2020-12-31-accounts - Bucks Search & Rescue

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T r ustees' Annual R r t fo r the r io d epo pe

F r om

Period start date Period end date

01 Jan 2020

31 Dec 2020

Section A Reference and da ministration details

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Cha r ity name

BUCKS SEARCH & RESCUE

Othe r names cha r ity is known by

BSAR

R egiste r e d cha r ity numbe r (if any)

1073134

Cha r ity's r p incipal ddr a ess

GERRARDS C ROSS GOLF CLUB

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CHALFONT ST PETER

GERRARDS C ROSS

Postco d e

SL9 0QA

Names of the cha r ity r t ustees who manage the cha r ity

T r ustee name Ofce (if any) D ates acte d if not fo r whole yea r Name of pe r son (o r bo d y) entitle d to appoint r t ustee (if any)

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CRAIG BUTTIVANT CHAIR – 2019 term

01 JAN – 26 FEB 2020 STOOD DOWN AT AGM 26 Feb 2020

JOHN VICTOR TREASURER 01 JAN – 31 DEC 2020

D RR A EN CHAPPELL
D 01 JAN – 31 EC 2020

LORRAINE BURNETT 01 JAN – 31 DEC 2020

BEN BUTTON VICE CHAIR 26 FEB – 31 DEC 2020

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DANIEL MANNION

26 FEB – 31 DEC 2020

MAGS KELLY CHAIR 26 FEB – 31 DEC 2020

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io li 12 13 14 TAR March 2012

15 16 17 18 TAR March 2012

Names of the r t ustees fo r the cha r ity, if any, (fo r example, any custo d ian r t ustees)

Name D ates acte d if not fo r whole yea r

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Names an d ddr a esses of d a vise r s (Optional info r mation) Type of d a vise r Name A ddr ess

Name of chief executive r o names of senio r staf membe r s (Optional info r mation)

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Section B St r uctu r e, gove r nance an d management

D esc r iption of the cha r ity’s r t usts

Type of governing document (eg. rt ust deed, constitution)

CONSTITUTION

How the charity is constituted (eg. rt ust, association, company)

UNINCORPORATED ASSOCIATION

Trustee selection methods (eg. appointed by, elected by)

ELECTED BY MEMBERSHIP AT AGM A dd itional gove r nance issues (Optional info r mation)

You may choose to include a dditional information, where relevant, about:

policies and rp ocedures a dopted for the induction and rt aining of t rustees;
the charity’s o rganisational structure and any wider network with which the charity works;
relationship with any related parties;

 trustees’ consideration of major risks and the system and rp ocedures to manage them. Day to day operational management is by an elected committee operating within the Charities Rules and Regulations and Policies.  BSAR Constitution

BSAR Rules & Regulations / Governance P rotocol
BSAR Operating Responsibility
BSAR Financial Management Policy

BSAR has developed a 5year strategy and ra isk register which a re reviewed by the T rustees and Management Team.

BSAR operates as a member team of Lowland Rescue, and maintains relations with other membe teams in the local a rea. We work on behalf of Thames Valley Police. BSAR’s fnancial year is the calendar year but the AGM at which t rustees a re elected is typically held in February, so during the fnancial year 2020 two sets of t rustees were in ofce, the f rst until the February 2020 AGM and the second thereafter.

Section C Objectives an d activities

Summa r y of the objects of the cha r ity set out in its gove r ning d ocument

“The relief of sickness and rp otection and rp eservation of public health, in particular by the provision of search and rescue assistance, f rst aid, event marshalling and safety cover, both

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independently and in association with the full-time emergency services and other voluntary aid societies ”.

Summa r y of the main activities un d e r taken fo r the public beneft in r elation to these objects (inclu d e within this section the statuto r y d ecla r ation that r t ustees have ha d r ega rd to the gui d ance issue d by the Cha r ity Commission on public beneft)

Bucks Search & Rescue also known as BSAR is a registered charity 1073134 has six t rustees during 2020/2021 term, consisting the Chairperson, Vice Chair, T reasurer and the 3 other members who make up the Executive committee. Bucks Search & Rescue (BSAR) is a team of volunteers available 24 hours a day, 365 days a year to support the emergency services. BSAR’s main role is to assist Thames Valley Police with vulnerable missing person searches across Buckinghamshire and to assist other Search and Rescue teams who a re afliated to Lowland Rescue (LR), in the surrounding counties. It is also available to t ravel further afeld should there be a national callout. BSAR is also available to assist other emergency services including Buckinghamshire Councils in the event of a major incident o r providing support during inclement weather. BSAR members a re t rained to a national standard and the team p rovides foot, bike, water, air and search management capability to assist the police in their search for high risk vulnerable missing people. In 2020 BSAR have responded to 38 incidents, as seen across most Lowland Rescue teams call out numbers have been down on p revious years due to the lockdown . During this exceptional year of a pandemic, BSAR helped manufacture and deliver PPE to f rontline healthcare staf; we supported other agencies by delivering toys and bedding for those in need; we p rovided food rf st responders on occasions of fooding.

The T rustees a re thankful and hugely appreciative of the massive dedication and work undertaken by each and every member of the team.

A dd itional d etails of objectives an d activities (Optional info r mation)

You may choose to include further statements, where relevant, about:

policy on g rantmaking;
policy p rogramme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D

Achievements and performance

Summa r y of the main achievements of the cha r ity d u r ing the yea r

Few could have expected at the start of the year that all of us would face the challenges and opportunities which p resented themselves as the year unfolded.

i) Ou r People M– embership has increased again in 2020, starting the year with just over 30 operational search technicians we qualifed all of our rt aining intake in a thorough, p rofessional and above all safe way despite lockdowns. We also attracted ra g owing number of applications f rom qualifed members of other teams wishing to become associate members. We ended the year with just over 50 operational search technicians and a healthy waiting list of those expressing an interest in joining us.
ii) Ou r Inf r ast r uctu r e – we took the opportunity to improve and refurbish our headquarters and acquired a second mobile incident control unit to give us wider coverage and more resilience. We also took the opportunity to improve our governance f ramework and also introduced r ro edrafted a number of policies and procedures to better underpin what we do.
iii) Ou r Finances – despite the very severe impact of the pandemic on our ability to raise funds we fnished the year in a healthy position with a surplus of £4,507 03. , partly due to a more structured approach to g rant and funding applications, but also due to events such as the inaugural C ross Bucks Challenge, which we now hope will be a regular fxture. At the close of the fnancial year we had increased our reserves which stood at £4,000, which is approximately 25% of the basic running costs per year.
iv) Ou r Activities – having regard to Charity Commission guidance on public beneft, our core activity remains supporting Thames Valley Police and/or other agencies and search teams in fnding high risk and vulnerable missing people in Buckinghamshire and neighbouring counties. Alongside that we have been a daptable and fexible to t ry and respond to any need for help that we can meet whilst remaining within our charitable objectives and meeting the public beneft test. In 202 BSAR also a dded Drone capability to the team, with 2 operational drones, 2 t raining drones, and a team of 12 pilots and observers. BSAR also increased its Water Floor Responders to 18, and ran a very successful internal 24hr fundraising event ‘Cross Bucks Challenge’.

We a re all volunteers and we work with others, for others, wherever we can a dd value and remain t rue to our charitable objectives.

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Section E				r Financial eview
				D r r d r r r r u ing 2020 we inc ease ou st ategic ese ve to the value of
r B ief statement of the				r r d r £4,000 to ensu e the cha ity coul meet its obligations th ough
r cha ity’s policy on				r r d r r dr . r r any sho t-te m is uption to ou fun aising This ep esents
r r ese ves				r r r. about 25% of the basic unning costs pe yea
D d etails of any fun s r d mate ially in efcit				None
r r r Fu the fnancial eview		d	r etails (Optional info mation)
You may choose to inclu dd r a itional info mation, r r whe e elevant about:  r r the cha ity’s p incipal r d sou ces of fun s d (inclu ing any dr fun aising);	d e			r r d r r d As a cha ity we aise fun s th ough suppo ting events an use ou d r r d r d social me ia pages to gene ate awa eness an eceive onations r r d r r d d r We a e usually suppo te th ough g ants an onations fo r r r r d d . specifc p ojects which we etain in est icte fun s until spent r r dr Sometimes this allows use to inc ease ou capability ( one r dd d d r r r d sea ch capability a e u ing 2020) o maintain the welfa e an r r r . safety of the team th ough unifo m p ovision, etc	r .
 d r how expen itu e has
r d suppo te the key
r objectives of the cha ity;
 d investment policy an
d objectives inclu ing any
ethical investment policy
d d. a opte

Section G D ecla r ation

The r t ustees d ecla r e that they have app r ove d the r t ustees’ r epo r t above .

Signe d on behalf of the cha r ity’s r t ustees

Signatu r e(s)

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Full name(s)

Margaret Kelly

Position (eg Sec r eta r y, Chai r , etc)

Chair

D ate

19 July 2021

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----- Start of picture text -----
Bucks Sea r ch an d R escue 1073134
R eceipts an d payments accounts CC16a
Fo r the pe r io d Period start date Period end date
To
f r om 1/1/2020 12/31/2020
Section A R eceipts an d payments
Un r est r icte d R est r icte d En d owment
Total fun d s Last yea r
fun d s fun d s fun d s
to the nea r est
to the nea r est £ to the nea r est £ to the nea r est £ to the nea r est £
£
A1 R eceipts
Donations 11,623 500 - 12,123 4,650
Collection Tins 440 - - 440 189
Event Services 5,084 - - 5,084 3,210
Grants 1,000 22,555 - 23,555 26,424
Provision of T raining 495 280 - 775 1,800
Reimbursement 2,255 4,116 - 6,371 5,356
HQ Ofce Rental 1,300 - - 1,300 1,500
Other 507 - - 507 537
22,704 27,451 - 50,155 43,666
Sub total (G r oss income fo r R A )
A2 Asset an d investment sales,
(see table) .
- - - -
- - - - -
Sub total - - - - -
Total r eceipts 22,704 27,451 - 50,155 43,666
A3 Payments
Training 350 2,700 - 3,050 8,462
Equipment Purchase and Repair 4,435 3,028 - 7,463 7,580
Vehicle Upkeep and Fuel 2,379 - - 2,379 2,173
Insurance & Afliation 3,572 - - 3,572 2,569
HQ Costs 2,780 - - 2,780 2,716
Communications and IT 333 - - 333 1,875
Publicity & Fundraising Costs 150 - - 150 -
Cost of Event Services - - - - -
Members Expenses 146 - - 146 930
Sub total 14,144 5,728 - 19,872 26,305
A4 Asset an d investment
pu r chases
New ICU Vehicle 16,465 - 16,465 7,836
Drones - 9,310 - 9,310
Sub total - 25,775 - 25,775 7,836
Totalpayments 14,144 31,503 - 45,647 34,141
Net of r eceipts/(payments) 8,560 - 4,052 - 4,507 9,525
A5 r T ansfe r s between fun d s - - - - -
A6 Cash fun d s last yea r en d 8,365 20,432 - 28,797 19,272
Cash fun d s this yea r en d 16,925 16,380 - 33,304 28,797
----- End of picture text -----

d Section B Statement of assets an	d Section B Statement of assets an	d Section B Statement of assets an	d Section B Statement of assets an	d liabilities at the en of	d liabilities at the en of	d liabilities at the en of	d liabilities at the en of	d liabilities at the en of	the	r d pe io
								r r d Un est icte	R	r d est icte	d En owment
r Catego ies			D etails					d fun s		d fun s	d fun s
d B1 Cash fun s			rr Cu ent Account					r to nea est £ 16,925	r to nea est £ 16,380		r to nea est £	- -
			*Total cash*				d *fun s*	- 16,925		- 16,380		- -
			r (ag ee balances with	r eceipts an		d payments account(s))		OK	OK		OK
								r r d Un est icte	R	r d est icte	d En owment
								d fun s		d fun s	d fun s
r r B2 Othe moneta y	assets		Details					r to nea est £ -	r to nea est £ -		r to nea est £	-
								-		-		-
			Details					d Fun to which asset belongs	Cost (optional)		rr Cu ent value (optional)
B3 Investment assets										- -		- -
r d B4 Assets etaine	fo	r the	Details					d Fun to which asset belongs	Cost (optional) -		- rr Cu ent value (optional)
r cha ity’s own use										-		-
								d Fun to which	d Amount ue		d When ue
			Details					r liability elates	(optional)		(optional)
B5 Liabilities			Keela - Iilasco					r r d Un est icte		1,175	r 05 Janua y 2021
d r r Signe by one o two t ustees on behalf r of all the t ustees			Signatu		r e			r P int	Name		D ate of r app oval

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Bucks Search & Rescue On accounts for the year ended 31 Dmber 2020 Charity no {rfany) 1073134 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe TNsf) for the year erKled 31 tmber 2020. Responsibilities and basis of report As the tharitys trustees, Y a responsible for the preparation of the accounts in accordan wtth the requirements of the Charities Ad 2011 rthe AGt-). I report in respect of my examination of the Trust's accourrts carried out under sectÉon 145 of Ihe 2011 Ad and in carying OLrt my examination, I have follow1 all the applicable Directions given by the Charity Commission under sectson 145{5){b) of the A Independent I have completed my examination. I confinn that no material matters have examinerfs statement come to my attention in con1ctIOn with the examinatton (other than that disdosed beh)w") vthith gtves me cause to trelieve that in, any material respect.. the accounting records were not kept in accX>rdan with section 130 of the Charities Art" or the accounts did not accord Trmth the acGourrting records; or the accounts did not comply wrth the applicable requirements conceming Ihe fo and content of accounts set out in the Charities (Accounts and Reports) Regulations 2C(18 other than any requirement that the accJ)unts give a 'true and fairf view lch is not a matter considered as part of an independent examination. have no concems arKI have corre across no other matters in connection wÉth the examinatK)n to byhich attention should be drawn in this report in order to enable a proper understanding of the ac(x)unts to be reached. Signed: Date: c>ijio¥I Name: Har5haran Singh Relevant professional qualification(s) or body (rfany): FCA (ICAEW) Address: 3 HuXY Close IER Oct 2018

Wexham Slough SL3 6LW Section B Disclosure Only complete rf the examiner needs to highlight malenal matters of concem (see CC32, Independent examinats.on of thanty a¢xounts: directions and guidan for eXam1r*). Give here brief details of any items that the oxaminor wishes to disclose. IER Oct 2018