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2022-08-31-accounts

Trustees’ Annual Report for the period

From 01 Sept 2021 Period start date To 18 Oct 2022 Period end date

Charity name: Micheldever and Stratton Pre School Charity registration number: 1076656

Objectives and Activities
SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The Pre-School's aim is to provide
excellent care and education which meets
the needs and aspirations of the families
in the community it serves within the
terms of its constitution. More specifically
it has identified medium and long-term
goals as follows:
-
to develop staff pedagogy and
raise qualifications in line with
government guidelines;
-
to develop the learning
opportunities for all children by
developing the outdoor area and
extending opportunities for those
with special educational needs;
-
to raise the profile of the setting
within the wider local community;
-
to strengthen the management
structure of the setting;
-
to ensure the preschool is
financially sustainable;
-
to continue to improve the
flexibility of the sessions offered
by the setting thereby meeting the
needs of parents.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and 1.19 Since it was established in 1999 the Pre-
School has grown considerably in size
and is very well regarded both by the
parents who use it and the local
community. Its core strength is its links
with parents and the wider community in
which it operates. A majority of the staff
live within the local area and are part of
the local community, cementing the
strong links with the parents and children.
The local community is highly valued by
those who live in it and this is reflected in
the preschool and the support that it
enjoys. The Pre-School also has a strong
active committee of parents.
The Pre-School ensures that all children
in the local area, whatever their race,
culture, religion, means or ability, can
benefit from our services. We have no
catchments area.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit		 Para 1.18 All trustees have full regards to the
guidance on public benefits issued by the
Charity Commission.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance
SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Over the year the main focus has been on
consolidating changes introduced in
previous years namely:
-
weekly dance sessions with a
specialist teacher
-
regular cooking opportunities with
the children
-
a calendar of events involving
parents and their children
A shed was put up at over the summer to
store some of the outdoor equipment. The
Pre School intends to put up fencing in
the near future to increase the outdoor
space available to children.
The pandemic restricted the fundraising
that could take place but now the Pre
School intends to resume activities once
more.

Additional information (optional) You may choose to include further statements where relevant about:

Para 1.41 Achievements against objectives set

Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

inancial Review
Review of the charity’s
financial position at the end of
the period		 Para 1.21
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Charity maintains a Reserve Policy
which is updated annually. We aim to hold
reserves sufficient to fulfil our financial
obligations in the event of closure and to
give a maximum of a term and a halfs
notice of closure. Reserve funds are held
in a separate bank account and topped up
when appropriate.
Amount of reserves held Para 1.22 £22,828
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 In 2021-22 Early Years Education funding
made up around half of our income with
the rest coming from parents. We also
received a substantial sustainability grant
from Hampshire County Council.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 Our biggest current risk is our ability to
attract children to the pre-school due to
challenging demographics. This is
compounded by difficulty in staff
recruitment and retention.
Other

Structure, Governance and Management
Description of charity’s trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Trust
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees		 Para 1.25 Elected annually at AGM in September/
October

Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other The preschool is managed by a voluntary
committee of trustees made-up of parents
of the preschool children. The activities of
the preschool are run by a remunerated
Pre-School leader and a team of
remunerated staff. A remunerated
administrator is employed to produce
administrative assistance and
consistency in an organisation where the
committee can change on an annual
basis.

Reference and Administrative details
Charity name Micheldever and Stratton Pre School
Other name the charity uses
Registered charity number 1076656
Charity’s principal address Warren Centre, Andover Rd, Micheldever Station, Winchester,
SO21 3AR

Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(if any)
1 Sam Smith Chair
2 Ruth Jeffrey Treasurer
3 Emily Clark Secretary Elected 18.10.22
4 Marcus Mann
5 Ben Bell Elected 18.10.22
6 Chris Ham Elected 18.10.22
7 Amelia
Prescott		 Secretary 1.9.21 - 17.10.22
8 Meila Roy
9
10
11
12
13
14
15
16
17
18
19
20

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s).

Full name(s) Samantha Smith Position (eg Secretary, Chair Chair, etc)

Date 18/10/2022

Micheldever & Stratton Pre School

Receipts and Payments Account for the year ended 31 August 2022

Cash book balance brought forward at 01.09.21
from Statement of Assets and Liabilities 2021
Unrestricted
Restricted
RECEIPTS
Fees & Deposits from Parents
£29,135.11
EYE Funding
£30,233.29
Fundraising
£179.91
Grants
£5,099.00
Donations
£50.00
Interest
£3.67
Other
£96.35
Total Receipts
£64,797.33
Unrestricted
Restricted
PAYMENTS
Premises
£9,863.54
Wages
£44,293.78
Pensions
£1,386.26
Bills (inc Insurance)
£1,663.76
Classes
£1,182.00
Consumables
£1,488.65
Equipment
£143.40
Fundraising
£0.00
Training
£855.20
Other
£19.50
Total Payments
£60,896.09
Cash book carried forward at 31-08-22
Statement of Assests & Liabilities at Year end 31 August 2022
Cash Funds
Current Account - bank balance
£12,807.15
Less cheques not cleared
£0.00
Deposit Account
£22,828.08
Other Monetary Assets
Investment Assets
Liabilities		 £31,733.99
£64,797.33
£96,531.32
-£60,896.09
£35,635.23
£35,635.23
None
None
None		 £31,733.99
£64,797.33
£96,531.32
-£60,896.09
£35,635.23
£35,635.23
None
None
None
£35,635.23

Assets retained for the Charity's own use Various

Signature Print name Date Signed by the Chair of the Committee Samantha Smith 10[th] Otober 2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name Micheldever & Stratton Pre-school members of On accounts for the year 31[st] August 2022 Charity no 1076656 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2022.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Date: 28/06/23
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Signed: Name: Meila Roy Relevant professional qualification(s) or body (if any): Address: 7 Canada Cottages, Overton Road, Micheldever Station, Winchester, Hampshire SO21 3AN

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER

Reserve Policy

Statement of intent

We recognise that planning and financial management are important for the future financial security of our setting. This reserve policy will assist committee members when planning and budgeting. We will publish this policy in our annual report as is legally required by the Charity Commission.

Aim

  1. To ensure that we can provide a consistent level of service protecting against unforeseen losses to income or increases in expenses.

  2. To ensure that our liabilities can be met should our setting need to close.

Method

We hold regular committee meetings to make decisions about the current and future management of the setting.

At each meeting of the committee the Treasurer shall normally present an up to date written statement of accounts. All decisions made by the committee should be made in view of the current financial situation of the setting and the required reserves.

We will aim to build and maintain a reserve of £29,000, approximately one and a half terms income.

The committee will annually review this reserve level to ensure that it will meet the following:

In addition this reserve will include a small contingency to cover a temporary shortfall, for example due to low children numbers in the Autumn term.

Registered Charity No 1076656

Key points about charity reserves:

This policy was adopted at a meeting of Micheldever & Stratton Pre-school Committee Held on 18[th] October 2022

Signed on behalf of the Management Committee

Chair of Management Committee: Samantha Smith

Date of next review: October 2023

Registered Charity No 1076656