## **Trustees' Annual Report for the period** **From** Period start date Period end date Day Month Year Day Month Year 1[st] April 2020 **To** 31[st] March 2021 ## Section A Reference and administration details **Charity name** Roade Village Hall and Playing Field Charity **Other names charity is known by** |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---| |Chris Clayson|Chairman||| |Sue Hagon|Secretary||| |Patsy Clayson|Hiring Secretary||| |Sue Dale|Treasurer||| |Eddie King|||| |Derek Norton|||| |Sheila Wood|||| |Stuart Shrubb|||| |Lorna Martin|||Short Mat Bowls Club| |Alex Dunn|||Tennis Club| |Aimie Evans|||RASCals| |Lorne Murray|||Roade Parish Council| |Karen Johnson|||Girlguiding| ||||| ||||| ## **Section B Structure, governance and management** **Description of the charity’s trusts** Type of governing document Trust Deed dated 11[th] March 1998 (eg. trust deed, constitution) How the charity is constituted[Trust] —$____ March **2012** **TAR** 1 (eg. trust, association, company) ## Trustee selection methods (eg. appointed by, elected by) 7 elected members, 5 representative members of village hall user groups,1 co-opted member ## **Section C Objectives and activities** The object of the Charity shall be the provision and maintenance of a village hall, recreation ground and facilities ancillary thereto **Summary of the objects** for the use of the inhabitants of the Parish of Roade. **of the charity set out in its governing document** The charity continued its core task of the provision and maintenance of an attractive and functional village hall, playing **Summary of the main** field and tennis courts for use by the parishioners of Roade. **activities undertaken for the public benefit in** The Village Hall was substantially closed during the various **relation to these objects** Covid-19 lockdowns over the last year, with the exception of **(include within this** the pre-school which remained open to cater for key workers’ **section the statutory** children. It was also opened to allow essential voluntary and **declaration that trustees** public services such as food banks, blood donations and medical **have had regard to the** services. **guidance issued by the Charity Commission on** The Trustees declare that they have had regard to the guidance **public benefit)** issued by the Charity Commission on public benefit. ## Section D Achievements and performance The closure of the hall gave us the opportunity to undertake **Summary of the main** some major maintenance work, including replacement of the **achievements of the** radiators and curtains and installation of a ceiling projector in **charity during the year** the main hall, and the installation of a canopy with interlock system over the kitchen cooker, to bring us in line with the latest Gas Regulations. Ongoing vandalism and antisocial behaviour in our playground and around the tennis pavilion resulted in the installation of CCTV cameras. ## **Section E Financial review** The trustees propose to maintain the charity’s reserves at a **Brief statement of the** level which is at least equivalent to six months operational **charity’s policy on** expenditure and have done so having regards to its manner of **reserves** operation of likely funding streams. The trustees review, on a quarterly basis, the amount of reserves that are required to ensure that they are adequate to fulfil the charity’s continuing March **2012** **TAR** 2 obligations. Any grant monies received prior to the work for which they are intended being carried out, are ring-fenced as Restricted/Designated Funds. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); The charity’s income derives solely from lettings. During the closure of the hall due to the pandemic, we have received Government grants in the sum of £20,636.36 - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** We have 2 insurance claims in progress, one for subsidence (Excess £1000) and the other for damaged drains (£250 Excess). Both of these were damaged by 4 trees in the play area in front of Function Room 2, which are being removed at our expense. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Christopher J Clayson Susan J Hagon **Position (eg Secretary, Chair, etc)**[Chair] Secretary March **2012** **TAR** 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended Chafity no (if any) 10153(0 Set out on pages I report to the trustees on my examination of the accounts of the above Gharity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of Ihe accounts in accordance with the requirements of Ihe Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515)(b} of the Act_ Independent examiner's I have completed my examination. I confim that no material matters have ststement come to my attention (other than that disclosed below "} in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordan￿ with section 130 of the Act or the accounts do not ac¢ord with the accounting records I have no GOn￿rnS and have come across no other matters in conneclion with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Give here brief details of any items that the examiner wishes to disclose. IER October 2018 Signed: Dats: Name: Relevant professional qualification{s) or body (if anyl: OLCA. ci Address: 11 OLO Er40 eiOOITJ(3TD t4uLfflikNfJ frlN1 tok . IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). ROADE VILLAGE HALL & PLAYING FIELD CHARITY Bailey Brooks Lan•9 Roade, Northampton. NN7 2LS Tele: 01604 863662 Emall: roadevillagehallogmail.com Charity No. 1075365 ROADE VILLAGE HALL & PLAYING FIELD CHARITY INCOME & EXPENDITURE ACCUMULATED FUNDS AS AT 31st March 2021 INCOME 2020121 2019120 CURRENT ACCOUNT Balance brou ht forward from 31.03.20 Transfer of CCLA Savin s Account 11.03.21 Sub Total Income and Ex enditure Balance Carrled Fo￿ard 31,616.01 11,561.22 43,177.23 26,565.21 5,050.80 41431.86 31616.01 CCLA BANK ACCOUNT Balance brou ht fotward from 31.03.20 Interest 01.04.20-31.03.21 GULA Bank Ar.COLiiII clos&!d 11.03.21 Balance Carried Forward 11.547.48 13.74 -11.5C)1 2? 0.00 11,474.89 72.59 Balanca Carrled FoThYard 41431.86 43 163.49 Supported by attached monthly spreadsheets. I have examlnèd the rKords of the Roade Vlllago Hall & Playlng Fleld Charlty for the year endlng 31.03.21 and confirm they are In accordance wlth the Income and expenditure a¢count balance sheets herewith. ROADE VILLAGE HALL & PLAYING FIELD CHARITY Bailey Brooks Lane, Roadei Northampton. NN7 2LS Tele: 01604 863662 Email: roadevillagehaiifrlgmail.com Charity No. 1075365 INCOME 2020121 2019120 Bloods Mobile Breast Screenin Car Park Hire Circuit Trainin Dan￿ Class Fab Caterers Field Hire Fixtures & Fittin Flower Club Food Bank Football Club Gardenin Club GrantslDonations Histo Societ Moo Music Pilates Hila Pilates Sue 1st Roade Brownies Rainbows Roade Parish Council Roade Rascals Roade Ru rats Room Hire De osits Room Hire F1 and F2 Room Hire Main Hall Scoutslcubs Short Mat Bowls Slimmin World Tumble Tots Wei ht Watchers 800.00 0.00 1,505.00 0.00 0.00 200.00 0.00 160.00 102.00 585.00 0.00 0.00 20,636.36 240.00 855.00 105.00 90.00 0.00 110.00 1,800.00 5,850.00 36.00 100.00 120.00 1,290.00 0.00 143.00 620.00 670.00 324.00 120.00 1,150.00 356.49 950.00 120.00 1,350.00 250.00 1,606.00 0.00 137.50 0.00 700.00 294.00 1,200.00 200.00 0.00 0.00 o.oo 390.00 520.00 2,300.00 7,350.00 522.00 4,300.00 1,891.00 12,603.00 2,384.00 2,796.00 2.450.00 400.00 810.00 412.50 0.00 47,442.49 Unit SUB TOTAL 36,461.36 Tennis Courts Tennis Pavilion Hire Tennis Club Membershi GrantslDonations South Northants Council Lotte Fund 200.00 6,565.00 0.00 0.00 0.00 6,765.00 0.00 2,775.20 1,000.00 36,427.98 59,512.00 99 715.18 SUB TOTAL TOTAL 43 226.36 147 157.67 ROADE VILLAGE HALL & PLAYING FIELD CHARITY Bailey 8rooks Lane. Roade, Northampton. NN7 2LS Tele: 01604 863662 Email: roadevillageha1la￿maIl.cOM Charity No. 1075365 EXPENDITURE 2020121 2019120 British Gas Service Cleanin Labour Cleanin Materials Commercial Refuse Do Bins Electrici Fire Alarms Maintenance Fire Extin uishers Fixtures & Fittin Gardenin Gas Grass Cuttin Health & Safe Honorarium Insurance Music Licen Petrol PosVPrintin IAdmin Business Rates airs & Maintenance Room Decorations Room Hire De osits refunded Tele hone Water 699.84 1,482.50 1,095.91 871.00 873.60 1,234.07 327.76 146.33 13,876.09 3,541.00 1,753.03 980.00 250.00 400.00 2,165.79 921.26 70.60 284.21 0.00 10,945.81 0.00 1,435.00 340.10 795.77 702.91 4,266.00 1,663.71 923.00 629.46 2,277.18 322.96 131.72 609.55 2,753.00 2,064.16 913.50 250.00 0.00 1,977.58 726.36 108.65 222.63 0.00 14,472.30 26.96 3,291.94 328.17 1,216.14 SUB TOTAL 44 489.67 39,877.88 Tennis Courts Tennis Club LTA Tennis Club Maintenance Tennis Club Electrici Floodli hts Tennis Courts 165.00 0.00 317.06 0.00 0.00 482.06 0.00 2,843.23 566.56 48,904.00 49,915.20 102 228.99 SUB TOTAL TOTAL 44 971.73 142.106.87 11, 11, 11, 88 ,5188E8 8888 8 88 B8888.88888 8 8888 8 Ill 11 Ill 11 11 llllii 11 Illl 11 11 Yilii ' 11 11 11 11 115 11 11 11 11 15 11 11 11 11 11 lilli li 11 11 11 11 11 11 11 11 131 11 11 11 11 11 11 11 11 11 11 11 11 11 Ji 11 8888-8'E ￿￿88,.8 8 88881818.8 888918 28888 g881 888888 jiiiilij 12';1'11'11' I 1111111511.11ii.i i yli,,Iil_119 5.1 .R'R 81818¥￿￿￿88&￿￿8.88￿￿￿ 11 11, 11 88$.8 $8 8 la 11 11 11 11 11 11 11 Ill 11 lil lil 11 ill 11 11 11 11 Iiiird II li. 11 11 11 11 11 11 li Il 11 11 11 11 11 11 11 11 11 11 Ill 11 6 g., g 88.818 88¥88,8 88888.88 888888 888'8888'8'818888 *8£8g88 &g8 88818 111&8as,8# liii"ii,llli211i,li l 1,,1'1'112J:Iii, 1 s'1ij'l,I IRR&88R'R'AR8R.'AjR**K2 a8 11 588 illii Iiu 11 11 11 11 11 11 lllll 11 11 11 888'g18,8888S%84 É18889sgÉaa8 11 8288888883 8838888888 8$%888888 881888888$ .8$8a888888 11 11 Iiil 888$888888 8888888$*¥ 518888885$ 888888888 5112888888 *"*£8888888 11 8888 88888888 MIU 88888818 8881888 8828888% 88%8ggi8 88888£51 8888¥888 11 88888888 8888888 .5.?8g8888888 11 223 8888 &X81 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 Ill 8 1'gaiii'8,.21{l- gitigs -8858¥-. 888'8- -'sa--¢8-8' ET¥.-SI 88,. i%..%%8.2Rk%%X g',2 11 11 11 11 11 11 11 11 11 11 11 11 11 11 Il ail I',1 11 11 11 11 JIJ 11 11 11 11 11 ¥% -go3v¥',È 'a8*ig£K85 ,818&'.%=1 -88=85?.,-%&8S8- .'¥88'S$',t8gg8sgt= I,, Ivii, Iiiiill, 11 11 11 11 11 11 11 11 lll 11 11 11 11 11 11 11 ,>JJ:'.111slJs. IJ 18888kA88- #8888iS- 11 11 8g88#88qS= ,È8888$881,aa 88$8888&51 88g88e881 Illlll 81=8-2882 98Ia888888 8888888881 8888288888 8888888888 818888888g 11 8888188888 og 8gg888g888 11 11 *888888888 8288888888 11 8888888888 8888888888 ￿￿*$￿8%88¥ 88888851888 11 11 a*aa.41a' 18 %,- g88-.gglo (n ¢0 r4tO r *Y•frl O rlsSJ ,ooooooooo￿o '00Lr)￿0o0OCOO .0 (s) c)i Di ￿ IJ) oi Lri o CD "* CO ￿ CQ Lri ¢JJ (o (o 00000000 OOOOOrvrOOO¢J 000 00000.000 o.00000000- Iri c£) ￿ r L%1 Cli OOOOOOrr 000 Lri wi * ui Lfi Lfi Lfi Lri IOOOOOOOOOOOO 'C4oocIOrrvocIOQ Or( r.¢X.m * Ini(0 tr-- LY)',Q_ (O,P- ￿ (7) rl