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2022-03-31-accounts

Trustees’ Annual Report for the period from 1[st] April 2021 to 31[st] March 2022

Charity name: BUXTON FOR YOUTH (BfY)

Charity registration number: 1076385 (Registered as a CIO 25 March 2021)

Objectives and Activities

Summary of the
purposes of the charity
as set out in its
governing document		 To advance in life and to help young people by the provision
of grants to support:
i. recreational and leisure time activities provided in the
interest of social welfare and designed to improve their
conditions of life;
ii. activities which develop their skills, capacities and
capabilities to enable them to participate in society as
mature and responsible individuals
[N.B. These amended Purposes were agreed and registered
with the Charity Commission and Companies House on 24
October 2019.]
Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.		 This will be the final report with respect to the charity’s
ownership of premises. Twenty four years after leasing our
first premises, we completed the sale of our current premises
on 1 March 2022, thereby significantly changing the way in
which we meet our charitable purposes – from providing
premises for the benefit of young people to providing small
grants for the benefit of young people.
The trustees met five times in the course of the year, by Zoom
conferencing for all but our latest meeting. Much meeting time
focussed on the progress of the sale and its ramifications;
and on planning for the the future. Meanwhile, we continued to
ensure that the premises provided safe and appropriate
accommodation and facilities for our user groups, with all
routine repairs and minor maintenance works promptly
undertaken, and all required annual safety checks and
inspections carried out. With the sale of the premises
pending, the trustees took care to ensure that all such checks
were up to date and that the premises were in good condition.
The front wall was repaired and some roof felt replaced.
Throughout we have continued to liaise with Bright
Opportunities to ensure a Covid-safe environment.
The sale of the premises, as seen, had been agreed in
principle before the start of the year but a further eleven
months were needed to conclude all the requirements of
selling a commercial premises and of replacing a deed of
access to provide emergency egress.

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BfY TAR 2022

Summary of main
activities contd/..		 The new owners are to be Tracey and Barrie Green, their
intention being to continue to provide the premises for the
highly valued work with adults with learning difficulties
delivered by Bright Opportunities, a Community Interest
Company of which Tracey is a Director - and already
established as our main user over recent years. Once the sale
was completed for the agreed sum of £200,000 and all key
services, certificates, insurances and licences had been
handed over, this objective was seamlessly achieved.
Buxton for Youth will now operate as a grant-making charity
to support projects to benefit small groups of local young
people. Policies and Procedures, Notes for Applicants and
Application Forms have been produced, with a plan to launch
and publicise the scheme in late spring. A pleasing
enhancement to our new role is that the trustees of the Ethel
James Trust, whose grants significantly contributed to our
original purchase of the premises, have agreed to be
approached to provide supplementary funding for any
worthwhile young people’s project for which Buxton for Youth
alone may be unable to offer a sufficient grant.
The trustees have also taken specialist advice on a pro bono
basis from a supportive local financial adviser on how best to
invest and protect the proceeds of the sale, the intention now
being to invest £100,000 in each of two managed funds, one
medium risk and one low risk. The purpose of these
investments will be to build the capital of the charity over
time, whilst if necessary allowing some small withdrawals.
A new NatWest Business Charity bank account registered to
the CIO has been opened, including an Online Banking facility,
and our current Gift Aid scheme its being updated. Our Data
Protection registration with the Information Commissioner’s
Office has been renewed.
Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit		 Public benefit is always at the forefront of the trustees’ minds:
the entire focus of the charity is on making provision for the
public benefit. Over the past year this has been primarily
through the provision of premises as described below. In
future it will be through providing funds to support projects
designed to benefit local young people.
Additional information (optional)
You may choose to include further statements where relevant about:
Policy on grant making See above; all documentation in the public domain.
Policy on social
investment		 n/a
Contribution made by
volunteers		 Overall management and oversight of the premises, including
a good deal of hands-on housekeeping, has been undertaken
entirely by the trustees on a voluntary basis.
BfY itself makes no other use of volunteers.
Some of the organisations which make use of our premises
include volunteers in their teams.

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BfY TAR 2022

Achievements and Performance

Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.		 The activities at the Centre which relate to the public benefit
over the past year have been the programmes and services
delivered by the organisations which rent the premises.
Buxton for Youth has continued to provide safe, well
maintained and appropriate premises, at low cost, for other
charitable organisations providing services to young people
and young adults, particularly those with learning difficulties,
mental health issues, social and emotional needs, or
challenging behaviour. With the easing of lockdown
restrictions, the premises have again been heavily used five
days a week.
The not-for-profit charitable organisation to have made full
daytime use of our premises is Bright Opportunities (a CIC
making comprehensive provision for people with learning
difficulties). Connex Community Services (an incorporated
Charity) which provides some children’s support services,
including sibling support, occasionally uses the premises in
the evening. High Peak Help for Homeless (Company Ltd by
Guarantee) has rented office space and access to laundry and
shower facilities from us. It is good to report that all these
arrangements will be able to continue under the premises’ new
owners.
The benefits of this provision are obvious, both for the service
users themselves, who are receiving specialist support and
opportunities, but also for their families, their carers and their
communities. The user groups have been hugely appreciative
of the quality of the accommodation and they are regularly
consulted about further improvements. The trustees have
been committed to ensuring that the premises meet the needs
of all our users and realising this objective has represented
our greatest achievement.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set n/a
Performance of fundraising activities
against objectives set		 n/a
Investment performance against
objectives		 n/a
Other n/a

Financial Review

Review of the charity’s
financial position at the end
of the period		 The expense of maintaining the building has been
slightly greater than incoming rental payments, and the
administrative requirements surrounding the sale of a
commercial premises have attracted some additional
expenditure. However, the accounts have continued to
show a healthy balance sheet.

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BfY TAR 2022

Statement explaining the
policy for holding reserves
stating why they are held		 Sufficient reserves have been held to maintain the
premises in good order for one year in the absence of
any other income or funds. The amount of reserve is
reviewed annually.
Amount of reserves held £13,000
Reasons for holding zero
reserves		 n/a
Details of fund materially in
deficit		 nil
Explanation of any
uncertainties about the
charity continuing as a
going concern		 n/a

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds
(including any fundraising)		 Our funds have derived primarily from rental income;
rental rates are low but the premises are well used.
Some income derives from, mostly gift aided, donations.
If / when need be, we are able to apply for funds for
specific projects from other local charities.
Investment policy and
objectives including any
social investment policy
adopted		 The charity has not hitherto invested funds in bonds or
equities. However, having taken advice from a financial
adviser, the trustees plan to invest the net proceeds of
the sale of the premises, rounded up to £200,00, in two
managed funds: one medium risk (£100k) and one low
risk (£100k). The purpose of these investments will be to
build the capital of the charity and over time to fund our
new Small Grants programme.
A description of the
principal risks facing the
charity		 Trustees have maintained a comprehensive Risk
Register.
The two main risks, which no longer applied once the
sale of the premises had completed, were:
1. The (unlikely) absence of organisations wishing to
rent the premises, thereby seriously depleting our
income source. However, the charity’s funds and other
donors would enable a period of rent-free use or non-
use of the premises.
2. Given the age of the building, a major structural or
maintenance expense; again, the charity’s reserves and
our ability to call on donors mitigate this risk.
The only risk facing the charity in the future, apart from
fraud or mismanagement, will be a serious fall in returns
on our investments.

page 4 of 6

BfY TAR 2022

Structure, Governance and Management

Structure, Governance and Management
Description of charity’s
trusts:		 n/a
Type of governing document Constitution
How is the charity
constituted?		 Registered as a Charitable Incorporated Organisation.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 The trustees / directors of Buxton for Youth aim to
maintain a Board with at least six members, who,
between them, have experience / expertise relating to
the objects of the charity or to the financial and legal
requirements of the project.
Given the local nature of the charity, trustees use their
personal knowledge, but also consult with other
community members, to identify individuals who may
share the objectives and values of the charity and who
have a relevant professional or work background.
Trustees are also happy to be approached by others
who believe that they may be suited to serving as
trustees.

Additional information (optional)

You may choose to include further statements where relevant about: You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Individuals deemed by the Board to be suitable
potential trustees are fully briefed on all aspects of the
charity’s affairs and provided with all recent relevant
documentation by the Chair. They are then invited to
attend at least one meeting with the full Board before
deciding if they wish to be formally nominated.
The charity’s organisational
structure.		 The charity consists solely of its Board of Trustees:
Chair; Secretary and Treasurer are elected annually.
Relationship with any related
parties		 n/a
Other n/a

Reference and Administrative details

Charity name Buxton for Youth
Other names the charity uses B4Y and BfY
Registered charity number 1076385
Charity’s principal address 34 White Knowle Road
Buxton
Derbyshire
SK17 9NH

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BfY TAR 2022

Names of the charity trustees who manage the charity

Trustee name

Office (if any)

Chair

Dates acted if not for whole year

Name of person (or body) entitled to appoint trustee (if any)

– Corporate trustees names of the directors at the date the report was approved Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year n/a

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity n/a
Name and objects of the charity on whose behalf the assets
are held and how these falls within the custodian charity’s
objects		 n/a
Details of arrangements for safe custody and segregation of
such assets from the charity’s own assets		 n/a

Declarations

The trustees declare that they have approved the Trustees’ Report above.

Signed on behalf of the charity’s trustees.

Signature
Full name David Brindley
Position Chair
Date 13 September 2022

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BfY TAR 2022

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t0t]tf.,lfitAtJDAi."J$WAfS		 BuxtonforYouth 107638s 107638s
Recei tsand a ents accounts CC16a
Fortheperiod
from		 a1t0412021 To 31t43/2022
nA Receipts andpayments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to thenearest€ to the nearest I to the nearest€ to the nearestf to the nearestt
A1
Donations 166 166 603
lnterest of deposit account 18 18 24
Rentai 12,534 12,934 12,180
Gift Aid -iR 135 135 155
Grants
$aleof cleaning materialg 111
Pooi table takings 16 16 169
rncome
AR) 13,269 13,269 13,242
A2Asset and lnvestment sales,
(seetable).
SaleofBuilding 200,000 200,000
200,000 200,000
Totalreceipts 213,269 I
ztt.zesI		 13,242
Postaoe/Stationerv 33 33 24
Rates&Water 1,464 1,464 1,542
Insurance 117 117 965
Light & Heating 4,065 4,065 4,404
Telephone 10 10 753
Repairs & cleaning 5,55? 5,552 4,417
LlcenceslData 75 75 170
Trade Waste 590 s90 573
Saie of Premises 2,O76 2,076 488
Acc0r.t "rtants
Subtotal 13,981 13,981 14,146
A4Asset andinvestment
nrrrchascslseefahlel
Subtotal
Total payments 13,981 13,981 14,146
Netofreceipts/(payme nts) 19S,288 199,288 904
A5Transfersbetweenfunds
46Cashfunds lastyearend 50,911 50,911 51,815
Cashfundsthisyear end 250,200 250,200 50,911
SectionBStatementof assetsand liabilitiesat assetsand liabilitiesat assetsand liabilitiesat the end oftheperiod
Unrestricted
Restricted		 the end oftheperiod
Unrestricted
Restricted		 Endowment
ffiet*ils funds
to nearestE		 funds
tonearestf		 funds
tonearest€
BlCashfunds f.tatWestBusines Account 208,339
RBS Account 41,844
Pettycashaccount 17
Total cashfunds 250,200
(agree balances withreceipts and payments
account(s)) Unrestricted Restricted Endowment
Details funds
tonearestE		 funds
tonearestf		 funds
tonearestE
82Other monetaryassets
Fund towhich Cost(optional) Current value
Details
83lnvestmentassets
Fund towhich Cost (optional) currentvalue
Details
84Assetsretainedforthe
charity's ownuse
Fundto'tvhich Amount due When due
Details
85 Liabilities
Dateof
SignedbYone ortwotrusteeson Signature Print Name
behalf ofallthe trustees
David BrindleY 13-Sep-22