EAST SURREY DIAL-A-RIDE (A COMPANY LIMITED BY GUARANTEE) COMPANY NUMBER 3741541 CHARITY NUMBER 1076051 DIRECTORS REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Warren Day Accountants
East Surrny DiatsA-Ri Contents Pège Company Inforn)ation DireCtoS Report Accountants, Report Income and Expenditure Account Balance Sheet Notes to the Financial Statements 74 The following pages do not fom part of the ststutory attounts: Detalled Income and Expenditure Account
Ea•t Surrey Dlal•A-Rldo Company Informatlon For The Year Ended 31 14arch 2024 S¢¢r•t•ry Company Numbor Mr Andrew Parr MBE 03741541 The Westway 25 Chaklon Road Caterham Surrey CR3 5PG W•bslt• eastsurreydlaJarlde.org.uk Warren Day Cube House 5A Whytediffe Road South Purley SurTey CR8 2AY Pa1
East Surrny Dlal-A-Rld¢ Company No. 03741541 Olyector's Report For The Year Ended 31 March 2024 The dlrectr* presents hls report and the finanual statements for the year ended 31 March 2024. Statement of Dlrector's Rewslbllltles The dlrector Is responslble for preparlng the Dlrectorfs Report and the flnanclal statements In accordance wlth applkable law and regulations. Company law requlres the dlrector to prepa flnanclal statements for each fi'nancial year. Under that law the dlrector has elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accountlng Practice (United Klngdom Accounting Standards and applicable law). Under company law the director must not approve the finanoal statements unless they ore satisfied that they give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing the financial statements the lttor is required to: • selert sultable accountlng pollcles and then apply them conslstentlyi make Judgments and accountlng estlmates that a reasonable and prudent; prepare the financial statements on the going concern basis unless it Is inappropriate to pume that the company wlll continue In buslness. The dirertor is responsible for keeping adequate accounting records that are sufficient to show and explain the companrfs transartions and dlscl¢)se with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply wFth the Companies Act 2(16. He is a150 reswnsiblefor safe8uafdln8the assetsof the company and hence fortakin8 reanable stepsforthe prevention and detection of fraud and other Irregularttles. Prlndpal Artlvlty Activit4esIObJeLtlves The Company is a charity and exists to help inhabitants of the area covered by Tandridge District Councll (or any successor body). ESDAR provides a transPQrt service to those requiring it because of physical or mental disability or age infirmrty. From l November 2017. in an effort to reduce its costs. ESDAR decided that It would only provide its service to those living withln the post c(xle areas CR3 & CR6. This means that ESDAR now only serves the geographlcal areas of Caterham Hill & valY Chaldon, Chelsham, Farleigh, Hamsey Green (part), Warfingham, Whyteleafe and Woldlngham. Future Developments ESOAR L£ prepared to consider using its staff and vehicles where a clear benefit can be demonstrated for its members but only rf it has no detrimental effert to the Servi provided for its members. It is for this reason. that a few of ESDAR'5 fornw members who lsve outside CR3 & CR6 have been allowed to continue with their membetship of ESDAR. As thls Is a company 14mited by 9uardntee, there Is no Issued share capltsl In which the Trustees could have a benefidal interest. The Trustees are member5 and In common with all oiher members have a contlngent liabillty to contrlbute £1 In the event of a winding up of the company. The Trustees receive no remuneration for carrying out their duties. New Trustees wlth the necessary skills to contsibute to ESDAR'S ongoin9 development have been appolnted and ESDAR will conb.nue to actfively seek additional Trustees whose knowledge and experience would be beneficial. In adoition. ESDAk has been fortunate to receive valuable assistance from Advisors who attend the Board meets.ngs whenever p055ible.
East Survey DIaA•A[de l)Irector's Report {cofttinu¢d) For The Year Ended 31 Marth 2024 Dlrector5 TNsts•s Mls$ T. Fltzpatrrck Mrs L Chanagasubbay Mr. A.J. Parr MBE Mr P D E Cannon Ichalrmanl Mr S E Luxton Mrs P V Wastell Mrs K E Forde Thls report has been prepared In accordance wlth the speclal provlslons relatlng to companies subjert to the small companles reglme withi art 15 of the Companies Act 20Q6. Byo the board Date Pag¢ 3
East 5urrey Dlal-A-Ride Accountants, Report Por The Year Ended 31 March 1024 In accordance with the engagement letter and in order to asslst you to fulftl your dutles under the Companles Art 2006, we have complled the financlal ststements of the cornpany from the accounting records and Informatlon and explanations you have glven to us. Thls report is made to the director In accordance wlth the terms of our engagement. Our work has been undertaken to prepare for approval by the dlrector the financial statements that we have been engaged to compile, to report to the dlrector that we have done 50, and to state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent perniiited by law, we do not accept or assume responsibility to anyone other than the Company and the Company's dirertor for our work or for this report. You have acknowledged on the balance sheet as at year ended 31 March 2024 your duty to ertsure that the company has kept proper accounting records and to prepare flnanclal statements that give a true and fair vlew under the Companles Art 2006. You conslder that the company Is exempt from the statutory requirement for an audit for the year. We have not been instructed to carry out an audit of the financial statements. For thls reason, we have r¥)t verlfled the accura or completeness of the accounting records or Informatlon and explanations you have given to us and we do not. therefore. express any opinion on the financlal statements. Jose Goncalves Date Warren Day Cube House 5A Whytediffe Road South Purley SutTey CR8 2AY Pts8e 4
East Surr•y Dlal-A-Rld¢ Income Jnd Expendlture Account Por The Year Ended 31 March 2024 2024 2023 110.548 (111,443 ) 116.443 (96,821 ) TURNOVER Cost of sales GROSS (DEpIcrr)ISURPLUS Administratsve expenses OPERATING (DEFIc)IsuRpWs AND (DEFICIT>ISURPLUS FOR THE FINANCIAL YEAR (895 ) 112,003 1 19,622 (10,695 ) (12,898 1 8,927 The rte5 on pages 7 to 8 fomi part of these flnancial statements. Pa8e 3
Eart Surrey DIaAld• As at 31 March 2024 2024 2023 FIXED ASSETS Tangible Assets 1.324 2,101 1.324 ioi CURRENT ErS Debtors Cash at bank and In hand 6,757 63,539 6,110 78,539 70,296 (6.122 ) 84.649 (8.355 ) Cr¢dltors: Amounts Falllng l>ue Wlthln One Y¢ar NET CURRENT ASSETS {LIABlUnts) TOTAL Assrrs LESS CURRENT LIABILMES 64,174 76,294 65.498 78,395 65,498 78.395 RESERVES Income arKJ Expendlture Account 65,498 78,395 78,395 MEMBERS. FUNDS 65A98 The totsl netassets Otthe ¢h•rlty are funded by thefunds ol the dlty. as foll5. . VnTe5trfded Funds General Fund 43.149 57,036 DeWat•d Fund 22,349 Zi359 21.359 78395 Ti>tal cha 65A98 For the year ending 31 Marth 2024 the company was entled to exemption from audlt under sectlon 477 of the Companies Act 2006 relating to small companles. The member has not required the company to obtaln an audlt In accordants wlth sectlon 476 of the Cornpanles Act 2006. The director ackftoyikedges his responsibilities for complying with the requirements of the Act wlth respect to accounting records and the preparation of accounts. These accounts have been prepared In accordan wlth the provisions appllcable to coknpanles subject to the small Companies, regime. On of the board Date The notes on pages 7 to 8 fomi part of these flnancial statements. Pag¢ 6
Eajt Surrny Dial-A-Rlde Noteg to the Flnandal Ststements For The Year Ended 31 Marth 2024 l. Ggn•ral Infornbatlon East Surrey Dial-a-Ride is a company limited by guarantee and is a registered charity governed by its memorandum and artictes of associatlon. Charity number: 1076051. Company number: 03741541. 2. Accountlng Pollcles 2.1. Bas1$ of Preparntlon of Flftanclal Statements The flnanclal statements have been prepared under the hlstorlcal cost convention and In accordance wlth Nnanclal Reporting stsndard 102 section IA Small Entitie5 "The Financial Reporting Standard applicable in the UK and Republic of Ireland. and the Companies Att 2006. 2.2. Turnover Tumover Is measured at the fair value of the consideration received or receivable, net of discounts aftd valLte added taxes. Turnover includes revenue eamed from the sale of goods and from the renderin9 of services. Turnover is reduced for ests"rnated customer returns, rebates and other similar allowanS. Sale of qood$ Tumover from the sale of goods Is recogn15ed when the slgnlflcant risks and rewards of ownershlp of the goods has transferred to the buyer. This Is usually at the polnt that the customer ha5 signed for the delivery of the goods. Renderlng of servlces Turnover from the rendering of Servi is recognised by reference to the stage of completion of the contrdct. The stage of completion of a contract is measured by comparing the costs incutTed for work perfornied to date to the total estimètsd contract costs. Tumover 15 only recognised to the extent of recoverable expenses when the outcome of a contract cannot be estimated rellabty. 2J. Tanglble Flxed Assets and Depredatlon Tangible fixed assets are measured at cost less accurnulated depreciation and any accumulated Impalmient losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets. sess their estkmated residual value, over their expected useful live5 on the following bases: Motor Vehicles 37Yo Reducing balan Vehldes VW - Ll 56 Al)0 Tandridge District Council. Help the Aged VW - U 59 NDL Miller Centre & ESDAR'S P4embers VW - GN 61 ALU Anonymous donor VW - SN 14 FCM Legacy from Alan Shewan, Tandrldge Lodge of the FrMasOnS Ford - LF 65 YPA Legxy from Alan Shewan StatIS£S. 14 Employees at 31 March 2024 (2 part-tirne and 12 casual) 112 at 31 Mar 2023). Members at 31 March 2024: 479 (403 - 2023) of whom 102 use wheelchairs (82 - 2023) and 127 are mobillty aided (102 - 2023). Pa55enger Trips during 2023-24 totalled 7,344 12022-23 - 5,965). 2024 2023 Wages and salarles 83.270 65.313
E•8t SuTrey Dial-A-Rlde Notes to the Flnanclal Statements (contlnued) For The Yur Ended 31 March 2024 4. Tanglble Assets Vehicles As at l April 2023 184,353 As at 31 March 2024 184,353 D•preclatlon As at l April 2023 Provided during the period 182,252 777 As at 31 March 2024 183,029 Net Book V•lu• As at 31 Marth 2024 1.324 As at l Aprll 2023 2,101 2024 2023 Prepayments and ac ITKome Other debtor5 (Debtor5 < l year) VAT 5,004 360 1,393 4,663 778 669 6,757 6,110 6. Credltors. Amlxmts Falllng Du¢ Wlthln One Ye•r 2024 2023 Net wages Vehlde Fuel & Repalrs (OJrrent Ilatmlltles - credltors < l year) 5.443 679 4,913 3,442 6.122 8,355 7. Company Ilmlted by guarantee The company is limited by guarantee and has no share capital. Every member of the company undertakes to contribute to the assets of the tompanyi the event of a winding up. suth an amount as may be required not exceeding £1. 8. Unrestrfcttd Funds The unrestricted funds are made up of the general fund, he capitsl is held to ensure that ESDAR'S day-to-day transport commitments can continue without interruption and to cover its lung-term needs. The Ttee5 have made a provision, in the event of a winding up, to cover redundancy costs of £9,218 (2023 - £7,704) and for the prematu closure of contrad5 for £13,131 (2023 - £13.655). Page 8
Ea•t Surrny Dlal-A-Rlde Detalled Income and Expendlture Account For The Year Ended 31 March 2024 2024 2023 TURIIOVER Donations Caterham Valley Parlsh Coundl Donations by stsfidin9 Order National Lottery Community Fund Surrey County Countil Gift Aid - Tax RefiJnds Tandridge Distrirt Council Membership Fares Membership Excursions Contratt Hire Reigate and Banstead Borough Council Funfl Raising Cornmunity Foundation for Surrey Westway Centre (Contract) Catefham Hill Paiish Council Caterham Bowls Club TDC Lottery Proceeds 4.890 2,500 1.120 4,934 1,610 10,000 50,000 780 1,500 25,720 1.051 4,658 5,000 2.670 51,085 378 36.138 1,944 11,963 87 165 237 1.000 1,000 283 278 110,548 116,443 COST OF SALES Maintenance Wages and salaries Vehicle ftjel costs Vehide lnsUrnn costs Depreciat6on of motor vehlcles 12,547 83,270 8,369 6,480 777 15.299 65.313 8.851 6,125 1,233 (111,443 ) (96,821 ) GROSS {DEFICtr)ISURPLUS (895) 19.622 Admlnlstrntlve Expe41ses Training Protectlve dothlng Rent of Headquarters Computer Sof18re, consumables and maintenance Permlts Printing. postage and stationery blicity Telecornmtsnica0nS Bank card reader Website costs Accountancy fees AGM/Meetlngs Subscriptions Sundry Public LiabilÉty Insurance 521 294 3,955 2.302 2.177 1.344 2,907 46 232 540 411 856 181 800 222 419 547 800 49 80 414 93 380 1,432 1,208 (12,003 ) {10,695 ) OPEFWTING (OEFicrr)ISURPLUS AND (DEFICIT)/SURPLUS FOR ThE FINANCIAL YEAR (12,898 ) 8.927 Pas¢ 9