GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE TRUSTEES REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31ST MARCH 2024
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMIThEE TRUSTEES REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31ST MARCH 2024 Charity Number . 1077100 Contents Page Trustees Report Independent Examiners Report Statement of Financial Activities Balaiice Sheet Notes to the Financial Statements 9-14 Statement not forming part of The Statutory Accounts Schedule of General Expenditure 15
GRASSMOOR COMMUNITY CENTRE TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024 The trustees present their report and financial statements for the year ended 31st March 2024. Reference and Administrative Details Charity Name.. Grassmoor Community Centre Management Committee Charity Reg15tration Niimber,. 1077 100 Registered Offlce and Operational address Grassmoor Community Centre New Street Grassmoor S42 SEL Trustees P J Hemslev L Harlshorne EAHill L Thomas Chair Vice Chair Secretary E K Martin Independent Examiner J S Marriott & Co Accouiitants 214 North Wingfield Road Grassmoor Chesterf ield S42 SED Bankers National Westminster Bank plc. 19 Dale Road, Matlock, Derbyshire, S41 OES Page I
GRASSMOOR COMMUNITY CENTRE MANAGEMENT cOMMIEE TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024- Continued Structure, Government and Management Governing Document The charity is governed by a trust deed in which its objects are as set out below. There a re no specific restrictions in the charity s activities imposed by its trust deed, Appointment of trustees The trust deed provides for the appointment of trustees as follows.. The chairperson of Grassmoor, Hasland and Winsick Parish Council is an ex-officio Trustee,, The Parish Council is entitled to nominate three Trustees; Four more Trustees can be co-opted, The majority of co-opted Trustees have been recruited from the Centre's various user groups. Trustee Inductlon and tralnlng New trustees are briefed on their legal obligations under the charity law. Organisation The Trlistees meet regularly to discuss and plan objectives and implementation thereof. Matters of direct concerii are raised with tlie affected user @roups. Decisions are made by the Management Committee and implemented by the Honorary Secretary and the Centre Co-ordinators. Related Parties The charity benefits from being related to the Grassmoor, Hasland and Winsick Parish Council by the virtue of this Council providing half of its trustees. In addition to the 99 year lease for the use of the Centre on an annual rent of £1, the charity also received £36,000 in financial support from the Parish Council in 202412023 £24,000) Page 2
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMIThEE TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024- Continued Risk Management The major risks to whlch the charity is exposed and reviews and systems to mitigate risks The trustees identify tlie major risks to which the charity is exposed each financial year when preparing and updating tlie business plan, in particular those related to the operations and finances of the charity. The trustees then review any major risks which have been identified and establish systems to mitigate those risks. They are satisf led that systems are in place to mitigate their exposure to the major risks which have been so identif led and reviewed. l. Financial The charity is open to the usual financial risks of any orBanisation and the charity ha5 introduced controls to minimise these risks, such as two signatures bein8 required for payments from the bank account. In addition the accounts are regularly explained to members of the charity and are open for member's inspection at any time. 2. Other The trustees have carried out a comprehensive risk assessment and liave instigated measures to minimise the eff ect of any potential setbacks through a com bination of insurance, staff tra ining and other practices. Objectives and Activities The otijectives set out in the charity's trust deed are as follows'.- To promote for the benefit of the inhabitants of the Parish of Grassmoor, Hasland and Winsick Ithe area of beriefitl without distinction of sex, sexual orientation, race or political, religious or other options by associating together the said inhabitants and the local authorities, voluntary aiid other organisations in a common effort to advance education, relieve poverty and to provide facilities in the interests of social welfare for recreation and other leisure tiire occupatioii with the object of improving the conditions of life for the said inhabitants. To establish or secure the establishment of a Community Centre and to maintain and manage to same, whether alone or in co-operation with any local authority or any person or body in furtherance of these objects. Achievements and Performance The board of trustees acknowledge that the economic climate has had an impact on many area5 of the charity's activities. The coming year will hopefully see the Centre returning to full use where new projects can be cor)sidered and old ones looked at again within f unding restrictions. Page 3
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMIThEE TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024- Continued Contributions from Volunteers The Committee remain grateful to a small team of volunteers who provide assistance with staffing at the Centre. It has not been possible to place a figure on the value of such activities in preparin8 these accounts. Relationship with other groups, charities and indlviduals Tlie Trustees are keen to network with other groups and be part of partnership teams to extend the activities at the Centre wherever possible. Links with all user groups are actively encouraged. Transactlons and Financial position The Trustees consider the f ina ncial performa nce by the charity during another diff icult year has been satisfactory in the circumstances, However a review of costs and expenditure is required. Policies on reserves, investment policies and Investment performance The Trustees still resolve to establish reserves to provide for f uture activities. They also have discretion to ma ke Investments. The policy on reserves provides for f unds to be retained to provide a buffer against unforeseen eventualities and to secure the viability of the Centre. Effectivenes5 of fundraising policles The charity depends in part on grant aid from the doiiors identified in the accounts, whose support is Valued. Incidental fundraising activities have been carried out by and with user groups, the amounts received are as detailed in the note5 to the accounts. Legal status The charity is an unincorporated charity governed by a Trust Deed dated 9th June 1999. There are no restrictions in the governiiig document on the operation of the charity or on its investment powers, other than a requirement that land held iii excess of operational requirement5 should be sold or let. Page 4
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMirrEE TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024 - Continued Plans for future periods To maintain current regular income, maximise occasional use of the Centre and apply for funding where appropriate to bring in additional funds. Trustees responsibilitie5 in relation to the f inanclal statements Law application to charities in England & Wales requires the Board of Trustees to prepare financial statements for each finaiicial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the financial year. In preparing those financial statements givlng a true and fair view, the Board of Trustees should f ollow best practice a nd.. Select suitable accounting policies and then apply them consistentlv; Make judgements and estimates that are reasonable and prudent; State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures d isclosed and explained in the f ina ncial statements. Prepare tlie financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue to operate. The trustees are also responsible for keepiiig proper accountin8 records which disclose with reasonable accuracv the financial position of the charity and which enable them to ascertain the financial position of the charity and enable them to ensure that the financial statements comply with the requirements of appllcable 13w and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the preventioii and detection of fraud and other irregularities. This report wa5 approved by the board of Trustees on ,P J Heinsley Page S
INDEPENDENT EXAMINERS REPORT Independent Examiner's report to the Trustees of GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMirrEE. I report on the Accounts of the Charity for the year ended 31st March 2024 which are set out on pages 7 to 15. Respective responsibilities of trustees and examiner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit Is not required for this year under section 43121 of the Charities Act 1993 (the Act) and that an independent examination is needed. It is rmy responsibility to; examine tlie accounts (under section 4313llal of the 1993 Act),. to follow procedures laid down in the General Directions given by the Charity Commissioners (under section 4317llbl of the 1993 Act),. and to state whether particular matters have come to my attention. Basis of independent examiner's report My examination wa5 carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and 2 comparison of the accounts presented witl) those records. It also includes consideration of any unusual item5 or disclosures in the accounts and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on tlie view given by the accounts. Independent examiner's statement In connectioii with my examination, no matter has come to my attention,, wliich gives me reasonable cause to belleve that in any material respect the requirements: to keep accounting records in accordance with s41 of the Act. and to prepare accounts which accord with the accountin8 records and to comply with the accountin8 requirements of the Act have not been met.. or to which in my opinion attention should be drawn in order to enable a proper understandiiig of the accounts to be reached, J S Marriott Accountant 214 North Wingfield Road Grassmoor Chesterf ield S42 SED Page 6
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMirrEE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2024 Unrestricted Restricted Total Funds Funds Funds Total Funds 2024 2024 2024 2023 Notes Incoming resources Operating activities in f urtherance of the Cha rity's objectives 22,391 38,096 60,487 44,161 Resources expended Costs of activities in furtherance of the Charity's objectives Mana8einent ar)d administration of the charity 3,719 43,180 19,000 14,167 22,719 57,347 24,814 54,731 46,899 33,167 80,066 79,545 Total Resources expended Net Incomlng l (Outgoing) Resources before Transfers Total funds brought forward (24,508) 4,929 {19,579) 135,3841 {104,170) 665,887 561,717 597,101 Total funds carried forward (128,678) 670,816 542,138 561,717 Resources used for net acquisitions of Fixed assets f or charity The statement of Financial Activities includes all gains and losses in the year. All incoming resources and resources expended derive f rom continuing activities. Page 7
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMirrEE BALANCE SHEET AS AT 31ST MARCH 2024 2024 2023 Note Fixed Assets Tangible f ixed assets 531,145 550,145 Current Assets Debtors Cash at Bank and in Hand 1,831 11,091 3,480 11,351 12,922 14,831 Creditors: Amounts falling due within one year 13,2591 {1,929) 10,993 11,572 Net Current Assets 542,138 561,717 Net Assets Capital and Reserves U nrestricted f und5 Restricted funds (128,678) 670,816 1104,1701 665,887 542,138 561,717 Total Funds The financial statements were approved by the Board of the Trustees on .P J Hemslev Page 8
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMIThEE NOTESTOTHE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024 l. Accounting policies Accounts preparation The f inancial statements have been prepared under the historical cost convention and in accordance with the Charities Act 1993 and with applicable accounting standards as modified by the Statement of Recommended Practice for AccoLinting and Reportin8 by charities issued in March 2005 adapted to meet the needs of unincorporated organisation5, The Charity has taken advantage of the exemption in Financial Reportin8 Standard No I from the requirement to produce a cash flow statement. The Charitv is partially dependent on continuing grant aid and as a consequence use of the going concern basis of accounts preparation is also dependeiit upon grant aid continuing, Incoming Resources All incoming resources are included in the Statement of Financial Activities when the Charlty is le8ally entitled to the income and the amount can be quantified with reasonable accuracy. Grants are included in the SOFA in the year in which they are received and allocated to the necessary funds accordingly. Resources Expended Expeiiditure 15 recognised on an accruals basis as a liability is incurred. Charitable expeiiditure includes all expenditure directly related to the objects of the charity and comprises the following'.- The costs and activities in f urtherance of the Charity, s objectives represents the cost of goods and service5 and ancillary tradirig costs tliat have been incurred in charitable activities, Man6gement and adminlstration costs represent expenditiire incurred in the management ofthe Charity s assets, organisational administration and compliance Wlth charitable and statutorv requirements. The Charity's operating costs include staff costs, rent and other related costs. Such costs are allocated between types of resources expended on the basis of estimates made by the Trustees. Administration expenditure includes all expenditure not directly related to direct charitable activity. In respect of certain items of expenditure it is a matter of judgement as to whether such items are direct charitable expenditure or are administrative and the Trustees have applied what they consider to be reasonable judgements in apportioning such costs. Page 9
GRASSMOQR COMMUNITY CENTRE MANAGEMENT COMMirrEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024- Continued Fixed Assets and Depreciation Tangible f ixed assets a re stated at cost less depreciation. Depreciation has been provided at the followi ng rates in order to write off the assets (less their expected residual valuel over their estimated useful economic lives. As annual review of the likelihood of asset impairment is undertaken. Leasehold property improvements Equipment Straight line over 50 years reducing balance 15/0 Capital Grants G raiits of a capital nature given the specif ic purposes and f ully utilised in the furthera nce of the objects of the Charity should be credited to the fixed assets funds after the sums have been properly expended on the restricted purpose, The related asset is shown in the balance sheet at the cost of acquisition or subsequent revaluation, The related assets are subject to restrictions by the grant making organisation on their use and disposal and these restrictions are noted in the fixed asset Section of these accounts, The fixed asset fund so created is treated as a restricted fund. Insofar as this policy relate5 to Government grants, this is a departure from the Statement of Standard Accountin8 Practice Number 4 in order to comply with the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England and Wales. Taxation As a re£i5tered charlty the orgar)isation is exempt f rom income and corporation tax to the extent that its income and gain5 are applicable to charitable purposes only. Value Added Tax 15 not recoverable by the organisation and is therefore included in the relevant Costs in tlie Statement of Financial Activities. Funds Structure Policy The Charity maintains a Eeneral unrestricted fund which represents funds which are expendable at the discretioii of the trustees in furtherance of the objects of the charity. Such funds may be held in order to finance botli working capital and capital investment. Restricted funds have been provided to the Charity for particular purposes and it 15 the policy of the board of trustee5 to carefully monitor the application of those funds in accordance with the restriction5 placed upon them. Page 10
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMIThEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024- Continued 2. Operating Activities in furtherance of Charities Objects Unrestricted Restricted Funds Funds 2024 2024 Total 2024 Total 2023 20,527 20,527 36,000 3,960 16,919 24,000 3,242 Lettings Income Parish Council Grant other Funding and Income 36,000 2,096 1,864 22,391 38,096 60,487 44,161 3. Incoming Resources before 2024 2023 Thlsls Stated after credltlng and after charging: Depreciation of owned fixed assets 19,282 19,000 No funds belonging to the charity have been used for the purchase of insurance to protect the Charity from loss arising from the neglect or defaults of its Trustees or to indemnify its Trustees against the consequences of any ne8lect or default on their part. 4. Donated facilities and other intangible Income Tlie Charity benefits from the services of its Secretary at no cost to itself . Assistance is also received f rom the Parish Couiicil who let the Community Centre on a 99 year lease to the Charity for an annual rent of £1. It has not proved possible to place a value upon any of these intangible contributions to the Charity in preparing these accounts, Page 11
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMirrEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024- Continued 5. Staff Costs and Emoluments 2024 2023 31,657 34,820 Gross Salaries and Wages 6. Average number of employees 2024 2023 Engaged on charitable activities Engaged on management and administration There were no fees or other remuneration payable to Trustees. There were no employees with emoluments in excess of £24,000 per annum. Page 12
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMirrEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024- Continued 7. Tangible functional Fixed Assets Leasehold Office Centre Premises Equipment Equipment Total Cost or Valuation At 1st April 2023 Additions 870,172 11,133 49,527 930,832 11,133 49,527 930,832 At 315t March 2024 870,172 Depreciation At 1st April 2023 Charge for the year 330,674 17,404 9,308 273 40,705 380,687 1,323 19,000 9,581 42,028 399,687 At 31st March 2024 348,078 Net Book Value At 31st March 2024 1,552 7,499 531,145 522,094 8,822 550,145 At 31st March 2023 539,498 All assets are used for charitable purposes, Certain assets were acquired with gra nt aid a nd there are restrictions upon the mdtter in which the assets cali be dealt with imposed by the grant making authorities. Page 13
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMIThEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024 - Continued Debtors 2024 2023 1,831 3,480 Trade Debtors Creditors.. amounts falling due within one year 2024 2023 1,339 590 1,973 1,286 Accrued Expenses Other Creditors- Group Fiinding held 1,929 3,259 10. Funds for Flxed Assets Z024 2023 525,765 545,047 {19,000) 119,2821 Brought forward Depreciation 506,765 525,765 Carried forward 11. Winding up or dissolution of the Charity If upon winding up or dissolution of the Charity there remaln any assets after the satlsfactlon of all debts and liabilities the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the Charity, Page 14