ANNUAL REPORT
EMMER GREEN AFTER SCHOOL CLUB FOR THE YEAR ENDED 31st MARCH 2022
EGASC 2022 Annual Report – Page 1
INDEX
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TRUSTEE REVIEW
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FINANCIAL REVIEW
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INDEPENDENT EXAMINER REPORT
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FINANCIAL REPORT
EGASC 2022 Annual Report – Page 2
2022 Annual Report of the Trustees' of the Emmer Green After School Club
The Trustees of the Emmer Green After School Club charity present their annual report and accounts for the year ending 31st March 2022 and confirm that they comply with the requirements of the Charities Act 1993, as amended by the Charities Act 2011, the trust deed and the Charities SORP 2005.
OUR AIMS
The Emmer Green After School Club is based at the Emmer Green Youth and Community Centre, located adjacent to Emmer Green Primary School, Grove Road, Emmer Green, Reading, RG4 8LN. We are an independent facility managed by a committee of parents running the club as a charity. The charity was set up to provide the necessary facilities for the daily care, recreation and education of primary school's children during out of school hours during term time.
We aim, through the provision of after school care, to help Emmer Green's parents balance work and family commitments whilst caring for their children and offering a forum to learn, socialise, share experiences and develop interests.
Our provision of services is aimed to both boys and girls between the ages of 4 and 11 attending Emmer Green Primary School.
OUR OBJECTIVES
Our activities and planning are in agreement with the Charity Commission guidance on public benefit.
It has been the core of our objectives:
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To extend the possibility of after school childcare to more parents and pupils by increasing the number of places available at the Club.
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To extend the range and improve the quality of the activities offered at the club.
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To comply with the guidance offered by the Government for school food and nutrition with the objective of promoting good health and good eating habits among our children.
OUR ETHOS
As a charity we seek to benefit society through the pursuit of our aims. Our fees are kept affordable, so the financial position of the parents does not determine access to childcare. Emmer Green After School Club is committed to safeguarding and the welfare of children in their care and the Trustees make sure that the staff understands and shares these principles.
EGASC 2022 Annual Report – Page 3
During this reporting period we have continued to promote the wellbeing of our children through organising a diverse range of activities including sports, dance and crafts. We ensure that parents are informed of the daily activities the children have carried out when they collect their children and by termly newsletters.
OUR FUTURE PLANS AND ACTIVITIES
The Emmer Green After School Club aims to improve the quality of its activities by adding more workshops and other cultural and skills activities that have proven popular amongst the children and parents.
However, as the after effects of the Coronavirus pandemic remain within society, this has meant that these planned improvements have been curtailed somewhat but the staff and children have coped well in new and challenging circumstances. Whilst the club has returned to ‘normal times’, our plans to expand the breadth of activities we offer will more ramp up in 2023/24.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Charity is governed by a committee of parents some of whom are also Trustees. All Trustees give their time freely and receive no remuneration for their contribution to the management of the charity.
Elisa Ashworth, Chair of Trustees
12 January 2023
EGASC 2022 Annual Report – Page 4
EMMER GREEN AFTER SCHOOL CLUB FINANCIAL REVIEW YEAR ENDED 31[ST] MARCH 2022
Emmer Green After School Club (EGASC) is a Charity that provides the necessary facilities for the daily care, recreation and education of children during out of school hours including advancing the professional education and training of the staff members.
EGASC Trustees continue to regularly assess the financial position of the charity. In support and furtherance of the charity objectives, EGASC has continued to provide high staff ratios including a Cook. The Club cares for up to 35 children on peak days and in this period was open on approx. 190 days delivering sessions to an average of 24 children per session (this figure fluctuates daily with Friday being the quietest day, the maximum number on any day is capped at 35).
Staff costs decreased in this period for 4 reasons: i) one member of staff is no longer on paid maternity leave; ii) temporary promotions of existing staff to provide maternity cover in Senior positions ceased. Despite the COVID pandemic restrictions were lifted, the extended staff shift durations were retained, to cater for COVID related cleaning & set up requirements, mandated nationally by HMG and locally by the hall owner Reading Borough Council (RBC). Wages for staff members were increased in the year to meet the National Living Wage requirements set out by HMG.
Club reserves as a result have reduced to under the £25k objective level set by the club Committee. Session costs were increased from £12.50 a session, to £14.00 per session but will need to be reviewed after the conclusion of the 2022-2023 school year, to cover the increase in wages and inflationary pressures in the cost of food and insurances.
The Club continued to support expenditure on activities and equipment to provide an enjoyable and interesting environment for the children in its care and these activities were planned and budgeted within the available resources. Provision of activities by external providers was not available from the likes of Master Builders lego and CSD Fitness due to COVID restrictions and increased staff costs.
Reading Borough Council (RBC) increase in hall hire fees has been incurred, the overall spend on hall hire fees remains stable. With the COVID bubble protocols ceasing to exist, the club did not need to continue hiring the additional space from RBC to allow the club to operate within the confines of COVID protocols.
The club has continued to engage with external providers for invoicing services, some bookkeeping support and sign off of last year’s accounts by an independent Qualified Accountant (licensed under the AAT, The Association of Accounting Technicians).
The Club purchased a new shed and supporting concrete base this year to replace the old one which had stopped being suitable to house club equipment.
EGASC 2022 Annual Report – Page 5
The club continues to enjoy good cashflow thanks to early invoicing, timely reminders and implementation of late payment fees.
Summary of revenue and expenditure:
Incoming Resources increased to £53,041 for the financial year (2021: £48,979; 2020: £67,276, 2019: £81,158, 2018: £56,234, 2017: £67,756, 2016: £58,836, 2015: £55,770). This increase was expected but reduced on prior years as there is less numbers per session.
Expenditure reduced to £57,398 (2021: £62,772; 2020: £61,996, 2019: £60,327, 2018: £66,811, 2017: £66,525, 2016: £54,352, 2015: £48,469) but needs to be monitored due to external inflationary pressures on the cost of food & kitchen supplies.
This year expenditure was more than incoming resources so the Clubs cash balance decreased by £4,357 to £26,484 (2021: £30,693; 2020: £44,486, 2019: £39,206, 2018: £13,265, 2017: £23,842, 2016: £19,854, 2015: £19,854, 2014: £15,370). The reduction is stemmed from last year but remains due to ongoing coronavirus procedural requirements. Currently the club reserves, planned session numbers and current fee structure are considered to be sufficient to support the future work of the Club.
The Club pensions automatic enrolment renewal date was January 2022. Eligible staff have been auto-enrolled, and may opt out if they wish. Staff who don’t fulfil the criteria were also asked if they wanted to join the Clubs NEST pension scheme. Currently the Club only contribute to eligible staff members as mandated, there is no policy in place for employer contributions to staff who are not eligible.
No deposits for new joiners have been retained and any outstanding deposits have all been returned.
Future financial considerations:
The club will need to monitor the external inflationary pressures on the cost of food & kitchen supplies for the next financial year.
In the event that the club reserves will continue to reduce further after the 2022-23 financial year, for the 2023-24 year, the club may need to consider an increase in attendee numbers.
EGASC 2022 Annual Report – Page 6
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Emmer Green After School Club End-of-year Financial Report 2021-22
EGASC 2022 Annual Report – Page 8
Receipts and payments 2021-22
Receipts
| Revenue 53,041 Refunds (0) Total receipts Payments Gross wages and Employers NIC 42,764 Food & kitchen supplies 4,191 Hall rental 3,751 Crafts, games and activities 1,299 Accountants 3,283 Other 691 Office supplies 70 Mobile phone, text services etc 695 Insurance 392 Professional services 147 Training (Staff) 45 Gifts 70 Total payments Net cashflow 2021-22 |
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| 53,041 | |
| 57,398 | |
| (4,357) |
EGASC 2022 Annual Report – Page 9
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] MARCH 2022
Summary of receipts and payments in comparison to previous years
| Receipts Revenue Govt Grant Income Refunds Total receipts Payments Staff costs Food & kitchen supplies Hall rental Crafts, games and activities Accountants Other Office supplies Mobile phone, text services Insurance Professional services Training Gifts Total payments Net cashflow |
2021-22 52,206 835 53,041 42,764 4,191 3,751 1,299 3,283 691 70 694 392 147 45 70 57,398 (4,357) |
2020-21 26,658 22,559 (238) |
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| 48,979 | ||
| 50,794 2,311 3,955 1,249 2,530 180 233 543 363 147 0 467 |
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| 62,772 | ||
| (13,793) |
EGASC 2022 Annual Report – Page 10
Statement of assets and liabilities 2020-22
| Cash assets Co-operative current account Liabilities Holiday pay (notes 1+2) Parentmail (note 3) Rounding Error (note 4) |
31/03/2022 26,484.02 26,484.02 2,786 0 0 2,786 |
31/03/2021 30,693.10 30,693.10 2,836 (148) (50) 2,638 |
3/31/2020 44,485.70 |
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| 34,485.70 | |||
Notes on preparation of accounts
Basis of accounting
Receipts and Payments model followed in line with Charity Commission guidelines for charities with less than £250,000 annual income.
This method will better fit the way records are kept, and allow for more accurate year-to-year comparisons.
Notes
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(1) In accordance with the employee’s terms & conditions, holiday pay will be paid in August 2022 when the Club is closed, and holiday is taken. Holiday pay accrued in the 2021-22 Financial Year is shown as a liability (£2,786).
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(2) In accordance with the employee’s terms & conditions, holiday pay will be paid in August 2021 when the Club is closed, and holiday is taken. Holiday pay accrued in the 2020-21 Financial Year is shown as a liability (£2886 + £583 maternity annual leave – £633 Holiday Overpayment offset).
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(3) Parentmail refund, accrued in 18/19 accounts, was never received therefore has been deducted from 20/21 accruals.
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(4) Rounding errors from 17/18 accounts has also been removed from 20/21 accruals.
EGASC 2022 Annual Report – Page 11
EMMER GREEN AFTER SCHOOL CLUB
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] MARCH 2022
EMMER GREEN AFTER SCHOOL CLUB
NOTE TO THE ACCOUNTS
| 1. RESERVES 1st April Net Change in Funds 31st March |
2022 28,055 (4,357) 23,698 |
2021 41,848 (13,793) 28,055 |
2020 36,568 5,280 |
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| 41,848 |
EGASC 2022 Annual Report – Page 12
| EMMER GREEN AFTER SCHOOL CLUB BALANCE SHEET 31st March 2022 Note 2022 2021 CURRENT ASSETS Cash 26,484 30,693 CURRENT LIABILITIES Creditors 1 2,786 2,638 NET ASSETS 23,698 28,055 RESERVES Accumulated 2 23,698 28,055 23,698 28,055 Notes |
2020 44,486 2,939 |
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| 41,547 | |
| 41,547 | |
| 41,457 | |
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Holiday pay & maternity pay owed for calendar period ending March 2022 & rounding errors (@£2,786)
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Reserves in Co-op account
EGASC 2022 Annual Report – Page 13