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2021-03-31-accounts

(A Company Limited by Guarantee with Charitable Status)

Impact Report

and Unaudited Financial Statements for the year ended 31 March 2021

Registered number: 03500128 (England & Wales) Registered Charity Number: 1072902

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Contents

Contents Contents
Impact Report for year ending 31st March 2021 Page
1 Introduction 3
2 Achievements and Performance 4
2.1 COVID-19 4-5
2.2 Headline Figures for 2020-21 5
2.3 Participant and Supporter Feedback 6-7
2.4 Programme Development 8
2.4.1 Online Programme 8
2.4.2 Hands & Voices 9
2.4.3 IMPs Inclusive Music Project 9-10
2.4.4 iMUSE (Interactive Multisensory Environment) 10-11
2.4.5 Sensory Programme 12
2.4.5 New Partnerships 13
3 Future Plans 14
Financial and Legal Report and Unaudited Financial Statements Financial and Legal Report and Unaudited Financial Statements
for the year ending 31st March 2021
1 Structure, Governance and Management 15
2 Trustees’ Financial Review 16-18
3 Policies and Risk Management 19-20
4 Statement of Trustees’ Responsibilities 21
5 Independent Examiner’s Report 22
6 Statement of Financial Activities 23
7 Balance Sheet 24
8 Notes to the Accounts 25-33
9 Legal and Administrative Information 34

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Accessible Arts & Media Impact Report for the year ended 31 March 2021

1 Introduction

Accessible Arts & Media (AAM) has been running arts and creative media learning projects in and around York since 1982. We believe that everyone can learn, everyone can be creative, and everyone can play a part in their local community, they just need the right support. We help people develop the skills and confidence to connect with their local community and have more of a say in the things that matter to them.

Vision

Our vision is for an inclusive society. We level the playing field so that everyone’s given the best chance to shine.

Mission

We run a vibrant range of accessible, inclusive, high-quality and affordable projects, from singing and signing choirs and sensory movement sessions to creative media programmes and one-to-one creative and therapeutic sensory sessions. Our user-led projects help people to find their voice and develop the confidence to use it. And they support people’s wellbeing by helping them feel happy, valued and connected.

Camaraderie, collaboration and community spirit are at the heart of everything we do. We bring our own brand of humour and a lively sense of fun to the serious business of supporting our participants to achieve their aspirations.

We work with disabled adults and young people, older people living with dementia and memory loss, people with mental ill health and community groups in York and North Yorkshire. You’ll find us delivering workshops in schools, businesses and community centres and putting smiles on faces by performing in venues from concert halls to our local supermarket. We make sure our work, knowledge and expertise have a wider impact through strong local, regional, and national networks and partnerships and the creation of learning resources.

We’re experts in creating a caring environment where everyone’s supported to take part in the way that suits them best. It’s a space where you can be yourself. By providing tailored opportunities for personal development and learning, our projects push boundaries and challenge stereotypes around what people can achieve.

We’re registered with the Information Commissioners Office and the Fundraising Regulator, reinforcing our commitment to best practice in data management and ethical fundraising. And we’re accredited as a Living Wage Employer, because we believe in paying a true living wage.

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2 Achievements and Performance

2.1 Covid-19

Covid-19, and our response to the pandemic, dominated the year.

Familiarity, routine and a sense of community are crucial for our participants’ wellbeing. Much of this was stripped away last year by COVID-19 and enforced isolation.

It was really important to us that, through lockdown and beyond, we could keep providing regular positive interaction with people they know and trust, supporting their wellbeing by helping them feel connected, safe and happy. We had already taken the decision to stop all face-to-face activities in early March, putting the safety of our participants, staff and artists first. On 27[th] March, four days after the start of the first national lockdown, we delivered the first of our online sessions via Facebook Live. Initially envisaged as a temporary solution, online delivery continued throughout the year (see the Programme Development section, from p.5, for details).

Our core operational model also had to rapidly change, with staff and freelance artists having to work remotely. Thankfully, our investment in developing operational, cloud-based systems over the past three years meant we were well-placed to adapt quickly to this new working environment.

We’re very grateful to our existing and new funders for being so flexible in their approach to grantmaking over the past year. This enabled us to adapt our programmes to meet the changing needs of our participants during the pandemic.

While the pandemic has undoubtedly created challenges, it also presented opportunities:

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Participant’s sponsored bike ride for 2.6 challenge

We’re really proud of the way our team rose to the challenges imposed by the pandemic, proving time and again how resilient and flexible they are, and how much they care about the people who take part in our projects. In difficult circumstances, they quickly got to grips with new digital platforms and remote working and made sure throughout that our participants felt connected and were consulted on a regular basis. This 12-month period demonstrated that we’re innovative and agile. We were able to respond quickly at the start of the pandemic because we’re constantly reviewing and reflecting on what we do, so have a strong sense both of the needs of our participants and of our resources, strengths and assets as an organisation.

2.2 Headline figures for 2020-21

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2.3 Participant feedback

We asked our project participants and the people who support them to tell us about the difference that AAM and our online sessions made to them over the past year.

Participants:

When we asked participants what they enjoyed most about taking part in our online sessions, they told us:

“Seeing Hannah [our session leader] on telly helps make everything seem more normal”

“I like to play along to the music in sensory music. I’ve made a drum from a Quality Street tin and a shaker from a yoghurt pot!”

“I sing louder at home and wake my sister up!”

“I like the comments and knowing everyone else is there and joining in”

“ I love the banter!”

Supporters:

The people who support our participants gave the following feedback:

Their feedback on our online sessions included:

“She would have lost all connections without them.”

“You're very inclusive, it's all about what the young people want in the session.”

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“They’re just so lovely and fun. And so important because everything else stopped and it’s so nice to be connected.”

“I love that you have a laugh and things sometimes go wrong. L says she loves that especially! Feels so lovely to see familiar faces”

“They’re varied, funny, educational, exciting, special. Sense of everyone coming together and like mindedness, and a very safe place to be creative. And they’re very professional.”

“They’re so important. It’s how we've got through lockdown, it's provided routine, consistency, something to look forward to. We've been able to keep it going throughout the week, following themes, being given tasks to do over the weeks. And they’re just hilarious!”

“They’ve given a structure to our week. We knew what day it was because of the sessions and they gave us a purpose.”

We asked everyone to tell us the three words they’d use to describe our online sessions and this is what they told us (the larger the word, the more times it was given as a response):

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2.4 Programme Development

The people who take part in our programmes often face difficulty with everyday activities and can end up feeling isolated and cut off. The ongoing development of our projects focuses on helping them:

The above outcomes remained a key focus during the past year, with online activities designed with them in mind. Participant wellbeing was also a primary focus, ensuring our participants felt safe, happy and connected while they were unable to see their friends in person.

2.4.1 Online Programme

From April to September 2020, we delivered twice weekly Facebook live sessions and created a further 58 pre-recorded sessions that were uploaded to our Facebook page and YouTube channel. Sessions included singing and signing, sensory music, sensory stories, messy play and creative sensory activities.

While participants couldn’t see each other during these Facebook Live sessions, there was lots of interaction using the comments function, with sessions averaging between 70 – 150 comments. Participants were able to ask questions, give suggestions for activities, chat to each other and provide real-time feedback to the session leaders. Videos of these sessions were kept on our Facebook page and uploaded to our YouTube Channel and were viewed 23,519 times.

In August, following the success of our Facebook Live sessions, we were commissioned to create resources for a new online music teaching resource, Interface:

Response. Created in partnership between NYMAZ, technology specialists U Can Play and the Musicians’ Union, Interface: Response was available between October – December 2020. Its aim was to help musicians negatively affected by Covid to build their digital skills for online rehearsal, performance and teaching. We created two resources about creating online music activities for and with learning-disabled young people.

Participants enjoying taking part in activities on Zoom

From October onwards, our individual programmes moved to a mixture of Zoom sessions, phone sessions and, when restrictions allowed, face-to-face activities.

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2.4.2 Hands & Voices

A fully inclusive singing and signing community choir set up in 1997 to help adults with communication and learning difficulties take part in performances.

Members of Hands & Voices taking part in outdoor sessions

2.4.3 IMPs (Inclusive Music Projects)

IMPs offers year-round fun, inclusive music activities for disabled and non-disabled children and young people aged 5 – 25. The IMPs programme usually includes weekly sessions during term time, holiday activities, and a training programme where participants learn leadership and communication skills. We also deliver outreach workshops in schools, youth groups and other community settings, co-led by our IMPs trainees.

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IMPs member taking part in outdoor sessions

2.4.4 IMUSE (Interactive Multi-Sensory Environment)

iMUSE is a portable interactive multi-sensory environment. It provides a relaxing, therapeutic and creative learning space where participants can connect with the world around them, make their own choices, reduce anxiety and stress and develop non-verbal ways of communicating. It combines relaxation (using vibro-acoustic technology), music and visuals in one-to-one sessions tailored to each individual’s needs and preferences.

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2021, the 3[rd] lockdown was announced and again, after careful consideration, we paused face-to-face sessions until the first week in April.

iMUSE session at our new base, York Wellbeing Centre

iMUSE at Home:

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2.4.5 Sensory Programme

Creative and sensory-based activities designed for adults with profound and multiple learning disabilities. Activities are designed to help participants develop communication, motor and learning skills and include music making, arts and crafts, movement/dance, mindfulness activities, storytelling and drama.

1:1 Sensory Music session in participant’s garden

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2.4.6 New Partnership Projects

With the majority of our planned outreach activities delayed or cancelled due to the pandemic, we were delighted to take part in three new partnership projects last year.

Bounceback Food – Secret Dishes from Around the World:

We were contacted by Bounceback Food CIC, a food poverty charity based in Manchester, in January 2021. We were one of 20 arts charities from across the UK invited to take part in the design of a new cookery book. We worked with local artist Adam Higton, who designed a series of online workshops. They focused on the music, culture and people of Libya, the country we were invited to illustrate.

It was a fantastic opportunity to bring participants from all of our programmes together, something that felt even more important during lockdown. The workshops took place in early April, with the book featuring our participants’ artwork due to launch in Autumn 2021. We can’t wait to see it in print and we’re grateful to Bounceback Food CIC for inviting us to take part.

Mind the Gap – Doodlebook:

Early in 2021, renowned learning disability theatre company Mind the Gap invited us to take part in their Creative Doodle Book project. The Creative Doodle Book is a hands-on resource developed by Mind the Gap and York St John University to support socially-distanced community arts practice during the pandemic.

Artists from Mind the Gap ran a series of online workshops with participants from Hands & Voices, Sensory Music and IMPs. Doodle Books were sent out in advance and the sessions involved being led through a specific page of the book by Lisa, Mind the Gap’s facilitator. Participants were invited to explore a creative theme, like your favourite place or turning an ordinary household object into an animal, then worked with colours and lines to bring their imaginations to life. They then thought what their doodles might sound like, and used body percussion and vocal sounds to create a unique composition inspired by their drawings.

As with the Bounceback Food project, it was great to be part of a UK-wide project, at a time when a lot of people felt disconnected and isolated. We’d like to thank Mind the Gap for inviting us to get involved.

Igen Trust Online Choir:

The Igen Trust have supported our iMUSE programme for several years. At a Dragon’s Den-style session at their 2020 conference, partners presented the idea of an online wellbeing choir. Led by Converge York and their Communitas Choir, a group of Igen’s funded partners who work in wellbeing came together at the start of 2021 to make it happen.

We were delighted that some of our learning-disabled trainees were invited to co-lead a series of online workshops. They involved participants from Converge Northumberland, Pioneer Projects in Bentham, Bolton Community Solidarity Association, White Horse Project, Dark Horse Theatre Company, Orb in Knaresborough and Tang Hall SMART. The end result was a music video of all participants singing and signing Here Comes the Sun. It was created by Chapel FM, another Igen funded partner, and launched at Igen’s 2021 conference.

This was a really uplifting experience for our trainees and the participants involved, particularly as it happened during the third lockdown. Our trainees proved that they’re fantastic leaders online as well as in-person and the smiles on the performers’ faces in the video speak volumes.

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3 Future Plans

Priorities for 2021-22 include:

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Accessible Arts & Media Legal and Financial Report of the Trustees and

Unaudited Financial Statements for the year ended 31 March 2021

The Board of Trustees, who are also Directors of the charity for the purpose of the Companies Act 2006, present their annual report and financial statements for the year ended 31[st ] March 2021. The financial statements comply with the Companies Act 2006 and Accounting and Reporting by Charities, Statement of Recommended Practice (SORP 2015).

1 Structure, Governance and Management

a) Governing document

Accessible Arts & Media (AAM) is a company limited by guarantee with charitable status, governed by its Memorandum and Articles of Association dated 27[th] January 1998. In the event of the charity being wound up, members are required to contribute an amount not exceeding £10 and any assets left over must be given to another similar group.

b) Appointment of trustees

The directors of the company are also trustees of the charity. Under the requirement of the Memorandum and Articles of Association, trustees can be voted onto the board at trustee meetings and members of the organisation can be elected as trustees.

c) Trustee induction and training

New trustees are inducted into the charity, including: their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision-making processes, the business plan and recent financial performance of the charity. During the induction they will have an opportunity to meet key employees and other trustees and to visit project sessions. They are also encouraged to attend appropriate external training events in order to develop their role.

d) Organisation

Trustees meet a minimum of four times a year, with sub-groups for HR & Governance and Finance meeting between full Board meetings. AAM is not a ‘membership’ charity in the legal sense of the word.

A Creative Director is appointed by the trustees to manage the day-to-day operations of the charity. To ensure the effective running of AAM, the Creative Director has delegated authority, within the terms of delegation approved by the trustees, for operational matters including finance, employment and artistic programming.

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2 Trustees’ Financial Review for the Year Ended 31 March 2021

a) Financial Summary

The primary focus for 20202-21 was responding to the Covid-19 pandemic and ensuring that the funds were in place to enable AAM to transition to online delivery and remote working. We made use of the Government’s Job Retention Scheme, at different times and to varying degrees that enabled us to keep our much-valued team with us throughout the year. We were also successful in securing funding to support this shift from Arts Council England’s Covid Emergency Response Fund, the Coronavirus Community Support Fund (DCMS funding distributed by the National Lottery Community Fund), Two Ridings Coronavirus Fund and The Feoffees of St Michael’s Spurriergate. This additional funding, coupled with the flexible and supportive approach taken by our other funders, enabled AAM to manage the move to online working, and manage it well.

Trustees were prudent in their approach to managing the transition and the ever-changing situation with regards the pandemic. The Finance Sub-Group met monthly to monitor and mitigate financial risk and adjust budgets and forecasts in line with the changing situation.

Earned income, from participant subscriptions and external commissions, fell by 79% as we were unable to deliver in-person activities for the majority of the year. While we were successful in securing support from new trusts and foundations, including The Woodward Charitable Trust, the Postcode Community Trust and the Garfield Weston Foundation, income from private trusts and foundations reduced by 32%. This was counter-balanced by an increase in funding from public sources (161%) and Lottery funders (51%) and by the incredible goodwill of our fundraisers, donors and supporters. Income from individual donations and community fundraising grew by 31% on the previous year. The first three months of lockdown saw a 72% increase in individual donations on the same period the previous year.

As a result of trustees adopting a new fixed asset and depreciation policy (changing from reducing balance to straight line method), expenditure has exceeded income by £7,479. The previous reducing balance method meant that older items of equipment were still being held on the balance sheet even after they had become obsolete. These have all now been written off. The policy going forward is that equipment/fixed asset items purchased as part of a grant agreement will be written off over the period of the grant. All other fixed assets except software will be written off over 7 years. Software will be written off after 3 years.

In line with previous years, monies received in a year that relate to the delivery of programmes in the next and subsequent years, are removed from that year’s income and charged into the following year. Almost £74k of such income has been removed from 2020/21 (compared to £41k in 2019/20) and will be charged back in 2021/22.

b) Raising Funds

AAM’s primary fundraising activity consists of grant applications to private trusts and foundations and Lottery funders, written by our Creative Director and Development Manager. As outlined above, we were also successful this year in securing additional funding from the DCMS Coronavirus Community Support Fund. We’re very grateful to the individuals and organisations who raised funds for AAM this year, with a special mention to everyone who took part in the 2.6 Challenge. And we’re equally indebted to the individuals who make regular and one-off donations to support our work. Our fundraisers are supported by our Marketing & Campaigns Manager, who also manages AAM’s own fundraising events and activities.

AAM is registered with the Fundraising Regulator and we’re committed to the standards set out in the Fundraising Code of Practice, reinforcing our commitment to best practice in fundraising. A link to our

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complaints procedure is included in the fundraising section of our website so that members of the public can notify us of any complaints linked to our fundraising. We received no complaints this year and there were no compliance issues in relation to the Fundraising Code of Practice.

This has been another active year for AAM in terms of raising funds. We’re particularly indebted to the following organisations and programmes for supporting our work with grants to the sum of £140,292:

Arts Council England – Covid Emergency Response Fund The Calmcott Trust The Charles Ruddock Trust Children in Need City of York Council Co-op Community Fund Ed De Nunzio Charitable Trust The Feoffees of St Michael’s Spurriergate Garfield Weston Foundation Henry Smith Charity Igen Trust Leeds Building Society Charitable Foundation National Foundation for Youth Music National Lottery Community Fund Norman Collinson Charitable Trust NYMAZ Postcode Community Trust Pavers Foundation Sylvia & Colin Shepherd Charitable Trust Two Ridings Community Foundation The Woodward Charitable Trust York Common Good Trust York Vikings Rotary Club

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c) Income and Expenditure Breakdown

----- Start of picture text -----
Contractual payments Earned INCOME
£8,400 income/ other
Other fundraising activities 4% £3,304 Commissions Gift Aid
£11,305 2% £4,795 £5,438
5% 2% 3%
Corporate donors
£379
0%
Individual
Donations
£17,983
9%
Lottery
£12,557
6%
Public Private trusts and
£21,940 foundations
10%
£125,137
59%
----- End of picture text -----

EXPENDITURE

ising
572		 Direct costs:
Salaries and fees £149,003
Direct project costs £13,407
(venue hire, resources, travel
expenses, volunteer expenses,
training)
Marketing
£4,133
Project equipment £4,890
Indirect costs:
Salaries & fees £16,318
Premises costs £2,086
Office and admin costs £5,907
(printing, postage, stationary,
insurance, travel, hospitality)
Equipment & IT
£543
Charitable Activities - Governance
£500
Direct Costs £171,433 (trustee expenses, accountancy)
78% Depreciation
£3,391

----- Start of picture text -----
Loss on asset
Cost of Raising
revaluation £9,967
Funds £8,572
Charitable Activities - 5%
4%
Indirect Costs £28,745
13%
----- End of picture text -----

Support costs for our charitable activities equate to 13% of total expenditure. Support costs are allocated proportionately to individual programme budgets, according to the amount of central/core resources drawn upon by each programme.

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3 Policies and Risk Management

a) Pay policy

The pay of staff is reviewed annually and normally increased in line with average earnings and benchmarked against comparable pay levels in other similar organisations. As an organisation, we are committed to the Real Living Wage and registered as a Living Wage Employer in 2017.

We rolled out Workplace Pensions for all staff in January 2017. Trustees sought external advice before approving employee and employer contributions. Employees contribute 3% of their salary to which AAM adds a further 5%.

b) Investment Powers and Policy

Under the Memorandum and Articles of Association, the Charitable Company has the power to make any investments that the Trustees see fit. However, the Charitable Company did not hold any investments during the year ended 31 March 2021, nor does it have any investment plans for the immediate future.

c) Reserves Policy

It is the Trustees’ policy to designate funds to cover planned commitments for future charitable activities and, as far as is possible, for unplanned events. The charity is dependent upon grants, donations, fundraising and earned income to meet expenditure which, as detailed above, is subject to fluctuating economic circumstances. Trustees have therefore noted the importance to AAM of building reserve from unrestricted sources of income. Trustees also recognise that many supporters only wish to make a direct contribution to project activity costs, as opposed to core running costs and the cost of growing our reserve . A core strategic aim is therefore to continue to make fundraising appeals and applications to support core operating costs, as well as a contribution to reserves and the future long-term sustainability of the charity.

Trustees recognise the need for different types of Reserves, as follows:

Restricted or Designated Funds - to hold, in designated reserves, funding which has been provided by external organisations or individuals for specific purposes.

Unrestricted Reserves:

• Other Needs (External Factors):

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• Other Needs (AAM-led):

The Level of Reserves:

Our Reserves Policy is reviewed annually. The Finance sub-group meet quarterly to consider performance against the reserve policy objective and report back at quarterly Board meetings (finance is a standing agenda item), including:

d) Risk Management

The Trustees have considered the risks affecting the organisation, particularly those concerning the flow of funds to meet the programmes, the importance of key personnel, the extent to which the annual business and strategic development plans change and the management of new risks as they arise and allowing the level of reserve to fall below what is considered prudent. The Trustees have a risk management strategy that comprises of:

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4 Statement of Trustees’ Responsibilities

Company law requires the Directors (Trustees) to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the company and of the income and expenditure of the company for the year. In preparing those financial statements, the directors (trustees) are required to:

The Directors (Trustees) are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Disclosure of information

In so far as the Trustees are aware:

The Trustees have taken advantage of the exemption available to small companies, including the audit exemption (as detailed on the balance sheet).

The Trustees declare that they have approved the Trustees Annual Report and Accounts on December 2[nd] 2020 and were signed on behalf of the charity’s Trustees by:

Signature:

Full Name: Elizabeth M Jones Position: Chair of Trustees Date: 18[TH] January 2022

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I report to the charity trustees on my examination of the accounts of Accessible Arts & Media for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Karen Wood (ACMA)

Outsource independent examination service The Hiscox Building Peaseholme Green York YO1 7P7

Date: 20[th] January 2022

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6. Statement of Financial Activities for the year ended 31st March 2021

Note
Income and endowments from:
Donations and legacies
3.1
Charitable activities
3.2
Other trading activities
3.3
Investments
3.4
Other income
3.5
Total income
3
Expenditure on:
Raising funds
4.1
Charitable activities
4.2
Total expenditure
4
Net gains/(losses) on investments
Net income/(expenditure)
Gross transfers between funds
Net movement in funds
Total funds brought forward
Total funds carried forward		 Note
Income and endowments from:
Donations and legacies
3.1
Charitable activities
3.2
Other trading activities
3.3
Investments
3.4
Other income
3.5
Total income
3
Expenditure on:
Raising funds
4.1
Charitable activities
4.2
Total expenditure
4
Net gains/(losses) on investments
Net income/(expenditure)
Gross transfers between funds
Net movement in funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Restricted
Total
Total
funds
funds
2021
2020
£
£
£
£
25,018
161,682
186,700
228,268
220
12,975
13,195
20,660
10,943
400
11,343
7,163
-
-
-
533
-
-
-
17,494
36,181
175,057
211,238
274,118
1,359
83
1,442
10,079
65,431
151,844
217,275
246,586
66,790
151,927
218,717
256,665
(30,609)
23,130
(7,479)
17,453
32,049
(32,049)
-
-
1,440
(8,919)
(7,479)
17,453
55,966
9,570
65,536
48,083
57,406
651
58,057
65,536

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7. Balance Sheet as of 31st March 2021

Note
Fixed Assets
Tangible assets
7.1
Current Assets
Cash at bank and in hand
Debtors & Prepayments
8.8
Creditors and accruals
8.9
Funds of the Charity
Unrestricted Funds (General)
Unrestricted Funds (Designated)
Restricted Funds
8.11
Total Fixed Assets
Current Liabilities: Amounts falling due within one year
Net Current Assets/(Liabilities)
Total Current Assets
Total Assets less Current Liabilities
Total Funds Carried Forward		 2021
£
5,083
5,083
100,513
33,817
134,330
(81,356)
52,974
58,057
27,406
30,000
651
58,057		 2020
£
18,818
18,818
92,515
1,610
94,125
(47,407)
46,718
65,536
40,966
15,000
9,570
65,536

The trustees are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477, and that no member or members have requested an audit pursuant to section 476 of the Act.

The directors (trustees) acknowledge their responsibilities for:

i) ensuring the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006; and

ii) preparing financial statements which give a true and fair view of the state of affairs of the company at the end of each financial year and of its profit and loss for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (Charities SORP (FRS 102)).

The financial statements were approved by the trustees and signed on their behalf by:

Elizabeth Jones, Trustee

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8. Notes to the Accounts for the year ending 31st March 2021

1 Basis of preparation

1.1 Basis of accounting

The financial statements are prepared under the historical cost convention and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (Charities SORP (FRS 102)).

1.2 Change of basis of accounting

All accounting policies (valuation rules and methods of accounting) have remained the same except depreciation. The accounting estimate for depreciation has been changed from reducing balance to straight line basis.

1.3 Change to previous accounts

See 1.2

2 Accounting policies

Income and endowments

Recognition of income

Income is recognised in the Statement of Financial Activities (SoFA) when:

Incoming resources with related expenditure

Where incoming resources have related expenditure, the incoming resources and related expenditure are reported gross in the SoFA.

Grants and donations

Grants and donations are only included in the SoFA when the charity has evidence of entitlement to the resources and receipt is probable.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report.

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Expenditure and Liabilities

Expenditure

Raising funds

Cost of raising funds comprise those costs associated with attracting voluntary income.

Charitable activities

Charitable activities expenditure comprises those costs incurred by the charity in the delivery of its activities and services. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Liability recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Assets

Tangible fixed assets for use by the charity

All fixed assets except software are depreciated over a 7-year period. Software is depreciated over a 3-year period. Where items that would ordinarily be classed as fixed assets are purchased as part of a grant for a specific project/restricted fund, they are written off over the period of time covered by the grant.

Fund accounting

Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are funds which can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor.

26

8.3 Income and endowments

8.3.1
8.3.2
8.3.3
8.3.4
8.3.5 Other income
Donations and legacies
Individual donations
Charitable activities
SLA
Corporate donations
Grants
Gift aid
Participants' fees
Commissions
Total income
Investments
Bank interest
Sales & merchandise
Other trading activities
Fundraising activities		 Unrestricted
funds
£
6,983
379
8,952
5,438
3,266		 Restricted
funds
£
11,000
150,682
-
-		 Total
2021
£
17,983
379
159,634
5,438
3,266		 Unrestricted
funds
£
5,223
1,132
8,500
2,734
9,095		 Restricted
funds
£
9,388
192,196
-
-		 Total
2020
£
14,611
1,132
200,696
2,734
9,095
25,018 161,682 186,700 26,684 201,584 228,268
220
-		 4,575
8,400		 4,795
8,400		 9,760
-		 2,500
8,400		 12,260
8,400
220 12,975 13,195
11,305
38		 9,760 10,900 20,660
10,905
38		 400
-		 4,400
103		 2,660
-		 7,060
103
10,943 400 11,343 4,503 2,660 7,163
- 0 533 - 533
- - -
-
211,238		 533 - 533
17,494 - 17,494
36,181 175,057 58,974 215,144 274,118

27

8.4 Expenditure
8.4.1
8.4.2
Raising funds
Other fundraising costs
Administration fees
Project resources & consumables
Staff training & recruitment
Rent & rates
Cleaning, repairs & maintenance
Office costs
Insurance
Web design, marketing & publicity
Venue Hire for events
Staff & volunteer expenses
Total expenditure
Depreciation
Charitable activities
Independent Examiner's fee
Professional membership &
subscription
Staff salaries
Freelance workers
Consultancy & professional fees
Participant support costs
Equipment
Trustees' expenses
Bank charges
Loss on asset revaluation		 Unrestricted
funds
£
1,641
-282		 Restricted
funds
£
-
83		 Total
Unrestricted
2021
funds
£
£
1,641
162
-199
2,999		 Restricted
funds
£
1,095
5,823		 Total
2020
£
1,257
8,822
1,359 83 1,442
3,161		 6,918 10,079
34,366
10,251
-
-
-
-
-
307
2,209
645
1,368
8
64
-
498
1,980
-
-
3,768
9,967		 94,938
30,568
190
2,050
24
850
757
1,022
3,352
743
2,765
8,007
5,379
500
536
163		 129,304
14,324
40,819
75
190
694
2,050
357
24
-
850
139
757
7,359
1,329
1,263
5,561
9,392
1,388
1,288
4,133
387
8,015
538
5,443
552
500
600
1,034
173
2,143
13
0
59
0
2
3,768
1,470
9,967
-		 138,405
30,840
1,046
2,566
2,612
10,684
2,178
97
463
-
1,657
590
14,046
-
871
350
-
-
1,496
-		 152,729
30,915
1,740
2,923
2,612
10,823
9,537
1,360
9,855
1,288
2,044
1,128
14,598
600
1,044
363
59
2
2,966
-
-
-
0
-
65,431 151,844 217,275
38,685		 207,901 246,586
66,790 151,927 218,717
41,846		 214,819 256,665

28

8.5 Expenses & fees

No trustees received a remuneration for services rendered during the year, nor were any trustees' out of pocket expenses reimbursed.

8.5.1 Fees for examination of the accounts
Independent Examiner's fees for reporting on the accounts
8.6 Staff costs and emoluments
Average number of employees (full time equivalent)
Gross salaries
Employers National Insurance
Employer's pension Contributions		 2021
£
500
2021
£
122,411
4,371
2,522
129,304
5		 2020
£
600
2020
£
144,155
5,557
3,017
152,729
8

8.7 Fixed assets

Written off in year
Revaluations
Prior depreciation on write-off
At 31st March 2020
8.7.1 Tangible fixed assets
Cost or valuation
At 1st April 2020
At 31st March 2021
Depreciation
At 1st April 2019
Charge for the year
At 31st March 2020
Net Book Value
At 31st March 2021		 Workshop
Equipment
17,304
(9,751 )
(2,226 )		 Office
Equipment
£
66,683
(55,484 )
(7,675 )		 Computer
Equipment
£
2,038
(1,972 )
(66 )
-
£
1,972
-
(1,972 )
-
£
-
66		 Total
£
86,025
-
(67,207 )
(9,967 )
5,327 3,524 8,851
9,751
2,181
(9,751 )		 £
55,484
1,587
(55,484 )		 £
67,207
-
3,768
-
(67,207 )
2,181 1,587 3,768
£ £
3,146 1,937 5,083
7,553 11,199 18,818

29

8.8 Debtors and prepayments

Debtors and prepayments
8.9 Creditors and accruals
Trade creditors
Accrued expenses
Deferred income
Analysis of creditors falling due within one year
Trade debtors
Other Debtors & Prepayments		 2021
£
3,848
29,969
33,817
2021
£
5,908
500
74,948
81,356		 2020
£
1,610
-
1,610
2020
£
5,435
1,200
40,772
47,407

8.10 Contingent liabilities and contingent assets

A third party has made a claim against the charity. It is not possible to estimate what, if any, financial penalties may incur so no provision has been made in the financial statements.

8.11 Movement of funds

8.11.1 Movement of major funds

2021
Total Funds
Restricted Funds
Hands & Voices
IMPs (East Riding)
iMUSE (Inhouse)
iMUSE (Outreach)
IMPs (York)
Creative Sensory Programme
Sensory (CYC commission)
General running costs
Strategic Development
NYMAZ iMUSE
YorMusic
AbleWeb
AbleWeb Radio
Fund Name
Unrestricted Funds (General)
General Unrestricted funds
Designated funds
iMUSE (Learning Disability)
iMUSE (Mental Wellbeing)		 Balance
b/fwd
40,966
15,000		 Incoming
resources
36,181
-		 Outgoing
resources
66,790
-		 Transfers
17,049
15,000
32,049
(983)
(1,635)
(134)
(867)
(358)
(599)
84
-
-
-
-
(1,867)
(647)
(24,378)
(665)
(32,049)
-		 Balance
c/fwd
27,406
30,000
55,966 36,181 66,790 57,406
983
1,635
134
867
697
1,519
-
-
-
-
7
1,867
647
-
1,214		 -
-
33,383
-
47,420
-
15,765
30,403
1,213
4,575
11,095
-
-
31,203
-		 -
-
33,383
-
47,198
920
15,849
30,403
1,213
4,575
11,012
-
-
6,825
549		 -
-
-
-
561
-
-
-
-
-
90
-
-
-
-
9,570 175,057 151,927 651
65,536 211,238 218,717 58,057

30

Transfer between funds

2020
Designated funds
Restricted Funds
Total Funds
Fund name
General unrestricted funds
AbleWeb Radio
Unrestricted funds (General)
AbleWeb
Hands & Voices
IMPs (East Riding)
IMPs (York)
iMUSE (Inhouse)
iMUSE(Outreach)
Strategic Development
NYMAZ iMUSE
Creative Sensory Programme
Sensory (CYC)
General running costs
YorMusic		 Balance
b/fwd
40,540
-		 Incoming
resources
58,974
-		 Outgoing
resources
41,846
-		 Loss through
revaluations
(16,702 )
15,000
(1,702)
-
-
-
-
-
-
-
-
-
-
-
1,702
-
1,702
-		 Balance
c/fwd
40,966
15,000
40,540 58,974 41,846 55,966
1,101
1,888
153
1,001
414
2,270
-
-
8
2,146
747
(3,503 )
1,318		 -
-
20,132
-
50,603
54,263
2,160
27,050
2,675
-
-
58,261
-		 118
253
20,151
134
50,320
55,014
2,160
27,050
2,676
279
100
56,460
104		 983
1,635
134
867
697
1,519
-
-
7
1,867
647
-
1,214
-
-
7,543 215,144 214,819 9,570
48,083 274,118 256,665 65,536

31

8.11.2 Details of Funds Held

Unrestricted Funds (General)

The General fund is unrestricted and available for the general purposes of the Charity.

Unrestricted Funds (Designated)

The Designated fund is for closure costs

Restricted Funds

The restricted funds are only available for the purposes specified for each fund, which are:

AbleWeb Radio

The programme finished in 2018. Any fixed assets have been written off in the year

AbleWeb

The programme finished in 2018. Any fixed assets have been written off in the year

Hands & Voices

One of the first singing and signing choirs in the UK, set up to help people with learning and communication difficulties express themselves creatively through music

IMPs (East Riding)

The programme finished in 2018. Any fixed assets have been written off in the year

IMPs (York)

A year-round programme of fun, inclusive music activities for disabled and non-disabled children and young people from York and the surrounding area

iMUSE (Learning Disability)

iMUSE provides a relaxing and creative learning space where participants can connect with the world around them, make their own choices and develop non-verbal ways of communicating.

iMUSE (Mental Wellbeing)

iMUSE provides a space where people can relax, forget the outside world and feel their stress and anxiety reduce

NYMAZ iMUSE

Programme funded by the North Yorkshire Music Action Zone (NYMAZ) to bring iMUSE to rural North Yorkshire schools

Creative Sensory Programme

Creative and sensory-based activities for learning-disabled adults

Sensory (CYC commission)

A Service Level Agreement funded by the City of York Council that finished in 2018. Any fixed assets have been written off in the year

Strategic Development

The programme finished in 2016. Any fixed assets have been written off in the year

General running costs

Funding that has been secured to cover our organisational running costs

YorMusic

The programme finished in 2014. Any fixed assets have been written off in the year

32

8.12 Net assets between funds

Net assets between funds
Current assets
Current liabilities
Balances at 31st March 2020
Fixed assets
Fixed assets
Current assets
Current liabilities
Balances at 31st March 2021		 Unrestricted
Funds
£
5,083
133,679
(81,356 )		 Restricted
Funds
£
-
651		 Total
2020
£
5,083
134,330
(81,356 )
57,406 651 58,057
Unrestricted
Funds
£
18,818
84,555
(47,407 )		 Restricted
Funds
£
-
9,570		 Total
2019
£
18,818
94,125
(47,407 )
55,966 9,570 65,536

33

9 Legal and Administrative Information

Incorporated: England 27[th] January 1998 Registered Company Number: 03500128 (England and Wales) Registered Charity Number: 1072902

Registered and principal office

Sanderson House Bramham Road York North Yorkshire YO26 5AR

Trustees

L Corker L Galliard DA Hare E Jones S Middleton CEM Wright

Company Secretary

Ms R Kent

Independent examiner

Outsource The Hiscox Building Peaseholme Green York YO1 7P7

Bankers

Yorkshire Bank Queen Victoria Square Hull HU1 3EB

34