GRASSMOOR COMMUNITY CENTRE
MANAGEMENT COMMITTEE
TRUSTEES REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 31ST MARCH 2024

GRASSMOOR COMMUNITY CENTRE
MANAGEMENT COMMIThEE
TRUSTEES REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 31ST MARCH 2024
Charity Number . 1077100
Contents
Page
Trustees Report
Independent Examiners Report
Statement of Financial Activities
Balaiice Sheet
Notes to the Financial Statements
9-14
Statement not forming part of
The Statutory Accounts
Schedule of General Expenditure
15

GRASSMOOR COMMUNITY CENTRE
TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024
The trustees present their report and financial statements for the year ended 31st March 2024.
Reference and Administrative Details
Charity Name..
Grassmoor Community Centre Management Committee
Charity Reg15tration Niimber,. 1077 100
Registered Offlce and Operational address
Grassmoor Community Centre
New Street
Grassmoor
S42 SEL
Trustees
P J Hemslev
L Harlshorne
EAHill
L Thomas
Chair
Vice Chair
Secretary
E K Martin
Independent Examiner
J S Marriott & Co
Accouiitants
214 North Wingfield Road
Grassmoor
Chesterf ield
S42 SED
Bankers
National Westminster Bank plc.
19 Dale Road, Matlock, Derbyshire, S41 OES
Page I

GRASSMOOR COMMUNITY CENTRE MANAGEMENT cOMMI￿EE
TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024- Continued
Structure, Government and Management
Governing Document
The charity is governed by a trust deed in which its objects are as set out below.
There a re no specific restrictions in the charity s activities imposed by its trust deed,
Appointment of trustees
The trust deed provides for the appointment of trustees as follows..
The chairperson of Grassmoor, Hasland and Winsick Parish Council is an ex-officio Trustee,,
The Parish Council is entitled to nominate three Trustees;
Four more Trustees can be co-opted,
The majority of co-opted Trustees have been recruited from the Centre's various user groups.
Trustee Inductlon and tralnlng
New trustees are briefed on their legal obligations under the charity law.
Organisation
The Trlistees meet regularly to discuss and plan objectives and implementation thereof. Matters of direct
concerii are raised with tlie affected user @roups. Decisions are made by the Management Committee and
implemented by the Honorary Secretary and the Centre Co-ordinators.
Related Parties
The charity benefits from being related to the Grassmoor, Hasland and Winsick Parish Council by the virtue of this
Council providing half of its trustees. In addition to the 99 year lease for the use of the Centre on an annual rent
of £1, the charity also received £36,000 in financial support from the Parish Council in 202412023 £24,000)
Page 2

GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMIThEE
TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024- Continued
Risk Management
The major risks to whlch the charity is exposed and reviews and systems to mitigate risks
The trustees identify tlie major risks to which the charity is exposed each financial year when preparing and
updating tlie business plan, in particular those related to the operations and finances of the charity. The trustees
then review any major risks which have been identified and establish systems to mitigate those risks. They are
satisf led that systems are in place to mitigate their exposure to the major risks which have been so identif led and
reviewed.
l. Financial
The charity is open to the usual financial risks of any orBanisation and the charity ha5 introduced controls to
minimise these risks, such as two signatures bein8 required for payments from the bank account. In addition the
accounts are regularly explained to members of the charity and are open for member's inspection at any time.
2. Other
The trustees have carried out a comprehensive risk assessment and liave instigated measures to minimise the
eff ect of any potential setbacks through a com bination of insurance, staff tra ining and other practices.
Objectives and Activities
The otijectives set out in the charity's trust deed are as follows'.-
To promote for the benefit of the inhabitants of the Parish of Grassmoor, Hasland and Winsick Ithe area of
beriefitl without distinction of sex, sexual orientation, race or political, religious or other options by associating
together the said inhabitants and the local authorities, voluntary aiid other organisations in a common effort to
advance education, relieve poverty and to provide facilities in the interests of social welfare for recreation and
other leisure tiire occupatioii with the object of improving the conditions of life for the said inhabitants.
To establish or secure the establishment of a Community Centre and to maintain and manage to same, whether
alone or in co-operation with any local authority or any person or body in furtherance of these objects.
Achievements and Performance
The board of trustees acknowledge that the economic climate has had an impact on many area5 of the charity's
activities. The coming year will hopefully see the Centre returning to full use where new projects can be
cor)sidered and old ones looked at again within f unding restrictions.
Page 3

GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMIThEE
TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024- Continued
Contributions from Volunteers
The Committee remain grateful to a small team of volunteers who provide assistance with staffing at the Centre.
It has not been possible to place a figure on the value of such activities in preparin8 these accounts.
Relationship with other groups, charities and indlviduals
Tlie Trustees are keen to network with other groups and be part of partnership teams to extend the activities at
the Centre wherever possible. Links with all user groups are actively encouraged.
Transactlons and Financial position
The Trustees consider the f ina ncial performa nce by the charity during another diff icult year has been satisfactory
in the circumstances, However a review of costs and expenditure is required.
Policies on reserves, investment policies and Investment performance
The Trustees still resolve to establish reserves to provide for f uture activities. They also have discretion to ma ke
Investments. The policy on reserves provides for f unds to be retained to provide a buffer against unforeseen
eventualities and to secure the viability of the Centre.
Effectivenes5 of fundraising policles
The charity depends in part on grant aid from the doiiors identified in the accounts, whose support is Valued.
Incidental fundraising activities have been carried out by and with user groups, the amounts received are as
detailed in the note5 to the accounts.
Legal status
The charity is an unincorporated charity governed by a Trust Deed dated 9th June 1999. There are no restrictions
in the governiiig document on the operation of the charity or on its investment powers, other than a
requirement that land held iii excess of operational requirement5 should be sold or let.
Page 4

GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMirrEE
TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024 - Continued
Plans for future periods
To maintain current regular income, maximise occasional use of the Centre and apply for funding where
appropriate to bring in additional funds.
Trustees responsibilitie5 in relation to the f inanclal statements
Law application to charities in England & Wales requires the Board of Trustees to prepare financial statements for
each finaiicial year which give a true and fair view of the charity's financial activities during the year and of its
financial position at the end of the financial year. In preparing those financial statements givlng a true and fair
view, the Board of Trustees should f ollow best practice a nd..
Select suitable accounting policies and then apply them consistentlv;
Make judgements and estimates that are reasonable and prudent;
State whether applicable accounting standards and statements of recommended practice have been
followed, subject to any departures d isclosed and explained in the f ina ncial statements.
Prepare tlie financial statements on the going concern basis unless it is inappropriate to presume that the
charity will continue to operate.
The trustees are also responsible for keepiiig proper accountin8 records which disclose with reasonable accuracv
the financial position of the charity and which enable them to ascertain the financial position of the charity and
enable them to ensure that the financial statements comply with the requirements of appllcable 13w and
regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable
steps for the preventioii and detection of fraud and other irregularities.
This report wa5 approved by the board of Trustees on
,P J Heinsley
Page S

INDEPENDENT EXAMINERS REPORT
Independent Examiner's report to the Trustees of GRASSMOOR COMMUNITY CENTRE MANAGEMENT
COMMirrEE.
I report on the Accounts of the Charity for the year ended 31st March 2024 which are set out on pages 7 to 15.
Respective responsibilities of trustees and examiner
The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that
an audit Is not required for this year under section 43121 of the Charities Act 1993 (the Act) and that an
independent examination is needed.
It is rmy responsibility to;
examine tlie accounts (under section 4313llal of the 1993 Act),.
to follow procedures laid down in the General Directions given by the Charity Commissioners (under section
4317llbl of the 1993 Act),. and
to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination wa5 carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the Charity and 2 comparison of the accounts
presented witl) those records. It also includes consideration of any unusual item5 or disclosures in the accounts
and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken
do not provide all the evidence that would be required in an audit and consequently I do not express an audit
opinion on tlie view given by the accounts.
Independent examiner's statement
In connectioii with my examination, no matter has come to my attention,,
wliich gives me reasonable cause to belleve that in any material respect the requirements:
to keep accounting records in accordance with s41 of the Act. and
to prepare accounts which accord with the accountin8 records and to comply with the accountin8
requirements of the Act have not been met.. or
to which in my opinion attention should be drawn in order to enable a proper understandiiig of the accounts
to be reached,
J S Marriott
Accountant
214 North Wingfield Road
Grassmoor
Chesterf ield
S42 SED
Page 6

GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMirrEE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2024
Unrestricted Restricted Total
Funds
Funds
Funds
Total
Funds
2024
2024
2024
2023
Notes
Incoming resources
Operating activities in f urtherance of the
Cha rity's objectives
22,391
38,096
60,487
44,161
Resources expended
Costs of activities in furtherance of the
Charity's objectives
Mana8einent ar)d administration of the charity
3,719
43,180
19,000
14,167
22,719
57,347
24,814
54,731
46,899
33,167
80,066
79,545
Total Resources expended
Net Incomlng l (Outgoing)
Resources before Transfers
Total funds brought forward
(24,508)
4,929 {19,579) 135,3841
{104,170) 665,887 561,717 597,101
Total funds carried forward
(128,678) 670,816 542,138 561,717
Resources used for net acquisitions of
Fixed assets f or charity
The statement of Financial Activities includes all gains and losses in the year. All incoming resources and
resources expended derive f rom continuing activities.
Page 7

GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMirrEE
BALANCE SHEET AS AT 31ST MARCH 2024
2024
2023
Note
Fixed Assets
Tangible f ixed assets
531,145
550,145
Current Assets
Debtors
Cash at Bank and in Hand
1,831
11,091
3,480
11,351
12,922
14,831
Creditors: Amounts falling due
within one year
13,2591
{1,929)
10,993
11,572
Net Current Assets
542,138
561,717
Net Assets
Capital and Reserves
U nrestricted f und5
Restricted funds
(128,678)
670,816
1104,1701
665,887
542,138
561,717
Total Funds
The financial statements were approved by the Board of the Trustees on
.P J Hemslev
Page 8

GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMIThEE
NOTESTOTHE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024
l. Accounting policies
Accounts preparation
The f inancial statements have been prepared under the historical cost convention and in accordance with
the Charities Act 1993 and with applicable accounting standards as modified by the Statement of
Recommended Practice for AccoLinting and Reportin8 by charities issued in March 2005 adapted to meet
the needs of unincorporated organisation5,
The Charity has taken advantage of the exemption in Financial Reportin8 Standard No I from the
requirement to produce a cash flow statement.
The Charitv is partially dependent on continuing grant aid and as a consequence use of the going concern
basis of accounts preparation is also dependeiit upon grant aid continuing,
Incoming Resources
All incoming resources are included in the Statement of Financial Activities when the Charlty is le8ally
entitled to the income and the amount can be quantified with reasonable accuracy.
Grants are included in the SOFA in the year in which they are received and allocated to the necessary
funds accordingly.
Resources Expended
Expeiiditure 15 recognised on an accruals basis as a liability is incurred.
Charitable expeiiditure includes all expenditure directly related to the objects of the charity and
comprises the following'.-
The costs and activities in f urtherance of the Charity, s objectives represents the cost of goods and
service5 and ancillary tradirig costs tliat have been incurred in charitable activities,
Man6gement and adminlstration costs represent expenditiire incurred in the management ofthe
Charity s assets, organisational administration and compliance Wlth charitable and statutorv
requirements.
The Charity's operating costs include staff costs, rent and other related costs. Such costs are allocated
between types of resources expended on the basis of estimates made by the Trustees. Administration
expenditure includes all expenditure not directly related to direct charitable activity. In respect of certain
items of expenditure it is a matter of judgement as to whether such items are direct charitable
expenditure or are administrative and the Trustees have applied what they consider to be reasonable
judgements in apportioning such costs.
Page 9

GRASSMOQR COMMUNITY CENTRE MANAGEMENT COMMirrEE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024- Continued
Fixed Assets and Depreciation
Tangible f ixed assets a re stated at cost less depreciation.
Depreciation has been provided at the followi ng rates in order to write off the assets (less their expected
residual valuel over their estimated useful economic lives.
As annual review of the likelihood of asset impairment is undertaken.
Leasehold property improvements
Equipment
Straight line over 50 years
reducing balance 15/0
Capital Grants
G raiits of a capital nature given the specif ic purposes and f ully utilised in the furthera nce of the objects of
the Charity should be credited to the fixed assets funds after the sums have been properly expended on
the restricted purpose, The related asset is shown in the balance sheet at the cost of acquisition or
subsequent revaluation,
The related assets are subject to restrictions by the grant making organisation on their use and disposal
and these restrictions are noted in the fixed asset Section of these accounts, The fixed asset fund so
created is treated as a restricted fund.
Insofar as this policy relate5 to Government grants, this is a departure from the Statement of Standard
Accountin8 Practice Number 4 in order to comply with the Statement of Recommended Practice for
Accounting and Reporting issued by the Charity Commissioners for England and Wales.
Taxation
As a re£i5tered charlty the orgar)isation is exempt f rom income and corporation tax to the extent that its
income and gain5 are applicable to charitable purposes only. Value Added Tax 15 not recoverable by the
organisation and is therefore included in the relevant Costs in tlie Statement of Financial Activities.
Funds Structure Policy
The Charity maintains a Eeneral unrestricted fund which represents funds which are expendable at the
discretioii of the trustees in furtherance of the objects of the charity. Such funds may be held in order to
finance botli working capital and capital investment.
Restricted funds have been provided to the Charity for particular purposes and it 15 the policy of the
board of trustee5 to carefully monitor the application of those funds in accordance with the restriction5
placed upon them.
Page 10

GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMIThEE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024- Continued
2. Operating Activities in furtherance of Charities Objects
Unrestricted Restricted
Funds
Funds
2024
2024
Total
2024
Total
2023
20,527
20,527
36,000
3,960
16,919
24,000
3,242
Lettings Income
Parish Council Grant
other Funding and Income
36,000
2,096
1,864
22,391
38,096
60,487
44,161
3. Incoming Resources before
2024
2023
Thlsls Stated after credltlng and after charging:
Depreciation of owned fixed assets
19,282
19,000
No funds belonging to the charity have been used for the purchase of insurance to protect the Charity
from loss arising from the neglect or defaults of its Trustees or to indemnify its Trustees against the
consequences of any ne8lect or default on their part.
4. Donated facilities and other intangible Income
Tlie Charity benefits from the services of its Secretary at no cost to itself . Assistance is also received f rom
the Parish Couiicil who let the Community Centre on a 99 year lease to the Charity for an annual rent of
£1.
It has not proved possible to place a value upon any of these intangible contributions to the Charity in
preparing these accounts,
Page 11

GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMirrEE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024- Continued
5. Staff Costs and Emoluments
2024
2023
31,657
34,820
Gross Salaries and Wages
6. Average number of employees
2024
2023
Engaged on charitable activities
Engaged on management and administration
There were no fees or other remuneration payable to Trustees.
There were no employees with emoluments in excess of £24,000 per annum.
Page 12

GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMirrEE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024- Continued
7. Tangible functional Fixed Assets
Leasehold
Office
Centre
Premises Equipment Equipment Total
Cost or Valuation
At 1st April 2023
Additions
870,172
11,133
49,527 930,832
11,133
49,527 930,832
At 315t March 2024
870,172
Depreciation
At 1st April 2023
Charge for the year
330,674
17,404
9,308
273
40,705 380,687
1,323
19,000
9,581
42,028 399,687
At 31st March 2024
348,078
Net Book Value
At 31st March 2024
1,552
7,499 531,145
522,094
8,822 550,145
At 31st March 2023
539,498
All assets are used for charitable purposes,
Certain assets were acquired with gra nt aid a nd there are restrictions upon the mdtter in which the assets
cali be dealt with imposed by the grant making authorities.
Page 13

GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMIThEE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024 - Continued
Debtors
2024
2023
1,831
3,480
Trade Debtors
Creditors.. amounts falling due within one year
2024
2023
1,339
590
1,973
1,286
Accrued Expenses
Other Creditors- Group Fiinding held
1,929
3,259
10. Funds for Flxed Assets
Z024
2023
525,765 545,047
{19,000) 119,2821
Brought forward
Depreciation
506,765 525,765
Carried forward
11. Winding up or dissolution of the Charity
If upon winding up or dissolution of the Charity there remaln any assets after the satlsfactlon of all debts
and liabilities the assets represented by the accumulated fund shall be transferred to some other
charitable body or bodies having similar objects to the Charity,
Page 14