2023-10-31-accounts - East Peckham Village Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Page1of9 Company Number: 3650458 Charlty Number: 1075403 Eait.P.•ckham VIIIW.Hall (a company Ilmlted by gu8r8ntee) D.Iraoft0tLRond unaudlloElDQllQh1 Statgm•nt•lor th•.y•ar •ndlng 31" O¢tob•I 2023

Pag82of9 Eait Pockham Vlllage Hall Offlo•rn.and C.omp•ny Informatlo Dlr•ctor• ITru•t•••): T Beattle J Brodle Ccatt E Prle8 T Roper N Wlng Honorary S•crotary: F Brodle Honorary Trea•ur•r: T Brechtel8bauer R•gl•t•r•d Addr•u: 80 Pond Road. E88t Peckham, Tonbridge, Kent, TN125BJ Stat•m•nt of Dlrnctor•' R•gpon•lbllltl•• The Dlrectors of the Company, for the purposes ol company law, are also the Tru8teè8 In the Company'8 capaclty 88 a charitable company. Company law requlre8 the Dlrector8 to prepar8 flnanclal account8 for each flnancl8l perlod. Under Sectlon 395 of the Compan188 Act 2006 the Dlrectors have prepared these flnancial 8t8tements in accordance wlth 8ppIIc8ble law and Unlted Klngdom Accounting Standard8. Under 8ectlon 393 of the Companles Act 2006, tho Directors must not approve the flnanclal 8t8tements unless they are 88ti8lled th8t they glve a true and falr vlew of the 8tate of affalr8 01 the Company and ot the profit or 1088 Ot the Company tor that perlod. The Dlrector8 are requlred to: o Mako Judgement8 and 88tlrnat88 that are reasonable and prudent, o Apply the golng concern b8818 unle88 It18 Inappropriate to pre8ume that the Company will contlnue In bu81n888. o Keep proper accountlng record3 In accordance wlth 8ectlon 386 of the Companle8 Act 2006, 83 a charlt8ble company. Record8 that are sufflclent to 8how and explain the Comp8ny'8 tr8n88Ctlon8 and d18cIoBe wlth rea8on8bl8 accur8Cy at any time the fln8nc18l p081tlon of the Company. o To en8ur8 that the linancial 8tatement8 complywlth the Companle8 Act 2008, the Charlty SORP and other regulations. o S8feguard the 888et8 of the Company and hence for taklng reasonable 8tep8 for the preventlon of fraud and other Irregularltl88.

Page3ot9 The Dlrectors pre3ent the 8nnual r8POrt and the Ilnanclal 8tatement8 of East Peckham Vlllage Hall ("the Company") for the year endlng 31° October 2023 {"the year"). A statement of the Director8. Re8ponslbllltl88 In respect ol the Iln8nc18l 8t8tem8nt8 and the ba818 of thelr preparatlon 18 8et out on page 2 and the Dlrector8 conflrm that they have met their duti88 Set out In that 3taternent. ObJ•otlv•• and Actlvltl•• The prlnclpal obl8ctfve8 and actlvlty of the Company18 to manage the affair8 of the Vlllage Hall In East Peckham for the beneflt of the publlc and varlou8 local communlty clubs and a880ciations. The Dlrector8 regard the Company a8 8 Publlc Beneflt Entlty a8 deflned by FRS 102 and con8lder th8t they hav8 complied wlth the duty In 8ectlon 17 of the Ch8ritle8 Act 2011 to have due regard to publlc benefit guidance publ18hed by the Charltl88 Comm188ion. Achl•v•m•nt• and P•rfofmanc• The r88uIt8 for tho year 8ppear In the Statement of Comprehensfve Income on p8ge 5. Flnanolal R•vlow In the year to 31 October 2023 the Company reported 8 net exces8 of expendltur8 over Income 01 £347.09 compared to 8 net exce88 01 expendlture of £191 In 2022. Durlng the year. the Company completed the replacement ol the wlndows In the hall. A 81gnltlcant enhancement to the pr8ml8e8. The flnal c08t wa8 £34,056 of which £17,930 wa8 8pent In the flnanclal year endlng 31" October 2022 wlth the balance of £16,126 Incurred In the financial year endlng 31" October 2023. Th18 Pfoject Was part flnanced by Kent County Councll (£8,063 In the year endlng 31" October 2023). The Comp8ny also Installed new Ilghtlng from the 8t8ge area to much Improve vi81blllty In the main hall at a c08t of £577. It18 the pollcy of the Dlr8ctor8 to r68trlct the u80 of Its accumulated r88eNe8 to the m81ntenance and Improvement ot the Vlllage Hall. No 8uch expendlture wlll take place unle85 the Dlrector8 are $8t18fied that the Company h88 sufflclent re8erve8 to meet It8 ongolng commltment8 Including admini8tratlve expen808. For the flnanclal year endlng 31" October 2023: Re8erv88: £25.187.00 Income trom hlrlng of the hati: £33.172.55 Admln18tr8tlve expen808: £29,505,89 The Dlrector8 have Incr888ed the hlre rate8 lor both regular and non-regular hlrer8 and are 88tl8fled that lor the flnanclal year endlng 31•1 October 2024 the admlni8trative expen888 wlll remaln lower than the Income from hlrlng the hall. fo

Page4of9 Struoturo, Gov•rnanc• and Manag•m•nt The Company18 a prfvate Ilmited company, Ilmlted by guarantee from Its m8mber8. Each member undertakes to contribute to the liabllltl08 01 the Company In the event ol It belng wound up. The amount of thi8 contrlbutlon 8h8ll not exceed £10. Mernbers are accepted 88 per the By Laws Ot the Company and are made aware of thelr re8pon8ibilitle8. The Company Is reglstered a8 a charlty by the Charlty Comm1881on lor Eng18nd and Wale8. The Dlrectors are th8 Trustees Ot the Charlty. Dec181on8 fegardlng the strategy and future development ot the Village Hall are made by the Dlrectors at meetlng8 whlch take place quarterly. A8 part of this proc888 the Dlrector8 give due con8ideratlon to the major ri8ks tacing the Comp8ny and revlew the 8y8temB and procedures In place to m8n8ge such risks. New directors are appointed from tlme to time, as and when 8 need Is Identlfled or due to reslgnation or retirement. R•qi•tratlon and Admlnlstratfv• D•t•ll• The Cornpany Is reg18tered at Compan108 House (Company Number 03650458). The Company 18 rag18tered a8 8 charlty by the Charlty Comml881on (Charity Number 1075403). The regl8t8red offlce18 at 80 Pond Road, East Peckham, Tonbrldge, Kent, TN12 58J Dlrootor• T Beattle C Catt T Roper J Brodle (appolnted 15" December 2022) th E Pr188 (appolnted 15 Decembei 2022) N Wlng (8ppolnted 23° June 2023) D Kenn8rd (reslgned 31 W January 2023) R Whlteslde (re81gned 21" Aprll 2024) Audlt In accordance wlth Sectlon 477(2) of the Comp8nle8 Act 2006 the Company18 not requlred to have Its accounts audited. Approv•d byth• Board of Dlr•ctor• and •ign•d on b•half olth• Board: Date: 14JLf 101(4 Name: CALL1 fANcS cA-pr (Dlrector> signature: Cji

Page5of9 Charlty Numb•r: 1075403 Company Numbor: 3660458 E••t P•okham viithg• HallUnaudlt•d account•- 3111012023

Page6of9 ststom•nt of Compreh•n8lv• Incom• Turnover 2023 2022 Hlre of Hall & related income 33,172.55 29,357 Gr8nt8 & Donatlon8 8,249.13 10,110 Fundralsing Income 4,884.96 Other Incomo 271.91 Total Turnover 46,578.55 42,115 Admlnl•tratlv• Exp•n••• {29.505.891 (40,988) Wlndow refurblshment (16,126.20) Fundral8lng C08t8 C&55) U.32Q) 46925,64 42.306 Net (8hortt8ll)18urplu8 (347.09) (191) The notes on p8geB 8 and 9 form part of these flnanclal Statement8. There wa8 no other income In elther year.

Page7of9 8alan¢o Sh••t & Statomont ol Flnanclal Po•ltlon Flx•d A•••t• Tanglble flxed assets (1¢) 1fi3.111 1.60.17a Curr•nt Au•t• Debtor8: amounts falllng due wlthln one year 2.236 2.116 Cash at bank- current & deposlt accounts 2L 30.018 30,245 Credltor8: amount8 fallSng due within one y88r ao Net current 888ets 27,113 26,875 Net 888et8 190.324 187,048 The Dlrector8 con81der that for the year ended 31" October 2023 the comp8ny18 8ntltled to exemptlon from 8udlt under Sectlon 477{2) of the Companles Act 2006 ("th8 Act") and the members have not requlred the company to obtaln and 8udlt In accordance wlth 88ctlon 476 of th8 Act. The Dlrector8 acknowledge thelr r88pon81blllty for complylng wlth the r8qulrement8 of Sectlon 386 of the Act wlth respect to accountlng record8 and the preparatlon ol flnanclal statements. The flnanclal 8tatement8 have been prepared In 8ccordance with the provl8lon8 appllcable to cornp8nie8 8ubJ8Ct to the 8mall companl83' reglme 8nd In accordance wlth the provl8lon8 of FRS 102 8ectlon 1 A- 8mall entlties. Th• flnanclal•tat•m•ntsw•r• approv•d and •uthorl••d tor th• l••u• byth• board and w•r• 8ign•d on It• b•half. Date: OL Narne: +1¥4LLES fTRM ES CKI firector) Slgnature: 11lP

Paqe8019 The notes on p8g88 8 & 9 form part ot th888 flnanclal 8tatement8. 1. Accounting Pollcle8 a) The Flnanclal Statement3 have b88n prepared under the hlstorlcal cost conventlon and In accordance with FRS 102. Sectlon 396 of the Companle8 Act 2006, the Charlt188 Act 2011 and the publlcatlon "Accountlng and Reportlng by Charltl88: Statement of Recommended Practlce appllcable to charitles preparlng thelr accounts In accordance wlth the Financial Reportlng Standard appllcable in the UK and Republlc of Ireland (FRS 102)"(the Charlty SORP) b) Turnover Turnover18 accounted for on a recelvable b8818 and compromlse8 trom hlre charges, fund ra181ng and Ither 80urce8. c) Tanglble tlxed asset8 Tanglble flxed assets are 8tated at hl8torlcal c08t le88 depreclation and prov181on for Impalrment Depreclatlon Is charged 80 a8 to allocate the c08t of 8888t8 less thelr re81dual value over thelr 8ntlclpated u88lul economlc Ilve8 uslng the 8traight Ilne method. A88et8 are a88umed to have the lollowlng useful Ilves: Bulldlng8 Flxtures & Flttlng8 Staging & Lightlng Car park SO y8ar8 10 year8 10 years 10 year8 The 888et8' Useful IIv88, ra8ldual valu88 and depreclatlon methods are revlewed and adJuBted if approprlate. d) Debtors & Creditors Short term debtor8 and credltor8 are m888ured at thelr tr8nsactlon price. e) Taxatlon The comp8ny18 8 charltable company for tax purpose8 and13 therefore exempt from taxatlon on it8 charltable activlti88. 2. Employee8 and Director8 renumeratlon The Company ha8 no employees. Neither the Dlrector8, nor any per80n8 connected wlth them, recelved any renumeratlon from the Company.

P8ge9of9 Not•• to Flnanclal Statomont• for th• yoar •ndlng 31" Octob•r 2023 3. Admlnl•tratlv• Exp•n808: 2023 6,882.10 3.271.63 1.283.70 8,199.53 19,295.74 958.85 90 3,199.95 189.75 897.56 136.86 1,226.42 45,632.09 2022 6,442 3.260 1,273 5,626 17,990 1,052 270 3,132 358 493 128 962 Cleanln & ardenln 8ervlce8 Servlces of the Bookln Clerk Pro In8ur8nce Utllltle8 Repalrs & M8inten8nc8 Consumable Supplies Securi Contractor8 Refuse Collection Non-domestlc Rate8 Llcen888 Bank Char es Other Éx endfture Total lnclud88 wlndow refurb18hment @ 16,126 4. Tanqlbl• Flx•d A•••t• Bulldlnq & C•rpark Staglnq, Flxtur•• & Fittln 44,763 1,384 Total 2023 Total 2022 Co•t blf Addltlon• 287,313 16,126 332,076 332.076 11,873 8,564 332.076 Grants Recolv•d (8063) 295,378 129.281 46,147 42.622 341,523 171.903 D• roolatlon blf DIS oBal• Char o forth• 5,488 oar 5,817 136,098 592 43.214 2,933 6,409 178,312 163,211 171,903 160, 173 BookValu• 31" OCtor 5. Dobtor•: Amounts falung du• wlthln on• y••1 Hlre charges recelvable and other Income 2023 123L 2022 1116 6. Cr•dltor8: Amount• f•lUng du• wlthln on• y••r Hlrers, depo3lts AccruaL8 8nd deferred Income 2023 850 2,055 1gQ5 2022 750 2,620 3.37.0 7. M•mb•r•' Guar•nte•• The company18 Ilmltod by guarantee Irom It8 member8. Each member undertake8 to contrlbute to the Ilabllitles of the company In the event of It8 belng wound up. The amount of th18 contrlbution 8haLI not exceed £10.

Page5of9 Charlty Numb•r: 1075403 Company Numbor: 3660458 E••t P•okham viithg• HallUnaudlt•d account•- 3111012023

To the Board of Trustees East Peckham Village Hall Bush Road East Peckham Kent, TN12 5LL

Independent Audit Report for the year ended 31[st] October 2023

We have audited the Statement of Comprehensive income and Balance Sheet, plus supporting accounting information of East Peckham Village Hall as of 31[st] October 2023.

These financial statements are the responsibility of East Peckham Village Hall’s management. Our responsibility is to express an opinion on these financial statements based on our audit.

We conducted our audit in accordance with auditing standards generally accepted in the United Kingdom. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement.

An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of East Peckham Village Halls internal control over financial reporting. Accordingly, we express no such opinion.

An audit includes examining, on test basis evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by the management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

In our opinion the financial statements referred to above represent fairly, in all material respects, the financial position of East Peckham Village Hall as of 31[st] October 2023 and it’s change in net assets and its cash flow for the year then ended in conformity with the accounting principles generally accepted in the United Kingdom.

Claire Holly FMAAT

24/07/2024