THE ROTARY CLUB OF MARLOWTHAMES TRUSTEES ANNUAL REPORT-YEAR ENDED 30 JUNE 2024 The Rotary Club of MarlowTh8mes is registered as Charity No. 1073652. We followthe constitution and governance as set out by Rotary of Great Britain and Ireland. The Charity's address is Ns8ns8, Warrendene Road. Hughenden Valley. High Wycombe HP14 4LX. The Trustees during the twelve Ih months to 30 June 2024 were: John Bromwich David Edwards Richard Gyselynck Nicole Hockly Nigel L8nchbury David Suther18nd The Trustees are appointed by the Rotary Club of MarlowTh8mes Council. The object of the charity is to apply all monies received bythe Trustees both capital and income to or for the reliel of the poor and needy or to or for such other charitable purpose, institution, society or object 8S the Club shall, in duly constituted meetings. direct. In orderto meet this objective, the Club holds fund-raising events, principally, but not limited to. Santa's Fun Run (in conjunction with the Rot8ry Club of Marlow) and M8rlow Tastes to meet its budget. The Trustees have c8refully considered and 8re able to confirm the adequacy of the charity's assets to fulfil its future obligations. The attached financial statements have been prepared in accordance with applicable accounting standards. Income is credited to the financial statements when received. Duringthe year the charity received an income of £94.309 as shown in the attached statements. As 8 result, the charity has been able to make grants totalling £55,038 and 8fter supporting other community events and the costs of all fund-raising 8Ctivities a surplus of £6,522 is carried forward for future projects. The Trustees reserves policy is to maintain sufficient funds to meet any upcoming commitments and to support any emergency needs that may arise. The charity bank account will always have 8 minimum of £5,000 to meet these needs. Applic8tion for grants bythe charity 8re considered bythe Club and, it approved, are passed to the Club Council for ratification. The Trustees then confirm that the proposed grant is within its objectives 8nd that there sre suff icient fun(Js before processing the payment. The Trustees declare that they have approved the Trustees report above Signed. David Edwards Treasurer on behalf of the Trustees Date. 29
Rotary Club of Marlow Thames Report of the Independent Examiner to the Club Members Basis of O inion This years independent examination has included a detailed review of the documented evidence namely, bank statements, electronic and hard copy spreadsheets and filed hard copies of receipts / invoices relevant to the amounts of money passing through the chlty, Club, and Marlow Tastes accounts. This years accounts have the extra visibility of transactions with the addition of fding the relevant bank statements and applicable receipts in order of month, relating to this financial year. It has included, on a random test basis, a thorough examination of enough individual transactions {mainly larger amounts) to give assurance that the financial summary is accurate and free from material misstatement. Overall, I found the accounts to be presented in a very clear and logical manner, with a detailed coding system for each account and comprehensive supporting data that allowed transactions to be tracked and easily identified by each month of the financial year. The inclusion of additional electronic spreadsheets, that highlight the movement of all monies for the increasing number of Rotary events during the year, summary of donation commitments, and details of income and expenditure breakdown for the Clubs fund raising activities also serve to provide additional transparency. inion Having concluded my independent examination, it is my opinion that the financial accounts are a true and fair representation of the Clubs affairs as at 30th June 2024 and of the financial activity for the period then ended. D. 6 D.C.Simpson Independent Examiner 5th December 2024
CHARITY COMMISSION FOR ENGLAND AND WALES Rotary Club of Marl¢w Thames 1073652 Receipts and payments accounts CC16a For the period from 0110712023 3010612024 Section A Receipts and payments Unrestrictod funds to IhB noart8t Endowment funds to thD r¢ar88t £ Total funds Last ygar Restrf¢ted funds to roargat £ to tho Or1 £ to tho nwarost £ A1 Recel t$ Santa Fun Run Marfow Tastes Cookham R8 atla Burns Ni ht Rota Grant9 DDnallons Racin Oucks Gener8tors for Lkr8lna Late Ni ht Sho Misc olhor IncoTr Aunlle Iv Auctlon Three Countlgs Bik• PJde 8a0 oration Gllt Ald Cjainwd 34,908 14,932 19S1 1.471 34.908 14.932 2.951 1.471 1.300 101 250 12,176 123 360 28.869 4.713 1.405 1,050 167 101 250 12.176 96,792 1.250 352 t70 290 12.431 155 123 162 Sub total(Gross income forAR) 56.312 12.170 154,994 A2 Asset and Invo8lment sal, see tablo . Sub total 56.312 12,176 154,994 A3 Pa mont• Santa Fun Run 8XP8ndiluro VA8c olh8r 8xpendlturo Evet8 and actlvilies LbnAtlons > £101X) Fk)tary Foundatlon Slnolh8mb8 School Aquabox Parklnsons UK Marfi)w Unllled Ch8rft188 Arnbulan¢os for Ukralne Ukralne N*die81 Supplie8 iM(ralne Local SypFK)rt Santa Fun Run donati¥ One Gqn Tru8t Earthquake 525 CnatIonS < £1,000 Aly$a Op8r8tion Genorators for Ukraln8 2.728 Sub totsl 48,397 31,196 79,593 140,507 A4 Assot and Investment purchases, (see table) Sub total Totalpayments 48.397 31,196 79.593 140,507 Net of receipts/(payments) A5 Transfer5 between funds 7.915 19.020 11.105 14.487
A6 Cash funds last yearend Cash funds this year end 7.592 15,507 19,020 26.612 12,125 15.507 26,612 Section B Statement of assets and liabilities at the end of the period Unrestrtcted Restrictod funds fund5 to rest £ Endowment funds to noar85t £ Categorfes Details to rwrmt £ B1 Cash funds 1285 316 Total cash fiinds 15.285 316 Unreslrfcted fund8 to rrtst £ Rulrfct8d fund• Endowmont fund8 to n•ar•Bt £ Detalls Stock aTrJ Cbt J rnarut £ 85 I to T•thl¢h •M•t Cwr•nt Dfilails 83 Investment assets Co•t {oMlwl) Cwr•nt valu• Details •1¢¥ 84 Assets retalned for the charlty's own u89 Detai'.5 CditOrS Ilallllty relate• 11Oonall {oKllanall B5 Liabilitles 957 Signed by one or I¥ trustees on behatF of all the twstees Print Name Date of approval