## ANNUAL REPORT EMMER GREEN AFTER SCHOOL CLUB FOR THE YEAR ENDED 31st MARCH 2022 EGASC 2022 Annual Report – Page 1 ## INDEX 1. TRUSTEE REVIEW 2. FINANCIAL REVIEW 3. INDEPENDENT EXAMINER REPORT 4. FINANCIAL REPORT EGASC 2022 Annual Report – Page 2 ## 2022 Annual Report of the Trustees' of the Emmer Green After School Club The Trustees of the Emmer Green After School Club charity present their annual report and accounts for the year ending 31st March 2022 and confirm that they comply with the requirements of the Charities Act 1993, as amended by the Charities Act 2011, the trust deed and the Charities SORP 2005. ## OUR AIMS The Emmer Green After School Club is based at the Emmer Green Youth and Community Centre, located adjacent to Emmer Green Primary School, Grove Road, Emmer Green, Reading, RG4 8LN. We are an independent facility managed by a committee of parents running the club as a charity. The charity was set up to provide the necessary facilities for the daily care, recreation and education of primary school's children during out of school hours during term time. We aim, through the provision of after school care, to help Emmer Green's parents balance work and family commitments whilst caring for their children and offering a forum to learn, socialise, share experiences and develop interests. Our provision of services is aimed to both boys and girls between the ages of 4 and 11 attending Emmer Green Primary School. ## OUR OBJECTIVES Our activities and planning are in agreement with the Charity Commission guidance on public benefit. It has been the core of our objectives: - To extend the possibility of after school childcare to more parents and pupils by increasing the number of places available at the Club. - To extend the range and improve the quality of the activities offered at the club. - To comply with the guidance offered by the Government for school food and nutrition with the objective of promoting good health and good eating habits among our children. ## OUR ETHOS As a charity we seek to benefit society through the pursuit of our aims. Our fees are kept affordable, so the financial position of the parents does not determine access to childcare. Emmer Green After School Club is committed to safeguarding and the welfare of children in their care and the Trustees make sure that the staff understands and shares these principles. EGASC 2022 Annual Report – Page 3 During this reporting period we have continued to promote the wellbeing of our children through organising a diverse range of activities including sports, dance and crafts. We ensure that parents are informed of the daily activities the children have carried out when they collect their children and by termly newsletters. ## OUR FUTURE PLANS AND ACTIVITIES The Emmer Green After School Club aims to improve the quality of its activities by adding more workshops and other cultural and skills activities that have proven popular amongst the children and parents. However, as the after effects of the Coronavirus pandemic remain within society, this has meant that these planned improvements have been curtailed somewhat but the staff and children have coped well in new and challenging circumstances. Whilst the club has returned to ‘normal times’, our plans to expand the breadth of activities we offer will more ramp up in 2023/24. ## STRUCTURE, GOVERNANCE AND MANAGEMENT The Charity is governed by a committee of parents some of whom are also Trustees. All Trustees give their time freely and receive no remuneration for their contribution to the management of the charity. ## Elisa Ashworth, Chair of Trustees ## 12 January 2023 EGASC 2022 Annual Report – Page 4 ## **EMMER GREEN AFTER SCHOOL CLUB FINANCIAL REVIEW YEAR ENDED 31[ST] MARCH 2022** Emmer Green After School Club (EGASC) is a Charity that provides the necessary facilities for the daily care, recreation and education of children during out of school hours including advancing the professional education and training of the staff members. EGASC Trustees continue to regularly assess the financial position of the charity. In support and furtherance of the charity objectives, EGASC has continued to provide high staff ratios including a Cook. The Club cares for up to 35 children on peak days and in this period was open on approx. 190 days delivering sessions to an average of 24 children per session (this figure fluctuates daily with Friday being the quietest day, the maximum number on any day is capped at 35). Staff costs decreased in this period for 4 reasons: i) one member of staff is no longer on paid maternity leave; ii) temporary promotions of existing staff to provide maternity cover in Senior positions ceased. Despite the COVID pandemic restrictions were lifted, the extended staff shift durations were retained, to cater for COVID related cleaning & set up requirements, mandated nationally by HMG and locally by the hall owner Reading Borough Council (RBC). Wages for staff members were increased in the year to meet the National Living Wage requirements set out by HMG. Club reserves as a result have reduced to under the £25k objective level set by the club Committee. Session costs were increased from £12.50 a session, to £14.00 per session but will need to be reviewed after the conclusion of the 2022-2023 school year, to cover the increase in wages and inflationary pressures in the cost of food and insurances. The Club continued to support expenditure on activities and equipment to provide an enjoyable and interesting environment for the children in its care and these activities were planned and budgeted within the available resources. Provision of activities by external providers was not available from the likes of Master Builders lego and CSD Fitness due to COVID restrictions and increased staff costs. Reading Borough Council (RBC) increase in hall hire fees has been incurred, the overall spend on hall hire fees remains stable. With the COVID bubble protocols ceasing to exist, the club did not need to continue hiring the additional space from RBC to allow the club to operate within the confines of COVID protocols. The club has continued to engage with external providers for invoicing services, some bookkeeping support and sign off of last year’s accounts by an independent Qualified Accountant (licensed under the AAT, The Association of Accounting Technicians). The Club purchased a new shed and supporting concrete base this year to replace the old one which had stopped being suitable to house club equipment. EGASC 2022 Annual Report – Page 5 The club continues to enjoy good cashflow thanks to early invoicing, timely reminders and implementation of late payment fees. ## **Summary of revenue and expenditure:** Incoming Resources increased to £53,041 for the financial year (2021: £48,979; 2020: £67,276, 2019: £81,158, 2018: £56,234, 2017: £67,756, 2016: £58,836, 2015: £55,770). This increase was expected but reduced on prior years as there is less numbers per session. Expenditure reduced to £57,398 (2021: £62,772; 2020: £61,996, 2019: £60,327, 2018: £66,811, 2017: £66,525, 2016: £54,352, 2015: £48,469) but needs to be monitored due to external inflationary pressures on the cost of food & kitchen supplies. This year expenditure was more than incoming resources so the Clubs cash balance decreased by £4,357 to £26,484 (2021: £30,693; 2020: £44,486, 2019: £39,206, 2018: £13,265, 2017: £23,842, 2016: £19,854, 2015: £19,854, 2014: £15,370). The reduction is stemmed from last year but remains due to ongoing coronavirus procedural requirements. Currently the club reserves, planned session numbers and current fee structure are considered to be sufficient to support the future work of the Club. The Club pensions automatic enrolment renewal date was January 2022. Eligible staff have been auto-enrolled, and may opt out if they wish. Staff who don’t fulfil the criteria were also asked if they wanted to join the Clubs NEST pension scheme. Currently the Club only contribute to eligible staff members as mandated, there is no policy in place for employer contributions to staff who are not eligible. No deposits for new joiners have been retained and any outstanding deposits have all been returned. ## **Future financial considerations:** The club will need to monitor the external inflationary pressures on the cost of food & kitchen supplies for the next financial year. In the event that the club reserves will continue to reduce further after the 2022-23 financial year, for the 2023-24 year, the club may need to consider an increase in attendee numbers. EGASC 2022 Annual Report – Page 6 trtNLYNT EYMIWIIISNIPORT ro M7AlfjItESOl flMRGlflll AFTIA SClm¢l AEgtcrNt RE5thSIWUTItS￿T1vS￿e5ANg eXWW4FV rrtyi•wni￿l1fytD•U￿w*1h•*C<¢￿l￿￿)Oer 5•cuoTr 14$ olthE 1011 AEL tpfokwth? LSOF INtVÉPlDEf4TtX4MINlfSIEI¥XT uiwl Item5or dhd05we5 in ltte •rrourtty •5 TTKtsT•II *)v ¥Jth matters. The ￿￿edUT￿￿nL￿rtIleTrdDllg1 •btr•wi&v%•lhrt*v41 rqqulnd iudt •Ad bn *JDEPEhWATE¥JhllN￿5STATEMEw[ ac£ordant•whh 5ectlon IY) olth• 1011 Act •￿t# pr*9￿*[t41￿l￿*I￿￿CCI￿￿kntr• In orON ioeNbk • wope1wder5t￿dln1 ofth¢*xwiis to btrta£hbJ. N•m• Trtl• A5SocitLiioi (f Trd•iicM5 . OffiQL fi Chilkn (ty1,81 Sl frlkn GL+ OH EGASC 2022 Annual Report- Page 7 Emmer Green After School Club End-of-year Financial Report 2021-22 EGASC 2022 Annual Report – Page 8 ## **Receipts and payments 2021-22** ## **Receipts** |Revenue
53,041
Refunds
(0)
Total receipts
**Payments**
Gross wages and Employers NIC
42,764
Food & kitchen supplies
4,191
Hall rental
3,751
Crafts, games and activities
1,299
Accountants
3,283
Other
691
Office supplies
70
Mobile phone, text services etc
695
Insurance
392
Professional services
147
Training (Staff)
45
Gifts
70
Total payments
**Net cashflow 2021-22**|
| |---|---| ||**53,041**| ||| ||**57,398**| ||**(4,357)**| EGASC 2022 Annual Report – Page 9 ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] MARCH 2022** ## **Summary of receipts and payments in comparison to previous years** |**Receipts**
Revenue
Govt Grant Income
Refunds
Total receipts
**Payments**
Staff costs
Food & kitchen supplies
Hall rental
Crafts, games and
activities
Accountants
Other
Office supplies
Mobile phone, text
services
Insurance
Professional services
Training
Gifts
Total payments
Net cashflow|**2021-22**
52,206
835
53,041
42,764
4,191
3,751
1,299
3,283
691
70
694
392
147
45
70
57,398
**(4,357)**|**2020-21**
26,658
22,559
(238)| |---|---|---| |||48,979| |||50,794
2,311
3,955
1,249
2,530
180
233
543
363
147
0
467| |||62,772| |||(13,793)| EGASC 2022 Annual Report – Page 10 ## **Statement of assets and liabilities 2020-22** |**Cash assets**
Co-operative current account
**Liabilities**
Holiday pay (notes 1+2)
Parentmail (note 3)
Rounding Error (note 4)|31/03/2022
26,484.02
**26,484.02**
2,786
0
0
**2,786**|31/03/2021
30,693.10
**30,693.10**
2,836
(148)
(50)
**2,638**|3/31/2020
44,485.70| |---|---|---|---| ||||**34,485.70**| ||||| ## **Notes on preparation of accounts** ## **Basis of accounting** Receipts and Payments model followed in line with Charity Commission guidelines for charities with less than £250,000 annual income. This method will better fit the way records are kept, and allow for more accurate year-to-year comparisons. ## **Notes** - (1) In accordance with the employee’s terms & conditions, holiday pay will be paid in August 2022 when the Club is closed, and holiday is taken. Holiday pay accrued in the 2021-22 Financial Year is shown as a liability (£2,786). - (2) In accordance with the employee’s terms & conditions, holiday pay will be paid in August 2021 when the Club is closed, and holiday is taken. Holiday pay accrued in the 2020-21 Financial Year is shown as a liability (£2886 + £583 maternity annual leave – £633 Holiday Overpayment offset). - (3) Parentmail refund, accrued in 18/19 accounts, was never received therefore has been deducted from 20/21 accruals. - (4) Rounding errors from 17/18 accounts has also been removed from 20/21 accruals. EGASC 2022 Annual Report – Page 11 ## **EMMER GREEN AFTER SCHOOL CLUB** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] MARCH 2022** ## **EMMER GREEN AFTER SCHOOL CLUB** ## **NOTE TO THE ACCOUNTS** |**1. RESERVES**
1st April
Net Change in Funds
31st March|**2022**
28,055
(4,357)
**23,698**|**2021**
41,848
(13,793)
**28,055**|**2020**
36,568
5,280| |---|---|---|---| ||||**41,848**| EGASC 2022 Annual Report – Page 12 |**EMMER GREEN AFTER SCHOOL CLUB**
**BALANCE SHEET**
**31st March 2022**
Note
2022
2021
CURRENT ASSETS
Cash
26,484
30,693
CURRENT LIABILITIES
Creditors
1
2,786
2,638
NET ASSETS
**23,698**
**28,055**
RESERVES
Accumulated
2
23,698
28,055
**23,698**
**28,055**
Notes|2020
44,486
2,939| |---|---| ||**41,547**| ||41,547| ||**41,457**| ||| 1. Holiday pay & maternity pay owed for calendar period ending March 2022 & rounding errors (@£2,786) 2. Reserves in Co-op account EGASC 2022 Annual Report – Page 13