Rotary Club of Refford Percy Laws Memorial Fund Annual Report for the year to 30 June 2021 The Rotary Club of Rétford Percy Laws Mèmorial Fund is constrtuted by D88d of Trust and is a registered charity, No. 1076489. Its address is 48 Bracken Lane, Retford, Notts, DN22 7EX. The charity trustees during the year to 30 June 2021 were.. Mr John Anderson Mf A18n Hirst Mr Michael Davis Mr Peter Longden The object of the charity is to apply the trust fund and all other monies which may from lime to time be received by the trustees for the relief of the poor and needy and for such other charitable purpose or object as the Rotary Club of Retford shall from time lo lime direct. The trustees aim to create a reasonable level of income from the trust's investments, to be used by the separate Management Committee In furtherance of the aims of the charity. One Trustee retires in rotation every two years and is eligible for re-election. if they wish. There are no paid employees. The Management Committee is comprised of members of the Rotary Club of Retlord, elected to the committee by periodic ballot. We confirm that the major risks to which the charity is exposed, as identified by th8 trust888, have been reviewed and systems have been estsbli8hed to mitigate those risks. The trustees have considered the Charity Commission's general guidance on public benefit. Public benefit provision is a major part of the decision-making process when donation requesls are ejjnsidered by the Management Committee. How the public does benefit can be seen from the schedule of donations on page S. Net Income dunng the year was £26,351.98. Distributions were £11,560.40, wlth outstanding pledges of £4,250, plus a furth8r£4,100 ring-fenced for committee Covid related projects. Net income was similar to Ihe previous year, although lower than normal years, even though all properties were tenanted for virtually the whole year. This is because we allowed our commercial tenants a rent holiday to help them overcome the need to close their businesses for several months, due to the Covid 19 pandemic. This action has helped Ihem survive the pandemic lockd¢)wns and they are back trading and still with us. Property expenses were lower than the previous year. Unspent income reserves are canied forward and remain available for distribution in future years. The Trustees hold a Maintenance Reserve fund for future maintenance and repair costs of the properties. pprov b the Trustees on Novembèr 22nd 2021 and sign8d on theiT behalf. Alan G Hirs , M J Davis. Trustee Page 1
Report to the Trustees of the Rotary Club of Retford Percy Laws Memorial Fund Accounts for the Year Ended 30 June 2021 The accounts are set out on pages 3. 3a. 4 and 5. Respective responsibilities of trustees and examiner The chariry's trustees are responsible for the preparation of the accounts. The charity'5 tru5te¢s consider that an audii is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the Chariti¢s A¢t', to follow ihe procedures laid down in th¢ general Directions given by the Charity Commission under seciion 145151(bl of the Charities Act: and to stat¢ wh¢ther particular matters have come to my aiteniion. Basis of independent examiner's report My examination was carried out in a¢¢ordance with the general Directions given by the Charity Commission. An examination in¢ludes a review of ihe accounting records kepi by ihe charity and a compaTison of the accounts presented with those r¢¢ords. It a150 includes consideraiion of any unusual items or dis¢losuT¢S in the accounis. and seeking explanations from the trustees concemingj any such matters. The procedures undertaken do noi provide all the evidence that would be required in an uudii. and consequenily no opinion is given a5 to whether the a¢¢ounts present a true and fair view, and ihe report is limited to thos¢ matters set out in the statement below. Independent examiner s 8tat¢ment In connection with my examination, no matter has come to my attention.. (I I which give5 me reasonable cause io believe that, in any maierial respect, the requirements.. to keep accounting records in accordance with seetion 130 of the Charitie5 Act,. and to prepare accounts which accord with tli¢ a¢counting records and comply with the accounting requirements of the Chariiies Act have nol been met; or 121 lo which. in my opinion, attention Should be drdwn in order to enable a proper understanding of ihe accounts to be r¢a¢h¢d. y.FI.¥- Ai John A Hepworth ACA Hepworth Griffiths Chartered Accountants 47 Grove Street Retford Nollinghamshire DN22 6LA Date.. 18 November 2021 Page 2
Rotary Club of Retford - Percy Laws Memorial Fund
| Receipts and Payments | Accounts for the year to June 30th 2021 | Accounts for the year to June 30th 2021 |
|---|---|---|
| Income Receipts | £ | 2020 |
| Property Rents (Incl. water bills) | ||
| (70 Carolgate, Retford) | 32,907.85 | 32,283.51 |
| Bank/Building Society & COIF Interest | 14.01 | 164.28 |
| Return of donation - cancelled project | 250.00 | - |
| Insurance claim re: roof leak | - | 147.20 |
| Total Receipts Payments Other Expenditure: Property Expenses Other Expenses Direct Charitable Expenditure: Distributions - as per Schedule Contributions to donations by Club Total Payments Net Receipts for the year Bank Balances at 1 July 2020 Bank Balances at 30 June 2021 |
33,171.86 6,721.45 398.19 11,560.40 18,680.04 14,491.82 49,313.24 63,805.06 Page 3 |
32,594.99 12,943.34 404.91 13,098.80 26,447.05 |
|---|---|---|
| 6,147.94 43,165.30 49,313.24 |
Rotary Club of Retford - Percy Laws Memorial Fund
Property Costs for the year to June 30th 2021
| Fisher German Fees (Management) | 1,189.76 |
|---|---|
| Brown & Co. Fees (Management) | 1,736.02 |
| Property insurance | 1,309.98 |
| Severn Trent - re: flats | 38.39 |
| Anglian Water - re: flats | 359.13 |
| Repairs | |
| Gas safety checks | 150.00 |
| New bath Flat 3A | 673.18 |
| Boiler check Flat 3A | 45.00 |
| New door lock Flat 3A (2019) | 90.00 |
| Other | |
| Jones & Co. Register properties | 512.00 |
| RL Eden property plan | 23.99 |
| BDC Planning Application Fee | 234.00 |
| Jones & Co possible tenant eviction | 360.00 |
Total 6,721.45 Other expenses for the year to June 30th 2021 Russell Scanlan - Trustee ins. 326.88 PLMF Trustees' Expenses 71.31 Total 398.19
Page 3a
Rotary Club of Retford - Percy Laws Memorial Fund
Balance Sheet as at June 30 2021
| Investments Freehold Property, 70 Carolgate, Retford Standard Life Wrap Investment (at cost) United Trust Bank Account Total Investments Current Assets Nat West Accounts 26,523.16 COIF Deposit Account 35,171.51 TSB Treasurers Account 2,110.39 Total Assets Current Liabilities Rent Deposit Account 1 1,507.49 Rent Deposit Account 2 1,506.57 Total Liabilities Total Net Assets Capital Fund Balance brought forward 497,566.86 Addition to capital 330.99 Accumulated Fund Undistributed Income carried forward Total Page 4 |
£ 400,000.00 73,418.13 24,466.71 497,884.84 10,670.94 35,171.51 63,805.06 3,470.79 561,689.90 1,507.37 1,506.45 3,014.06 558,675.84 497,175.08 391.78 497,897.85 60,777.99 558,675.84 |
2020 400,000.00 73,418.13 24,135.72 497,553.85 49,313.24 |
|---|---|---|
| 546,867.09 3,013.82 |
||
| 543,853.27 497,566.86 46,286.41 |
||
| 543,853.27 |
Rotary Club of Retford - Percy Laws Memorial Fund
Distributions Year Ended June 30 2021
| £ | |
|---|---|
| L Moore - sport support | 250.00 |
| M MacMillan - Parliamentary Internship | 500.00 |
| Young Carers | 300.00 |
| HOPE co-funding with Retford Lions | 1,558.00 |
| Christians Against Poverty - towards moped purchase | 500.00 |
| Womens' Refuge - toys | 100.00 |
| Club Fighting Fund - Support for schools | 1,500.00 |
| Let's Sing Project - DVD production | 300.00 |
| Retford Cemetery signage - Veterans' Graves | 500.00 |
| Scrooby Parish Council - Village Hall Refurbishment | 500.00 |
| Retford M.S. Society - Cook Book production costs | 250.00 |
| Duet Cycle for autistic young people | 500.00 |
| Retford Civic Society - Art Trail leaflet printing | 262.40 |
| West Retford PCC - improved access at W Retford Church | 1,000.00 |
| Muddy Fork - insulation of work shed | 290.00 |
| Daneshill Sailing Days via Youth Committee | 550.00 |
| Bassetlaw Museum Summer project via Youth Committee | 500.00 |
| Covid Fighting Fund | |
| Bread Fund projects (via International Committee) | 1,000.00 |
| Purchase of 3 Aquaboxes (via International Committee) | 450.00 |
| Lend with Care (via International Committee) | 500.00 |
Match-funding of Retford Club Committees Kids Out - Youth Committee (Rotakids) 250.00
Total Distributions
11,560.40
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