## **Trustees’ Annual Report for the period**
## **From 01 Sept 2021 Period start date To 18 Oct 2022 Period end date**
**Charity name: Micheldever and Stratton Pre School Charity registration number: 1076656**
## **Objectives and Activities**
||||
|---|---|---|
||SORP reference||
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Pre-School's aim is to provide**
**excellent care and education which meets**
**the needs and aspirations of the families**
**in the community it serves within the**
**terms of its constitution. More specifically**
**it has identified medium and long-term**
**goals as follows:**
-
**to develop staff pedagogy and**
**raise qualifications in line with**
**government guidelines;**
-
**to develop the learning**
**opportunities for all children by**
**developing the outdoor area and**
**extending opportunities for those**
**with special educational needs;**
-
**to raise the profile of the setting**
**within the wider local community;**
-
**to strengthen the management**
**structure of the setting;**
-
**to ensure the preschool is**
**financially sustainable;**
-
**to continue to improve the**
**flexibility of the sessions offered**
**by the setting thereby meeting the**
**needs of parents.**|
||||
|---|---|---|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and 1.19|**Since it was established in 1999 the Pre-**
**School has grown considerably in size**
**and is very well regarded both by the**
**parents who use it and the local**
**community. Its core strength is its links**
**with parents and the wider community in**
**which it operates. A majority of the staff**
**live within the local area and are part of**
**the local community, cementing the**
**strong links with the parents and children.**
**The local community is highly valued by**
**those who live in it and this is reflected in**
**the preschool and the support that it**
**enjoys. The Pre-School also has a strong**
**active committee of parents.**
**The Pre-School ensures that all children**
**in the local area, whatever their race,**
**culture, religion, means or ability, can**
**benefit from our services. We have no**
**catchments area.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit|Para 1.18|**All trustees have full regards to the**
**guidance on public benefits issued by the**
**Charity Commission.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference
Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||||
|---|---|---|
||SORP reference||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Over the year the main focus has been on**
**consolidating changes introduced in**
**previous years namely:**
-
**weekly dance sessions with a**
**specialist teacher**
-
**regular cooking opportunities with**
**the children**
-
**a calendar of events involving**
**parents and their children**
**A shed was put up at over the summer to**
**store some of the outdoor equipment. The**
**Pre School intends to put up fencing in**
**the near future to increase the outdoor**
**space available to children.**
**The pandemic restricted the fundraising**
**that could take place but now the Pre**
**School intends to resume activities once**
**more.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
Para 1.41 Achievements against objectives set
||||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**inancial Review**|||
|---|---|---|
||||
|Review of the charity’s
financial position at the end of
the period|Para 1.21||
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Charity maintains a Reserve Policy**
**which is updated annually. We aim to hold**
**reserves sufficient to fulfil our financial**
**obligations in the event of closure and to**
**give a maximum of a term and a halfs**
**notice of closure. Reserve funds are held**
**in a separate bank account and topped up**
**when appropriate.**|
|Amount of reserves held|Para 1.22|**£22,828**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**In 2021-22 Early Years Education funding**
**made up around half of our income with**
**the rest coming from parents. We also**
**received a substantial sustainability grant**
**from Hampshire County Council.**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|**Our biggest current risk is our ability to**
**attract children to the pre-school due to**
**challenging demographics. This is**
**compounded by difficulty in staff**
**recruitment and retention.**|
|Other|||
## **Structure, Governance and Management**
||||
|---|---|---|
|Description of charity’s trusts:|||
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|**Elected annually at AGM in September/**
**October**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other||**The preschool is managed by a voluntary**
**committee of trustees made-up of parents**
**of the preschool children. The activities of**
**the preschool are run by a remunerated**
**Pre-School leader and a team of**
**remunerated staff. A remunerated**
**administrator is employed to produce**
**administrative assistance and**
**consistency in an organisation where the**
**committee can change on an annual**
**basis.**|
## **Reference and Administrative details**
|||
|---|---|
|Charity name|Micheldever and Stratton Pre School|
|Other name the charity uses||
|Registered charity number|1076656|
|Charity’s principal address|**Warren Centre, Andover Rd, Micheldever Station, Winchester,**
**SO21 3AR**|
|||
## **Names of the charity trustees who manage the charity**
||||||
|---|---|---|---|---|
||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|1|Sam Smith|Chair|||
|2|Ruth Jeffrey|Treasurer|||
|3|Emily Clark|Secretary|Elected 18.10.22||
|4|Marcus Mann||||
|5|Ben Bell||Elected 18.10.22||
|6|Chris Ham||Elected 18.10.22||
|7|Amelia
Prescott|Secretary|1.9.21 - 17.10.22||
|8|Meila Roy||||
|9|||||
|10|||||
|11|||||
|12|||||
|13|||||
|14|||||
|15|||||
|16|||||
|17|||||
|18|||||
|19|||||
|20|||||
– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s).**
**Full name(s)** Samantha Smith **Position (eg Secretary,** Chair **Chair, etc)**
**Date** 18/10/2022
## **Micheldever & Stratton Pre School**
## **Receipts and Payments Account for the year ended 31 August 2022**
|Cash book balance brought forward at 01.09.21
from Statement of Assets and Liabilities 2021
Unrestricted
Restricted
**RECEIPTS**
Fees & Deposits from Parents
£29,135.11
EYE Funding
£30,233.29
Fundraising
£179.91
Grants
£5,099.00
Donations
£50.00
Interest
£3.67
Other
£96.35
_Total Receipts_
_£64,797.33_
Unrestricted
Restricted
**PAYMENTS**
Premises
£9,863.54
Wages
£44,293.78
Pensions
£1,386.26
Bills (inc Insurance)
£1,663.76
Classes
£1,182.00
Consumables
£1,488.65
Equipment
£143.40
Fundraising
£0.00
Training
£855.20
Other
£19.50
_Total Payments_
_£60,896.09_
Cash book carried forward at 31-08-22
**Statement of Assests & Liabilities at Year end 31 August 2022**
Cash Funds
Current Account - bank balance
£12,807.15
Less cheques not cleared
£0.00
Deposit Account
£22,828.08
Other Monetary Assets
Investment Assets
Liabilities|**£31,733.99**
£64,797.33
**£96,531.32**
_-£60,896.09_
**£35,635.23**
**£35,635.23**
None
None
None|**£31,733.99**
£64,797.33
**£96,531.32**
_-£60,896.09_
**£35,635.23**
**£35,635.23**
None
None
None|
|---|---|---|
|||**£35,635.23**|
Assets retained for the Charity's own use Various
Signature Print name Date Signed by the Chair of the Committee Samantha Smith 10[th] Otober 2022
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name Micheldever & Stratton Pre-school **members of On accounts for the year** 31[st] August 2022 **Charity no** 1076656 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2022.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**----- Start of picture text -----**
Date: 28/06/23
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**Signed: Name:** Meila Roy **Relevant professional qualification(s) or body (if any): Address:** 7 Canada Cottages, Overton Road, Micheldever Station, Winchester, Hampshire SO21 3AN
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**
## **Reserve Policy**
## **Statement of intent**
We recognise that planning and financial management are important for the future financial security of our setting. This reserve policy will assist committee members when planning and budgeting. We will publish this policy in our annual report as is legally required by the Charity Commission.
## **Aim**
1. To ensure that we can provide a consistent level of service protecting against unforeseen losses to income or increases in expenses.
2. To ensure that our liabilities can be met should our setting need to close.
## **Method**
We hold regular committee meetings to make decisions about the current and future management of the setting.
At each meeting of the committee the Treasurer shall normally present an up to date written statement of accounts. All decisions made by the committee should be made in view of the current financial situation of the setting and the required reserves.
We will aim to build and maintain a reserve of £29,000, approximately one and a half terms income.
The committee will annually review this reserve level to ensure that it will meet the following:
- Statutory redundancy liability for all staff.
- Pay for the notice period required to be given to staff.
- Outstanding holiday pay entitlement for staff.
- Outstanding bills such as premises rent.
In addition this reserve will include a small contingency to cover a temporary shortfall, for example due to low children numbers in the Autumn term.
_Registered Charity No 1076656_
## **Key points about charity reserves:**
- Charity law requires any income received by a charity to be spent within a reasonable period of receipt. Trustees should be able to justify the holding of income as reserves.
- Reserves are that part of a charity’s unrestricted income funds that is freely available to spend.
- Where the trustees have a reserves policy, this policy must be set out in the trustees’ annual report.
- If the trustees have not set a reserves policy, this should be stated in the trustees’ annual report.
- A good reserves policy takes into account the charity’s financial circumstances and other relevant factors.
- It is good practice to monitor the level of reserves held throughout the year.
- It is good practice to keep the reserves policy under review to ensure it meets a charity’s changing needs and circumstances.
This policy was adopted at a meeting of Micheldever & Stratton Pre-school Committee Held on 18[th] October 2022
Signed on behalf of the Management Committee
Chair of Management Committee: Samantha Smith
Date of next review: October 2023
_Registered Charity No 1076656_