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2023-03-31-accounts

HARROW HERITAGE TRUST

TRUSTEES ANNUAL REPORT AND ACCOUNTS 31ST MARCH 2023

Trustees’ Annual Report for the period

From: 1[st] April 2022 To: March 31[st] 2023

Charity name: Harrow Heritage Trust

Charity registration number: 1072773

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To secure the protection, preservation,
restoration and improvement of the
character and amenities of the London
Borough of Harrow for the benefit and
enjoyment of the public generally and
especially the inhabitants of the Borough,
and to promote the preservation of land
and buildings of beauty or historic interest
as well as areas of ecological or other
specific or environmental importance within
the Borough and to promote schemes and
awards to assist the attainment of these
objectives.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 -Ancient monument (SAM) No 120 Linear
earthworks: maintenance & preservation
-Maintain Old Dairy, Wood Farm overlook
-Advise on repairs to historic built
environment
-Distributed +500 free nature and historic
walks in Harrow leaflets and HHT
membership leaflets
-Repair and restoration of one Public Work
of Art
-Removal of one Public Work of Art due to
safety issues
-Multiple pond creations and restoration of
existing ponds to enhance habitat and
support Great Crested Newts, a protected
species.
-Fund 6 x Skill training courses for
volunteers
-1 x New Information Panel & trail roundel
restoration
-Hire mower to support mowing regimes
which enhance the boroughs biodiversity
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18
The Trustees have considered the
provisions of the Charities Act 2011 with
regard to public benefit requirement. They
are satisfied that the Trust, through its aims
and objectives, meets the requirement, in
particular with regard to the advancement

of the arts, heritage, architecture, and of the environmental protection or improvement. Beneficiaries comprise members of the public in almost all cases without the need for any changes in payment.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 Grants for repairs to historic buildings cover
repairs in keeping with the original design
and materials. Generally, will be awarded
10% of the quoted cost of repair. Will be
disbursed on completion or repairs and
receipt of proof of completion and
payments.
Policy on social investment
including program related
investment		 Para 1.38 -Training for volunteers paid by HHT adds
to job skill set (First aid, power tool use
etc…)
-Adult work hours logbooks for volunteers
keeps track of hours and can be used for
job applications.
Contribution made by
volunteers		 Para 1.38 -Volunteers contribute more than 1000
hours of work annually maintaining nature
reserve paths and amenities and clear
litter, organise and run corporate workdays
and visits from school and scout groups
etc…
With in-depth knowledge of green space,
they can help maintain biodiversity,
especially insect populations, and mitigate
the effects of overpopulation and bad land
use policies.
-Active in attending local fairs and
community meetings to explain and
educate inhabitants on the built and natural
environment.
-Active in educating the community about
Harrow’s rich historic architecture and
natural landscape.
Other - Sadly, public support for our National
Lottery drainage grant for Montesole
Playing Fields vanished and the grant
~~was returned.~~

Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 - Restoration and enhancement of the Old
Redding pond complex in the historic
former garden of W.S. Gilbert. This serves
to enhance habitat and support Great
Crested Newts but also restores important
aspects of the historic garden enhances
flood alleviation.
-Repair and restoration of The Leaf
sculpture by Diane Maclean in Grove Open
Space, Harrow for the community
-Removal of Wooden Totem pole at Pinner
Memorial Gardens due to termite damage
and risk to the public
-Engaging children and young people in
nature events and free courses connects
them with local nature and the benefits of
preserving green space for people and
wildlife
-Mowing regimes to increase biodiversity
for the benefit of nature and all humanity

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 Objectives were to recruit more volunteers
including trustees and to involve members
in Executive meetings. Several new
trustees and more members attended
meetings via invitation and online
methods.
Performance of fundraising
activities against objectives
set		 Para 1.41 Goal to bring in more grant monies to
the borough resulted in over £50,000
worth of grant funded activity
Saw one legacy come into the
restricted Headstone Manor pot.
Investment performance
against objectives		 Para 1.41 The Charity has no investments but
maintains 5 COIF deposit accounts which
generate small sums of interest quarterly.
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The Trust is financial stable and has come
out of the lull induced by lock-down.
Donations down but grants have increased.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Trust’s funds totalled £169,390 at the
end of the financial year March 2023. Four
funds totalling £141,927 were designated
as restricted to the uses described. These
are Heritage Grants, Public Works of Art,
Work with Young People and Headstone
Manor: commitments or expenditure plans
exist for parts of these. There is also an
Unrestricted General fund of £27,463 which
includes the activities of Harrow Nature
Conservation Forum and the Brown
Plaques committee. It is the Trust’s policy
to maintain the balance of this fund at a
level to cover administrative and support
costs for a forward period of at least a year,
and to respond to emergency and other
applications for grants or support as and
when they arise. The fund was maintained
at an adequate level throughout the year.
The Unrestricted General fund holds
£14,838 in grant funding which is expected
to be expended in the following year. This
will be offset by further funds released in
stages by existing grant agreements.
Amount of reserves held Para 1.22 £10,000
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 There is some evidence that when older
members age-out we have fewer new
active members. We are actively
addressing this by outreach and building in
more structure in Trustee positions and
responsibilities. This is ongoing and has
born fruit in this year.
Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Grants, bequests and donations.
Investment policy and
objectives including any		 Para 1.46 Investment policy N/A.
Social investment takes place but has no
policy.
social investment policy
adopted
A description of the principal
risks facing the charity		 Para 1.46 The Trustees are aware of the major
operational risks that the charity faces and
consider that adequate administrative
procedures are in place to mitigate the risks
identified. Suitable training is given to new
volunteers where appropriate. Insurance
cover is taken to minimise any potential
financial impact on the Trust should any of
those risks materialise.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are elected or co-opted at our
AGM in October annually. Trustees may
also be elected at executive meetings after
a quorum vote.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Induction and training is informal. New
Trustees would be encouraged to
familiarise themselves with the historic
annual reports and be guided by Trustees
in their committee work.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The Trustees form the members of the
executive committee. The President of the
Trust is the Mayor of Harrow and three
additional authority members are
nominated by Harrow Council. Other
officers and members are elected annually
at the annual general meeting, and the
committee has the power to co-opt and fill
casual vacancies. Members are elected or
co-opted to advise on matters or carry out
particular tasks for which they possess
suitable skills or knowledge, or to represent
interested community groups or societies
and associations in the London Borough of
Harrow.
Relationship with any
related parties		 Para 1.51 We work closely with London Borough of
Harrow
Other

Reference and Administrative details

Charity name Harrow Heritage Trust
Other name the charity uses
Registered charity number 1072773
Charity’s principal address 40 Walton Drive
Harrow Middlesex
HA1 4XA

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
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14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Keith Ferry Chair Till 11 Oct 2022
Leslie Bolsover Hon Treasurer
John Richard
Orchard		 Trustee
John Gordon
Williams		 Trustee
Stephen Bolsover Trustee
Margaret Huitson Trustee
Edward Robin
Youle		 Trustee
Eileen Mary
Kinnear		 Trustee
Cllr June Baxter Trustee 07/06/2022 - appointed
Cllr Janet Mote Trustee
/President
Cllr Simon Brown Trustee Till May 1st 2022
Cllr Elizabeth Nancy
Parry
Trustee		 08/03/2023 - appointed
Cllr Marilyn Ashton Chair From 11 Oct 2022
Cllr Ghazanfar Ali Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

TRUSTEES AND RELATED PARTIES

During the year:

  1. A number of trustees were reimbursed expenditure incurred by them on the Trust’s behalf.

  2. In compliance with SORP recommendations concerning related party transactions it is declared that reimbursement payments to Steve Bolsover, HNCF sub-committee are not co-signed by Leslie Bolsover, Hon. Treasurer.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date

Leslie Ruth Honaker		 Bolsover

Hon Treasurer
26/05/2023
26/05/2023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Harrow Heritage Trust On accounts for the year 31 March 2023 Charity no 1072773 ended (if any) Set out on pages 14-15 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 21 June 2023 Signed: Name: Chaweevan Williams FCCA Relevant professional Chartered Certified Accountant qualification(s) or body (if any): Address: 167 Clarence Revenue, New Malden, Surrey KT3 3TX

13

Charity Name No (if any) Harrow Heritage Trust 1072773 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/04/2022 31/03/2023

Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Subscriptions,
Donations and other 4,376 89,376 - 93,753 5,751
income
Local authority grants - - -
Othergrants 27,167 - 27,167 13,887
Deposit interest 381 907 - 1,288 36
- -
- -
- -
- -
Sub total(Gross 31,924 90,284 - 122,208 19,674
income for AR)
A2 Asset and
investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 31,924 90,284 - 122,208 19,674
A3 Payments
General fund
Admin expenditure 1,359 1,359 2,015
Direct charitable
expenditure 108 108 3,109
Harrow Nature
Conservation Forum 44,075 44,075 5,554
Work with Young
People 10,522 10,522 5,442
Public Works of Art 3,313 3,313 1,270
Headstone Manor - 203
Heritage Grants - -
-
**Sub total ** 45,542 13,835 59,377 17,593
A4 Asset and
investment
purchases, (see
table)
- - - -
- - - -
**Sub total ** - - - - -
Total payments 45,542 13,835 - 59,377 17,593
ceipts/(payments) - 13,618 76,449 - 62,831 2,081
**A5 Transfers betwe ** - - - - -
A6 Cash funds last 41,081 65,478 106,559 104,478
nds this year end 27,463 141,927 169,390 106,559

CCXX R1 accounts (SS)

20/06/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two
trustees on behalf of
all the trustees
B5 Liabilities
B3 Investment
assets
B2 Other
monetary assets
B4 Assets
retained for the
charity’s own
use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
General fund
Heritage Grants
Headstone Manor
Details
Public Works of Art
Details
Wild Trout Grant
Rewild grant
Details
Crane Valley Partnership
Work with Young People
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
27,463
-
-
30,135
16,508
3,142
-
92,142
27,463
141,927
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
General fund
2,200
General fund
2,488
General fund
10,150
-
Print Name
Leslie Ruth Bolsover		 Endowment funds
to nearest £
-
-
-
-
OK
Endowment funds
to nearest £
-
-
-
-
-
-
Current value (optional)
-
-
-
-
-
Current value (optional)
-
-
-
-
-
-
-
-
-
When due (optional)
30 September 2023
Date of approval
Leslie Ruth Bolsover 20/06/2023

CCXX R2 accounts (SS)

20/06/2023

2