CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st September 2020 Period start date To 31st August 2021 Period end date Charity name: Cobtree Young Farmers Charity registration number: 1073120 Objectives and Activities SORP referenc8 Summary of the purposes of the charity as set out in its governing document Para1.17 To advance the education of member5 of the Young Farmers, Club in agriculture, home crafts, country life and related subjects and to advance the social welfare of the member5 bv providing the facilities for recreation and fulfilling leisure time occupations. To enhance members, lives and assist in the development of their spiritual and mental wellbeing, self reliance and individual responslbility 50 that they may grow to full maturity as individuals and members ofthe communit The Club owns and rears livestock on its own farm unit. This involves the members in animal care and welfare and gives an understanding of farmlng and food production. Members are wholeheartedly invofved in preparing and showing their animals in the public arena of agricultural shows which teaches the members dedication, organisation, communication and teamwork. This has the added value of educating and inspiring the general public about the Young Farmers and of where their food comes from. The members also have a busy programme of competition, crafts, sport and social as part of the National Federation of Young Farmerg Clubs The trustees confimi that they have had due regard to the Charity Commission gtjidance and are clear that the Club meets high standards of benefit to members and the public. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and Statement confimiing whether the trustees have had regard to the guidance issued by Ihe Charity Commission on public benefit Para1.18 Additional information {optionall You ma choose to include further statements where relevant about= The club does not currently use social investment as a means of funding. but it may be tonsidered in the future for a particular Para 1.38
Policy on social investment including program related investment project if the club can demonstrate the justification of the funding and show it can make the necessary repayment5. All of the clubs officers are volunteers. most of whom give up at least 6 hours of their time every Saturday, plus administration work in the evening and feeding of the clubs livestock during the week. The club also has an advisory committee which is made up of around 8 volunteers, who also give up many hours to help run the club. Parents of members and friends a150 contribute a number of hours around specific events and necessary maintenance projects. Para 1.38 Contribution made by volunteers Achievements and Performance SORP r8feranca The benefit to members is immeasurable and proven In their development as young people. They grow in self confidence and self awareness and are able to share their knowledge In the public arena. The benefit to the wider public 15 tangible where the members perform at shows and events. Members come to the Club from various backgrounds, mostly from local towns and the growth of their knowledge of country matters is huge. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstanG¢s of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Financial Review Review of the charity's financial position at the end of the period Para 1.21 Income £29,206.68 Grant Incorne £500.00 Non Grant Income £28,7a6.68 Expenditure 2020-2021 £35,946.80 Grant Expenditure £10,092.98 Non Grant Ex enditure £25 853.82 Generally all money received is invested in the running of the club, its activities and agreed projects. However, the club aim5 to keep a small reserye to enable the club to continue for at least 6 months through any period of uncertainty ReSee alc £9117.58 NIA Para 1.22 Amount of reserves held Reasons for holding zero reserves Para 1.22 Para 1.22
Details of fund materrally in deficit Explanation of any uncertainties about the charity continuing as a going conrn Para 1.24 NIA Para 1.23 The trustees have no concerns at this time, the club has regular income and is well managed by a team of leaders with a wide base of experience. Additional infom)ation {optional} You ma hoose to include further statements where relevant about.. Memljers donations, Grant fundlng from local trusts & Societies. The charity's principal sources of funds (including any fundraising) Para 1.47 Structure, Governance and Management Description of charity's trusts.. Type of governing document None Para 1.25 None How is the charity onstituted? Para 1.25 Being part of the National Federation of Young Farmers Clubs, we are under the Kent Federation of YFC'S constitution, as an unincorporated association. The club has its own constitution based upon the specific open club constitution provided by NFYFC The trustees are appointed at the annual AGM, after discussions held by the clubs advisory committee. New appointees are discussed through the advisory and in consultation with the club leader and current trustees. Trustee selection methods including details of any onslitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Reference and Administrative details Charit name Other name the chari uses Re islered charil number Charity's principal address Cobtree Youn NIA 1073120 D. Blake (Treasurer) 20 Albert street Maidstone Kent ME14 2RN Farmers Names of the charity trustees who manage the charity Dates aetsd if not for whole ear Trustee nam• Office lif any) Name of person lor body) entitled toa oint trustee ifan Colin Leggat Philip Loveland Sue Hall Chairman Trustee Trustee
Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Name of chief executive or names of senior staff members (Optional infomiation) Club President - John Norris Club Leader- Mark Essex Club Treasurer- Dena Blake Declarations The trusteès declare that they have approved the trustees, report above. Signed on half of the charity's trustees Signature(sl Full name(sl Position leg Secretary, Chair, etc) Date
Fund• li¢ld M ¢y•tl¢ b•hall of Qlhe "YIPL71 rfy Lr"thLiJ ¥io l¢wWi V.Y -1tr1 i 11 Liv S•eff•¢4ry, Cwof ir¥M•••
Donations Account IN 01 Sept'20 to Aug'21 81605285
| Month | Balance |
|---|---|
| September | 2044.05 |
| October | |
| November | |
| December | |
| January | |
| February | |
| March | |
| April | |
| May | |
| June | |
| July | |
| August | 776.05 |
| Totals | |
| Donations Account OUT | 01 Sept'20 to Aug'21 |
| Month | Balance |
| September | 2044.05 |
| October | |
| November | |
| December | |
| January | |
| February | |
| March | |
| April | |
| May | |
| June | |
| July | |
| August | 776.05 |
| Totals |
Member Donations Grants 1330 1200 1040 1010 1040 970 950 970 960 1000 1070 1200 12740 0
| **Standing Order to Reserve Acc 337 ** | Current Acccount (card) End 412 |
|---|---|
| 150 | 500 |
| 400 | 1000 |
| 150 | 700 |
| 150 | 0 |
| 150 | 2400 |
| 150 | 1200 |
| 300 | 2555 |
| 150 | 1000 |
| 150 | 1000 |
| 150 | 0 |
| 150 | 500 |
| 150 | 1800 |
| 2200 | 12655 |
Sheep Livestock Sales Sheep Scanning Vet Costs/Medication
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370 15
7
180
370 15 187
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Kent Show Tickets & Advisory food Transfer in from Reserve A/C
150
25 13 38
150
| Equipment | Monthly Total IN |
|---|---|
| 1330 | |
| 1200 | |
| 1040 | |
| 1010 | |
| 207 | 1632 |
| 970 | |
| 1100 | |
| 977 | |
| 1140 | |
| 1000 | |
| 1095 | |
| 1213 | |
| 13707 | |
| 207 | 13707 |
| Monthly Total OUT | |
| 650 | |
| 1400 | |
| 850 | |
| 150 | |
| 2550 | |
| 1350 | |
| 2855 | |
| 1150 | |
| 1150 | |
| 150 | |
| 650 | |
| 1950 | |
| 14855 | |
| 14855 |
Reserve Account IN
82020337
Month
September October November December January February March April May June July August
Totals Yearly
Reserve Account OUT (Donations a/c)
Month
September October November December January February March April May June July August
Totals Yearly
01 Sept'20 to Aug'21
| Balance | From Membership Donations A/c End | |
|---|---|---|
| 9915.92 | 150 | |
| 400 | ||
| 150 | ||
| 150 | ||
| 150 | ||
| 150 | ||
| 300 | ||
| 150 | ||
| 150 | ||
| 150 | ||
| 150 | ||
| 9117.58 | 150 | |
| 2200 | ||
| 01 Sept'20 | to Aug'21 | |
| Balance | To Current account (card) End 412 | |
| 9915.92 | ||
| 187.96 | ||
| 9175 | ||
| 250 | ||
| 1000 | ||
| 9117.58 | ||
| 10612.96 |
From Membership Donations A/c End 285
| From Card A/c End 412 | Interest |
|---|---|
| 0.09 | |
| 0.08 | |
| 7000 | 0.06 |
| 763.7 | 0.07 |
| 0.07 | |
| 0.07 | |
| 0.09 | |
| 0.08 | |
| 0.07 | |
| 0.09 | |
| 0.07 | |
| 0.08 | |
| 7763.7 | 0.92 |
To Membership Donations A/c End 285
150
150
Monthly Totals
150.09 400.08 7150.06 913.77 150.07 150.07 300.09 150.08 150.07 150.09 150.07 150.08 9964.62 9964.62
Monthly Totals
0 187.96 9175 0 0 0 400 0 0 0 1000 10762.96 10762.96
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Current (card) Account IN 82010412
Month Balance September 3824.5 October November December January February March April May June July August 279.56 Totals
Current (card) Account OUT Aug'20 to Aug'21 Month Balance September 3824.5 October November December January February March April May June July August 279.56
From Membership Donations A/c End 285 500 1000 700 2400 1200 2555 1000 1000 500 1800 £12,655.00
Farmacy
65.77 120.9 51.04 442.95 57.4 £738.06
Uniform difference is £5.73 as i forgot to include postage farm paid fo
| From Reserve A/c End 337 | P&H Baby | Meat Sales |
|---|---|---|
| 118 | ||
| 187.96 | ||
| 9175 | ||
| 250 | ||
| 1000 | ||
| £0.00 | £118.00 | |
| 10612.96 | ||
| Lillico Attlee | Speedgate | McVeigh Parker |
| 371.74 | 70.5 | |
| 341.55 | 300.6 | 558.17 |
| 569.73 | 141 | |
| 213.95 | ||
| 437.97 | 219.72 | 396.56 |
| 375.32 | ||
| 404.18 | ||
| 273.5 | ||
| 280.2 | ||
| 462.54 | ||
| 353.8 | 299.04 | 1046.06 |
| 468.86 | 200 | |
| £4,553.34 | £1,230.86 | £2,000.79 |
or
| Live Stock | Company Scheme Donations |
|---|---|
| 285 | 200 |
| 354 | 450 |
| 2258.54 | 200 |
| 200 | |
| 275 | |
| 250 | |
| 250 | |
| 250 | |
| 250 | |
| 626 | |
| 250 | |
| 250 | |
| £2,897.54 | £3,451.00 |
| Shearer/Scanner | Shows |
| 210 | |
| 13 | |
| 70 | |
| 21 | |
| 150 | 321.27 |
| 60 | 251.38 |
| £490.00 | £606.65 |
| Member Donations (subs) | Cow Fertility | Uniform |
|---|---|---|
| 115 | ||
| 1027.36 | ||
| 90 | ||
| 80 | 45 | |
| £80.00 | £115.00 | £1,162.36 |
| Materials | **Farm Insurance (NFU) ** | Farm Buildings |
| 237.75 | 2850 | |
| 397.56 | 741.53 | |
| 6948 | ||
| 88.38 | ||
| 42 | ||
| 186.38 | ||
| 536.63 | ||
| 36.48 | ||
| 695.28 | 294.98 | |
| 2220.46 | 741.53 | 10092.98 |
| Shows | Easy Fund Raising | |
|---|---|---|
| 333 | ||
| 21.36 | ||
| 13 | ||
| 45 | ||
| 370 | ||
| 52 | 23.51 | |
| £480.00 | £377.87 | |
| To | 82020337 | Vets |
| 7000 | ||
| 763.7 | 647.46 | |
| 352.59 | ||
| 1000.05 | ||
| 7763.7 |
| Refunds | Insurance Claim |
|---|---|
| 7276.21 | |
| 7.38 | |
| £7.38 | £7,276.21 |
| Leggat Farming (cake) | Boar Rental/Livestock |
| 396 | |
| 2175 | |
| 966 | 40 |
| 175 | |
| 500 | |
| 360 | |
| 966 | 3646 |
| Grants | Total Monthly |
|---|---|
| £1,103.00 | |
| £2,137.00 | |
| £10,456.11 | |
| £213.00 | |
| £2,675.00 | |
| £1,450.00 | |
| £2,805.00 | |
| £1,250.00 | |
| 500 | £1,865.00 |
| £1,698.36 | |
| £1,210.00 | |
| £2,257.89 | |
| £29,120.36 | |
| £500.00 | £29,120.36 |
| Fallen Livestock | Uniform | Haylage / Lovejoy |
|---|---|---|
| 360 | ||
| 360 | ||
| 378 | ||
| 960 | ||
| 506 | ||
| 1178 | ||
| 1284 | ||
| 496 | ||
| 1032.99 | ||
| 90 | ||
| 60 | ||
| 60 | 1122.99 | 5522 |
| Butchers | Kent Levy KCFYFCLivestock | Kent Levy KCFYFCLivestock | TransTotal Monthly |
|---|---|---|---|
| 101.82 | 50 | £4,647.81 | |
| £2,699.41 | |||
| £10,224.73 | |||
| £1,909.79 | |||
| £1,696.02 | |||
| 803.27 | £2,356.59 | ||
| £2,857.08 | |||
| £1,006.92 | |||
| £1,808.37 | |||
| £1,995.53 | |||
| £2,296.65 | |||
| £2,447.90 | |||
| £35,946.80 | |||
| 101.82 | 803.27 | 50 | £35,946.80 |
Balance 19- 2020 £3,804.50 £2.004.05 £7,965.92 £70.00 20- 2021 £279.56 Current Account Sub/Membership Account Reserve Account Petty Cash £776.05 £9,117.58 £245.00 £13,844.47 Year end131st August 20211 £10,418.19 19 - 2020 £13,660.00 £2.181.25 £990.42 £3,392.62 Income Membership Donations Gift Aid Company Scheme Donations Other Donations Shows Show Prize Money Grants Fundraising Loan Repayment Investment Repayment Social Events Club Clothing Sale of Equipment Sale of Livestock Sale of Meat Cow Fertility Sale of Scrap Metal Sale of Wool Refunds Insurance Clairn Interest all accounts 20- 2021 £12,820.00 £3,451. £480.00 £141.00 £49,334.58 £531.50 £500.00 £377.87 £85.00 £588.34 £1.162.36 £4.166.74 £80.00 2,897.94 £118.00 £115.00 £75.46 £7.38 £7.276.21 £0.92 £29,206.68 £14.43 £75,241.34 19- 2020 Expenditure (out) 20- 2021 Purchase of Livestock Breeding Animal Feed Animal Welfare Butcher Slaughter Fallen Livestock Bills Materia15 Club Clothing Fundraising Loan Repayment Investment Repayment Financial Auditor Transport Breed Society Mernbership Llvestock Entries/show passes Show Food Show Prize Money AGM, engraving & presents £3,606.00 £696.19 £4,370.58 £1.134.00 £5.519.34 £1,738.11 £101.82 £103.84 £96. £60.00 £198.00 £2,220.46 £1,122.99 £588.34 £950.00 £750.00 £676.00 £65.10 £50.00 £40.00 £355.27 £251.38 £0.00 £348.50 £138.52
Toilet Hire Insurance National & County Levy Purchase of Equipment social Events Straw/Hay/Haylage Sheep Shearing/Scanning Subs refund Improvements Improvement Forstal Field Health & Safety Awards &Thank you's Damage due to Criminal Activity Miscellaneou5 £703.19 £1,929.75 £2,224.20 £154.06 £741.53 £803.27 £2,000.79 £6,277.60 £150.00 £200.00 £6,163.28 £36,193.07 £396.28 £262.94 £132.77 £6,752.86 £490.00 £3.144.98 £6.948.00 £64,902.21 Year Total £35,946.80 Summary 19- 2020 £75,241.34 £49,334.58 £25,906.76 20- 2021 £29,206.68 £500 £28,706.68 Incorne Grant Income Non-Grant Income £64,902.21 £44,976.83 £19,925.38 Expenditure during 2019-2020 Grant Expenditure Non-Grant Expenditure £35,946.80 £10,092.98 £25,853.82 Trustees Re ort ofthe Inde endent Examlner I have examined the attached Financial Statement for the year ended 31st August 2021. These statements have been prepared from the books and records of The Cobtree Young Farrners Club and are a true reftection of the affairs of the club at that date. Auditor......... .... Date... i.*.1 1.2. K 2