**Trustees’ Annual Report for the period from 1[st] April 2021 to 31[st] March 2022**
## **Charity name: BUXTON FOR YOUTH (BfY)**
**Charity registration number: 1076385 (Registered as a CIO 25 March 2021)**
## **Objectives and Activities**
|Summary of the
purposes of the charity
as set out in its
governing document|**To advance in life and to help young people by the provision**
**of grants to support:**
**i. recreational and leisure time activities provided in the**
**interest of social welfare and designed to improve their**
**conditions of life;**
**ii. activities which develop their skills, capacities and**
**capabilities to enable them to participate in society as**
**mature and responsible individuals**
**[N.B. These amended Purposes were agreed and registered**
**with the Charity Commission and Companies House on 24**
**October 2019.]**|
|---|---|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|**This will be the final report with respect to the charity’s**
**ownership of premises. Twenty four years after leasing our**
**first premises, we completed the sale of our current premises**
**on 1 March 2022, thereby significantly changing the way in**
**which we meet our charitable purposes – from providing**
**premises for the benefit of young people to providing small**
**grants for the benefit of young people.**
**The trustees met five times in the course of the year, by Zoom**
**conferencing for all but our latest meeting. Much meeting time**
**focussed on the progress of the sale and its ramifications;**
**and on planning for the the future. Meanwhile, we continued to**
**ensure that the premises provided safe and appropriate**
**accommodation and facilities for our user groups, with all**
**routine repairs and minor maintenance works promptly**
**undertaken, and all required annual safety checks and**
**inspections carried out. With the sale of the premises**
**pending, the trustees took care to ensure that all such checks**
**were up to date and that the premises were in good condition.**
**The front wall was repaired and some roof felt replaced.**
**Throughout we have continued to liaise with Bright**
**Opportunities to ensure a Covid-safe environment.**
**The sale of the premises, as seen, had been agreed in**
**principle before the start of the year but a further eleven**
**months were needed to conclude all the requirements of**
**selling a commercial premises and of replacing a deed of**
**access to provide emergency egress.**|
page 1 of 6
BfY TAR 2022
|Summary of main
activities contd/..|**The new owners are to be Tracey and Barrie Green, their**
**intention being to continue to provide the premises for the**
**highly valued work with adults with learning difficulties**
**delivered by Bright Opportunities, a Community Interest**
**Company of which Tracey is a Director - and already**
**established as our main user over recent years. Once the sale**
**was completed for the agreed sum of £200,000 and all key**
**services, certificates, insurances and licences had been**
**handed over, this objective was seamlessly achieved.**
**Buxton for Youth will now operate as a grant-making charity**
**to support projects to benefit small groups of local young**
**people. Policies and Procedures, Notes for Applicants and**
**Application Forms have been produced, with a plan to launch**
**and publicise the scheme in late spring. A pleasing**
**enhancement to our new role is that the trustees of the Ethel**
**James Trust, whose grants significantly contributed to our**
**original purchase of the premises, have agreed to be**
**approached to provide supplementary funding for any**
**worthwhile young people’s project for which Buxton for Youth**
**alone may be unable to offer a sufficient grant.**
**The trustees have also taken specialist advice on a pro bono**
**basis from a supportive local financial adviser on how best to**
**invest and protect the proceeds of the sale, the intention now**
**being to invest £100,000 in each of two managed funds, one**
**medium risk and one low risk. The purpose of these**
**investments will be to build the capital of the charity over**
**time, whilst if necessary allowing some small withdrawals.**
**A new NatWest Business Charity bank account registered to**
**the CIO has been opened, including an Online Banking facility,**
**and our current Gift Aid scheme its being updated. Our Data**
**Protection registration with the Information Commissioner’s**
**Office has been renewed.**|
|---|---|
|Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|**Public benefit is always at the forefront of the trustees’ minds:**
**the entire focus of the charity is on making provision for the**
**public benefit. Over the past year this has been primarily**
**through the provision of premises as described below. In**
**future it will be through providing funds to support projects**
**designed to benefit local young people.**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:||
|Policy on grant making|**See above; all documentation in the public domain.**|
|Policy on social
investment|**n/a**|
|Contribution made by
volunteers|**Overall management and oversight of the premises, including**
**a good deal of hands-on housekeeping, has been undertaken**
**entirely by the trustees on a voluntary basis.**
**BfY itself makes no other use of volunteers.**
**Some of the organisations which make use of our premises**
**include volunteers in their teams.**|
page 2 of 6
BfY TAR 2022
## **Achievements and Performance**
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|**The activities at the Centre which relate to the public benefit**
**over the past year have been the programmes and services**
**delivered by the organisations which rent the premises.**
**Buxton for Youth has continued to provide safe, well**
**maintained and appropriate premises, at low cost, for other**
**charitable organisations providing services to young people**
**and young adults, particularly those with learning difficulties,**
**mental health issues, social and emotional needs, or**
**challenging behaviour. With the easing of lockdown**
**restrictions, the premises have again been heavily used five**
**days a week.**
**The not-for-profit charitable organisation to have made full**
**daytime use of our premises is Bright Opportunities (a CIC**
**making comprehensive provision for people with learning**
**difficulties). Connex Community Services (an incorporated**
**Charity) which provides some children’s support services,**
**including sibling support, occasionally uses the premises in**
**the evening. High Peak Help for Homeless (Company Ltd by**
**Guarantee) has rented office space and access to laundry and**
**shower facilities from us. It is good to report that all these**
**arrangements will be able to continue under the premises’ new**
**owners.**
**The benefits of this provision are obvious, both for the service**
**users themselves, who are receiving specialist support and**
**opportunities, but also for their families, their carers and their**
**communities. The user groups have been hugely appreciative**
**of the quality of the accommodation and they are regularly**
**consulted about further improvements. The trustees have**
**been committed to ensuring that the premises meet the needs**
**of all our users and realising this objective has represented**
**our greatest achievement.**|
|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against objectives set|**n/a**|
|---|---|
|Performance of fundraising activities
against objectives set|**n/a**|
|Investment performance against
objectives|**n/a**|
|Other|**n/a**|
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|**The expense of maintaining the building has been**
**slightly greater than incoming rental payments, and the**
**administrative requirements surrounding the sale of a**
**commercial premises have attracted some additional**
**expenditure. However, the accounts have continued to**
**show a healthy balance sheet.**|
|---|---|
page 3 of 6
BfY TAR 2022
|Statement explaining the
policy for holding reserves
stating why they are held|**Sufficient reserves have been held to maintain the**
**premises in good order for one year in the absence of**
**any other income or funds. The amount of reserve is**
**reviewed annually.**|
|---|---|
|Amount of reserves held|**£13,000**|
|Reasons for holding zero
reserves|**n/a**|
|Details of fund materially in
deficit|**nil**|
|Explanation of any
uncertainties about the
charity continuing as a
going concern|**n/a**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds
(including any fundraising)|**Our funds have derived primarily from rental income;**
**rental rates are low but the premises are well used.**
**Some income derives from, mostly gift aided, donations.**
**If / when need be, we are able to apply for funds for**
**specific projects from other local charities.**|
|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|**The charity has not hitherto invested funds in bonds or**
**equities. However, having taken advice from a financial**
**adviser, the trustees plan to invest the net proceeds of**
**the sale of the premises, rounded up to £200,00, in two**
**managed funds: one medium risk (£100k) and one low**
**risk (£100k). The purpose of these investments will be to**
**build the capital of the charity and over time to fund our**
**new Small Grants programme.**|
|A description of the
principal risks facing the
charity|**Trustees have maintained a comprehensive Risk**
**Register.**
**The two main risks, which no longer applied once the**
**sale of the premises had completed, were:**
**1. The (unlikely) absence of organisations wishing to**
**rent the premises, thereby seriously depleting our**
**income source. However, the charity’s funds and other**
**donors would enable a period of rent-free use or non-**
**use of the premises.**
**2. Given the age of the building, a major structural or**
**maintenance expense; again, the charity’s reserves and**
**our ability to call on donors mitigate this risk.**
**The only risk facing the charity in the future, apart from**
**fraud or mismanagement, will be a serious fall in returns**
**on our investments.**|
page 4 of 6
BfY TAR 2022
## **Structure, Governance and Management**
|**Structure, Governance**|**and Management**|
|---|---|
|Description of charity’s
trusts:|**n/a**|
|Type of governing document|**Constitution**|
|How is the charity
constituted?|**Registered as a Charitable Incorporated Organisation.**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|**The trustees / directors of Buxton for Youth aim to**
**maintain a Board with at least six members, who,**
**between them, have experience / expertise relating to**
**the objects of the charity or to the financial and legal**
**requirements of the project.**
**Given the local nature of the charity, trustees use their**
**personal knowledge, but also consult with other**
**community members, to identify individuals who may**
**share the objectives and values of the charity and who**
**have a relevant professional or work background.**
**Trustees are also happy to be approached by others**
**who believe that they may be suited to serving as**
**trustees.**|
## **Additional information (optional)**
|You may choose to include further statements where relevant about:|You may choose to include further statements where relevant about:|
|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|**Individuals deemed by the Board to be suitable**
**potential trustees are fully briefed on all aspects of the**
**charity’s affairs and provided with all recent relevant**
**documentation by the Chair. They are then invited to**
**attend at least one meeting with the full Board before**
**deciding if they wish to be formally nominated.**|
|The charity’s organisational
structure.|**The charity consists solely of its Board of Trustees:**
**Chair; Secretary and Treasurer are elected annually.**|
|Relationship with any related
parties|**n/a**|
|Other|**n/a**|
## **Reference and Administrative details**
|Charity name|**Buxton for Youth**|
|---|---|
|Other names the charity uses|**B4Y and BfY**|
|Registered charity number|**1076385**|
|Charity’s principal address|**34 White Knowle Road**
**Buxton**
**Derbyshire**
**SK17 9NH**|
page 5 of 6
BfY TAR 2022
## **Names of the charity trustees who manage the charity**
**Trustee name**
- 1 **David Brindley**
**Office (if any)**
**Chair**
**Dates acted if not for whole year**
**Name of person (or body) entitled to appoint trustee (if any)**
- 2 **Anthony Mellor Secretary** 3 **Margaret Jackson Treasurer**
- 4 **Anthony Huxford**
- 5 **Elaine McDonald**
- 6 **Christopher Smith**
– Corporate trustees names of the directors at the date the report was approved **Director name n/a**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year n/a**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets held in this capacity|**n/a**|
|---|---|
|Name and objects of the charity on whose behalf the assets
are held and how these falls within the custodian charity’s
objects|**n/a**|
|Details of arrangements for safe custody and segregation of
such assets from the charity’s own assets|**n/a**|
## **Declarations**
**The trustees declare that they have approved the Trustees’ Report above.**
**Signed on behalf of the charity’s trustees.**
|**Signature**||
|---|---|
|**Full name**|**David Brindley**|
|**Position**|**Chair**|
|**Date**|**13 September 2022**|
page 6 of 6
BfY TAR 2022
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t0t]tf.,lfitAtJDAi."J$WAfS|BuxtonforYouth|||107638s|107638s||
|---|---|---|---|---|---|---|---|---|
||||Recei|tsand|a|ents accounts||CC16a|
||||Fortheperiod
from|a1t0412021||To|31t43/2022||
|nA|Receipts|andpayments|||||||
||||Unrestricted
funds|Restricted
funds||Endowment
funds|Total funds|Last year|
||||to thenearest€|to the nearest|I|to the nearest€|to the nearestf|to the nearestt|
|A1|||||||||
|Donations|||166||||166|603|
|lnterest of deposit account|||18||||18|24|
|Rentai|||12,534||||12,934|12,180|
|Gift Aid -iR|||135||||135|155|
|Grants|||||||||
|$aleof cleaning materialg||||||||111|
|Pooi table takings|||16||||16|169|
||rncome||||||||
|||AR)|13,269||||13,269|13,242|
|A2Asset and lnvestment sales,|||||||||
|(seetable).|||||||||
|SaleofBuilding|||200,000||||200,000||
||||200,000||||200,000||
||Totalreceipts||213,269|||I|
ztt.zesI|13,242|
|Postaoe/Stationerv|||33||||33|24|
|Rates&Water|||1,464||||1,464|1,542|
|Insurance|||117||||117|965|
|Light & Heating|||4,065||||4,065|4,404|
|Telephone|||10||||10|753|
|Repairs & cleaning|||5,55?||||5,552|4,417|
|LlcenceslData|||75||||75|170|
|Trade Waste|||590||||s90|573|
|Saie of Premises|||2,O76||||2,076|488|
|Acc0r.t|"rtants||||||||810|
||Subtotal||13,981||||13,981|14,146|
|A4Asset andinvestment|||||||||
|nrrrchascslseefahlel|||||||||
||Subtotal||||||||
||Total payments||13,981||||13,981|14,146|
|Netofreceipts/(payme||nts)|19S,288||||199,288|904|
|A5Transfersbetweenfunds|||||||||
|46Cashfunds|lastyearend||50,911||||50,911|51,815|
|Cashfundsthisyear||end|250,200||||250,200|50,911|
|SectionBStatementof|assetsand liabilitiesat|assetsand liabilitiesat|assetsand liabilitiesat|the end oftheperiod
Unrestricted
Restricted|the end oftheperiod
Unrestricted
Restricted|Endowment|
|---|---|---|---|---|---|---|
||ffiet*ils|||funds
to nearestE|funds
tonearestf|funds
tonearest€|
|BlCashfunds|f.tatWestBusines Account|||208,339|||
||RBS|Account||41,844|||
||Pettycashaccount|||17|||
|||Total cashfunds||250,200|||
|||(agree balances withreceipts|and payments||||
||||account(s))|Unrestricted|Restricted|Endowment|
||Details|||funds
tonearestE|funds
tonearestf|funds
tonearestE|
|82Other monetaryassets|||||||
|||||Fund towhich|Cost(optional)|Current value|
||Details||||||
|83lnvestmentassets|||||||
|||||Fund towhich|Cost (optional)|currentvalue|
||Details||||||
|84Assetsretainedforthe|||||||
|charity's ownuse|||||||
|||||Fundto'tvhich|Amount due|When due|
||Details||||||
|85 Liabilities|||||||
|||||||Dateof|
|SignedbYone ortwotrusteeson||Signature||Print Name|||
|behalf ofallthe trustees|||||||
|||||David|BrindleY|13-Sep-22|