Trustees' Annual Report for the period
From
Period start date Period end date Day Month Year Day Month Year 1[st] April 2020 To 31[st] March 2021
Section A Reference and administration details
Charity name Roade Village Hall and Playing Field Charity
Other names charity is known by
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Chris Clayson | Chairman | ||
| Sue Hagon | Secretary | ||
| Patsy Clayson | Hiring Secretary | ||
| Sue Dale | Treasurer | ||
| Eddie King | |||
| Derek Norton | |||
| Sheila Wood | |||
| Stuart Shrubb | |||
| Lorna Martin | Short Mat Bowls Club | ||
| Alex Dunn | Tennis Club | ||
| Aimie Evans | RASCals | ||
| Lorne Murray | Roade Parish Council | ||
| Karen Johnson | Girlguiding | ||
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Trust Deed dated 11[th] March 1998 (eg. trust deed, constitution) How the charity is constituted[Trust] —$____
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(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)
7 elected members, 5 representative members of village hall user groups,1 co-opted member
Section C Objectives and activities
The object of the Charity shall be the provision and maintenance of a village hall, recreation ground and facilities ancillary thereto Summary of the objects for the use of the inhabitants of the Parish of Roade. of the charity set out in its governing document The charity continued its core task of the provision and maintenance of an attractive and functional village hall, playing Summary of the main field and tennis courts for use by the parishioners of Roade. activities undertaken for the public benefit in The Village Hall was substantially closed during the various relation to these objects Covid-19 lockdowns over the last year, with the exception of (include within this the pre-school which remained open to cater for key workers’ section the statutory children. It was also opened to allow essential voluntary and declaration that trustees public services such as food banks, blood donations and medical have had regard to the services. guidance issued by the Charity Commission on The Trustees declare that they have had regard to the guidance public benefit) issued by the Charity Commission on public benefit.
Section D Achievements and performance
The closure of the hall gave us the opportunity to undertake Summary of the main some major maintenance work, including replacement of the achievements of the radiators and curtains and installation of a ceiling projector in charity during the year the main hall, and the installation of a canopy with interlock system over the kitchen cooker, to bring us in line with the latest Gas Regulations.
Ongoing vandalism and antisocial behaviour in our playground and around the tennis pavilion resulted in the installation of CCTV cameras.
Section E Financial review
The trustees propose to maintain the charity’s reserves at a Brief statement of the level which is at least equivalent to six months operational charity’s policy on expenditure and have done so having regards to its manner of reserves operation of likely funding streams. The trustees review, on a quarterly basis, the amount of reserves that are required to ensure that they are adequate to fulfil the charity’s continuing
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obligations.
Any grant monies received prior to the work for which they are intended being carried out, are ring-fenced as Restricted/Designated Funds.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The charity’s income derives solely from lettings.
During the closure of the hall due to the pandemic, we have received Government grants in the sum of £20,636.36
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
We have 2 insurance claims in progress, one for subsidence (Excess £1000) and the other for damaged drains (£250 Excess). Both of these were damaged by 4 trees in the play area in front of Function Room 2, which are being removed at our expense.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Christopher J Clayson Susan J Hagon Position (eg Secretary, Chair, etc)[Chair] Secretary
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended Chafity no (if any) 10153(0 Set out on pages I report to the trustees on my examination of the accounts of the above Gharity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of Ihe accounts in accordance with the requirements of Ihe Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515)(b} of the Act_ Independent examiner's I have completed my examination. I confim that no material matters have ststement come to my attention (other than that disclosed below "} in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordan with section 130 of the Act or the accounts do not ac¢ord with the accounting records I have no GOnrnS and have come across no other matters in conneclion with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply.
Give here brief details of any items that the examiner wishes to disclose. IER October 2018
Signed: Dats: Name: Relevant professional qualification{s) or body (if anyl: OLCA. ci Address: 11 OLO Er40 eiOOITJ(3TD t4uLfflikNfJ frlN1 tok . IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern {see CC32, Independent examination of charity accounts.. directions and guidance for examiners).
ROADE VILLAGE HALL & PLAYING FIELD CHARITY Bailey Brooks Lan•9 Roade, Northampton. NN7 2LS Tele: 01604 863662 Emall: roadevillagehallogmail.com Charity No. 1075365 ROADE VILLAGE HALL & PLAYING FIELD CHARITY INCOME & EXPENDITURE ACCUMULATED FUNDS AS AT 31st March 2021 INCOME 2020121 2019120 CURRENT ACCOUNT Balance brou ht forward from 31.03.20 Transfer of CCLA Savin s Account 11.03.21 Sub Total Income and Ex enditure Balance Carrled Foard 31,616.01 11,561.22 43,177.23 26,565.21 5,050.80 41431.86 31616.01 CCLA BANK ACCOUNT Balance brou ht fotward from 31.03.20 Interest 01.04.20-31.03.21 GULA Bank Ar.COLiiII clos&!d 11.03.21 Balance Carried Forward 11.547.48 13.74 -11.5C)1 2? 0.00 11,474.89 72.59 Balanca Carrled FoThYard 41431.86 43 163.49 Supported by attached monthly spreadsheets. I have examlnèd the rKords of the Roade Vlllago Hall & Playlng Fleld Charlty for the year endlng 31.03.21 and confirm they are In accordance wlth the Income and expenditure a¢count balance sheets herewith.
ROADE VILLAGE HALL & PLAYING FIELD CHARITY Bailey Brooks Lane, Roadei Northampton. NN7 2LS Tele: 01604 863662 Email: roadevillagehaiifrlgmail.com Charity No. 1075365 INCOME 2020121 2019120 Bloods Mobile Breast Screenin Car Park Hire Circuit Trainin Dan Class Fab Caterers Field Hire Fixtures & Fittin Flower Club Food Bank Football Club Gardenin Club GrantslDonations Histo Societ Moo Music Pilates Hila Pilates Sue 1st Roade Brownies Rainbows Roade Parish Council Roade Rascals Roade Ru rats Room Hire De osits Room Hire F1 and F2 Room Hire Main Hall Scoutslcubs Short Mat Bowls Slimmin World Tumble Tots Wei ht Watchers 800.00 0.00 1,505.00 0.00 0.00 200.00 0.00 160.00 102.00 585.00 0.00 0.00 20,636.36 240.00 855.00 105.00 90.00 0.00 110.00 1,800.00 5,850.00 36.00 100.00 120.00 1,290.00 0.00 143.00 620.00 670.00 324.00 120.00 1,150.00 356.49 950.00 120.00 1,350.00 250.00 1,606.00 0.00 137.50 0.00 700.00 294.00 1,200.00 200.00 0.00 0.00 o.oo 390.00 520.00 2,300.00 7,350.00 522.00 4,300.00 1,891.00 12,603.00 2,384.00 2,796.00 2.450.00 400.00 810.00 412.50 0.00 47,442.49 Unit SUB TOTAL 36,461.36 Tennis Courts Tennis Pavilion Hire Tennis Club Membershi GrantslDonations South Northants Council Lotte Fund 200.00 6,565.00 0.00 0.00 0.00 6,765.00 0.00 2,775.20 1,000.00 36,427.98 59,512.00 99 715.18 SUB TOTAL TOTAL 43 226.36 147 157.67
ROADE VILLAGE HALL & PLAYING FIELD CHARITY Bailey 8rooks Lane. Roade, Northampton. NN7 2LS Tele: 01604 863662 Email: roadevillageha1lamaIl.cOM Charity No. 1075365 EXPENDITURE 2020121 2019120 British Gas Service Cleanin Labour Cleanin Materials Commercial Refuse Do Bins Electrici Fire Alarms Maintenance Fire Extin uishers Fixtures & Fittin Gardenin Gas Grass Cuttin Health & Safe Honorarium Insurance Music Licen Petrol PosVPrintin IAdmin Business Rates airs & Maintenance Room Decorations Room Hire De osits refunded Tele hone Water 699.84 1,482.50 1,095.91 871.00 873.60 1,234.07 327.76 146.33 13,876.09 3,541.00 1,753.03 980.00 250.00 400.00 2,165.79 921.26 70.60 284.21 0.00 10,945.81 0.00 1,435.00 340.10 795.77 702.91 4,266.00 1,663.71 923.00 629.46 2,277.18 322.96 131.72 609.55 2,753.00 2,064.16 913.50 250.00 0.00 1,977.58 726.36 108.65 222.63 0.00 14,472.30 26.96 3,291.94 328.17 1,216.14 SUB TOTAL 44 489.67 39,877.88 Tennis Courts Tennis Club LTA Tennis Club Maintenance Tennis Club Electrici Floodli hts Tennis Courts 165.00 0.00 317.06 0.00 0.00 482.06 0.00 2,843.23 566.56 48,904.00 49,915.20 102 228.99 SUB TOTAL TOTAL 44 971.73 142.106.87
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