Rotary Club of Refford Percy Laws Memorial Fund
Annual Report for the year to 30 June 2021
The Rotary Club of Rétford Percy Laws Mèmorial Fund is constrtuted by D88d of Trust and
is a registered charity, No. 1076489. Its address is 48 Bracken Lane, Retford, Notts,
DN22 7EX. The charity trustees during the year to 30 June 2021 were..
Mr John Anderson
Mf A18n Hirst
Mr Michael Davis
Mr Peter Longden
The object of the charity is to apply the trust fund and all other monies which may from lime
to time be received by the trustees for the relief of the poor and needy and for such other
charitable purpose or object as the Rotary Club of Retford shall from time lo lime direct.
The trustees aim to create a reasonable level of income from the trust's investments, to be
used by the separate Management Committee In furtherance of the aims of the charity.
One Trustee retires in rotation every two years and is eligible for re-election. if they wish.
There are no paid employees. The Management Committee is comprised of members of the
Rotary Club of Retlord, elected to the committee by periodic ballot.
We confirm that the major risks to which the charity is exposed, as identified by th8 trust888,
have been reviewed and systems have been estsbli8hed to mitigate those risks.
The trustees have considered the Charity Commission's general guidance on public benefit.
Public benefit provision is a major part of the decision-making process when donation
requesls are ejjnsidered by the Management Committee. How the public does benefit can
be seen from the schedule of donations on page S.
Net Income dunng the year was £26,351.98.
Distributions were £11,560.40, wlth outstanding pledges of £4,250, plus a furth8r£4,100
ring-fenced for committee Covid related projects.
Net income was similar to Ihe previous year, although lower than normal years, even though
all properties were tenanted for virtually the whole year. This is because we allowed our
commercial tenants a rent holiday to help them overcome the need to close their businesses
for several months, due to the Covid 19 pandemic. This action has helped Ihem survive the
pandemic lockd¢)wns and they are back trading and still with us. Property expenses were
lower than the previous year.
Unspent income reserves are canied forward and remain available for distribution in future
years. The Trustees hold a Maintenance Reserve fund for future maintenance and repair
costs of the properties.
pprov
b the Trustees on Novembèr 22nd 2021 and sign8d on theiT behalf.
Alan G Hirs ,
M J Davis. Trustee
Page 1
Report to the Trustees of the
Rotary Club of Retford Percy Laws Memorial Fund
Accounts for the Year Ended 30 June 2021
The accounts are set out on pages 3. 3a. 4 and 5.
Respective responsibilities of trustees and examiner
The chariry's trustees are responsible for the preparation of the accounts. The charity'5 tru5te¢s consider that an
audii is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an
independent examination is needed.
It is my responsibility to..
examine the accounts under section 145 of the Chariti¢s A¢t',
to follow ihe procedures laid down in th¢ general Directions given by the Charity Commission under
seciion 145151(bl of the Charities Act: and
to stat¢ wh¢ther particular matters have come to my aiteniion.
Basis of independent examiner's report
My examination was carried out in a¢¢ordance with the general Directions given by the Charity Commission.
An examination in¢ludes a review of ihe accounting records kepi by ihe charity and a compaTison of the
accounts presented with those r¢¢ords. It a150 includes consideraiion of any unusual items or dis¢losuT¢S in the
accounis. and seeking explanations from the trustees concemingj any such matters. The procedures undertaken
do noi provide all the evidence that would be required in an uudii. and consequenily no opinion is given a5 to
whether the a¢¢ounts present a true and fair view, and ihe report is limited to thos¢ matters set out in the
statement below.
Independent examiner s 8tat¢ment
In connection with my examination, no matter has come to my attention..
(I I which give5 me reasonable cause io believe that, in any maierial respect, the requirements..
to keep accounting records in accordance with seetion 130 of the Charitie5 Act,. and
to prepare accounts which accord with tli¢ a¢counting records and comply with the accounting
requirements of the Chariiies Act have nol been met; or
121 lo which. in my opinion, attention Should be drdwn in order to enable a proper understanding of ihe
accounts to be r¢a¢h¢d.
y.FI.¥- Ai
John A Hepworth ACA
Hepworth Griffiths
Chartered Accountants
47 Grove Street
Retford
Nollinghamshire
DN22 6LA
Date.. 18 November 2021
Page 2
## **Rotary Club of Retford - Percy Laws Memorial Fund**
|**Receipts and Payments**|**Accounts for the year to June 30th 2021**|**Accounts for the year to June 30th 2021**|
|---|---|---|
|**Income Receipts**|**£**|**2020**|
|Property Rents (Incl. water bills)|||
|(70 Carolgate, Retford)|32,907.85|32,283.51|
|Bank/Building Society & COIF Interest|14.01|164.28|
|Return of donation - cancelled project|250.00|-|
|Insurance claim re: roof leak|-|147.20|
|**Total Receipts**
**Payments**
Other Expenditure:
Property Expenses
Other Expenses
Direct Charitable Expenditure:
Distributions - as per Schedule
Contributions to donations by Club
**Total Payments**
**Net Receipts for the year**
Bank Balances at 1 July 2020
**Bank Balances at 30 June 2021**|**33,171.86**
6,721.45
398.19
11,560.40
**18,680.04**
**14,491.82**
49,313.24
**63,805.06**
Page 3|**32,594.99**
12,943.34
404.91
13,098.80
**26,447.05**|
|---|---|---|
|||**6,147.94**
43,165.30
**49,313.24**|
## **Rotary Club of Retford - Percy Laws Memorial Fund**
## **Property Costs for the year to June 30th 2021**
|Fisher German Fees (Management)|1,189.76|
|---|---|
|Brown & Co. Fees (Management)|1,736.02|
|Property insurance|1,309.98|
|Severn Trent - re: flats|38.39|
|Anglian Water - re: flats|359.13|
|Repairs||
|Gas safety checks|150.00|
|New bath Flat 3A|673.18|
|Boiler check Flat 3A|45.00|
|New door lock Flat 3A (2019)|90.00|
|Other||
|Jones & Co. Register properties|512.00|
|RL Eden property plan|23.99|
|BDC Planning Application Fee|234.00|
|Jones & Co possible tenant eviction|360.00|
**Total 6,721.45 Other expenses for the year to June 30th 2021** Russell Scanlan - Trustee ins. 326.88 PLMF Trustees' Expenses 71.31 **Total 398.19**
Page 3a
## **Rotary Club of Retford - Percy Laws Memorial Fund**
## **Balance Sheet as at June 30 2021**
|**Investments**
Freehold Property, 70 Carolgate, Retford
Standard Life Wrap Investment (at cost)
United Trust Bank Account
**Total Investments**
**Current Assets**
Nat West Accounts
26,523.16
COIF Deposit Account
35,171.51
TSB Treasurers Account
2,110.39
**Total Assets**
**Current Liabilities**
Rent Deposit Account 1
1,507.49
Rent Deposit Account 2
1,506.57
**Total Liabilities**
**Total Net Assets**
**Capital Fund**
Balance brought forward
497,566.86
Addition to capital
330.99
**Accumulated Fund**
Undistributed Income carried forward
**Total**
Page 4|**£**
400,000.00
73,418.13
24,466.71
**497,884.84**
10,670.94
35,171.51
**63,805.06**
3,470.79
**561,689.90**
1,507.37
1,506.45
**3,014.06**
**558,675.84**
497,175.08
391.78
497,897.85
60,777.99
**558,675.84**|**2020**
400,000.00
73,418.13
24,135.72
**497,553.85**
**49,313.24**|
|---|---|---|
|||**546,867.09**
**3,013.82**|
|||**543,853.27**
497,566.86
46,286.41|
|||**543,853.27**|
## **Rotary Club of Retford - Percy Laws Memorial Fund**
## **Distributions Year Ended June 30 2021**
||**£**|
|---|---|
|L Moore - sport support|250.00|
|M MacMillan - Parliamentary Internship|500.00|
|Young Carers|300.00|
|HOPE co-funding with Retford Lions|1,558.00|
|Christians Against Poverty - towards moped purchase|500.00|
|Womens' Refuge - toys|100.00|
|Club Fighting Fund - Support for schools|1,500.00|
|Let's Sing Project - DVD production|300.00|
|Retford Cemetery signage - Veterans' Graves|500.00|
|Scrooby Parish Council - Village Hall Refurbishment|500.00|
|Retford M.S. Society - Cook Book production costs|250.00|
|Duet Cycle for autistic young people|500.00|
|Retford Civic Society - Art Trail leaflet printing|262.40|
|West Retford PCC - improved access at W Retford Church|1,000.00|
|Muddy Fork - insulation of work shed|290.00|
|Daneshill Sailing Days via Youth Committee|550.00|
|Bassetlaw Museum Summer project via Youth Committee|500.00|
|Covid Fighting Fund||
|Bread Fund projects (via International Committee)|1,000.00|
|Purchase of 3 Aquaboxes (via International Committee)|450.00|
|Lend with Care (via International Committee)|500.00|
Match-funding of Retford Club Committees Kids Out - Youth Committee (Rotakids) 250.00
**Total Distributions**
**11,560.40**
Page 5