## **Trustees’ Annual Report for the period** **From 1[st] April 2020 to 31[st] March 2021** **Charity name: BUXTON FOR YOUTH (BfY)** ## **Charity registration number: 1076385 (Registered as a CIO 25 March 2021)** ## **Objectives and Activities** |Summary of the
purposes of the charity
as set out in its
governing document|**To advance in life and to help young people by the provision**
**of grants to support:**
**i. recreational and leisure time activities provided in the**
**interest of social welfare and designed to improve their**
**conditions of life;**
**ii. activities which develop their skills, capacities and**
**capabilities to enable them to participate in society as**
**mature and responsible individuals**
**[N.B. These amended Purposes were agreed and registered**
**with the Charity Commission and Companies House on 24**
**October 2019.]**| |---|---| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|**As a result of Covid restrictions and our own planned changes**
**the trustees unusually met seven times in the course of the**
**year, always by Zoom conferencing We have continued to**
**ensure that the premises provide safe and appropriate**
**accommodation and facilities for our user groups, with all**
**routine repairs and minor maintenance works promptly**
**undertaken, and all required annual safety checks and**
**inspections carried out.**
**We have continued to liaise with Bright Opportunities over the**
**whole of the year to ensure a Covid-safe environment for the**
**premises when open to users; and to monitor and maintain**
**the condition of the premises whist closed as a result of**
**lockdown or other restrictions. Meanwhile significant repair**
**work has been undertaken to restore an effective damp course**
**in a rear external wall and the ground floor has been fully**
**redecorated.**
**A rationale and decision to sell the charity’s premises was**
**recorded in last year’s Annual Report. As a preliminary to this,**
**the trustees applied to the Charitable Commission for a**
**change of charitable status for Buxton for Youth and this**
**process culminated in the registration of BfY as a Charitable**
**Incorporated Organisations on 25 March 2021. This in turn**
**meant that BfY ceased to be a Company Limited by**
**Guarantee.**| page 1 of 6 BfY TAR 2021 |Summary of main
activities contd/..|**In light of our new status, the trustees took steps to open a**
**new bank account under the new charity’s details and also**
**initiated an application for an Online Banking facility.**
**The trustees have agreed to sell the premises, all being well,**
**to Bright Opportunities and solicitors have been engaged.**
**This will enable Bright Opportunities, as our current main**
**user, to continue seamlessly their highly valued work with**
**adults with learning difficulties. In preparation for the sale**
**steps have been taken to ensure that all the checks and**
**certification that are required for commercial premises are in**
**place. And agreement has been reached, in principle, with**
**Bright Opportunities for the handover of all key services,**
**certificates, insurances and licences.**
**The intention being, once a sale is completed, for Buxton for**
**Youth to operate as grant-making charity to support projects**
**to benefit small groups of local young people, the trustees**
**have started to draft a set of policies and procedures to**
**underpin this role. Meanwhile the trustees have been taking**
**specialist advice on how best to invest and protect the**
**proceeds of a sale.**| |---|---| |Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|**Public benefit is always at the forefront of the trustees’ minds:**
**the entire focus of the charity is on making provision for the**
**public benefit. At present this is primarily through the**
**provision of premises as described below. In future it will be**
**through providing funds to support projects designed to**
**benefit local young people.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |Policy on grant making|**n/a**| |Policy on social
investment|**n/a**| |Contribution made by
volunteers|**Overall management and oversight of the premises, including**
**a good deal of hands-on housekeeping, is undertaken entirely**
**by the trustees on a voluntary basis.**
**BfY itself makes no other use of volunteers.**
**Some of the organisations which make use of our premises**
**include volunteers in their teams.**| |Other|**n/a**| page 2 of 6 BfY TAR 2021 ## **Achievements and Performance** |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|**The activities at the Centre which relate to the public benefit**
**are the programmes and services delivered by the**
**organisations which rent the premises. Buxton for Youth has**
**continued to provide safe, well maintained and appropriate**
**premises, at low cost, for other charitable organisations**
**providing services to young people and young adults,**
**particularly those with learning difficulties, mental health**
**issues, social and emotional needs, or challenging behaviour.**
**The premises were being heavily used six days a week – until**
**the national Lockdown started on 23 March 2020.**
**The not-for-profit charitable organisations which make most**
**use of our premises are: Bright Opportunities (a CIC making**
**comprehensive provision for people with learning difficulties),**
**Derbyshire Federation for Mental Health (Company Limited by**
**Guarantee) and Connex Community Services (an incorporated**
**Charity) which provides some children’s support services,**
**including sibling support. Without Buxton for Youth, these**
**organisations would struggle to find suitable affordable**
**accommodation and we can take considerable credit for**
**supporting initially unprofitable projects from their early**
**stages and enabling them to flourish.**
**High Peak Help for Homeless (Company Ltd by Guarantee)**
**also rents office space and access to laundry and shower**
**facilities from us.**
**The benefits of this provision are obvious, both for the service**
**users themselves, who are receiving specialist support and**
**opportunities, but also for their families, their carers and their**
**communities. The user groups are hugely appreciative of the**
**quality of the accommodation and they are regularly consulted**
**about further improvements. Buxton for Youth is committed to**
**ensuring that the premises meet the needs of all our users and**
**realising this objective represents our greatest achievement.**
**Unfortunately, Derbyshire Federation for Mental Health**
**decided in July 2021 that they no longer required a base in the**
**premises – as a direct result of home working required by the**
**lockdown. Otherwise, all rental agreements have been**
**renewed on an understanding that Bright Opportunities will**
**continue to honour them once a sale is agreed.**| |---|---| ## **Additional information (optional)** |You may choose to include further statements where relevant about:|You may choose to include further statements where relevant about:| |---|---| |Achievements against objectives set|**n/a**| |Performance of fundraising activities
against objectives set|**n/a**| |Investment performance against
objectives|**n/a**| |Other|**n/a**| page 3 of 6 BfY TAR 2021 ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|**The expense of maintaining the building is now slightly**
**greater than incoming rental payments but the**
**accounts continue show a healthy balance sheet, with**
**a good income stream and with sufficient funds to**
**cover routine contingencies and to continue the**
**development and improvement of the premises.**| |Statement explaining the
policy for holding reserves
stating why they are held|**Sufficient reserves are held to maintain the premises in**
**good order for one year in the absence of any other**
**income or funds. The amount of reserve is reviewed**
**annually.**| |Amount of reserves held|**£13,000**| |Reasons for holding zero
reserves|**n/a**| |Details of fund materially in
deficit|**nil**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds
(including any fundraising)|**Our funds derive primarily from rental income; rental**
**rates are low but the premises are well used.**
**Some income derives from, mostly gift aided, donations.**
**If / when need be, we are able to apply for funds for**
**specific projects from other local charities.**| |---|---| |Investment policy and
objectives including any
social investment policy
adopted|**The charity does not invest funds in bonds or equities. A**
**current account holds sufficient funds to meet all routine**
**revenue costs and to fund any minor improvements to**
**facilities and resources. Remaining funds are invested in**
**a savings account that best meets the charity’s**
**requirements and which offers the best rate of interest**
**available whilst allowing for access in the event of any**
**unforeseen demand.**| |A description of the
principal risks facing the
charity|**Trustees have drawn up a comprehensive Risk Register.**
**The two main risks are:**
**1. The (unlikely) absence of organisations wishing to**
**rent the premises, thereby seriously depleting our**
**income source. However, the charity’s funds and other**
**donors would enable a period of rent-free use or non-**
**use of the premises.**
**2. Given the age of the building, a major structural or**
**maintenance expense; again, the charity’s reserves and**
**our ability to call on donors mitigate this risk.**| page 4 of 6 BfY TAR 2021 ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Description of charity’s
trusts:|**n/a**| |Type of governing document|**Constitution**| |How is the charity
constituted?|**Registered as a Charitable Incorporated Organisation.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|**The trustees / directors of Buxton for Youth aim to**
**maintain a Board with at least six members, who,**
**between them, have experience / expertise relating to**
**the objects of the charity or to the financial, legal and**
**premises requirements of the project.**
**Given the local nature of the charity, trustees use their**
**personal knowledge, but also consult with other**
**community members, to identify individuals who may**
**share the objectives and values of the charity and who**
**have a relevant professional or work background.**
**Trustees are also happy to be approached by others**
**who believe that they may be suited to serving as**
**trustees.**| ## **Additional information (optional)** |You may choose to include further statements where relevant about:|You may choose to include further statements where relevant about:| |---|---| |Policies and procedures
adopted for the induction
and training of trustees|**Individuals deemed by the Board to be suitable**
**potential trustees are fully briefed on all aspects of the**
**charity’s affairs, provided with all recent relevant**
**documentation and given a detailed tour of the**
**premises by the Chair. They are then invited to attend**
**at least one meeting with the full Board before**
**deciding if they wish to be formally nominated.**| |The charity’s organisational
structure.|**The charity consists solely of its Board of Trustees:**
**Chair; Secretary and Treasurer are elected annually.**| |Relationship with any related
parties|**n/a**| |Other|**n/a**| ## **Reference and Administrative details** |Charity name|**Buxton for Youth**| |---|---| |Other name the charity uses|**B4Y**| |Registered charity number|**1076385**| |Charity’s principal address|**34 White Knowle Road**
**Buxton**
**Derbyshire**
**SK17 9NH**| page 5 of 6 BfY TAR 2021 **Names of the charity trustees who manage the charity** |**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**| |---|---| |**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
**Name of person**
**(or body) entitled**
**to appoint trustee**
**(ifany)**
1 **David Brindley**
**Chair**
2 **Anthony Mellor**
**Secretary**
3 **Margaret Jackson**
**Treasurer**
4 **Anthony Huxford**
5 **Elaine McDonald**
6 **Christopher Smith**
Corporate trustees–names of the directors at the date the report was approved
**Director name**
**n/a**
~~===5~~|| |Name of trustees holding title to property belonging to the charity|| |**Trustee name**
**Dates acted if not for whole year**|| |**n/a**|| **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity **n/a** Name and objects of the charity on whose behalf the assets **n/a** are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of **n/a** ~~——~~ such assets from the charity’s own assets **Declarations The trustees declare that they have approved the Trustees’ Report above. Signed on behalf of the charity’s trustees. Signature Full name David Brindley Position Chair Date 25 January 2022** ~~—~~ page 6 of 6 BfY TAR 2021 ||**Charity Name**||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| ||**Buxton for Youth**||||||**1076385**||||| |01/04/2020
31/03/2021
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~ee ee ee~~||||||||||**CC16a**|| |**Section A Receipts and payments**|||||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**|||**Last year**|| ||**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**|||**to the nearest £**|| |**A1 Receipts**|||||||||||| |Donations|**603**||**-**||**-**||**603**|**603**||**672**|| |Interest of deposit account|**24**||**-**||**-**||**24**|**24**||**59**|| |Rental|**12,180**||**-**||**-**||**12**|**12,180**||**14,559**|| |Gift Aid - IR|**155**||**-**||**-**||**155**|**155**||**149**|| |Grants|**-**||**-**||**-**||**-**|**-**||**700**|| ||**-**||**-**||**-**||**-**|**-**||**-**|| ||**-**||**-**||**-**||**-**|**-**||**-**|| ||**-**||**-**||**-**||**-**|**-**||**-**|| |**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_**12,962**||**-**||**-**||**12,962**|**12,962**||**16,139**|| |**A2 Asset and investment sales,**
**(see table).**
**Sale of cleaning materials**
**111**
**-**
**-**
**111**
**131**
Pool table takings
**169**
**-**
**-**
**169**
**-**
**_Sub total_ 280**
**-**
**-**
**280**
**131**
**_Total receipts_**
**13,242**
**-**
**-**
**13,242**
**16,270**
~~—————~~|||||||||||| |**A3 Payments**|||||||||||| |Postage/Stationery|**24**||**-**||**-**||**24**|**24**||**51**|| |Rates & Water|**1,542**||**-**||**-**||**1**|**1,542**||**1,499**|| |Insurance|**965**||**-**||**-**||**965**|**965**||**830**|| |Light & Heating|**4,404**||**-**||**-**||**4**|**4,404**||**3,249**|| |Telephone|**753**||**-**||**-**||**753**|**753**||**858**|| |Repairs & cleaning|**4,417**||**-**||**-**||**4**|**4,417**||**6,362**|| |Licences|**170**||**-**||**-**||**170**|**170**||**771**|| |Trade Waste|**573**||**-**||**-**||**573**|**573**||**562**|| |Accountants|**810**||**-**||**-**||**810**|**810**||**600**|| |**_Sub total_ **|**13,658**||**-**||**-**||**13,658**|**13,658**||**14,782**|| |**A4 Asset and investment**
**purchases, (see table)**
**Sale of Premises Part Costs**
**488**
**-**
**-**
**488**
**-**
**-**
**-**
**-**
**_Sub total_ 488**
**-**
**-**
**488**
**-**
**_Total payments_**
**14,146**
**-**
**-**
**14,146**
**14,782**
~~——————~~|||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**- 904**
**-**
**- - 904**
**1,488**
**-**
**- -**
**-**
**-**
**51,815**
**- -**
**51,815**
**50,327**
**50,911**
**-**
**- 50,911**
**51,815**
~~SSSS=~~||||||||||| CCXX R1 accounts (SS) 25/01/2022 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||| |---|---|---|---|---| |||**Unrestricted**
**Restricted**||**Endowment**| |**Categories**|**Details**|**funds**
**funds**||**funds**| |||**to nearest £**
**to nearest £**||**to nearest £**| |**B1 Cash funds**|**23,238**
**-**
**27,673**
**-**
**-**
**50,911**
**-**
**-**
Gift Aid Account
Current Account
Petty cash account
**_Total cash funds_**
(agree balances with receipts and payments
~~=~~|||| ||account(s))|OK
OK||OK| |||**Unrestricted**
**Restricted**||**Endowment**| |||**funds**
**funds**||**funds**| ||**Details**|**to nearest £**
**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===~~|||| |**B3 Investment assets**|**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
~~—~~|||| |**B4 Assets retained for the**
**charity’s own use**|**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
200000
**-**
**200,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
11a Market Street, Buxton
~~===>~~|||| |||**Fund to which**
**Amount due**||**When due**| |**B5 Liabilities**|**liability relates**
**(optional)**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Details**
~~———~~|||| |Signed by one or two trustees on
behalf of all the trustees|Signature|Print Name||Date of
approval| |||David Brindley||25 Jan
2022| |||Margaret Jackson||25 Jan
2022| CCXX R2 accounts (SS) 25/01/2022 2