REGISTERED COMPANY NUMBER: 03598733 (England and Wales) REGISTERED CHARITY NUMBER: 1073543 Trnstees. Reprt Comsolidted FinTreil Statements for the Year Ended 31 March 2021 for WOKING MUSEUM AND ARTS & CRAFf CENTRE lllll A4JtrIURAR' 2211212021 COMPANIES HOUSE A17
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Hamlyns Ststutory Auditor and Chartered Ac)Untants Sumdial House High Str¢¢t HoT5ell Woking SurTey GU214SU
Contents of th¢ Fin8n¢i¥l St4tem¢Dts FOR THE YEAR ENDED 31 MARCH 2021 Trustets. Report Report of the lttdependent Auditor 15 Statemelll ofFillllcil Artivities 18 Consolidted BaknDtt Sheet 19 Balance Sheet 20 Cash Flow StatemeDt 21 Notes to the FiDancial Staternemts 22 Detailed Stsietnent of Finncial Activiti 39.
Regi5ttred otr*e The Lightbox Chobham Road Woking Surrey GU214AA Trustees C Lacey J A Siebert C Russell R Brown¢ R Bolton A Bell A Mirmok B Cook N De Potter P Powell {Appointed 17 December 2020) (Appointed 17 D¢rnber 2020) (Appointed 17 December 2020) (Appointed 17 December 2020) (Appoinied 17 December 2020) Company Seeretary S Selden Auditor Hamlyns Stawtory Audiior and Ch¥rt¢red Accounl¥nts Sundial House High Street HoTsell Woking Surrey GU214SU Solicitors W Davies and Son Acorn House 5 CheTtsey Road Woking Surrey GU215AB
WOKtNG MUSEUM AND ARTS & CRA CENTRE Trte¢S AnAul Report for the Ytr EDded 31 Mar¢b 2021 Charity Name.. Woking Museunj and Arts and Crafts Centre (known &8 The Lightbox) Clority Registration Number". 1073543. Lighlb0>4 The Board of Trusttts presents its report and financial ststernents for th¢ year ended 31" March 2021. The Trnste¢s confirm that the annual rep)rt and the financial statements of the charity ¢OTnply with the current statutory requirements. the Tequirements of the charity's governing document and the provisions of the SORP. Objectives and A¢tivities The Trustees confirm that they have complied with the duty in Se¢tion 4 of The Charities Act 2006 to have due regard to the Charity Commission's general guidance on public benefit. The Lightbox is a registered charity whose charitable purpose defined within Chariiies Act 2006 is articulated in the philosophy of the charity.
WOKJNC MUSEUM AND ARTS & CRAFf CENTRE Trusttts Annul Report for the Yer Ended 31 M*rch 2021 The Imgram Sc•lptsre Calkry The impact of Covid Thi5 report cover5 a period when Covid closed all Cultural venues in the UK from March 2020 until August 2020. The Lightbox closed on 17 Mah 2020 and re-opened on I l August 2020. During the closure period the organisation moved all activities online. running workshops. talks and keeping in touch with volunteers via online activities and meetings. All income ceased from comm¢r¢ial activiti¢s ond th¢ organisation was involved in intensive fundrnising activity to supplement the loss. All but five staff were initially placed on furlou8h when the government scheme was introduced and this a150 helped to offset the loss of income. Exhibition programmes ceased and the PTogramme was re organised to ensure exhibitions were available as soon as the building was able to r¢-on. On the I. November the building c105ed again due to government regulations and re-opened on I. December. Due to a local l(xkdown the building closed again on I l Decemkr and then remained closed for the remainder of ihe period of this report. Ernergency funding 5UPPOrt from local authority, trusts and foundations and [ery distributors enabled th¢ organisation to maIn solvrnt. All expenditur¢ was dr&sti¢ally reduced, staff remained on furlough and many supporteTS and doTh)rs gave 8en¢rously to support the organisation. Pjge 2
WOKING MUSEUM AND ARTS & CRA CENTRE Tr¥stees R¢port for the Year Ended 31 M*r¢h 2021 The Philosophy The Lightbox is a charitable arts and heritsge organisation with a social purpose to improve the wellbeing and quality of life of its community. We have alway5 believed that art ha5 the Power to make you feel good and we Strive to ensure that this F4)ilosophy is at the heart of everything we do. Our diverse culrural progrdmme includes exhibitTons featuring world-renowned hiOr]e and ¢ontempor2ry artists, local heritage. talks and tours, swial events and arts and crafts workshops for all ages. The Lightbox Art and Wellbeing programme provides opportunities for those that would otherwise not be able lo a¢¢ess arts and heritage s¢rvi¢es to tsk¢ part in creative workshops, including free dropin sessions for families, community workshops for those living with dementia or aff¢cied by mental health issues. those in local care homes and hospices. This community programme would not be possible without the vitsl support of individual donors and Trusls and Foundations. The impact of Covid on the gallery ha5 demonstrated how IMrtant these programme$ are and how missed th¢y hav¢ been during 2020. Our pro8ramm¢s will be needed even n)ore w)st pandemic as the true long terni irnpact is recognised in communities. Our purws¢.'- The Lighitrx).x is a ?15t century gallery with a diverse progrnmme of a¢¢essible exhibitions, pjoviding new perspectives on art and CUlre. We have a purpose to improve the wellbeing and quality of life of our ¢ownmunity by providing Creative opportunities for all. We strongly believe that art has the poiver 10 traiisform everyone's life and we strive io ensure tho1 our audiences are at the heart of everything we do. This year the organisation had fiv¢ principal a¢tivÉties 411 of which were heavily irnpacted by Covid and lockdown and resulting closure throughout 9 months of this reporting year. Page 3
WOKING MUSEUM AND ARTS & CRAFT CENTRE Trustees Annual Reptsrl for th¢ Yur E•ded 31 March 2021 Sean Henry Sculpture The Lightbox l) To manage and deliver a changing exhibition progrnmTne shown in three galleries to attrnct both repeat and new visltors to the venue and to geneTate revenue via these activities. 2) To &¢t as the repository for the material history of the Borough of Woking. To fulfil this rol¢ we maintain a museum dedicated to th¢ history of the borough and care for and conserve artefacts relating to Woking history. This display is permanent and always on show free of charge to all our visitors. The Collection 15 vested within 8 s¢parnte charity The Collections Trust and The Lightl)ox manag¢s this Collection on behalf of the charity. 3) To generate income through our trading aCiivitie5 including our Shop. cafe. venue hire spaces. sales of art works and specialist consultancy service. This is carried out through the Charity's subsidiary company WMACC Trading Lirnited. 4) To manage an exciting programme of events and learning progrdmmes for both young people and adults. Th¢s¢ include both formal and infornial leaTning opwjrtunities. All of these programmes were transferred to online delivery including our schools activity but this was much reduced due to the availability of sch(Ktrls all of whom were working from home. In the year when we were able to open from August to November 2020 we pursued an &tive events programme, despite the restrictions of social distancin& welcoming duced numbers of visitors io lunchtime and evening talks, drop in free family creative workshops. adult WOTkshops. We additionally offered limited numbers for Storytelling for Under 5.4 Painting for Under 5.5. and Drawing in the galleries. Many of our aclivitl¢s such as LightlK)x Lates could not be run due to Covid restrictions. 5) To continue to provide and manage outreach and well_being projects that give acce5S to learnin& the visual arts and heritage for the local community. All of these had to be delivered via online because of Page 4
WOKINC MUSEUM AND ARTS & CRAFT CENTRE Tru$¢¢e5 Annual Report for the Year Ended 31 M#rch 2021 the Closure of our building and the vulnerability of participants. Our learning team fovnd innovative ways of delivering the sessions detaile41 below via Zoom talks and by sending ol activities to parti¢ipanls for th¢m to use in their own homes. W¢ replaced our free drop in children's workshops with delivery of art materials to vulnerdble families in the Borough so &5 they could continue creative activities at hom¢. Art and CTaft for Wellbeing was replaced by a delivery of art materials to Woking Hospice because of Covid restriciions and Art Without Walls could not operate due to Covid restrictions but resumed in summer 2021. Our Art and W¢llb¢ing Programme includes.. Specialist community workshops (see further detail below).. Open Mind Art in Mind Art and Craft for Wellbeing Art without walls Art in Mind- (at The Lightljox) Art in Mind is a progrdmme of monthly workshops for people living with dementia and their wers or 5UPPOrters. It has E*en running since 2013 and TesFK)nd5 to the vision of lifelong learning. engaging with adulis in the early stages of dementia and their carers. Rerch shown that artistic stimulation prolongs the ability of people with dementia to play an active part in society. Th¢ Lightbox has always b¢li¢ved that art makes you f¢¢1 good and by fsIng on the participants, n¢w expression of creativity we can encournge FK)Sitivty and discussion. Sessions are led by an artist and works fTom The IAgrwn Collection of Modern British Art are used to inspire both conversation and creativity. We choose a different artWOTk each month to look at. which enables us to work with different Tnaterials each time. It ¢ould be that we use clay) acrylics. watercolours or $kehing material& anhIng whi¢h lends itself to the original 0rrWk. The idea is that the participants ffstmind ¢0 the piece. rather than trying to make a copy of it. Open Mind- (at The Lightbox) Open Mind is a partnership between The Li8htlx)x 2nd Woking Mind to provide relaxed monthly tours of urrent exhibitions. Each month we look at differ¢nt artworks and di%uss the artists, lives in an hnl¢ractive tour that is used as a way to foster inclusion and participation. The project enables US to expand on our health and wellb¢ing offer. as well Is build on existing projects. Pe5
WOKING MUSEUM AND ARTS & CRAFT CENTRE Trnstees Anntsl Report for Yur End¢d 31 March 2021 Art Dd Craft for Wellbei•g- (at Wokittg Hospice) A team of dedicated Lightbox volunteers offer arts and ¢rnfts Workshops at the Woking H05pice day centre every fortnight. Many of the patients find that being CTeative is a fantastic way to tske their mind off things and enjoy some g(K)d company. The hospice is a pl8¢e where people can come to unwirf socialise get some fresh perspective. Arts and crnfts can be a good way to ¢xpress their feeling5? without having to find the right words. Fach fortnight the craft workshop is different. from making cards. through to garden ornaments and everything in between. so there is always a Chance to ty something new. Sometimes images. colouTS and textures can remind patients of other PleS and times. and so can offer fresh insights and perspectives on their emotions, ideas and memories. Art wiihout WalLg- (Hosied at local re home8) Art without Walls is an exciting arts-b&8ed outreach programme funded by the People's Postcode Lottery. The proj¢ct means that The LighttK)x can bring the resources to local care homes and engage with people who cannot eilY 8et to the gallery and museum themselves. We strongly believe in the FKTrwer of the arts to touch the live5 of those for whom art can a welcome relief from the diificulties of the everyday world. The range of beautiful and diveT5e artworks created from scratch by the residents enabks them to feel wsttive and Create without any expectation or pressure. The Sleepine Man by Sean Henry on show in tbe Courtyard 2020 Page 6
WOKING MUSEUM AND ARTS & CRAWT CENTRE Try5t¢e5 Annwl Rtport (or the Yr Ethd 31 Mxr¢h 2021 Wave. Th¢ ¢omrnllttity srulptuffe htt2iDg in the Lagktbox The aims for all our partnership projects in the year under review were: . To support all our partners throughout the pand¢mi¢ to continue to provide creative activities to assist with mental health and well-being in whatever way pxsible due to restrictions. To continue and develop our work with the m¢ntal health service user community, the elderly. those with early-stsge dem¢ntia and thos¢ with *miinai illng5s and those with learning difficulties. To work with local aTts organisations and individual artists to promot¢ their work To manage ond ¢are for The Ingram Collection of Modern British Art To work with ¢OTpornie and ¢harity parlners 10 Fwvide heritage and arts expertise from our team to me¢t their needs through fee paying consultAn¢y Our Support The Li8htbox is supported by 160 volunteers who h¢lp to run the core activitie5 of the organisation including front of house, research. engagemenl administration and gardening. They are wisted by a volunt¢¢r ¢0 ordin&tor. Volunteers enjoy an extensive tralning programme and a briefing on every exhibition to enable them to guide visitors in an effective and infornia way. The Lightbox also has an active Membffship whose main functions are to ¢ncourdge members to act as advocates for the organisation in the local community and to generate rev¢nue. Metnbers benefit from free entry to exhibitions and occess to a series of events and discounis. The Trustees have referred to th¢ guidance in the Charity Commission's general guidance on Public Benefit in Section 4 of The Chariti¢s A¢t 2006 when r¢viewing their aims and objectives and in planning future aclivities. In particular. the Trustees consider how planned activities will contribute to the aims and obj¢¢tives th¢y have set. The or8aDisation's forward plan sets out the continuing dev¢lopm¢nt of the OTganisation and specifies targets.
WOKING MUSEUM AND ARTS & CRAFT CENTRE Try5ttt5 AnDu¥Jl Report for the Yer Ertded 31 Mareh 202) PerforrnaD¢¢ Management and Achievement bDX,' The staff under the Director is now divided into an operational team and a curatorial and exhibitions ten. The staff meet on a monthly basis to share infomiation and every staff member has a one-tOpon¢ meeting with their line manager each week. Staff appraisals take place once a year when Key Performance Indicators for the following year are agreed. We have also introduced an int¢rnship programm¢ allowing b2inin8 and dev¢lopment opportunilie5 for young people wanting to ¢nfrr the gallery and museum profession. These internships are offered for between three months and one year and consistently lead to employment for the interns in other organisations within the museums and aTts sectors. Learning gttd Engagemettt tEarning is at the heart of what we do at The Lightknx. The Learning team aims to offer a varied, high quality programm¢ around art and h¢ritage for th¢ whole MmUnIty. As well as guided activity sessions for schTh)Is. colleges and other group4 the team run workshops, object handling s¢ssions, outreach session5 and tour4 811 assIed by a team of voluner& who make a vital ntribution to the Learning Programme. In the year in question the team moved all their activity to online apart from the August to November when in person a¢tivilies resumed. The team delivered 3 in person school s¢s5ions S online sessions for the Centrcpi¢ce project with local primary schools Under 5's provision as follows Storytelling- 3 in person, 4 online Paintin8- 2 in person FamilieHolIdayS 3 drop in's in person 3 paid workshops in person> 2 online Young people 3 in person sessions for young people 2 online The team also managed an Online Woking College end of year show and an Online Centrepiece Show Pag¢ 8
WOKINC MUSEUM AND ARTS & CRA CENTRE Trustees Annugl Report for the Year Ended 31 Mlreh 2021 In addition for Adulis 6 in person workshops {IlUding 4 Drawing for adults, sessions) 7 online activities (including 4 art talks) Exbibltions The Lightbox has staged a reduced numtr of exhibitions during the year. We closed in MaTch 2020 with David Hockney.. Ways of Working in th¢ middle of its showing period. We opened in August 2020 with Raphael: Prince Albert's Passion. containing major loans from the Royal Coll¢¢iion but sadly this had to close in November 2020. re-opened briefly in December 2020 but did not r¢ open due to Covid restrictions. A ran8¢ of other exhibitions were briefly shown in the Upper Gallery and Art Fund Prize Galleries. During the pandernic the team organised an art compelition for artists to submit work to b¢ shown in th¢ new shopping and residential development Victoria Place in Woking. This attracted over 500 entries submitted online. with online judging. The winning entries were later shown in an exhibition in the Upper Gallery. The Vietoria Place Art Competi¢ion in the Upper Gallery WokiDg's Story Tbe Sbab JbaD Mosque Woking The Lightbox looks after a histori¢ collection tracing the History of the Borough of Woking. The collection is catalogued, researched and conserved. The collection is shown in Woking's Siory a pUrse-bUIlI museum within The Lightbox building. The museum tells the story of the development ofthe town and of its resident5 including key unique historic sites such as the Shah Jahan M05que, the first purpose-built m05que in the UK. The collection is also used in loan boxes. handling collections and for learning programmes. In addition. the museum has a changing elemeni with two showcases one 'LcKal heroes, which features a Woking personality from the past or present and the second is ow 'Obje¢t of the month. which features an obj¢¢t from our collection. not usually on show and tells the story behind the object. Page 9
WOKINC MUSEUM AND ARTS & CRAFT CENTRE Trustees Annual Reptsrt for th¢ Yur Ended 31 M*rth 2021 W¢ also have a Small collectioo of Modern British Art donatrd by Joan HU through The Art Fund. Publicity and M4rketimg Our coverage on arts and family websit¢s on S(la1 media continues to be very strong and at the beginning of the Covid pandemic we mov¢d our fvll offer online and this has continued to develop throughout 2020 and 2021. Print publicity for The Li8htbox throughout 2020121 when we were open to visit continued to be very good. thanks to a very full press release hedUle and exhibitions which generdted significant coverdge both locally and nationally. Our %)cial media presenee has continued to expand, now embracing Twitter. Fac¢book, Instagrdrn and TikTok Fundraising Tli¥ Lightbox generates funds to support its activities through applications to Trusts and Foundations. Arts Council England, National Lottery Heritag¢ Fund and local funders and individual donor5. The Lightbox has a ¢orporat¢ membership xheme supported by local business. knih by financial subscriplion and support in kind. The Lightbox also runs a Supporters Club and an Exhibition Circle, which allows high l¢vel donoTS to support the gallery and benefit from invitations to events. talks and gives access to curators and behind the scenes tOUTS. The Lightbox needs to generate 6(P/o of its running costs from fundraising and commercial activity and this remains a key activity for the Director and the Development staff. During the pandemic over £250k has been raised to support the gallery through closure. Page 10
WOK]NC MUSEUM AND ARTS & CRA CENTRE Trustees An81 Report for th¢ Y¢*r Ended 31 March 2021 Venue Hire aDd Cafe Venue hire ceased due to Covid and social distsncing Testrictions. It is hoped that we can revive our offer during 2022 as this provides The LIghtA with a valuable r¢venue stream. Our cafe also closed due to Covid restrictions but through fundraising and support we managed to retsin our café operator throughout the year. The Shop In a nonnal operating environment our shop is important income-generator for The LightlM)x, the Shop is a destination in itself. We work very closely with lo¢al artisrs to provide visitors with unique presents that will not be found on the high street. The commercial activities of The Li8htbo& as well as providing visitors with an enhanced experience. provide the charity with valuable fitwKial Tesources. Financial Review The Trustees are ¢ons¢ious of the need for the organisation to generate an 0rntIng surplus in the future ¢0 build reserves to meet the aspirntions of th¢ organisaiion. However. they recognise that the current economic climate has made securing funds extremely challenging and Continue to seek regular additional funding. The Trust has been Able to survive the pandemic due to very pnjdent spendin& fundraising and furlough payments. The Charity is confident of its continuing staius as a going concern. Reserves Policy The Board instituted a policy whereby the unrestricted fund4 not designated for any other purFKJse should cover betw¢¢n 6 and 9 months of the operating ¢osts of th¢ organisation. These are the free res¢rves and exclude fixed assets figures. The Trustee5 are currentty re-evaluating the appropriateness of this poli¢y. At the year end total reserves are £650,766 of which free r¢s¢Tve5 total £596221. Risk Management The Board conducts a Tegular review of major risks to which the ¢harity is exposed and appropriate systems and Tneasures ar¢ established to mitigate those risks as recorded in the liisk Register which is regularly revi¢w¢d. A Trustee has b¢¢n designated as the l¢ad on Risk Management. Internal risks are minimised by the implementstion of procedures for authorisation of all transactions and the quality of project work is monitored and evaluated for all projects. P¥gell
WOKING MUSEUM AND ARTS & CRA CENTRE Trustees Report for the Yer Elld 31 Mrcb 2021 The major risks to th¢ charity are Financial implications of Covid and continuing Teduction in visitor numbers Loss of funding from key stakeholder Lack of volunteers p)st Covid Inability to continu¢ to boTrow high quality loans for exhibitions. Loss of The Ingram Collection Strneture, Governance and Management The company is a registered charity. governed by Memordndum and Articles of Association and a registered company limited by guarantee. As defined in the Memorandum and Articles of Association it exists to provide a heritage and visual arts service for the people of Woking and the wider region. The Gallery has full Accreditation from Arts Council England and is an a¢tiv¢ partner with the Surrey Museums Partnership and the Asso¢iation of Independent Museums. The Gallery is a member of Visit Surrey and is actively engaged with both Woking Borough Council its major stakeholder and with Surrey County Council. The Lightbox has a 15- year rollin8 forward service contract with Woking Borough Council to deliver arts and heritage services for the p¢opl¢ of the Borough. Woking Borough Council own The Lightbox building and the charity has a 99-year lease on the building. All Trustees are recruited with specific skills or experience in order to supwjrt the executive and as51St in furthering the operational activities of the organisation. Potential Trustees are recommended to the Board following seruliny of their aPPTopriateness. experience and the role ihey might play. Up to 12 Trustees can be appointed for an initial three-year period and then a further three-year terrn if agreed and a further three years in exceptional circumsthnccs if agreed. Each new Board member receives infom)ation about the organisation including all current policies and receives an Induction with the Director. The Board has at least one annual away day each year when forward planning takes place. Page 12
WOKING MUSEUM AND ARTS & CRAFf CENTRE Trustees Annual Report for the Year Ended 31 Marth 2021 Trustees in the year were: Aileen MeLeish Chair Alan Manie Chris Lacey Cheny-Anne Russell John Siebert Freddie Lawson Richard Browne Richard Bolton Pam Powell- Chair Nathalie De Potter Barry CTh)k Andrew Bell Ali MirTnak Charles Allen Stood down 3 December 2020 Stood down 3 December 2020 sto( down 2 April 2020 ApwAnt¢d 17th December 2020 Appointed I f December 2020 Apwinted i December 2020 Appointed 17th De¢ember 2020 Appointed 17th December 2020 App)int¢d 17th December 2020 Stood down 16th November 2021 The Trustees meet bi-monthly and minutes of these rneetings are ctrculated to all Trustees. Throughout the pandemic Trustees met virtually more regularly. and the new Trusttts were very involved prior to their fornial appointment at the AGM in December. Day to day manag¢m¢ni of ihe organisation is charg¢d to the Director, Marilyn Scott and Director of Operdtions Pru Shackley. During maternity leave Pru was replaced by Paul Gibbons and a Head of Marketing Aisling Bradley was apwinted. The Senior Management Team cornprised Peter Hall Head of Exhibitions. Shirley Selden Head of Finance, Heather Thomas Head of Learning and Cordelia Wren Head of D¢velopm¢nt. The Senior Mana8ement Team m¢¢ts monthly. Future Strat In view of the current economic climate the Board constantly reviews the current business model and at th¢ end of19120 revised the five year forward plan foT the organisation. The Board is keen to ensure long terni viability for the organisation to ¢nsure that it is ¢quippd to deal with reductions or aherations to current funding streams. We are working to achieve financial sustainability St Covid by controlling Costs and generdtitjg income from our a¢tivili¢s in the shop? café and corporate hire income facilities. These activities complement the financial provision from our service contra¢t with Woktng Borough Council and our Fundraising activilies. Di8¢losure of iDfornition to auditor5 Each of the Trustees has ¢onfirnied thai there is no inforniation of which they are aware which 15 relevant to the audit. but of which the audilor is unaware. They have fijrther confirnied that they have taken appropriate steps to identify such relevant infomiation and to estsblish the auditors are aware of such information. Page 13
WOKINC fvfUSEUM AND ARTS & CRA CENTRE Trus¢tts Report for the Ye*r Ellded 31 Marth 2021 Statement of Trustees, Responsibilities The Trustees (who are also directors of Woking Museum and Arts & Crafts Centre for the purposes of company law) are responsible for preparin8 the Trustees, Report and the financial stst¢ments in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice.) Company law require5 Trustees to prepare financial statements for each financial year which 8ive 2 trne and fair view of the state of the affairs of th¢ charity for that period and of the incoming resources and application of resources. including the income and expenditure. of the ¢haritsbl¢ for that period. In preparing these financial statefflent5, the Ttee5 are required trj". select suitable accounting p)licies and then apply them nsIstentIy? observe the methcrtls and principles in the Charities SORP. make judgements and estimates that are r¢asonabl¢ and prudenL state whether appli1¢ UK Accounting Stsndards have been followed, subject to any material departures disclosed and explained in the financial ststements" prepare the financial 5taternents on the going wn¢¢rn basis unless it is inappropriate to presume that the charitable wnpany will continue in bu5ine5S. The Trustees are responsible for keeping proper accounting rerdS thai disclose with reasonable accuracy at ny lime the financial position of the chariiable company and enable them to ensure that the financial stat¢m¢nts Comply with the Companie5 Act 2006. They are also responsible for safeguarding the assets of the ¢haritsble company and hence for taking reasonable steps for the prevention and detection of fraud and other irTeglllorities. The report has been prepared in accordance with the Statement of Recommended prdctice Accounting and Reporting by Charities and in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small entities. Approved on behalf of the Board P. Powell - Trustee 17 Dec¢mber 2021 Page 14
Report of ihe Indtpendent Auditor to the Members of Woking Museum and Arts & Craft Centre Opinion We have audited th¢ financial stat¢m¢nts of Woking Museum and Arts & Craft Centre (the'charitable company.) for the year ended 31 March 2021 which comprise the Staiement of financial a¢tivitie% th¢ Balance sheet, the Cash flow statement and notes to the financial staiements. including a summary of significant accounting policies. The financial reporting framework that has applied in their prepardtion is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practi¢e). including Financial Reporting Standard 102 'The Financial Reporting Stsndard applicable in the UK and Republic of I land.. In our opinion the financial statements- give a true and fair view of the stat¢ of the ¢horitabl¢ ¢ompany's affairs as at 31 March 2021 and of ils incoming reSoUrS and application of resources. including its incorne and eXnditre, for the year then have b¢en properly prepared in accordance with United Kingdom Generolly Accept Accounting Practice, including Financial Reporting Standard 102 The FiNncial Rewrting Standard applicable in the UK and Republic of Ir¢land and have been prepared in accordanc¢ with the requirements of th¢ Companies Act 2006. Basis for OPiOiOD We conducted our audit in accordance with International Standards on Auditing (UK) (ISAS (UK)) and applicable law. Our responsibilitie5 under those Standards are further described in the Auditor responsibilities for the audit of the financial Statements section of our report. We are independent of the charitable company in a¢cordan¢e with the ethieal r¢quir¢ments that are relevant to our audit of the financial 5tat¢m¢nts in the UK. including the FRC'S Ethical Stsndard. and we have fulfilled our other ethical responsibilities in a¢cordanc¢ with these r¢quirements. We believe that the audit evi4knce we have obtsined is sufficient and appropriate to provide a basis for our opinion. Coo¢lu8ioDS relating to going ¢ott¢ern In auditing the financial statements. we have concluded that the trusted use of the going ¢oncern basis of accounting in the pparatiOn of the financial statements is appropria. Based on the worf( we have perfomed. we have not identifiwj any material uncertainties Telating to events or conditions that. individually or collectively. may significant doubt on the charitable MpanY'S ability to continue as a soing ¢oncem for a periThl of at least twelve months from when the financial statements are •uthoTised for issue. Our r¢sponsibiltti¢s and the r¢SnSIbIlItIeS of the trusiees with respect to going concern are described in ihe relevant sections of this reFXIrt. Other infomatioD The trustees are resFM)nsible for the other infomiation. The other infomiation comprise5 the inforniation included in the Annual r¢por( other than the financial Statem1$ and our Rep)rt of the independent auditor thereon. OUT opinion on the finan¢ial sthternents does not cover the other inforniation an except to the extent otherwise ¢xplicitly stated in our repor¢ w¢ do not express any forni of 8s5uran¢e conclusion thereon. In conne¢tion with our audit of the financial statement4 our resp)nsibility is to read the oth¢r information and, in doing so. consider whether the other inforniation ts materially inconsisteni with the financial ststements or our knowledge obtsined in the audit or oihen¥is¢ appears to be mattri&lly mi5St&ted. If w¢ identify such mateTial inconsistencies or apparent material misstatements. we are required to detemiine whether this gives rise to a material. misstat¢m¢nt in the financi stst¢m¢nts themselves. If. based on the work we have perfomied. we conclude that there is a mxterial misstkm¢nt of this other information. we aTe required to report that fact. We have nothing to report in this regard. Pag¢ 15
Rew)rt of the Indepetydettl Auditor lo the Members of WokiDg Mug¢Mm *Dd Arts & Craft Centre Opinions on other matters pre8cribed by the Comp4Dies Att 2 In our opinion, based on the work undertaken in the ¢ourse of the audit: the information given in the Trustees. rep)rt for the financial year for which the finala1 ststements aT¢ prepared is consistent with the financial statements. and the Trustees, report has been prepared in accordance with applicable legal requirements. Matters on Tvhich we are reqllired to report by exception In the light of the knowledge and understsndin8 of the charitable company and its environment obtained in the course of the audit. we have not identified material misstsi¢ments in the Trustees. r¢port. We hav¢ nothing to report in re$t ofthe following matters where the Companies Act 2006 requires us to report to you if. in our opinion= ad¢quat¢ aOUntIng record5 have not been kept or returns adequate for our audit have not been ¢eIved from branches not visited by us- or the fIancial Statements are not in agreement with the accounting records and retums. or certain dis¢losures of irustees, remuneration specified by law are not made. or we have not received all the inforn)ation and exp18nations we Tequire for our audit. Responsibilities of trustees As ¢xplained more fully in the Statement of trustees. resrKTrnsibilities. the trustees (who are a150 the directors of the charitabl¢ company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial ststements that are free from material misstat¢m¢nL whether due to fraud or eTror. In preparin8 the fLnan¢ial stst¢m¢nts, the trustees are responsible for a5ses5ing th¢ charitable ¢ompany's ability to continue as a going concern, disclosing. as appli¢abl¢. matt¢rs relat¢d to going concern and using the going ¢on¢¢rn basis of accounting unless the trustees either intend to liquidate the charitsble company or to ¢¢ase operations, or have no realistic aliernative but to do so. Our respothslbllllles for the audit of the fiD8ncial statemeAts Our objectives ar¢ to obtain reasonable assurnn¢¢ atM)ut wheth¢r the financial statements as a whole are free from material misstatemenL whether due to fraud or error. and to issue a Report of the independent auditor that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAS (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate. they could reasonably be expect¢d io influen¢¢ the ¢wnomic decisions of users taken on the basi5 of these financial statem¢nts. The extent to which our pro¢edures are capable of detecting irregulaTities, including fraud is detailed below: The objectives of our audit in respect of fraud are to identify and assess the risks of material mi5Statement of the rinancial statements due to fraud. to obtain sulTicient audit evidence regarding the assessed risks of material misstatement due to fraud. through designing and implementing appropriate response5 to those assessed risks. and to reswnd accordingly to instances of fraud or Suspect fraud identified during the audit. However. th¢ primary responsibility for th¢ prevention and detection of fraud rests with both manag¢m¢nt and those charged with governance of the charitsble company. Our approach was as follows: We ob¢ain¢d an understanding of the legal and regulatory frameworks that ar¢ applicable to the entity and dderniined that the most significant are the Companies Act 2006, the rep)rting framewoTk of the Financial Page 16
Report of the Indepetydent Audiior lo the Members of WokiAg *nd Arts & Craft Centre Reporting StsndaTd 102 "The Financial R¢porting Standard applicable in the UK and Republkc of Ireland" The Charity SORP (FRS102). The Charities Act 2011 and UK taxation legislation. We understood how the charitable company is cornplying with those frameworks by discussions with monagement and those charged with governance. Where the risk was considered to be higher we perfomied audit procedures to address each identified frdud risk. These pr(Kedures includexl testing journals. reviewing large andlor unusual transactions. reviewing minutes of the Trustees and reviewing staDJtory filings for the entity- In addition, we completed procedures lo conclud¢ on the ¢ompliance of th¢ disclosur¢s in the financial statements with all applicable requirements. A further description of our responsibilities for the audit of the financial slatements is located on the Financial Reporting Council's website at www.fr¢.0rg.uklauditors$)nslb1lI1les. This description forms part of our Report of th¢ Independent Auditor. Use of our report This report is made solely to the charitable wmpany's m¢mttrs, as a IKKIY. in accordance with Chapter 3 of Part 16 of th¢ Cownpatlies Act 2006. Our audit work has been undertaken so that we Might state to the charitable company's members those matters w¢ e required stste to them in an auditorfs rewrt and for no other purpose. To the fullest extent permitted by law. we do not accept or assume r¢sponsibility to anyone other than the charitsble company and the eharitabl¢ company's members as a body. for our audit worK for this report, or for the opinions we hav¢ fornied. David Cooper {S¢nior Statutory Auditor) I Hamlyns Ltd Sundial House High Street Horsell Woking Surrey GU214SU Date: 17 D¢¢¢mber 2021 Page 17
WOKING MUSEUM AND ARTS & CRAFT CENTRE CONSOLIDATED STA TEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUND FOR THE YEAR ENDED 31 MARCH 2021 Unre5tricled Re5tri¢ted 21J21 Trtal 21)20 Total funds funds fllnds funds D0TtionS and ItleS 13&791 138,791 28,798 Charitsble artlv&ties The Lightlx>x operating costs Exhibition and ev¢n15 Education Project activity Service income Cost of generating funds- Other trading activities Knvestment incom¢5 2340 144,697 5,620 224 144.697 5,620 91230 $04JOD 68 7.696 16,928 22,971 506,610 73.687 243,780 585 91,230 504J 81,615 14 81.615 14 25 Total 91 982,718 901.123 EXPENDITUREON Raising ndS 56273 273 130,51)0 Charitable activities The LighttK)x operdiing costs Cornmercial trading operdtiofLS Exhibition and events EducatLOD Project activity Governance costs 211J25 211,825 348,107 3,074 199.169 21J03 3.074 199,169 21JD3 IOIK013 82202 79.623 4811 12.348 84.423 53.379 42,209 67,109 97,177 43.768 IiKI,013 82302 79,623 4011 Service incom¢ C05t of generaiing fund$ Tot81 65&280 IM.013 758293 879,020 NET INCOMEI(EXPENDITURE) BEFORE TAXATION (&783) 224,425 22,103 TAXATION 18,714 18.714 27.323 NET INCOMEI(EXPENDITURE) RECONCILIATION OF FUNDS Total lunds brought forward 251.922 (8.783) 243,139 49.426 371597 36.030 407,627 358.201 TOTAL FUNDS CARRIED FORWARD 623519 27,247 650.766 4L17.627 Th¢ Consolidated Statement of Financial Activities tllcludes all gain5 and1055¢5 recognised in the year and complies wilh the reguirements of an incorne and expenditure account under th¢ Compani¢s Aci 26. All incom¢ and ¢xp¢ndityre derives from wntinuing activities_ The note5 fonn pth of thes¢ fina1¥1 $tertts Page 18
WOKING MUSEUM AND ARTS & CRAFT CENTRE CONSOLIDATED BALAJ4CE SHEET 31 MARCH 1021 2021 2020 Trlotes FIXED ASSETS Ttngible 27298 39,437 CURJIENT ASSETS Siocks 18 18.646 89.640 1.197.296 21.357 16.418 914.892 Debtors Cash at bank and in hand 19 IJ05J82 1.052,667 CREDITORS Amounts fallin8 due within one year 20 (082.114) (684.477) NET CURRENT ASSETS 623.468 368,188 TOTAL ASSETS LESS CURRENT LIABILITIES 650,766 407,627 NET ASSETS 650.766 407,627 FUNDS Unrestricied funds-. Generdl fund Restricted fitnds 623J19 27347 371,597 36,030 TOTAL FUNDS 407,627 The fancial ststements were approvedby the B0d of TnteS and authorised for issue on th¢ 17 December2021 and were signed on its behalf by: P. Powell- Trustee Th¢ note5 forrn pwt of these fmancth] ststements Page 19
WOKING MUSEUM AND ARTS & CRA CENTRE CHAIUTY BALANCE SHEET 31 MARCH 2021 2021 2020 Notrs FIXED ASSETS Tangible &55ets Fixed Asset Investsnent 15 27J98 39.437 27J99 49.438 CURRENT ASSETS Str*ks Debiors Cash ai bank and in hand 18 19 267.126 1,070020 321,868 728,755 JJ37.945 .050.623 CREDITORS Amounts falling due within one year 20 (681,711) (682,434) NET CURRENT A&SETS 656334 368.189 TOTAL ASSETS LESS CURRE]YT LIABILITIES 683W4 407.627 NET ASSETS 407 627 FUNDS Unrestrictrd funds= General fund Restricted fun(ts 656387 27347 371.597 36.030 TOTAL FUNDS 407 627 The financial statements We approved by the Board of TnL8tees and authorised for issue on the 17 tkc¢mb¢r 2021 and were signed on its behalf by.. P. Powell- Trustee The notrs form part of these financial sWern¢nts P•ge 20
WOKING MUSEUM AND ARTS & CRAFT CENTRE CONSOLIDATED CASH Flnw STATEMENT FOR THE YEAR ENDED 31 MARCH 2021 2021 2020 Notes Cash Ilows from operating activities Cash g¢nerated from (yerdtions 25 283,865 634.425 cash provided by/{used ift) operaiing &iivities (283J65) 634.425 Cash Ilows Irom iovutiog *ctivi¢ies Purchase of tan8ible fix¢d assets Interesi received (1,781) 320 (21.782) 585 Net ¢ash used in investing activities (1,461) (21,197) Change 111 C8sh and Cash equivalents in the reporting period Cash and cash equivaknts at the beginning of tht reporting perlod (281404) 613,228 914,892 301.664 C•$b and ¢ash equivaknts at tb¢ ¢n4J of the r¢iwrting period 1,197396 914,892 The noies forni part of thes¢ financial sW¢ments P8ge21
WOKING MUSEUM AND ARTS & CRAFT CENTRE Nole5 lo ¢b¢ FinnciAI Stxtemtnts FOR THE YEAR ENDED 31 MARCH 2021 ST ATUTORY INFORMATION The Woking Museum and Arts & Crafts Centye is a charithble company limiied by guarantee incorporated and regisiered in England and Wales. The regimered off is The Lighthox, Chobharn Road, Wokin& Surrey, GU214AA. ACCOUNTll¥G POLICIES Bgsis of pr¢paring the finan¢ial 5¢atements These accounis have been prepared in aCCdance with the Statement of Recommended Practice.. Accounting and Rew)rting by Charities PreparÈng their account5 in accordanv with the Financial Reporting Stsndprds applicabl¢ in the UK and Republic of Ireland (FRS 102) issued in (ktotrer 2019 and the Finan¢ial R¢porting St8ndards applicable in the United Kingdom and Republic of Ireland (FRS102). the chan.iies Act 2011 and the Company A 2006. Tr aOUnts are prepared in sierlin& which isthe functional currency of the company. Molletsry amounts in these financial swements are rounded io ihe ftear £. The charitsble company meets the definition of a public benefrt ¢nttty und¢r FRS 102. The accounts have been prepared on the historical c05t convention. Th¢ prin¢ipal awJwLling wli¢ies are s¢t out below. The Charity is a ¢ompany limited by guarantee. The member5 of the company art the current TTU5tee5 named pag¢ 3. In th¢ event of the company being wound up. the liability in sPecI of the guarantee is limited to £310 per member of the Charitsble C(npany. Going Concern At the lime of approving the &eounts, the Trustee5 have a reasonable expectation that the COTnpany h&% adequate resources to continue in op¢rational existence for the foreseeabl¢ future. Thu4 the Trustees continue lo adopt the going wncern b15 of awounting in preparing th¢ account& The company ha5 ¢onserved fvnds carefvlty throughoui the Covid pandemic and utilised the job retention scheme and all available fundraising opportunities toenable suryival of the organisation anddelivery of our Services online, despite ongoing periods of closure. There aTe no maierial tsncertainties about the charities ability lo continue as a going concern. Preparation of conwlbdt¢d fiDan¢ial s14t¢m¢Dts The consolidaied financial statements Incor¢ th¢ re5UtI4 assets and liabiltties of Woking Museum and Arts & Crafts Centre and its l(Wo subsidiary. WMACC Trading Limiied (¢ompany nurnber.. 04636760). for the year. In the consolidaied accoun the results of the subsidiary have been adjusted for initrcompany transactions. A separat¢ Stat¢m¢nt of Financial Adivities for the tharity itself is not presented because the charity has tsken advanlage of the exernption afforded by section 408 of the Companies Act 2(KJ6 Ineome Donati(Trns, legacies and other forms of voluniary income are recognised as incoming re50ur£es when receivable. except insofar a5 they are incapable of financial musuremeni. The value of services provided by volunt¢ers has not been included. Grants, including grants for th¢ purw of fixed &8se4 are wnised in fi411 in the Statement of Financial Activilies ID the year in which they ar¢ rettivable. Trading income is received from the trading subsidiary arising from non-charitable sales and is recognised ¥4t th¢ poinl th¢ trITrg entity tran5frTS OWD¢rship of the grM)ds the customer. Memb¢r5hip income arising from Friends i5 (leferred to the extent that li relates to a servicelo b¢ provided in futrjre periods. Membership income arising from merntws of the public has not been treated thi5 way and is n considered significant enough by the Truses w b¢ treated in a similar fthion. Gift Aid is recognised at the point the relating income is Tegnised. For small don*ions gift aid is r¢c¢ived under the Gift Aid Small Donations Scheme. Page 22
WOKING MUSEUM AND ARTS & CRAff CENTRE Notes to the Finatteil Statements- tontin•ed FOR THE YEAR ENDED31 MARCH 2021 Service income is r¢¢¢iv¢d for the fmaDcial year from Woking Borough Council to SUPWrt its continuing community aciivilie5- this is recogni5ed in th¢ y¢ar in whith it r¢Ie Expenditure Expenditure is recognised in the peri in which they are incurred. Expendire includes any attributable VAT which nn01 be revered. Allocation and apportionment of costs Expenditure is alICated in the panicular xtivity where the cost relates directly to that activity. T4ngible fix assets Depreciation is provided at th¢ following artnua] rntes iti order to wri off each &ssei over its esiimated useful life. lrnprovemenls 10 property - Strai8ht line over 10 years Computer equipment - Straighi line over 3years Sloeks Stocks are valued * the lower of CO and alIsab]e value after making due allowance forobsole* and slow moving iiern$. Taxation The charity is exempi from corporation tsx on its charitsble activities. Fund aceounting Unrethcted funds can be used in accordance with the charitable Objecti ai the dIretIOn of the Tnjstees. Restricted ndS Can only be used for panicular restriaed Purposes within the objects of the charity. Restrictions arise when s¢rIed by the donor or when funds are rdi5ed for particular restriaed purposes. Further explanation of the nattlre and of each fund is inchthd in th¢ notes to the financial sraiements. Hir¢ pur¢h45¢ •nd ka5ing commilm¢nts Rentals paid under operating are charged io the Statement of Financial Adivities on a straight line basis over the period of the lelse. The company has elected to apply the provisions of Seaion I I 'Ba5ic Financial Instruments. and Seciion 12 'Other Finan¢vJl Instruments, of FRS102 ¢0 all ofits fuwi¢ial statements. Financial Instrurnents are recognised in the 0)mpan$ balance Sheet when the company becomes party to the contraciual provisions of the instrument. Financial assets and liabilities are offseL with the net amounts prcsenied in financial statement5. when ther¢ is a legally tnforctable right to set off the recognised amounts and there is an iDtention settle on a net b&sis or to realise the asset and settle ihe liability sirnultsneously. Basis financial assets Basic fthancial assets. which include debtors and and bank balance4 are initialty measured at transaction price including rrat)saciion costs and subsequently carried at amorti5ed wst% using th¢ effeciive intere51 method unless the arrangement conmiwted a financial trdnsaction, where the transaction is measured at the present value of the Djre receipts discounted ai a market rate of interest. Financial assets cl&%sified as receivable within one year are not amortised. Basie fin¥Jnci81 liabilities Basic fmancial liabilities, including editO and bank loans are tnilially recognised at tranwtion price unless the arrangement consiitutes a fjnancing transaction. where the debt instrumeni is meawred at the preseni value of the fuiure receipts dis¢owit¢d al a maTkei rate of inierest. Financial liabiliiies classified as payhble within one year are not amortised. Page 23
WOKING MUSEUM AND ARTS & CRAFT CENTRE Notes ¢0 the Financial Ststements- continved FOR THE YEAR ENDED 31 MARCH 2021 Debt inslruments are subsequenily carried at nortised costs. using the effeaive inierest rate mdhod. FiDanci•l iTrstrnrnents Trade creditors are obligations to pay for g(M)ds or services that have been acquired in the ordinary course of operations from suppliers. ATnounts payabl¢ are Classified as curren¢ liabilities if paymeni 15 due within one year or less. If not, they are presented non-wrrent liabiliti¢s. Trade crediiors recognised initially at transaction price and subsequently Mured at amortised costs using the ¢ff¢aiv¢ interest methiMJ. Provisions are recognised when the company has a l¢gal or constTudiv¢ pre5¢nt obligation a5 a re5uIi of a pa51 eveni, it is probable ihat the company will be rw4uired io settle thai obligation and a reliable estimate can be male of the amount of the obligation. The amount recognised &5 a provision is th¢ estirnat¢ of the considerion requiToJ to settle the present obligaiion at the retrfjrting ¢nd dat¢ taking into accouni the risks and uncertainties surrounding ihe obligation. Wbere the ¢ff¢¢t of the time value of money is material. the amount is expected to be required io settle the obliga¢ion is recognised at preseni value. When a provision is melwred at present va]ue the unwinding of the discount is recognised &8 finance COSL% in net income (¢XWKlitur¢) in th¢ p¢ri(Kl il aTiS¢5. Dtreeognition of financial liabilities FinCial liabilities are deTewised when the company's contracnthl obligathMs expire or are discharged or anc¢ll¢d. Ateumulated Funds Unrestricied funds are donatkons and other incomingresources receivable orgenerated forthe objects of the charity without further specified purpose at)d are available generdl funds. Restricted funds are io be used for spec5fic purposes as laid down by the donor. Expenditure whi¢h meets th¢s¢ criteria is ¢harged to the nds, together with a fair allo110 of managemenl and support costs. Cash Csh Equivalents Cath and ch equivalents include c&sh in hart deposits held at call with bank5, other short-terni liquid irivesiments with original maluriti¢5 of thr¢¢ months (Y less and bank overdrnfts. Bank overdrafts are show within boOW}g$ in current liabilities. Lase Rentals payable under Owdting leases. including any kase incentives received. are charged to expenditure on a Straight lin¢ basi5 over th¢ term of the relevant leas¢. Critical AeeouTrting Estirna¢es awd Judgements In the application of ihe company's accounting policie& the Tslee5 are required to make judgements, estimates and assumptioxs alK)ui the carrying amount of assets liabiliiies thai are not readily app8r¢nt from other sources. The estimates and &%sociatcd assumptions are b&ed on hiOr1¢al expenence and other factor5 that are considered to be rel¢vant. Adual r¢sults may differ from these e5timate5. The estimates and und¢rlying as5umption5 are Teviews on an ongoing basis. Revisions to arxounting estimates are recognised in the pericd in which the estIme 15 revised where thc revision affeth only that period, OT in the period of the revision and futur¢ periods where the r¢vision affects both CUTreftt and fvDJreperiods. Depreciatio The initial value of assets less the residual value at the end of the usefvl economic life 1$ ¢harged to the Statement of Financial Activiti¢5 ov¢r th¢ expected useful life of the asset. The useful life of a Cl of assets has been detrrmined based on indvsty knowledge applied specifically to the task the a55¢t is to b¢ utilised for. Pa8e 24
WOKING MUSEiJM AND ARTS & CRAFT CENTRE Eslimates and Judgemeots The TNsiees are required to make judgements. estime5 and assumptions aul the carrying amount of assets and liabilities that are noi apparent from other sources. Th¢se estimates and associated assumptions are based on experi¢nc£ other factors considered to be tinent. These are reviewed on an ongoing basis aDd any changes to Ihe estimates are reco8nized in the period in which the estimate is revised if the change only affects that period and in future periods where the change affects both current and fitture perÈo(ts. The Trtstes consider there to be rto key estimates in these but the following key judgements do apply. COVID-19 The full impact ofthe coronavirns pandemic ts still unknown and the curreftt situation is changing rapidly. It is therefore difficulL at this time. to judge the fullt impacr on the charity's a£tivitie5, suppliers, berteficiarie4 staff and the wider ¢ommunity al the date of approval of these accounts. The Truses and management are closely monitoring the 5Ltuation and have taken a number of step5 to miiigate the impa¢t on the Charity in view of what they do know and have thken steps toward% securing the future of the charity. Post Balnee Shee¢ Events The Coronavirus pandemic h&5 ¢aused extensive damage and disrnption to the world's economies over the la year and a half with an espec?ally dev&ststing irnpact on the charitable sector. There has been a significant impac¢ on the operaiions and finan¢¢s of the Charity. as detailed in the Trustees Report. Th¢ Tnjuees and managemeni have ensured that both resourctt and pr(*ttses are in plac¢ io mili the disnjptions to the Charity's op¢rations and to ensure sufficteni resou¢$ are awaiiable 10 help with ihe Continuing future uncertainry. As a resulL the impact of the Covid-19 pandemic does not warraot any adjysnnents these fuJan¢ial statern¢nts. Pa8e 25
WOKING MUSEUM AND ARTS & CRAFT CENTRE Note5 to the FinAD¢iAI St•tements- contiDued FOR THE YEAR ENDED 31 MARCH 2021 DONATIONS AND LEGACILS 2021 2020 Donations Giftaid Legacies 97,476 5J15 3AOOO 9,882 8,916 10,000 134791 28.798 OTHER TRADING ACTIVITIES 2021 2020 Activities for generaiing funds Trading company Other 63.002 176,778 4.(M)O 23,217 81,615 243.780 INVESTMENT If4COME 2021 2020 Dep05it account inieresi Rents R¢¢eiv¢d 320 13.905 14325 585 585 INCOME FROM CHARITABLE AcfiviTIES Activity Unrestricted Restricied 2021 Unrestricted Restricted 2020 Admission and The Li(1x)X event income operatlll8 costs Grants The Lightlx)x operatsng costs Service income Exhibition and events Admission and Exhibition and ev¢nt income events Grants Exhibitions and events AthnL55ion Education eveni income Grants Educaiion Athnission and Proj¢cl activity event income Restricted fund Project activity adivity Service income Service incom¢ Service income Cosi of geneming funds Athnission and C05t of genernting eveni income funds Grts Cost of generating funds 68 68 2.240 2240 9,419 9,419 1,256 1,256 36,643 3A643 6.440 6,440 98,635 4.380 16.9K2 16,928 1240 750 750 91230 91330 22221 22.221 504,31X) 506.610 5,186 506.610 5,18ti 62,900 62.9(M) 5,601 5.601 656,857 91230 748,087 604.989 22.971 627,960 Page 26
WOKING MUSEUM AND ARTS & CRAFT CENTRE Noles ¢0 the ltIll Stateme•ts- eontiued FOR THE YEAR ENDED31 MARCH 2021 RAISINC FUNDS R8isig dog1ion$ •nd kg8ci¢s 2021 2020 Support costs 2,464 Othtr trading activities 2021 2020 Opening stock Puwhases Closing stock Staff cosis Other staff COSLS Training Pretnises expen 21J57 19.022 50,203 (21,357) 76.081 344 71 778 (18.646) 47,150 32 52589 125,142 lThvutm¢nt mMgement eosts 2021 2020 Property repairs Maintenance charge5 2.891 2.894 Aggregat¢ arnounts 73 130.500 Page 27
WOKING MUSEUM AND ARTS & CRAFf CENTRE CHARITABLE AcrivrriES COSTS SupF Dired costs osts {see note 9) (see note 10) 2021 Tots15 2020 Totsls The Lightbox operating ¢osts Commercial trading operations Exhibition and events Educaiio ProJe¢t a¢tivity Governance Costs Service income Cosi of generating funds 181.903 347 188264 21.3 86267 29,922 2.727 10.905 211,825 3,074 199.169 21J03 IIKb,013 348,107 12,348 84.423 53,379 42,209 13,745 53.0 77.550 4.811 29.112 2.073 82302 79.623 67,109 97.177 43,768 613.532 58.487 702.019 748.520 DIRECT COSTS OF CHARITABLE ACTivfTIES 2020 Siaff costs Truste¢s' expenses Hire of planc and machinery Rates and water Light and heat Sundries Exhibilion and events Training Project activity The lighiknx operating ¢osts Exhibition and events Volunteer costs PreTni5es expenses Professional ftts Other 397.544 3357 433,895 157 201 15,271 28,526 7.300 53,357 4,614 7,615 7,100 2,083 2,051 19.134 43.181 31,769 24695 3.021 69,124 1,571 9362 620 75 ilJ83 $6J12 613W2 624,485 Page 28
WOKING MUSEUM AND ARTS& CRApfcENTAE Not¢5tyth¢ FliA¢W Stt4eits-(•tillryEd FOR THE YEAR EF4DED31 MARCH 2021 SUPPORTCOSTS 2020 Chtilltsble AetiVlti¢S The Lishtknxryerakng co X+J22 Lll7 51.487 1.982 io. 745 ExhibilioNevtnts4ndeduWon Projectattivrty GovetnttKec05ts SetVLCEin¢(prnE 9.930 3J 34,892 5J75 124.035 13,745 29.112 1073 17.V20 2.on 10,192 75,650 2ts45 10,192 202DTa ivj¢jes L¥htyx IrJ8 de¥thits XJIV InSutanc¢ Tele P05th8tand ststtontty hlarketingand publicrekn PrtIn8 (Mhttsupwrtcosts DEpreEi&tiDn oftsngibk assets Bthkch 3274 13.907 14.363 524 9.786 4584 2S.156 32.469 21 J14 lJ)5 2J39 iJ70 1255 5.2 7.665 1.957 ion 311&) 9.110 745 4,089 10.192 14192 Ir27 10.W8 13.745 29.112 L073 126,499
WOKJNC MUSEUM AND ARTS & CRAFfcEPIYAE Nfjlesto tht Fv1¥HeI Sttthuts- Cli1j F(IR THE YEAR £NDED31 MARCH 1021 io SiIPPORTCOSTS (Pvloryur 70 2019 RAiSDig Furtds sis 1464 ChanbAll1vIliE5 ThtLi8htb)X LWmtthÉC05ts Cornffterci&Itr&4gQFffltry4 Exhibit andevEnts ProiE¢t ivity GOVErnreco S¢ryic¢ 58.4 g)47 9,930 3.5ty) 23J18 5.575 51.417 463 12l4 9,930 IOJ99 iJJ3 10214 S.575 SupwrtC05t¥ DlU&d thEIt, *e AsfolhM" Z02tITots1 2019T(Aai xtivitieJ Insurnnce Tel¢phonE Postyge4nd5t4tMJn¢ry MITk¢tllJgAndpubl rtlaswhs PriThling Othrr wpp)rtco DeprEcialion oftsn8ible and heritsge eLS B8nkchBes Audi¢ots'remutteM 5J91 14J 524 9.716 14.928 379 524 493 53 5,150 123 7.841 18M4 (672 21 J14 2,885 2TI 3,577 IS6 l9.3fh5 3Q,179 lQ.038 1243 3.119 IL917 5J63 2lJ14 2214 i) 10214 34.W2 9.802 5(487 9.930 3,5 5.575 104.395
WOKING MUSEUM AND ARTS & CRAFT CENTRE Notes to the FiD•ncial StAterneDts- tontinvd FOR THE YEAR ENDED31 MARCH 2021 ii. NET INCOMEI(EXPEJ¥DITURE) Nei incomel(expenditure) is swed after cha1n]{Creditlg)." 2021 2020 Auditors. remuneraiiort Depreciaiion- owned assets Hir¢ of plani and machinery 10.192 13,921 10,214 27.528 201 12. TRu&fEES' REMUNERATION AND BENEFITS None of the trusi¢es {or any persons 1n¢e0 with them) ¢¢iVed any remuneration during the year (2020.. £nil). Trste¢S, expenses 2021 2020 Trustees, expetts¢5 3257 IS7 13. STAFF COSTS 2021 2020 Wages and salarLe5 The averag¢ monthly rtumberof employees durin8 the year was as follows.. 2021 2020 Chi¢f Executive Fundraising Education Colleclion Adrninistration and sUPPOrt Markeling Exhibiiions Visitor services MaiDt¢nance 21 One cmployee received emolum¢nts between £70.[ arwj £80.(th aThJ no otheremployees received ¢molwnents in exttss of £60,000. Totsl remuneration to Kty Management Personnel was £213255 (2020.. £206,792) Pa8e31
WOKING hlUSEUM A]¥D ARTS & CRAFT CENTRE Notes to the FiThnci81 Statements- ¢ontiny¢d FOR THE YEAR ENDED 31 MARCH 2021 14. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES 2020 Total funds 2019 Tothl fvnds fimd fid$ Ncrtes INCOME AND ENDOWMENTS FROM Donation5 and I¢81¢5 2&798 28.798 47,992 Charitable activities The Lighib)x operating costs Exhibition and events Education Foj¢¢t a¢tivty Service income Cost of generating funds 68 7.696 16,928 59,642 16,928 22,971 506,610 73,687 21971 9,247 482.5(Kl 506.610 73W7 Ixher trading aciivities Inv¢5tment income 243.780 $85 243,78fl 220,073 304 Total 87&152 22.971 901,123 819.758 EXPENDITURE ON Raising fund5 130J 130JOD 136.515 Charitable a¢tivities The LigFLtbox oper&ing cOS Commercial trading operniions Exhibition and evcnts Educaiion Project activity Governance costs 107 12J48 84,423 53J79 3ffj107 12J48 84,423 53J79 42209 408,689 151,416 51,183 30.553 6.635 42209 67,109 97,177 43,768 67,109 97.177 43,768 Service income Cost of generating funds 74.264 Total 83&811 42209 9,020 859255 NET INCOMEI(EXPENDITURE) BEFORE TAXATION 41 J41 (19338) 22,103 (39,497) TAXA TION 27?23 27J23 27,4 NET INCOMEI(EXPENDITURE) 68ffj64 (19238) 49,426 (12,7) RECONCILIATION OF FUNDS Total funds brou¥ht forward 302.933 55268 358201 370,208 TOTAL FUNDS CARRIED FORWARD 371597 3A030 407ffi27 358,201 Page 32
WOKING MUSEUM AND ARTS & CRAFf CENTRE Note5 to the Firt#nctl Stat¢m¢nts- ¢ODtinw¢d FOR THE YEAR ENDED 31 MARCH 2021 TANGIBLE FIXED ASSETS Freehold Improvements ¢0 Compurer equipment Totsls COST At l April 2020 Addilions 639240 2&457 58,606 1,781 726J03 1,781 Al 31 March 2021 639240 28,4S7 611J87 72&084 DEPRECIATION Ai l April 2020 Charge for year 627J44 14J03 4.415 4U18 9200 686.865 13,921 Al 31 March 2021 627JS0 IV18 54,018 700,786 NET BOOK VALUE At 31 March 2021 iiJ 939 27398 At 31 March 2020 11.696 13,954 13,788 39,438 All of the above assets ore used for charitabk purposes. i& INVESTMEiYT IN SU&SIDIARY UNDERTAKING The Gn)wp The Charity 2020 2021 2020 2021 At th¢ start and ¢nd of th¢ year 17. SUBSIDIARY UNDERTAKING Th¢ ¢haritable company owns lh¢ whole of th¢ issued share capital of WMACC Trading Limited. a company registered in England and Walcs. All activiiies from the Charity have been consolidated on a line by line basis in the Consolidated Statement of Financial Activities. Available profits are gift aided to the ¢haritsbk company. A sumtnary of th¢ Tesults of Ihe subsidiary is shown below.. 2021 2020 Turnover C05t of Sa1¢5 Adminisrraiive expenses and taxion charge Profrt l (Ioss) for the fman¢ial year 23217 5J46 176,778 47,869 128.9)9 The aggregate of the assets. liabilities and fithds was: Assets Liabilities Funds 145,122 ((177.89D) (32768) 218.016 (218.015) i& STOCKS 2021 2020 Stock5 1&646 21,357 Pa8e 33
WOKING MUSEUM AND ARTS & CENTRE Not¢s to th¢ Fin•nril S¢atsments- ¢ontinu¢d FOR THE YEAR ENDED 31 MARCH 2021 19. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR The Group 2021 The Charity 21121 2tr20 2020 Trade debtor5 Amounts owed by group undertakings Other debiors VAT Accrued income Prepayments 14132 40,913 16,132 177,482 46,OJ7 30,510 215.972 27.323 11.936 11288 24,835 44037 27 SJ15 21126 27.323 12,056 11288 24.835 SJIS 22.126 116.418 267,126 321,868 211. CREDITORS: AMOUNTS FALLING DUE wrrHINONE YEAR The Group The Charity 2021 2020 2021 2020 Trade creditrms , 129,71MI 156.653 129397 154,653 Other creditors Deferred Income 3.376 502,473 21,975 3,376 502.473 (rth 21) S20.686 31,728 498J08 31,728 AccTued expenses 21,975 659 682 434 21. DEFEIUiED INCOME In¢lud¢d in Other Creditorn are deferred incom¢ banceS.. 2021 2020 Balan¢¢s bought forwwd Amounts released to the SOFA S02A76 (502,473) 520,686 520ffj86 Arnounts arising this peri¢MI Balance5 carried forward 502,473 502,476 Deftrr¢d Income indvth$ 1452.1NXI servi¢¢ A)conx for Z021n2 invoKd 10. •wJwid ¢uJy by. W¢kH¥ Borw co(11 m l•¢ Math 2021. It alg)£52.178 d¢f¢ff¢d irKome in rtliii¢)n to the Hiltw ProiKI whKh Gotle1c •frtrtyeueTr 22. ANALYSIS OF NET ASSETS BETWEEN FUNDS 2021 Totsl 2020 Totsl funds Untestri¢d Restriaed nds fjjnds Fixed Assets Current Assets Current Liabiliti¢s 27298 1378J35 682.114 27398 IJOS582 681114 39.437 1.052,666 684,477 27247 623J19 27347 65(1,766 407,627 Page 34
WOKING MUSEUM AND ARTS & CRAFT CENTRE Notes ¢0 the Financial Ststemethts- eontinued FOR THE YEAR ENDED 31 MARCH 2021 22. ANALYSIS OF NET ASSETS BETWEEN FUNDS (Prk)r Year) 2020 Tothl funds 2019 Total funds Unre5trtcled Restrided funds funds Fixed Assets Current Assets Current Liabili¢i¢s 39.437 1,016,636 684.47 39.437 1,052,666 684 477 45,184 418.510 105.493 36,030 407 627 358201 23. MOVEMENT IN FUNDS At 1.4.20 Net movemeni funds At 31.3.21 Unrestricted funds General fund 371397 251.922 623J19 Restricted fuDd$ Young Curators NADFAS- Centrepiece Arts for Dernentia Paul Hamlyn-.Mor¢ and B¢tt¢r ACE Emergency ACE Recovery Withour wlS D'oyly Carte SEMDP 3578 {616) 150 {3,6(Kl) (7J87) 2,962 1,138 8,013 3,789 11,613 I lJ75 (1.131) (1.131) 8,475 &475 3&030 (8,783) 27.247 TOTAL FUI¥DS 407.627 243,139 6511766 Youn Curators: The Young Creatives [graMMe is w to 11-16 year olds and gives young people the chan¢¢ ¢0 ¢xplore art in various fonns whilst also meeting creative professiona15 and peers. NADFAS Centre iece". Project working with up th ? schty)Is io develop dlildren's creativity culminating an exhibition in th¢ AFPG in the summer holidays. Arts For Dementia Fund.. Art in Mind Project for pe4)ple living with dementia and their care Eivers io attend art workshops once a monih. 2 groups each month. Paul Haml n.. More and Better Fund.. Mtyhey from Paul Hamlyn to ¢ov¢r wnmunitylarts projects such Open Mind, older people. Woking Arts Hub. young people. people with physical and learning diffieuhies projects etc. ACE Emer enc .. Funding from the Art8 Council. In resEKw to th¢ Covid-19 crisi& they made £160 million of emergency funding available for organisations and individuals who needed immediate support. ACE Reve I.. Funding from ihe Arts Council. Distributed the governrnent's Culthwe Recovery Fun4 4 £1.57 billion fund supporting cultural organi5ations through the impxt of the Covid-19 partdemic. Art Without Walls." Art Without Walls is an exciting art5-based outreach wgramme that takes ¢re*ive Tesources and arts facilitator5 to local care IKxne% so to engage with p¢iyl¢ who cannol easily get to the gallery and mus¢um themselves. I Carte: To filnd art al wellbeing programrnes. Due to Covid WKI not being able io run sessions in per5(ffi this monty was carried over 10 2021-22. Page 35
WOKING MUSEUM AND ARTS & CRAFT CENTRE SEMDP.. Funding from South East Museum Developmeni pmgramme to spend on a heritw and digital project within 2021-22. Net movement in funds, included in the above are as follows". Incoming Resour5 rewurces expended Movement in fvnd5 UnrtStritted funds General fund 891.488 {639J66) 251,922 Restrieted lund$ Young CuratOTS NADFAS- Centrepi¢c¢ Arts for Demenlia Paul Hamlyn - More and Better ACE Emergency ACE Recovery Without Walls (616) (600) {7,6(} (10.147) {22J20) (S731) (616) 150 {3,600) 17,587) 750 57,6(K {1,131) D'oyly Carte SEMDP 3,1100 1,000 91330 11(KlO13) {&783) TOTAL FUNDS 982,718 {739J79) 243,149 Page 36
WOKING MUSEUM AND ARTS & CRAFf CENTRE Notes ¢0 the Firt*nci41 St•tements- ¢ontinyed FOR THE YEAR ENDED 31 MARCH 2021 comrat1VeS for Movements in fvnd5 At 1.4.19 Net movement in funds Ai31.3.20 Unrestricted fundg General fund 302.933 68,644 371.597 Restrieled fuDd3 AIM - Hallrnark fvnd WATES- Yoltng Curators NADFAS- Centrepiece Arts for Dementia Paul Hamlyn - Mor¢ and Better HLF Shared Heritage Arts & Craft for Wellbeing 2.128 6,643 874 18,579 23,707 2.448 889 12,128) (3,065) 114 1.509 (12,332) {2,448) (889) 3.578 988 20.088 11,375 55268 (19,238) 36,030 TOTAL FUNDS 358201 49,426 407,627 Comparative net movemeni in fund& included in the above ar¢ 45 follows It)¢oming rty)urces Resources expend¢d Movement in ndS Unrestricted funds General fund 878.151 {822.786} 55,365 Rutricted f¥nd5 AIM - Hallmark fund WATES- Young Curator5 NADFAS- C¢ntr¢piece Atts for Dementia Paul Hamlyn- More and Better HLF Shared Herttage Ans & Craft for Wellbeing Vicioria Square Hilion project 12,128) (13,802) (636) (4.412) (4.595) (2.448) (889) (13.31J)) (2,128) (13.802) 114 1.509 (1,595) (2,448) (889) 750 5,921 13.3 22.971 (42.209) (19239) TOTAL FUNDS 901.123 (851.697) 49,426 Page 37
WOKING MUSEUM AND ARTS & CRA CENTRE Notes to the Finaneial Ststements- ¢ontinu¢d FOR THE YEAR ENDED 31 MARCH 2021 24. RELATED PARTY TRANsAloNs There w¢r¢ no re¢d paTty tsansacuons for the year ended 31 March 2021. 25. RECONCILIATION OF NET EXPENDITURE TO NET CASH FLnW FROMOPERATING AcfiviTIES 2021 2020 Net expenditur¢ for tb¢ reportlilg period (u per the St*tement or Financial Aetivities) Adju$lments for: Depreciation charges Interesi received (IncreaseYde¢re&se in s¢ocks (Increaseydecreas¢ in debtors Increasel(decrease) in credito 243,139 33,9tKI 13,921 {320 2,711 26.777 12J63) 27,528 (585) (2.335) {18,592) 594,509 Net ush provkled byl{us¢d in) optrnlioTr$ 634 425 2& ANALYSIS OF CHANGES IN NET FUNDS At 1.420 Cash tlow At31.3.21 Net eash Cash at bank and in hand 914 1 197296 Page 38
WOKING MUSEUM AND ARTS & CRA CENTRE tktsiltd SttemeTrt of FiD&D¢ial A¢livili¢s FDR THE YEAR ENDED31 MARCH 2021 2021 2020 Totsl funds Unresrricted Resthcted fimd5 funds Total fuDds INCOME AIYD ENDOWMENTS Donations artd legaeies DonatLOnS Gift aid Legacies 97.476 97,476 9,882 8,916 10.IKKJ 5.315 36.0(KJ 138,791 138791 28.798 Other trading aetivities Activities for generating funds Trading company Other 58.398 23.217 58J98 23217 63,IM12 176,778 4,000 81,615 81,615 243.780 Investment incom¢ Rents Received DetM)sit OUnt intettst 13,905 320 13,905 320 585 14.225 14325 585 Charitable #¢tiviti¢s Service income Admission and event income Restricied fimd aly1 Grants 513.719 139,658 513,719 139,658 91330 3.480 513,052 87,086 . 22,221 5,601 91.230 3,480 656,857 91.230 748.087 627,960 Total ineoming resourc 891,488 91230 982.718 901,123 EXPENDITURE Rgising DontioAs •d eI Support Costs 3,682 3ffi82 2,465 Other trdlng etfvltles Opening stock Purch&ses Direct Staff costs Other Staff ¢0sts Trdining Premises expenses Closing stock 21.357 21J57 19,022 50,023 76,081 344 71 778 (21 J57} 2.636 47.150 32 47,1 32 (18.646) (18,646) 52.589 52,S89 125.142 Investment mn*gement costs Property repairs Maintenance charges 2,891 2.894 This pag¢ doe5 not form part of the financialststements Page 39
WOKING MUSEUM AND ARTS & CRA CE]¥TRE Detsiled S¢atemtvJt of Fin*Treiil Activitits FOR THE YEAR ENDED 31 MARCH 2021 2021 Resthcted Totsl funds funds 2020 Total funds Unrestricted Inveent management eosts charitb 8rtivi¢i Tru5ttts' expenses Wages Hir¢ of plant and machinery Rates and water Lighi and he Sundries Exhibition and events Training Project aciivity The lightbox operating costs Exhibition and events Volunteer w5ts Premises expenses Professional fees 3257 329,188 3,257 397,544 157 433,895 201 15,271 28,526 7.300 53,357 4,614 7,615 7,1 2.083 2.051 19.134 43,181 68.356 31.769 24,695 2.421 58,316 31.769 24,695 3,021 69.124 1,571 9262 620 88 75 11.383 56,312 4,811 10,808 1.027 9262 620 88 75 11,383 50.452 4.811 5.860 526,881 86.651 613J32 624,485 Other Tax (18,714) (18.714) (27232) Support costs Management InsufdlE¢¢ Telephone Postage and staiioiiery Marketing and public relation5 Prtnting Books and publi¢ation5 Subscriptions Website 13.907 512 2.124 2,427 7.(h58 13.907 512 7,940 3,834 8.323 14.363 524 9,786 8,338 25,156 128 1,428 4.952 5,816 1.407 1.255 1.496 7.131 3,490 7.131 Meeting expenses L¢gal expenses IT costs Freehold property Compurer equipment 14 4,733 21.460 306 21,008 1549 16.568 306 9200 1,549 19,458 306 9,200 2.890 62288 13.362 75.647 112.196 Bank charges 2.645 2.265 4,089 This page does not fomi part of the ststutory financialsthtements Page 40
WOKING MUSEUM AJYD ARIS & CRAFT CENTRE Detailed Stttment of Finan¢i¥l Activities FOR THE YEAR ENDED 31 MARCH 2021 2021 Total funds 2020 Total nds Unrestriaed Restricd Fin4nee Covernanee costs Auditors. remuneration 10.192 10,192 10214 Tothl resources expended 639J66 100.013 739J76 851.697 Net (¢xp¢nditureyiDcom¢ 251,922 (&783) 243,139 49,426 Page41