## Trustees' Annual Report ## For the period From (start date) **0 6 0 4 2 0** to end date **0 5 0 4 2 1** |**Section A**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**| |---|---|---|---|---|---|---|---| |Charity name
Other names the charity is known by
Registered charity number (if any)
Charity’s principal address|Postcode
S
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2 A
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270th Sheffield(Intake)Scout Group
OldIntakeMethodist Church
MansfieldRoad
Sheffield||||||| ||OldIntakeMethodist Church||||||| ||MansfieldRoad||||||| ||Sheffield||||||| ||Postcode|S|1|2|2|A|P| Names of the charity trustees who manage the charity |1
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20|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| |||Chair|| ||DavidParkin|Secretary|| ||Steven Reinhardt|Treasurer|| ||Susan Wragg|Group ScoutLeader|| ||LouiseBurke|Executive CommitteeMember|| ||Simon Wadsworth|Executive CommitteeMember|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ## **Section A Reference and administration details (continued)** Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address 1 LT700001 |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)|| ||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| |Additional governance issues (optional information but encouraged as best practice)
The Committee consists independent representatives including,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, and individual section leaders
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the appointments
and is responsible for:
The maintenance of Group property;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
You may choose to include
additional information, where
relevant, about:
Appointing Group Administrators and Advisors other than those
who are elected.
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|Additional governance issues (optional information but encouraged as best practice)
The Committee consists independent representatives including,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, and individual section leaders
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the appointments
and is responsible for:
The maintenance of Group property;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
You may choose to include
additional information, where
relevant, about:
Appointing Group Administrators and Advisors other than those
who are elected.
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them| |---|---| ||The Committee consists independent representatives including,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, and individual section leaders
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the appointments
and is responsible for:
The maintenance of Group property;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.| ||| |**Section B**|**Structure, governance and management (continued)**| ||**Risk and Internal Control (Specimen 1)**
The Group Executive Committee has identified the major risks
to which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate against
them. The main areas of concern that have been identified are:| 2 LT700001 Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Risk and Internal Control (Specimen 2)** The group has in place systems of _**internal controls**_ that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in
relation to these objects|The
Aim
of
The
Scout
Association
is
to
promote
the
development of young people in achieving their full physical,
intellectual, social and spiritual potentials, as individuals, as
responsible citizens and as members of their local national and
international communities. The method of achieving the Aim of
the Association is by providing an enjoyable and attractive
scheme of progressive training, based on the Scout Promise
and Law and guided by adult leadership.

The objectives of the group are as a unit of the Scout
Association.| 3 LT700001 Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers.
Public benefit statement|| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||Despite a challenging year maintaining the integrity of the
Group's HQ we have managed to maintain cashflow to aid the
effective running of the Group.
We have also received a maintenance grant during the year to
help with repairs, along with a grant to supply activities for the
members of the Group| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of £14,042 against this at year end.
This is above the level required for operating expenses.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 6
months running costs, circa £4998.| ||| ||| Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy (Specimen 1)** • the charity’s principal sources of funds (i The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longerterm investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. 4 LT700001 |• investment policy and objectives
• how expenditure has supported the key
objectives of the charity;|
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are held
in cash using only mainstream banks or building societies.
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Executive considers the cash flow
requirements.
**Investment Policy (Specimen 2)**| |---|---| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||David Parkin||||||Steven Reinhardt| ||||||||| ||Secretary||||||Treasurer| ||0
9
0
9
2
1||||||| ||0|9|0|9|2|1|| 5 LT700001 ## **270th Sheffield (Intake) Scout Group Receipts and Payments Account** Year start date Year end date **For the year 06/04/2020 To 05/04/2021 from** ## **Receipts and payments** **2020/2021 2019/2020 Unrestricted funds Unrestricted funds** **£ £** ||**£**|**£**| |---|---|---| |**Receipts**|**967**
**-**
**967**
**550**
**-**
**-**
**22,759**
**24,276**
**-**
**10,000**
**10,000**
**-**
**-**
**-**
**-**
**-**
**5**
**-**
**-**
**350**
**-**
**355**
**34,631**
**-**
**34,631**|| |**Donations, legacies and similar income**||| |Membership subscriptions|**967**|**5,633**| |Less:Membership subscriptions paid on (National/County/Area/District)|**-**|**-**| |Net membership subscriptions retained|**967**|**5,633**| |Donations|**550**|**153**| |Legacies|**-**|**-**| |Gift Aid|**-**|**3,178**| |Other similar income|**22,759**|**-**| |**Sub total**|**24,276**|**8,964**| |**Grants**||| |Maintenenace grant|**-**|**-**| |Other grants|**10,000**|**-**| |**Sub total**|**10,000**|**-**| |**Fundraising (gross)**||| |Insurance Claim|**-**|**-**| |Detail 2|**-**|**-**| |Detail 3|**-**|**-**| |Other fundraising activities|**-**|**4,008**| |**Sub total**|**-**|**4,008**| |**Investment income**||| |Bank interest|**5**|**-**| |Building Society interest|**-**|**-**| |The Scout Association Short Term Investment Service|**-**|**-**| |Property Rent income|**350**|**2,973**| |Other investment income|**-**|**-**| |**Sub total**|**355**|**2,973**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||| |||**15,945**| |||| |||**-**| |||| ||**34,631**|**15,945**| 1 LT700002 ## **270th Sheffield (Intake) Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**06/04/2020**|**To**|**05/04/2021**| |||||| |**Receipts and payments**||||| |**Payments**||**2020/2021**
**Unrestricted funds**
**£**
**-**
**-**
**-**
**1,998**
**4,924**
**1,456**
**16,481**
**-**
**-**
**- 794**
**-**
**-**
**3,223**
**-**
**-**
**27,288**
**-**
**-**
**-**
**22**
**22**
**27,309**
**-**
**27,309**
**7,321**
**13,492**
**20,813**||**2019/2020**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |Youth programme and activities||**-**||**2,912**| |Adult support and training||**-**||**-**| |Rent||**-**||**-**| |Water and Sewerage||**1,998**||**1,069**| |Electricity and Gas||**4,924**||**3,767**| |Insurance||**1,456**||**1,469**| |Repairs and Renewals||**16,481**||**3,250**| |Materials and equipment||**-**||**-**| |Printing and photocopying||**-**||**-**| |Contribution to camp costs||**- 794**||**- 544**| |Uniforms||**-**||**-**| |AGM and trustee expenses||**-**||**12**| |Capitation||**3,223**||**3,019**| |Badges||**-**||**491**| |Cleaning||**-**||**-**| |**Sub total**||**27,288**||**15,444**| |**Fundraising expenses**||||| |Detail 1||**-**||**-**| |Detail 2||**-**||**-**| |Detail 3||**-**||**-**| |Other fundraising costs||**22**||**1,051**| |**Sub total**||**22**||**1,051**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||**16,495**| |||||| |||||**-**| |||||| |||||**16,495**| |||||| |||**7,321**||**- 551**| |||**13,492**||**14,043**| |||**20,813**||**13,492**| 2 LT700002 ## **Statement of assets and liabilities at the end of the year** ||**5th Apr 2021**
**Unrestricted funds**
**£**
**12,040**
**8,774**
**-**
**-**
**-**
**20,813**
**-**
**-**
**-**
**-**
**60,000**
**-**
**-**
**60,000**
**50**
**-**
**-**
**-**
**-**
**-**
**-**
**50**
**-**
**-**
**-**
**-**
**-**
**-**|**5th Apr 2020**
**Unrestricted funds**
**£**| |---|---|---| |**Cash funds**||| |Bank current account|**12,040**|**9,402**| |Bank deposit account|**8,774**|**4,090**| |Building society account|**-**|**-**| |The Scout Association Short Term Investment Service|**-**|**-**| |Cash/Floats|**-**|**-**| |**Total cash funds**|**20,813**|**13,492**| |**Other monetary assets**||| |Tax claim|**-**|**-**| |Debts due from the County/Area/District/Group|**-**|**-**| |Insurance claim|**-**|**-**| |**Sub total**|**-**|**-**| |**Investment assets**||| |Scout Hall|**60,000**|**60,000**| |Quoted investments|**-**|**-**| |Other investments - detail|**-**|**-**| |**Sub total**|**60,000**|**60,000**| |**Non monetary assets for charity's own use**||| |Badge stock|**50**|**50**| |Shop stock|**-**|**-**| |Other stock|**-**|**-**| |Land and buildings|**-**|**-**| |Motor vehicles|**-**|**-**| |Scouting equipment, furniture etc|**-**|**-**| |Other|**-**|**-**| |**Sub total**|**50**|**50**| |**Liabilities**||| |Accounts not yet paid|**-**|**-**| |Expenses incurred but not invoiced|**-**|**-**| |Subscriptions not yet paid|**-**|**-**| |Loan - detail|**-**|**-**| |Other liabilities|**-**|**-**| |**Sub total**|**-**|**-**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 31st August 2018 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |**on 31st August 2018 (the date of the Executive Committee meeting**
**their behalf by**|**that approved the accounts) and signed on**| |---|---| |Signature|Print Name| ||David Parkin Secretary| ||Steven Reinhardt Treasurer| 3 LT700002 ## **270th Sheffield (Intake) Scout Group Receipts and Payments Account** Year start date Year end date **For the year 06/04/2020 To 05/04/2021 from** ## **Receipts and payments** **2020/2021 2019/2020 Unrestricted funds Unrestricted funds** **£ £** ||**£**|**£**| |---|---|---| |**Receipts**|**967**
**-**
**967**
**550**
**-**
**-**
**22,759**
**24,276**
**-**
**10,000**
**10,000**
**-**
**-**
**-**
**-**
**-**
**5**
**-**
**-**
**350**
**-**
**355**
**34,631**
**-**
**34,631**|| |**Donations, legacies and similar income**||| |Membership subscriptions|**967**|**5,633**| |Less:Membership subscriptions paid on (National/County/Area/District)|**-**|**-**| |Net membership subscriptions retained|**967**|**5,633**| |Donations|**550**|**153**| |Legacies|**-**|**-**| |Gift Aid|**-**|**3,178**| |Other similar income|**22,759**|**-**| |**Sub total**|**24,276**|**8,964**| |**Grants**||| |Maintenenace grant|**-**|**-**| |Other grants|**10,000**|**-**| |**Sub total**|**10,000**|**-**| |**Fundraising (gross)**||| |Insurance Claim|**-**|**-**| |Detail 2|**-**|**-**| |Detail 3|**-**|**-**| |Other fundraising activities|**-**|**4,008**| |**Sub total**|**-**|**4,008**| |**Investment income**||| |Bank interest|**5**|**-**| |Building Society interest|**-**|**-**| |The Scout Association Short Term Investment Service|**-**|**-**| |Property Rent income|**350**|**2,973**| |Other investment income|**-**|**-**| |**Sub total**|**355**|**2,973**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||| |||**15,945**| |||| |||**-**| |||| ||**34,631**|**15,945**| 1 LT700002 ## **270th Sheffield (Intake) Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**06/04/2020**|**To**|**05/04/2021**| |||||| |**Receipts and payments**||||| |**Payments**||**2020/2021**
**Unrestricted funds**
**£**
**-**
**-**
**-**
**1,998**
**4,924**
**1,456**
**16,481**
**-**
**-**
**- 794**
**-**
**-**
**3,223**
**-**
**-**
**27,288**
**-**
**-**
**-**
**22**
**22**
**27,309**
**-**
**27,309**
**7,321**
**13,492**
**20,813**||**2019/2020**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |Youth programme and activities||**-**||**2,912**| |Adult support and training||**-**||**-**| |Rent||**-**||**-**| |Water and Sewerage||**1,998**||**1,069**| |Electricity and Gas||**4,924**||**3,767**| |Insurance||**1,456**||**1,469**| |Repairs and Renewals||**16,481**||**3,250**| |Materials and equipment||**-**||**-**| |Printing and photocopying||**-**||**-**| |Contribution to camp costs||**- 794**||**- 544**| |Uniforms||**-**||**-**| |AGM and trustee expenses||**-**||**12**| |Capitation||**3,223**||**3,019**| |Badges||**-**||**491**| |Cleaning||**-**||**-**| |**Sub total**||**27,288**||**15,444**| |**Fundraising expenses**||||| |Detail 1||**-**||**-**| |Detail 2||**-**||**-**| |Detail 3||**-**||**-**| |Other fundraising costs||**22**||**1,051**| |**Sub total**||**22**||**1,051**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||**16,495**| |||||| |||||**-**| |||||| |||||**16,495**| |||||| |||**7,321**||**- 551**| |||**13,492**||**14,043**| |||**20,813**||**13,492**| 2 LT700002 ## **Statement of assets and liabilities at the end of the year** ||**5th Apr 2021**
**Unrestricted funds**
**£**
**12,040**
**8,774**
**-**
**-**
**-**
**20,813**
**-**
**-**
**-**
**-**
**60,000**
**-**
**-**
**60,000**
**50**
**-**
**-**
**-**
**-**
**-**
**-**
**50**
**-**
**-**
**-**
**-**
**-**
**-**|**5th Apr 2020**
**Unrestricted funds**
**£**| |---|---|---| |**Cash funds**||| |Bank current account|**12,040**|**9,402**| |Bank deposit account|**8,774**|**4,090**| |Building society account|**-**|**-**| |The Scout Association Short Term Investment Service|**-**|**-**| |Cash/Floats|**-**|**-**| |**Total cash funds**|**20,813**|**13,492**| |**Other monetary assets**||| |Tax claim|**-**|**-**| |Debts due from the County/Area/District/Group|**-**|**-**| |Insurance claim|**-**|**-**| |**Sub total**|**-**|**-**| |**Investment assets**||| |Scout Hall|**60,000**|**60,000**| |Quoted investments|**-**|**-**| |Other investments - detail|**-**|**-**| |**Sub total**|**60,000**|**60,000**| |**Non monetary assets for charity's own use**||| |Badge stock|**50**|**50**| |Shop stock|**-**|**-**| |Other stock|**-**|**-**| |Land and buildings|**-**|**-**| |Motor vehicles|**-**|**-**| |Scouting equipment, furniture etc|**-**|**-**| |Other|**-**|**-**| |**Sub total**|**50**|**50**| |**Liabilities**||| |Accounts not yet paid|**-**|**-**| |Expenses incurred but not invoiced|**-**|**-**| |Subscriptions not yet paid|**-**|**-**| |Loan - detail|**-**|**-**| |Other liabilities|**-**|**-**| |**Sub total**|**-**|**-**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 31st August 2018 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |**on 31st August 2018 (the date of the Executive Committee meeting**
**their behalf by**|**that approved the accounts) and signed on**| |---|---| |Signature|Print Name| ||David Parkin Secretary| ||Steven Reinhardt Treasurer| 3 LT700002