 705,494 785,301 697,962 DEFERRED INCOME Deferred income represents Income recelved In advance for tSckels for shows In the next flnanclal year. Group 2024 Group 2023 Charity 2024 Charity 2023 Brought forward Aniounl released lo Incomlng resourc88 Amounl delerred in year 390,994 1390,9941 488.479 230,272 1230,2721 390.994 390,994 (390,994) 468,479 230,272 1230,2721 390.994 Carrled forward 468,479 390,994 468,479 390,994 Page 27
PLAY TO THE CROWD NOTES TO THE FINANCIAL STATEMEtQTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 21 OPERATING LEASE COMMITMENTS Minimum lease payments under non-cancellable operaling leases fall due as follows.. 2024 2023 Expiring.. Wlihin one year Belween one and five year8 8,460 8,297 8,460 16,757 16,757 25,217 The amgunl ol non.GanGellable operating lease payments recogni8ed as 8n expense during the year was £8,520 12023.. £10.0321, The bulldlng Ilie charfly occuples Is currently provlded lor a peppercorn ronl and Ihe Gharily 1$ Gommitled lo Iliè le8se agreement unlll 30 Saplember 2040. The lolal fulura mlnlmum lease payments are oxpecled lo be £nll. 22 MOVEMENT IM FUNDS.GROUP An81ysls ol unreslricied lund movomenls Balance Al 1.4.23 Incoming rosourccs Resources expended Transfor$ Balance At31.3.24 General ILJnd D88ignated Resloralion fund 557,982 209,941 767,923 2,273,821 79,302 2.353,123 12,248,299) 139,5021 2,287,801 563,504 249,741 833,245 Analysls of restricted lund movements Balanco Al 1.4.23 Incomlng r6SOLJrces Resources expended Balance Al 31.3.24 Tr8nsl8rs R851rfcted fund . HCC Re51rlcled fund G8rfeld Weslon Re51ricled fund - Hal FBlr Roslrlolod fund - Sliarod prosporily Roslrlclod fund - WCC CIL Re51riGted fund - Henry 1st producllon 157,129 118,107 182,5111 131,7421 1168,7711 19,3411 16,4581 111,OQQl 74,616 86,365 168.771 15.000 59,500 11,000 9,800 6,000 15,459 59,042 291.036 254.271 1309.8231 235,484 Comparatlvog for movemonl In funds - 2023 Analysis ol unr951ricled fund movements Balance Al 1.4,22 Incomlng resourc88 R88ource8 expended Tr8nslers Balance Al 31.3.23 GonorAI fund DesSgnalcd lund 593,338 203,888 797.226 1,985,382 72,090 2,057,472 12.020,7381 166,0371 12,086.7751 557,982 209,941 767.923 Page 28
PLAY TO THE CROWD NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 22 MOVEMENT IN FUNDS (Continued) Analysis of reslricled fund mov6menls Balance A101.04.22 Incoming Resources resources expended Balance Al 31.3.23 Transfers Reslrlcled fund ReslrScled fund - Garfield Weston Reslricled fund Hal Fair ReslrScled fund - WCC T AD ReslrS¢led fund - WCC CIL 239,640 185,353 182,5111 {67,2461 1198,6891 157,129 118,107 198,689 9,800 9,800 6.000 7,500 {1,5001 {349,9461 432,493 208,489 291,036 Dts$lgnated restoratlon fund The Trustees recognise thal there are signlfbcanl fulure ¢osls lo be Incurred lo mainlain the Infraslruclure of th8 Llsled BuSldlng. Tho Trustees also recognlse th81 slgnlllcanl funds will be requlred, lo whlch th@ Trust would be expocled lo conlribule, for major refurblshmenl 8nd Iransformalion projects aimed al improving Ilio operational and financial resilience ol the Trust. Al present 8 £2 Resloralion and Maintenance Levy 55 collected from audlenc6s as part of the overall lickel prlca and Ihe Trustees hava decided Ih81 £1 of this Levy Is used lo Increaso the Deslgnaled Fund. The other £1 Is used lo support operallonal malnlenance and repair costs lo ensura the building is kept in sound condiilon as per Ihe requirements ol our lease, Garflèld Weston Depreclaling capSlal Snveslmenl In Ilva streaming and cinema equipment and Install ol Bccessible toilet completed In 2020 and 8 balanc8 still lo be spent on inslallalion of bi-fold doors and Improvement works lo Circle level lollels due Ihls summer. Hatfalr ACE For the delivery of our Outdoor Arts Festival Hal Fair in July 2023. Thgatr¢ Trust DoproGialing capi181 Inveslmenl In LEO lighting alre8dy complete, WCC CIL Icommunlly Infr8s1ruclurè Levyl Conlrlbullon to c8pilal 8gsel purchasa of a mobile Iraller slage In 2021 deprecl81ing. 23 ANALYSIS OF NET ASSETS BETWEEN FUNDS 2024 Total funds Unreslricled funds Reslrieled funds Flxed assets Current assets Current liabilities 288,342 1,354,571 1797,9671 236,283 7,500 504,625 1,362,071 1797,967) 824,946 243,783 1,068,729 24 EMPLOYEE BENEFIT OBLIGATIONS The Charity operales a defined contribution pension scheme. The pension Gosl charge for the year represents contributions payable by the company lo the scheme and amounted lo £13.61012023: £12.2621. Page 29
PLAY TO THE CROWD NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 25 RELATED PARTY DISCLOSURES There were no related p8rty transactions for the year ended 31 March 2024. Th6 company has taken adv8nl8ge of exemption, under the terms of Financial Reporting Standard 102 'The Financial Reporling Slandard applicable in the UK and Republic of Ireland,, not lo disclose related party Iransacllons with wholly owned subsidiaries williin the group. Transactions between group enlilles whl¢h have been elimlnaled on consolidaliorn are not dis¢losed withln the flnancial slÉlemenls, 26 ULTIMATE CONTROLLING PARTY Thé charilablg company is not under the control of another enlily or any one individual, 27 RECONCILIATION OF NET INCOMEIIEXPENDITUREI TO NET CASH FLOW FROM OPERATING ACTIVITIES Group 2024 Group 2023 CliarSly 2024 CharSly 2023 Nel movement In funds 08pr8clallon charg Inlorost received Ilncreaselldocraase in stocks Ilncrease) in debtors Incrgaselldecrease) In creditors 9,770 181.781 124,1981 11.3181 (43,261) 92.473 (170,7601 161,473 17,0961 3.911 38,925 178,813 10,545 181,006 124,198} 1171,6481 160,697 17,0961 148,6341 87,339 68,390 186,221 215.247 205.266 206,058 236,564 ANALYSIS OF CHANGES IN NET FUNDS Al 1.4.23 Cash flow Al 31.3.24 Net cash Cash at bank 1,224,581 1,224,581 15,8771 1,218,704 5,877 1,218,704 28 COMPARITIVE FIGURES NOTE During Ihe year ended 31 March 2024, the Charlly has undertaken a remapplng of Ils expenditure categories lo beller reflect the nature of ils operallons and enhanoe the accuracy of ils linancial reporting. This exercise resulted in the reclasslficallon of cerla1n comparative figures in Note 10 Direct Costs and Note 11 Support Costs. Additionally, depreciation expenses were re¢lassified from rinance costs lo support cosls. Expenditure category Comparallve befor8 Roclassific81ion Adluslmenls Comparative 8fler Re¢l8ssilicalion Direol costs (Note 101 Finance costs (Note 11,, Support costs INole 111 1,159,400 160,695 913,717 2,233,812 65,818 160,695 226,513 1,093.582 1.140.230 2.233.812 These adjuslmenls have been made relrospeclively lo Ihe comparative figures for the year ended 31 March 2023 to ensure consistency and comparability between reporting periods. Page 30