## HARROW HERITAGE TRUST TRUSTEES ANNUAL REPORT AND ACCOUNTS 31ST MARCH 2023 ## **Trustees’ Annual Report for the period** **From: 1[st] April 2022 To: March 31[st] 2023** ## **Charity name: Harrow Heritage Trust** ## **Charity registration number: 1072773** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To secure the protection, preservation,
restoration and improvement of the
character and amenities of the London
Borough of Harrow for the benefit and
enjoyment of the public generally and
especially the inhabitants of the Borough,
and to promote the preservation of land
and buildings of beauty or historic interest
as well as areas of ecological or other
specific or environmental importance within
the Borough and to promote schemes and
awards to assist the attainment of these
objectives.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|-Ancient monument (SAM) No 120 Linear
earthworks: maintenance & preservation
-Maintain Old Dairy, Wood Farm overlook
-Advise on repairs to historic built
environment
-Distributed +500 free nature and historic
walks in Harrow leaflets and HHT
membership leaflets
-Repair and restoration of one Public Work
of Art
-Removal of one Public Work of Art due to
safety issues
-Multiple pond creations and restoration of
existing ponds to enhance habitat and
support Great Crested Newts, a protected
species.
-Fund 6 x Skill training courses for
volunteers
-1 x New Information Panel & trail roundel
restoration
-Hire mower to support mowing regimes
which enhance the boroughs biodiversity| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|
The Trustees have considered the
provisions of the Charities Act 2011 with
regard to public benefit requirement. They
are satisfied that the Trust, through its aims
and objectives, meets the requirement, in
particular with regard to the advancement| of the arts, heritage, architecture, and of the environmental protection or improvement. Beneficiaries comprise members of the public in almost all cases without the need for any changes in payment. ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Grants for repairs to historic buildings cover
repairs in keeping with the original design
and materials. Generally, will be awarded
10% of the quoted cost of repair. Will be
disbursed on completion or repairs and
receipt of proof of completion and
payments.| |Policy on social investment
including program related
investment|Para 1.38|-Training for volunteers paid by HHT adds
to job skill set (First aid, power tool use
etc…)
-Adult work hours logbooks for volunteers
keeps track of hours and can be used for
job applications.| |Contribution made by
volunteers|Para 1.38|-Volunteers contribute more than 1000
hours of work annually maintaining nature
reserve paths and amenities and clear
litter, organise and run corporate workdays
and visits from school and scout groups
etc…
With in-depth knowledge of green space,
they can help maintain biodiversity,
especially insect populations, and mitigate
the effects of overpopulation and bad land
use policies.
-Active in attending local fairs and
community meetings to explain and
educate inhabitants on the built and natural
environment.
-Active in educating the community about
Harrow’s rich historic architecture and
natural landscape.| |Other||- Sadly, public support for our National
Lottery drainage grant for Montesole
Playing Fields vanished and the grant
~~was returned.~~| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|- Restoration and enhancement of the Old
Redding pond complex in the historic
former garden of W.S. Gilbert. This serves
to enhance habitat and support Great
Crested Newts but also restores important
aspects of the historic garden enhances
flood alleviation.
-Repair and restoration of The Leaf
sculpture by Diane Maclean in Grove Open
Space, Harrow for the community
-Removal of Wooden Totem pole at Pinner
Memorial Gardens due to termite damage
and risk to the public
-Engaging children and young people in
nature events and free courses connects
them with local nature and the benefits of
preserving green space for people and
wildlife
-Mowing regimes to increase biodiversity
for the benefit of nature and all humanity| |---|---|---| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Objectives were to recruit more volunteers
including trustees and to involve members
in Executive meetings. Several new
trustees and more members attended
meetings via invitation and online
methods.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Goal to bring in more grant monies to
the borough resulted in over £50,000
worth of grant funded activity
Saw one legacy come into the
restricted Headstone Manor pot.| |Investment performance
against objectives|Para 1.41|The Charity has no investments but
maintains 5 COIF deposit accounts which
generate small sums of interest quarterly.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Trust is financial stable and has come
out of the lull induced by lock-down.
Donations down but grants have increased.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trust’s funds totalled £169,390 at the
end of the financial year March 2023. Four
funds totalling £141,927 were designated
as restricted to the uses described. These
are Heritage Grants, Public Works of Art,
Work with Young People and Headstone
Manor: commitments or expenditure plans
exist for parts of these. There is also an
Unrestricted General fund of £27,463 which
includes the activities of Harrow Nature
Conservation Forum and the Brown
Plaques committee. It is the Trust’s policy
to maintain the balance of this fund at a
level to cover administrative and support
costs for a forward period of at least a year,
and to respond to emergency and other
applications for grants or support as and
when they arise. The fund was maintained
at an adequate level throughout the year.
The Unrestricted General fund holds
£14,838 in grant funding which is expected
to be expended in the following year. This
will be offset by further funds released in
stages by existing grant agreements.| |Amount of reserves held|Para 1.22|£10,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There is some evidence that when older
members age-out we have fewer new
active members. We are actively
addressing this by outreach and building in
more structure in Trustee positions and
responsibilities. This is ongoing and has
born fruit in this year.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Grants, bequests and donations.| |Investment policy and
objectives including any|Para 1.46|Investment policy N/A.
Social investment takes place but has no
policy.| |social investment policy
adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The Trustees are aware of the major
operational risks that the charity faces and
consider that adequate administrative
procedures are in place to mitigate the risks
identified. Suitable training is given to new
volunteers where appropriate. Insurance
cover is taken to minimise any potential
financial impact on the Trust should any of
those risks materialise.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected or co-opted at our
AGM in October annually. Trustees may
also be elected at executive meetings after
a quorum vote.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Induction and training is informal. New
Trustees would be encouraged to
familiarise themselves with the historic
annual reports and be guided by Trustees
in their committee work.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Trustees form the members of the
executive committee. The President of the
Trust is the Mayor of Harrow and three
additional authority members are
nominated by Harrow Council. Other
officers and members are elected annually
at the annual general meeting, and the
committee has the power to co-opt and fill
casual vacancies. Members are elected or
co-opted to advise on matters or carry out
particular tasks for which they possess
suitable skills or knowledge, or to represent
interested community groups or societies
and associations in the London Borough of
Harrow.| |Relationship with any
related parties|Para 1.51|We work closely with London Borough of
Harrow| |Other||| ## **Reference and Administrative details** |Charity name|Harrow Heritage Trust| |---|---| |Other name the charity uses|| |Registered charity number|1072773| |Charity’s principal address|40 Walton Drive
Harrow Middlesex
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Keith Ferry|Chair|Till 11 Oct 2022|| ||Leslie Bolsover|Hon Treasurer||| ||John Richard
Orchard|Trustee||| ||John Gordon
Williams|Trustee||| ||Stephen Bolsover|Trustee||| ||Margaret Huitson|Trustee||| ||Edward Robin
Youle|Trustee||| ||Eileen Mary
Kinnear|Trustee||| ||Cllr June Baxter|Trustee|07/06/2022 - appointed|| ||Cllr Janet Mote|Trustee
/President||| ||Cllr Simon Brown|Trustee|Till May 1st 2022|| ||Cllr Elizabeth Nancy
Parry|
Trustee|08/03/2023 - appointed|| ||Cllr Marilyn Ashton|Chair|From 11 Oct 2022|| ||Cllr Ghazanfar Ali|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **TRUSTEES AND RELATED PARTIES** During the year: 1. A number of trustees were reimbursed expenditure incurred by them on the Trust’s behalf. 2. In compliance with SORP recommendations concerning related party transactions it is declared that reimbursement payments to Steve Bolsover, HNCF sub-committee are not co-signed by Leslie Bolsover, Hon. Treasurer. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||
Leslie Ruth Honaker|Bolsover| ||
Hon Treasurer|| ||26/05/2023|| ||26/05/2023|| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Harrow Heritage Trust **On accounts for the year** 31 March 2023 **Charity no** 1072773 **ended (if any) Set out on pages** 14-15 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023. ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 21 June 2023 **Signed: Name:** Chaweevan Williams FCCA **Relevant professional** Chartered Certified Accountant **qualification(s) or body (if any): Address:** 167 Clarence Revenue, New Malden, Surrey KT3 3TX 13 **Charity Name No (if any) Harrow Heritage Trust 1072773 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/04/2022 31/03/2023 |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---|---|---| ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||| |Subscriptions,||||||||||| |Donations and other|**4,376**||**89,376**||**-**||**93,753**|||**5,751**| |income||||||||||| |Local authority grants|||||**-**||**-**|||**-**| |Othergrants|**27,167**||||**-**||**27,167**|||**13,887**| |Deposit interest|**381**||**907**||**-**||**1,288**|||**36**| ||||||**-**|||||**-**| ||||||**-**|||||**-**| ||||||**-**|||||**-**| ||||||**-**|||||**-**| |**_Sub total_**_(Gross_|**31,924**||**90,284**||**-**||**122,208**|||**19,674**| |_income for AR)_||||||||||| |**A2 Asset and**|||||||||| |---|---|---|---|---|---|---|---|---|---| |**investment sales,**|||||||||| |**(see table).**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**_Total receipts_**|**31,924**||**90,284**||**-**||**122,208**||**19,674**| |**A3 Payments**|||||||||| |General fund|||||||||| ||Admin expenditure||**1,359**|||||||**1,359**||**2,015**| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||Direct charitable|||||||||||| ||expenditure||**108**|||||||**108**||**3,109**| ||Harrow Nature|||||||||||| ||Conservation Forum||**44,075**|||||||**44,075**||**5,554**| ||**Work with Young**|||||||||||| ||**People**||||**10,522**|||||**10,522**||**5,442**| ||**Public Works of Art**||||**3,313**|||||**3,313**||**1,270**| ||**Headstone Manor**||||**-**|||||||**203**| ||**Heritage Grants**||||**-**|||||||**-**| |||||||||||||**-**| ||**_Sub total_ **||**45,542**||**13,835**|||||**59,377**||**17,593**| |||||||||||||| ||**A4 Asset and**|||||||||||| ||**investment**|||||||||||| ||**purchases, (see**|||||||||||| ||**table)**|||||||||||| ||||**-**||**-**|||**-**||**-**||| ||||**-**||**-**|||**-**||**-**||| ||**_Sub total_ **||**-**||**-**|||**-**||**-**||**-**| |||||||||||||| ||**_Total payments_**||**45,542**||**13,835**|||**-**||**59,377**||**17,593**| |**_ceipts/(payments)_**|||**- 13,618**||**76,449**|||**-**||**62,831**||**2,081**| |||||||||||||| ||**A5 Transfers betwe **||**-**||**-**||**-**|||**-**||**-**| ||**A6 Cash funds last**||**41,081**||**65,478**|||||**106,559**||**104,478**| |**_nds this year end_**|||**27,463**||**141,927**|||||**169,390**||**106,559**| |||||||||||||| CCXX R1 accounts (SS) 20/06/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two
trustees on behalf of
all the trustees
**B5 Liabilities**
**B3 Investment**
**assets**
**B2 Other**
**monetary assets**
**B4 Assets**
**retained for the**
**charity’s own**
**use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
General fund
Heritage Grants
Headstone Manor
**Details**
Public Works of Art
**Details**
Wild Trout Grant
Rewild grant
**Details**
Crane Valley Partnership
Work with Young People
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**27,463**
**-**
**-**
**30,135**
**16,508**
**3,142**
**-**
**92,142**
**27,463**
**141,927**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
General fund
**2,200**
General fund
**2,488**
General fund
**10,150**
**-**
Print Name
Leslie Ruth Bolsover|**Endowment funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||| ||||| ||||**-**| ||||**-**| ||||OK| ||||**Endowment funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value (optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value (optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due (optional)**| ||||| ||||**30 September 2023**| ||||| ||||| ||||| ||||| ||||Date of approval| |||Leslie Ruth Bolsover|20/06/2023| ||||| CCXX R2 accounts (SS) 20/06/2023 2