Trustees’ Annual Report for the period
From 01-03-2023 Period start date To 29-02-2024 Period end date
Charity name: Lidlington Village Hall
Charity registration number: 1072585
Objectives and Activities
| Objectives and Activities | Objectives and Activities | Objectives and Activities |
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document Para 1.17 Management of the village hall for the community |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Lidlington Village Hall is a community hub, used by village organisations and individuals to promote village activities e.g. the annual hill race, to raise funds for those organisations e.g. quiz nights and concerts, for birthday parties, wedding receptions and to run community events e.g. Santa’s Grotto Kid’s Cricket and Craft Fairs. The hall is also hired on a regular basis by local businesses e.g. a dance school. The hall is also a designated safe space for Lidlington Community Emergency Response Team and is the location (externally) of a defibrillator. |
||
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The trustees received no remuneration or other benefits from the charity. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Policy on grant making | Para 1.38 |
| Policy on social investment including program related investment |
Para 1.38 |
| Para 1.38 | |
| Contribution made by |
volunteers Other
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During the year LVH was able to hold and promote various activities for the community. Annual Hill race, Santa’s Grotto and craft fairs. And provide space for parties, quiz nights, Dance classes for various ages that run during the week, yoga and pilates classes on Mondays, Stay and play on Tuesdays, adult After 8 club that meets once a month on Wednesdays, kids cricket on Thursdays and Sundays and Jujutsu classes on Sundays. The hall was used by all ages from pre- school to O.A.P which has a benefit for all its residents. We were also able to secure funding and install solar panels to promote renewable energy benefits. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash at the bank as of 29/02/2024 was £14,883 in unrestricted funds. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The funds are held to cover 4 months operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur. |
| Amount of reserves held | Para 1.22 | £5,000 out of the cash at the bank are our reserves |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
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Additional information (optional)
You may choose to include further statements where relevant about:
Our main source of funds this year has been
restricted grant from Veolia (used on solar
The charity’s principal equipment installation) and hire fees from
sources of funds (including Para 1.47 regular and other hires.
any fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the principal Para 1.46
risks facing the charity
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| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our main source of funds this year has been restricted grant from Veolia (used on solar equipment installation) and hire fees from regular and other hires. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Trustees and other volunteers oversee the day to day running of the hall. The trustees and volunteers received no remuneration or other benefits from the charity. |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted on 25th November 1998 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed or reappointed on annual basis. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
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Charity name Lidlington Village Hall
Other name the charity uses
Registered charity number 1072585
Charity’s principal address Lidlington Village Hall
High Street
Lidlington
MK43 0RN
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Samantha C Chair 07/01/2024 onwards Existing trustees
1
Campbell
2 Michaela Barrett Treasurer 13/07/2023 onwards Existing trustees
3 Lyn Roberts Vice Treasurer 30/12/2013 onwards Existing trustees
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) M Barrett Full name(s) S C Campbell ~~OO~~ Position (eg Secretary, Chair Treasurer Chair, etc) ~~ee~~ Date 26/12/2024 ~~|~~
| Lidlington Village Hall | Lidlington Village Hall | Lidlington Village Hall | Lidlington Village Hall | 1072585 | 1072585 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/03/2023 29/02/2024 To For the period from ee |
Last year to the nearest £ CC16a |
|||||||||||||
| Charitable Activities 11,583 |
28,500 | 28,500 | - | - | - | 40,083 | 40,083 | 9,685 | 9,685 | |||||
| Other Trading Activities 4,483 |
- | - | - | - | - | 4,483 | 4,483 | 2,634 | 2,634 | |||||
| Events 1,048 |
- | - | - | - | - | 1,048 | 1,048 | - | - | |||||
| - | - | - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | - | - | |||||
| Sub total(Gross income for AR) 17,114 |
28,500 | 28,500 | - | - | - | 45,614 | 45,614 | 12,319 | 12,319 | |||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 17,114 28,500 - 45,614 12,319 A3 Payments ————_~~——~~ |
||||||||||||||
| Maintenance & Repairs 3,998 |
- | - | - | - | - | 3,998 | 3,998 | 2,937 | 2,937 | |||||
| Utilities 4,613 |
- | - | - | - | - | 4,613 | 4,613 | 3,822 | 3,822 | |||||
| Cleaning 5,416 |
- | - | - | - | - | 5,416 | 5,416 | 4,787 | 4,787 | |||||
| Software & Licences 953 |
- | - | - | - | - | 953 | 953 | 739 | 739 | |||||
| Other 583 |
- | - | - | - | - | 583 | 583 | 1,344 | 1,344 | |||||
| Events costs 529 |
- | - | - | - | - | 529 | 529 | - | - | |||||
| Equipment 455 |
- | - | - | - | - | 455 | 455 | 500 | 500 | |||||
| - | - | - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | - | - | |||||
| Sub total 16,547 | - | - | - | - | - | 16,547 | 16,547 | 14,129 | 14,129 | |||||
| A4 Asset and investment purchases, (see table) Solar panels - 31,299 - 31,299 - - - - - Sub total - 31,299 - 31,299 - Total payments 16,547 31,299 - 47,846 14,129 Net of receipts/(payments) 567 - 2,799 - - 2,232 - 1,810 A5 Transfers between funds - 2,799 2,799 - - - A6 Cash funds last year end 17,115 - - 17,115 18,925 Cash funds this year end 14,883 - - 14,883 17,115 ———_—~~——~~— ======> |
CCXX R1 accounts (SS)
25/02/2025
1
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds Balances 14,883 - - - - - - - - Total cash funds 14,883 - - Se5= (agree balances with receipts and payments account(s)) OK OK OK Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets - - - - - - - - - - - - - - - - - - ===== Fund to which Current value Details asset belongs Cost (optional) (optional) B3 Investment assets - - - - - - - - - - === Fund to which Current value Details asset belongs Cost (optional) (optional) B4 Assets retained for the Solar Panels Fixtures & Fittings 31,299 31,299 charity’s own use - - - - - - - - - - - - - - - - a Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities - - - - - Signed by one or two trustees on Date of behalf of all the trustees Signature Print Name approval Michaela Barrett 26/12/2024 = CCXX R2 accounts (SS) 2 25/02/2025
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