2021-03-31-accounts - Buxton For Youth

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Trustees’ Annual Report for the period

From 1[st] April 2020 to 31[st] March 2021

Charity name: BUXTON FOR YOUTH (BfY)

Charity registration number: 1076385 (Registered as a CIO 25 March 2021)

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document	To advance in life and to help young people by the provision of grants to support: i. recreational and leisure time activities provided in the interest of social welfare and designed to improve their conditions of life; ii. activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals [N.B. These amended Purposes were agreed and registered with the Charity Commission and Companies House on 24 October 2019.]
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	As a result of Covid restrictions and our own planned changes the trustees unusually met seven times in the course of the year, always by Zoom conferencing We have continued to ensure that the premises provide safe and appropriate accommodation and facilities for our user groups, with all routine repairs and minor maintenance works promptly undertaken, and all required annual safety checks and inspections carried out. We have continued to liaise with Bright Opportunities over the whole of the year to ensure a Covid-safe environment for the premises when open to users; and to monitor and maintain the condition of the premises whist closed as a result of lockdown or other restrictions. Meanwhile significant repair work has been undertaken to restore an effective damp course in a rear external wall and the ground floor has been fully redecorated. A rationale and decision to sell the charity’s premises was recorded in last year’s Annual Report. As a preliminary to this, the trustees applied to the Charitable Commission for a change of charitable status for Buxton for Youth and this process culminated in the registration of BfY as a Charitable Incorporated Organisations on 25 March 2021. This in turn meant that BfY ceased to be a Company Limited by Guarantee.

Summary of the
purposes of the charity
as set out in its
governing document

To advance in life and to help young people by the provision
of grants to support:
i. recreational and leisure time activities provided in the
interest of social welfare and designed to improve their
conditions of life;
ii. activities which develop their skills, capacities and
capabilities to enable them to participate in society as
mature and responsible individuals
[N.B. These amended Purposes were agreed and registered
with the Charity Commission and Companies House on 24
October 2019.]

Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.

As a result of Covid restrictions and our own planned changes
the trustees unusually met seven times in the course of the
year, always by Zoom conferencing We have continued to
ensure that the premises provide safe and appropriate
accommodation and facilities for our user groups, with all
routine repairs and minor maintenance works promptly
undertaken, and all required annual safety checks and
inspections carried out.
We have continued to liaise with Bright Opportunities over the
whole of the year to ensure a Covid-safe environment for the
premises when open to users; and to monitor and maintain
the condition of the premises whist closed as a result of
lockdown or other restrictions. Meanwhile significant repair
work has been undertaken to restore an effective damp course
in a rear external wall and the ground floor has been fully
redecorated.
A rationale and decision to sell the charity’s premises was
recorded in last year’s Annual Report. As a preliminary to this,
the trustees applied to the Charitable Commission for a
change of charitable status for Buxton for Youth and this
process culminated in the registration of BfY as a Charitable
Incorporated Organisations on 25 March 2021. This in turn
meant that BfY ceased to be a Company Limited by
Guarantee.

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BfY TAR 2021

Summary of main activities contd/..	In light of our new status, the trustees took steps to open a new bank account under the new charity’s details and also initiated an application for an Online Banking facility. The trustees have agreed to sell the premises, all being well, to Bright Opportunities and solicitors have been engaged. This will enable Bright Opportunities, as our current main user, to continue seamlessly their highly valued work with adults with learning difficulties. In preparation for the sale steps have been taken to ensure that all the checks and certification that are required for commercial premises are in place. And agreement has been reached, in principle, with Bright Opportunities for the handover of all key services, certificates, insurances and licences. The intention being, once a sale is completed, for Buxton for Youth to operate as grant-making charity to support projects to benefit small groups of local young people, the trustees have started to draft a set of policies and procedures to underpin this role. Meanwhile the trustees have been taking specialist advice on how best to invest and protect the proceeds of a sale.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Public benefit is always at the forefront of the trustees’ minds: the entire focus of the charity is on making provision for the public benefit. At present this is primarily through the provision of premises as described below. In future it will be through providing funds to support projects designed to benefit local young people.

Summary of main
activities contd/..

In light of our new status, the trustees took steps to open a
new bank account under the new charity’s details and also
initiated an application for an Online Banking facility.
The trustees have agreed to sell the premises, all being well,
to Bright Opportunities and solicitors have been engaged.
This will enable Bright Opportunities, as our current main
user, to continue seamlessly their highly valued work with
adults with learning difficulties. In preparation for the sale
steps have been taken to ensure that all the checks and
certification that are required for commercial premises are in
place. And agreement has been reached, in principle, with
Bright Opportunities for the handover of all key services,
certificates, insurances and licences.
The intention being, once a sale is completed, for Buxton for
Youth to operate as grant-making charity to support projects
to benefit small groups of local young people, the trustees
have started to draft a set of policies and procedures to
underpin this role. Meanwhile the trustees have been taking
specialist advice on how best to invest and protect the
proceeds of a sale.

Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit

Public benefit is always at the forefront of the trustees’ minds:
the entire focus of the charity is on making provision for the
public benefit. At present this is primarily through the
provision of premises as described below. In future it will be
through providing funds to support projects designed to
benefit local young people.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policy on grant making	n/a
Policy on social investment	n/a
Contribution made by volunteers	Overall management and oversight of the premises, including a good deal of hands-on housekeeping, is undertaken entirely by the trustees on a voluntary basis. BfY itself makes no other use of volunteers. Some of the organisations which make use of our premises include volunteers in their teams.
Other	n/a

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BfY TAR 2021

Achievements and Performance

Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.

The activities at the Centre which relate to the public benefit
are the programmes and services delivered by the
organisations which rent the premises. Buxton for Youth has
continued to provide safe, well maintained and appropriate
premises, at low cost, for other charitable organisations
providing services to young people and young adults,
particularly those with learning difficulties, mental health
issues, social and emotional needs, or challenging behaviour.
The premises were being heavily used six days a week – until
the national Lockdown started on 23 March 2020.
The not-for-profit charitable organisations which make most
use of our premises are: Bright Opportunities (a CIC making
comprehensive provision for people with learning difficulties),
Derbyshire Federation for Mental Health (Company Limited by
Guarantee) and Connex Community Services (an incorporated
Charity) which provides some children’s support services,
including sibling support. Without Buxton for Youth, these
organisations would struggle to find suitable affordable
accommodation and we can take considerable credit for
supporting initially unprofitable projects from their early
stages and enabling them to flourish.
High Peak Help for Homeless (Company Ltd by Guarantee)
also rents office space and access to laundry and shower
facilities from us.
The benefits of this provision are obvious, both for the service
users themselves, who are receiving specialist support and
opportunities, but also for their families, their carers and their
communities. The user groups are hugely appreciative of the
quality of the accommodation and they are regularly consulted
about further improvements. Buxton for Youth is committed to
ensuring that the premises meet the needs of all our users and
realising this objective represents our greatest achievement.
Unfortunately, Derbyshire Federation for Mental Health
decided in July 2021 that they no longer required a base in the
premises – as a direct result of home working required by the
lockdown. Otherwise, all rental agreements have been
renewed on an understanding that Bright Opportunities will
continue to honour them once a sale is agreed.

Additional information (optional)

You may choose to include further statements where relevant about:	You may choose to include further statements where relevant about:
Achievements against objectives set	n/a
Performance of fundraising activities against objectives set	n/a
Investment performance against objectives	n/a
Other	n/a

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BfY TAR 2021

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	The expense of maintaining the building is now slightly greater than incoming rental payments but the accounts continue show a healthy balance sheet, with a good income stream and with sufficient funds to cover routine contingencies and to continue the development and improvement of the premises.
Statement explaining the policy for holding reserves stating why they are held	Sufficient reserves are held to maintain the premises in good order for one year in the absence of any other income or funds. The amount of reserve is reviewed annually.
Amount of reserves held	£13,000
Reasons for holding zero reserves	n/a
Details of fund materially in deficit	nil
Explanation of any uncertainties about the charity continuing as a going concern	n/a

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Our funds derive primarily from rental income; rental rates are low but the premises are well used. Some income derives from, mostly gift aided, donations. If / when need be, we are able to apply for funds for specific projects from other local charities.
Investment policy and objectives including any social investment policy adopted	The charity does not invest funds in bonds or equities. A current account holds sufficient funds to meet all routine revenue costs and to fund any minor improvements to facilities and resources. Remaining funds are invested in a savings account that best meets the charity’s requirements and which offers the best rate of interest available whilst allowing for access in the event of any unforeseen demand.
A description of the principal risks facing the charity	Trustees have drawn up a comprehensive Risk Register. The two main risks are: 1. The (unlikely) absence of organisations wishing to rent the premises, thereby seriously depleting our income source. However, the charity’s funds and other donors would enable a period of rent-free use or non- use of the premises. 2. Given the age of the building, a major structural or maintenance expense; again, the charity’s reserves and our ability to call on donors mitigate this risk.

The charity’s principal
sources of funds
(including any fundraising)

Our funds derive primarily from rental income; rental
rates are low but the premises are well used.
Some income derives from, mostly gift aided, donations.
If / when need be, we are able to apply for funds for
specific projects from other local charities.

Investment policy and
objectives including any
social investment policy
adopted

The charity does not invest funds in bonds or equities. A
current account holds sufficient funds to meet all routine
revenue costs and to fund any minor improvements to
facilities and resources. Remaining funds are invested in
a savings account that best meets the charity’s
requirements and which offers the best rate of interest
available whilst allowing for access in the event of any
unforeseen demand.

A description of the
principal risks facing the
charity

Trustees have drawn up a comprehensive Risk Register.
The two main risks are:
1. The (unlikely) absence of organisations wishing to
rent the premises, thereby seriously depleting our
income source. However, the charity’s funds and other
donors would enable a period of rent-free use or non-
use of the premises.
2. Given the age of the building, a major structural or
maintenance expense; again, the charity’s reserves and
our ability to call on donors mitigate this risk.

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BfY TAR 2021

Structure, Governance and Management

Structure, Governance	and Management
Description of charity’s trusts:	n/a
Type of governing document	Constitution
How is the charity constituted?	Registered as a Charitable Incorporated Organisation.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	The trustees / directors of Buxton for Youth aim to maintain a Board with at least six members, who, between them, have experience / expertise relating to the objects of the charity or to the financial, legal and premises requirements of the project. Given the local nature of the charity, trustees use their personal knowledge, but also consult with other community members, to identify individuals who may share the objectives and values of the charity and who have a relevant professional or work background. Trustees are also happy to be approached by others who believe that they may be suited to serving as trustees.

Additional information (optional)

You may choose to include further statements where relevant about:	You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Individuals deemed by the Board to be suitable potential trustees are fully briefed on all aspects of the charity’s affairs, provided with all recent relevant documentation and given a detailed tour of the premises by the Chair. They are then invited to attend at least one meeting with the full Board before deciding if they wish to be formally nominated.
The charity’s organisational structure.	The charity consists solely of its Board of Trustees: Chair; Secretary and Treasurer are elected annually.
Relationship with any related parties	n/a
Other	n/a

Reference and Administrative details

Charity name	Buxton for Youth
Other name the charity uses	B4Y
Registered charity number	1076385
Charity’s principal address	34 White Knowle Road Buxton Derbyshire SK17 9NH

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BfY TAR 2021

Names of the charity trustees who manage the charity

Names of the charity trustees who manage the charity	Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (ifany) 1 David Brindley Chair 2 Anthony Mellor Secretary 3 Margaret Jackson Treasurer 4 Anthony Huxford 5 Elaine McDonald 6 Christopher Smith Corporate trustees–names of the directors at the date the report was approved Director name n/a ~~===5~~
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others Description of the assets held in this capacity n/a Name and objects of the charity on whose behalf the assets n/a are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of n/a ~~——~~ such assets from the charity’s own assets Declarations The trustees declare that they have approved the Trustees’ Report above. Signed on behalf of the charity’s trustees. Signature Full name David Brindley Position Chair Date 25 January 2022 ~~—~~

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BfY TAR 2021

	Charity Name
	Buxton for Youth				1076385
01/04/2020 31/03/2021 Receipts and payments accounts Period start date Period end date To For the period from ~~ee ee ee~~							CC16a
Section A Receipts and payments
	Unrestricted funds		Restricted funds	Endowment funds	Total funds		Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £		to the nearest £
A1 Receipts
Donations	603		-	-	603	603	672
Interest of deposit account	24		-	-	24	24	59
Rental	12,180		-	-	12	12,180	14,559
Gift Aid - IR	155		-	-	155	155	149
Grants	-		-	-	-	-	700
	-		-	-	-	-	-
	-		-	-	-	-	-
	-		-	-	-	-	-
*Sub total*(Gross income for AR)	(Gross income for AR)12,962		-	-	12,962	12,962	16,139
A2 Asset and investment sales, (see table). Sale of cleaning materials 111 - - 111 131 Pool table takings 169 - - 169 - Sub total 280 - - 280 131 *Total receipts* 13,242 - - 13,242 16,270 ~~—————~~
A3 Payments
Postage/Stationery	24		-	-	24	24	51
Rates & Water	1,542		-	-	1	1,542	1,499
Insurance	965		-	-	965	965	830
Light & Heating	4,404		-	-	4	4,404	3,249
Telephone	753		-	-	753	753	858
Repairs & cleaning	4,417		-	-	4	4,417	6,362
Licences	170		-	-	170	170	771
Trade Waste	573		-	-	573	573	562
Accountants	810		-	-	810	810	600
**Sub total **	13,658		-	-	13,658	13,658	14,782
A4 Asset and investment purchases, (see table) Sale of Premises Part Costs 488 - - 488 - - - - Sub total 488 - - 488 - *Total payments* 14,146 - - 14,146 14,782 ~~——————~~
*Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*	- 904 - - - 904 1,488 - - - - - 51,815 - - 51,815 50,327 50,911 - - 50,911 51,815 ~~SSSS=~~

CCXX R1 accounts (SS)

25/01/2022

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
		Unrestricted Restricted	Endowment
Categories	Details	funds funds	funds
		to nearest £ to nearest £	to nearest £
B1 Cash funds	23,238 - 27,673 - - 50,911 - - Gift Aid Account Current Account Petty cash account *Total cash funds* (agree balances with receipts and payments ~~=~~
	account(s))	OK OK	OK
		Unrestricted Restricted	Endowment
		funds funds	funds
	Details	to nearest £ to nearest £	to nearest £
B2 Other monetary assets	- - - - - - - - - - - - - - - - - - ~~===~~
B3 Investment assets	Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - Details ~~—~~
B4 Assets retained for the charity’s own use	Fund to which asset belongs Cost (optional) Current value (optional) 200000 - 200,000 - - - - - - - - - - Details 11a Market Street, Buxton ~~===>~~
		Fund to which Amount due	When due
B5 Liabilities	liability relates (optional) (optional) - - - - - Details ~~———~~
Signed by one or two trustees on behalf of all the trustees	Signature	Print Name	Date of approval
		David Brindley	25 Jan 2022
		Margaret Jackson	25 Jan 2022

CCXX R2 accounts (SS)

25/01/2022