Trustees' Annual Report
For the period
From (start date) 0 6 0 4 2 0 to end date 0 5 0 4 2 1
| Section A | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details |
|---|---|---|---|---|---|---|---|
| Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address |
Postcode S 1 2 2 A P 270th Sheffield(Intake)Scout Group OldIntakeMethodist Church MansfieldRoad Sheffield |
||||||
| OldIntakeMethodist Church | |||||||
| MansfieldRoad | |||||||
| Sheffield | |||||||
| Postcode | S | 1 | 2 | 2 | A | P |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Chair | |||
| DavidParkin | Secretary | ||
| Steven Reinhardt | Treasurer | ||
| Susan Wragg | Group ScoutLeader | ||
| LouiseBurke | Executive CommitteeMember | ||
| Simon Wadsworth | Executive CommitteeMember | ||
Section A Reference and administration details (continued)
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
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| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) |
|
| The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The Group is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
| Additional governance issues (optional information but encouraged as best practice) The Committee consists independent representatives including, Chair, Treasurer and Secretary together with the Group Scout Leaders, and individual section leaders This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; You may choose to include additional information, where relevant, about: Appointing Group Administrators and Advisors other than those who are elected. The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
Additional governance issues (optional information but encouraged as best practice) The Committee consists independent representatives including, Chair, Treasurer and Secretary together with the Group Scout Leaders, and individual section leaders This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; You may choose to include additional information, where relevant, about: Appointing Group Administrators and Advisors other than those who are elected. The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
|---|---|
| The Committee consists independent representatives including, Chair, Treasurer and Secretary together with the Group Scout Leaders, and individual section leaders This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. |
|
| Section B | Structure, governance and management (continued) |
| Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: |
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Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The objectives of the group are as a unit of the Scout Association. |
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Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers. Public benefit statement |
|
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| Despite a challenging year maintaining the integrity of the Group's HQ we have managed to maintain cashflow to aid the effective running of the Group. We have also received a maintenance grant during the year to help with repairs, along with a grant to supply activities for the members of the Group |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The Group held reserves of £14,042 against this at year end. This is above the level required for operating expenses. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £4998. |
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy (Specimen 1) • the charity’s principal sources of funds (i The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longerterm investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.
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| • investment policy and objectives • how expenditure has supported the key objectives of the charity; |
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. Investment Policy (Specimen 2) |
|---|---|
| Section F | Other Optional Information |
|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) |
|
| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
|||||||
|---|---|---|---|---|---|---|---|
| David Parkin | Steven Reinhardt | ||||||
| Secretary | Treasurer | ||||||
| 0 9 0 9 2 1 |
|||||||
| 0 | 9 | 0 | 9 | 2 | 1 |
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270th Sheffield (Intake) Scout Group Receipts and Payments Account
Year start date Year end date For the year 06/04/2020 To 05/04/2021 from
Receipts and payments
2020/2021 2019/2020 Unrestricted funds Unrestricted funds
£ £
| £ | £ | |
|---|---|---|
| Receipts | 967 - 967 550 - - 22,759 24,276 - 10,000 10,000 - - - - - 5 - - 350 - 355 34,631 - 34,631 |
|
| Donations, legacies and similar income | ||
| Membership subscriptions | 967 | 5,633 |
| Less:Membership subscriptions paid on (National/County/Area/District) | - | - |
| Net membership subscriptions retained | 967 | 5,633 |
| Donations | 550 | 153 |
| Legacies | - | - |
| Gift Aid | - | 3,178 |
| Other similar income | 22,759 | - |
| Sub total | 24,276 | 8,964 |
| Grants | ||
| Maintenenace grant | - | - |
| Other grants | 10,000 | - |
| Sub total | 10,000 | - |
| Fundraising (gross) | ||
| Insurance Claim | - | - |
| Detail 2 | - | - |
| Detail 3 | - | - |
| Other fundraising activities | - | 4,008 |
| Sub total | - | 4,008 |
| Investment income | ||
| Bank interest | 5 | - |
| Building Society interest | - | - |
| The Scout Association Short Term Investment Service | - | - |
| Property Rent income | 350 | 2,973 |
| Other investment income | - | - |
| Sub total | 355 | 2,973 |
| Total Gross Income Asset and investment sales, etc. Total receipts |
||
| 15,945 | ||
| - | ||
| 34,631 | 15,945 |
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270th Sheffield (Intake) Scout Group Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
06/04/2020 | To | 05/04/2021 | |
| Receipts and payments | ||||
| Payments | 2020/2021 Unrestricted funds £ - - - 1,998 4,924 1,456 16,481 - - - 794 - - 3,223 - - 27,288 - - - 22 22 27,309 - 27,309 7,321 13,492 20,813 |
2019/2020 Unrestricted funds £ |
||
| Charitable Payments | ||||
| Youth programme and activities | - | 2,912 | ||
| Adult support and training | - | - | ||
| Rent | - | - | ||
| Water and Sewerage | 1,998 | 1,069 | ||
| Electricity and Gas | 4,924 | 3,767 | ||
| Insurance | 1,456 | 1,469 | ||
| Repairs and Renewals | 16,481 | 3,250 | ||
| Materials and equipment | - | - | ||
| Printing and photocopying | - | - | ||
| Contribution to camp costs | - 794 | - 544 | ||
| Uniforms | - | - | ||
| AGM and trustee expenses | - | 12 | ||
| Capitation | 3,223 | 3,019 | ||
| Badges | - | 491 | ||
| Cleaning | - | - | ||
| Sub total | 27,288 | 15,444 | ||
| Fundraising expenses | ||||
| Detail 1 | - | - | ||
| Detail 2 | - | - | ||
| Detail 3 | - | - | ||
| Other fundraising costs | 22 | 1,051 | ||
| Sub total | 22 | 1,051 | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 16,495 | ||||
| - | ||||
| 16,495 | ||||
| 7,321 | - 551 | |||
| 13,492 | 14,043 | |||
| 20,813 | 13,492 |
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Statement of assets and liabilities at the end of the year
| 5th Apr 2021 Unrestricted funds £ 12,040 8,774 - - - 20,813 - - - - 60,000 - - 60,000 50 - - - - - - 50 - - - - - - |
5th Apr 2020 Unrestricted funds £ |
|
|---|---|---|
| Cash funds | ||
| Bank current account | 12,040 | 9,402 |
| Bank deposit account | 8,774 | 4,090 |
| Building society account | - | - |
| The Scout Association Short Term Investment Service | - | - |
| Cash/Floats | - | - |
| Total cash funds | 20,813 | 13,492 |
| Other monetary assets | ||
| Tax claim | - | - |
| Debts due from the County/Area/District/Group | - | - |
| Insurance claim | - | - |
| Sub total | - | - |
| Investment assets | ||
| Scout Hall | 60,000 | 60,000 |
| Quoted investments | - | - |
| Other investments - detail | - | - |
| Sub total | 60,000 | 60,000 |
| Non monetary assets for charity's own use | ||
| Badge stock | 50 | 50 |
| Shop stock | - | - |
| Other stock | - | - |
| Land and buildings | - | - |
| Motor vehicles | - | - |
| Scouting equipment, furniture etc | - | - |
| Other | - | - |
| Sub total | 50 | 50 |
| Liabilities | ||
| Accounts not yet paid | - | - |
| Expenses incurred but not invoiced | - | - |
| Subscriptions not yet paid | - | - |
| Loan - detail | - | - |
| Other liabilities | - | - |
| Sub total | - | - |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 31st August 2018 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| on 31st August 2018 (the date of the Executive Committee meeting their behalf by |
that approved the accounts) and signed on |
|---|---|
| Signature | Print Name |
| David Parkin Secretary | |
| Steven Reinhardt Treasurer |
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270th Sheffield (Intake) Scout Group Receipts and Payments Account
Year start date Year end date For the year 06/04/2020 To 05/04/2021 from
Receipts and payments
2020/2021 2019/2020 Unrestricted funds Unrestricted funds
£ £
| £ | £ | |
|---|---|---|
| Receipts | 967 - 967 550 - - 22,759 24,276 - 10,000 10,000 - - - - - 5 - - 350 - 355 34,631 - 34,631 |
|
| Donations, legacies and similar income | ||
| Membership subscriptions | 967 | 5,633 |
| Less:Membership subscriptions paid on (National/County/Area/District) | - | - |
| Net membership subscriptions retained | 967 | 5,633 |
| Donations | 550 | 153 |
| Legacies | - | - |
| Gift Aid | - | 3,178 |
| Other similar income | 22,759 | - |
| Sub total | 24,276 | 8,964 |
| Grants | ||
| Maintenenace grant | - | - |
| Other grants | 10,000 | - |
| Sub total | 10,000 | - |
| Fundraising (gross) | ||
| Insurance Claim | - | - |
| Detail 2 | - | - |
| Detail 3 | - | - |
| Other fundraising activities | - | 4,008 |
| Sub total | - | 4,008 |
| Investment income | ||
| Bank interest | 5 | - |
| Building Society interest | - | - |
| The Scout Association Short Term Investment Service | - | - |
| Property Rent income | 350 | 2,973 |
| Other investment income | - | - |
| Sub total | 355 | 2,973 |
| Total Gross Income Asset and investment sales, etc. Total receipts |
||
| 15,945 | ||
| - | ||
| 34,631 | 15,945 |
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270th Sheffield (Intake) Scout Group Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
06/04/2020 | To | 05/04/2021 | |
| Receipts and payments | ||||
| Payments | 2020/2021 Unrestricted funds £ - - - 1,998 4,924 1,456 16,481 - - - 794 - - 3,223 - - 27,288 - - - 22 22 27,309 - 27,309 7,321 13,492 20,813 |
2019/2020 Unrestricted funds £ |
||
| Charitable Payments | ||||
| Youth programme and activities | - | 2,912 | ||
| Adult support and training | - | - | ||
| Rent | - | - | ||
| Water and Sewerage | 1,998 | 1,069 | ||
| Electricity and Gas | 4,924 | 3,767 | ||
| Insurance | 1,456 | 1,469 | ||
| Repairs and Renewals | 16,481 | 3,250 | ||
| Materials and equipment | - | - | ||
| Printing and photocopying | - | - | ||
| Contribution to camp costs | - 794 | - 544 | ||
| Uniforms | - | - | ||
| AGM and trustee expenses | - | 12 | ||
| Capitation | 3,223 | 3,019 | ||
| Badges | - | 491 | ||
| Cleaning | - | - | ||
| Sub total | 27,288 | 15,444 | ||
| Fundraising expenses | ||||
| Detail 1 | - | - | ||
| Detail 2 | - | - | ||
| Detail 3 | - | - | ||
| Other fundraising costs | 22 | 1,051 | ||
| Sub total | 22 | 1,051 | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 16,495 | ||||
| - | ||||
| 16,495 | ||||
| 7,321 | - 551 | |||
| 13,492 | 14,043 | |||
| 20,813 | 13,492 |
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Statement of assets and liabilities at the end of the year
| 5th Apr 2021 Unrestricted funds £ 12,040 8,774 - - - 20,813 - - - - 60,000 - - 60,000 50 - - - - - - 50 - - - - - - |
5th Apr 2020 Unrestricted funds £ |
|
|---|---|---|
| Cash funds | ||
| Bank current account | 12,040 | 9,402 |
| Bank deposit account | 8,774 | 4,090 |
| Building society account | - | - |
| The Scout Association Short Term Investment Service | - | - |
| Cash/Floats | - | - |
| Total cash funds | 20,813 | 13,492 |
| Other monetary assets | ||
| Tax claim | - | - |
| Debts due from the County/Area/District/Group | - | - |
| Insurance claim | - | - |
| Sub total | - | - |
| Investment assets | ||
| Scout Hall | 60,000 | 60,000 |
| Quoted investments | - | - |
| Other investments - detail | - | - |
| Sub total | 60,000 | 60,000 |
| Non monetary assets for charity's own use | ||
| Badge stock | 50 | 50 |
| Shop stock | - | - |
| Other stock | - | - |
| Land and buildings | - | - |
| Motor vehicles | - | - |
| Scouting equipment, furniture etc | - | - |
| Other | - | - |
| Sub total | 50 | 50 |
| Liabilities | ||
| Accounts not yet paid | - | - |
| Expenses incurred but not invoiced | - | - |
| Subscriptions not yet paid | - | - |
| Loan - detail | - | - |
| Other liabilities | - | - |
| Sub total | - | - |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 31st August 2018 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| on 31st August 2018 (the date of the Executive Committee meeting their behalf by |
that approved the accounts) and signed on |
|---|---|
| Signature | Print Name |
| David Parkin Secretary | |
| Steven Reinhardt Treasurer |
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