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2023-05-31-accounts

Trustees' Annual Report for the period

Period start date Period start date Period end date
**From ** 1 June 2022 To 30
May		 2023

Section A Reference and administration details

Charity name Teign Valley Community Hall Other names charity is known by TVCH Registered charity number (if any) 1072211 Charity's principal address RAINBOWS END LOWER TOWN CHRISTOW Postcode EX6 7NA

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
JOAN PAMELA
BANKS		 Treasurer Whole year Elected at Annual General
Meeting
JILL ARTHUR Chair Wholeyear Tennis Club
David James Cole Whole year Elected at Annual General
Meeting
Anthony James
Porter		 Whole year Doddiscombsleigh Parish
Meeting
Corony Jane
Edwards		 Vice chair Whole year Elected at Annual General
Meeting
Graham Paul Read Whole year Elected at Annual General
Meeting
Vicki Cole Whole year Elected at Annual General
Meeting
Barbara Elizabeth
Anne Brown		 Whole year Elected at Annual General
Meeting
CHRISTINE
BASSON		 Whole year Women’s Institute
GEORGE THOMAS
ARCHER		 Whole year Short Mat Bowls Club

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

1

Names and addresses of advisers (Optional information)
Type of adviser
Name
Address		 Names and addresses of advisers (Optional information)
Type of adviser
Name
Address		 Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Scheme (constitution)

Trust How the charity is constituted

Six elected trustees, twelve appointed trustees who represent local Trustee selection methods community groups and organisations (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The object of the Charity shall be the provision and maintenance of a community hall for the use of the inhabitants of the Parishes of Ashton, Bridford, Christow, Doddiscombsleigh and Trusham (the area of benefit) without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.

TAR

March 2012

2

TVCH is used most days of the week by a mix of regular groups (bowls, table tennis, badminton, pilates, yoga, Acorn community support, Preschool toddlers’ group, WI, History Group etc) as well as private functions, with children’s parties becoming increasingly popular, and larger groups such as the SW Majorettes and the NHS also taking full day or weekend bookings.

The hire income from these groups constitutes our major source of income.

We have recently started hosting a weekly mobile post office service at the hall.

Summary of the main activities undertaken for the the hall. public benefit in relation to these objects (include within We have vested ownership of the hall with the Government Official this section the statutory Custodian to avoid the need for updates as trustees change. declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

The hall is run entirely by volunteers on a self-service basis for users. Our running costs are kept to a minimum as we pay only for essential professional services to ensure compliance with our statutory obligations for health and safety.

You may choose to include further statements, where relevant, about:

TAR

March 2012

3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Since 2018 we have been working on a major refurbishment including the replacement of the oil-fired boilers with heat pumps, cavity wall and loft insulation, a heat recovery ventilation system, smart heating controls and solar photovoltaic panels. The work was funded largely from grants including the National Lottery Reaching Communities Fund, ACRE Village Halls Improvement Grant, Teignbridge District Council Green Business Grant and Valencia Communities Fund.

This programme of works is now complete. The move to all-electric heating with significant improvements to the fabric of the building is designed to ‘future-proof’ the hall for decades to come.

We are pleased to report that post-Covid, our hire levels are back to normal and we are working to find new hirers now that the refurbishment work is complete. This means that our income from room hire is at a healthy level.

TAR

March 2012

4

Section E Financial review

We aim to hold at least £20,000 in reserves in case major repairs etc are Brief statement of the required. Following the refurbishment project we will seek to gradually charity’s policy on reserves increase this to build a large enough fund to support any future upgrades needed.

Details of any funds materially NA in deficit

Further financial review details (Optional information)

During the period of the refurbishment project we raised significant grant You may choose to include funding to pay for capital works. From 2024-25 onwards we expect our additional information, where annual income to revert to pre 2022 levels of around £20,000 a year. relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

TAR

March 2012

5

TEIGN VALLEY COMMUNITY HALL

FINANCIAL ACCOUNTS

FOR THE YEAR ENDED 31ST MAY 2023

Charity Number 1072211

One Plus One Accountants 34-36 Fore Street Bovey Tracey Devon TQ13 9AE

TEIGN VALLEY COMMUNITY HALL

Registered Charity No. 1072211

ANNUAL RECEIPTS AND PAYMENTS ACCOUNT: YEAR ENDED 31ST MAY 2023

RECEIPTS
BOOKINGS
Regular Bookings
Occasional Bookings
FUND RAISING
Fundraising Activities
Draw
OTHER INCOME
Donations Received
Other Income
Grants/Donations for Hall Refurbishment
INCOME FROM ASSETS
Bank Interest
TOTAL RECEIPTS
PAYMENTS
Caretaker/Cleaner
Cleaning and Disposables
Postage, Printing and Stationery
Telephone
Light and Heat
Water
Insurance
Repairs, Renewals and Maintenance
Prizes
Fixtures, Fittings and Equipment
Accountants' Fees
Fundraising
Sundry Expenses
Hall Refurbishment Project
TOTAL PAYMENTS
NET SURPLUS/-DEFICIT FOR THE YEAR		 8771.22
9170.26
1070.56
1293.50
90.00
0.00
65950.00
0.00
86,345.54
£
1927.75
1059.78
80.27
504.36
5840.93
546.59
2337.67
2400.80
650.00
115.99
312.00
322.84
89.98
39912.20
56101.16
56,101.16
£
30,244.38
£
2023		 8838.00
5122.49
661.30
1282.00
42.00
131.85
4005.00
0.51
20,083.15
£
2552.50
374.81
88.48
489.72
3807.84
471.46
2158.77
5644.38
650.00
0.00
302.40
109.24
233.03
5635.47
22518.10
22,518.10
£
2,434.95
-£
2022		 8838.00
5122.49
661.30
1282.00
42.00
131.85
4005.00
0.51
20,083.15
£
2552.50
374.81
88.48
489.72
3807.84
471.46
2158.77
5644.38
650.00
0.00
302.40
109.24
233.03
5635.47
22518.10
22,518.10
£
2,434.95
-£
2022
22,518.10
£
2,434.95
-£

TEIGN VALLEY COMMUNITY HALL

Registered Charity No. 1072211

STATEMENT OF ASSETS AND LIABILITIES: AS AT 31ST MAY 2023

Current Assets
Petty Cash
Bank Treasurer's Cheque Account
Less: Current Liabilites
Refundable Deposits
Net Assets
Represented by :-
Unrestricted Funds:
Balance at start of year
Net Surplus/-Deficit for the Year
Transfer to Restricted Funds
Balance at End of Year
Restricted Funds:
Balance at start of year
Net Surplus/-Deficit for the Year
Transfer from Unrestricted Funds
Balance at End of Year		 532.07
63729.69
64,261.76
£
550.00
550.00
£
63,711.76
£
22874.09
4206.58
0.00
27,080.67
£
10593.29
26037.80
0.00
36,631.09
£
63,711.76
£
2023		 160.55
34356.83
34,517.38
£
1050.00
1,050.00
£
33,467.38
£
23678.57
-804.48
0.00
22,874.09
£
12223.76
-1630.47
0.00
10,593.29
£
33,467.38
£
2022		 160.55
34356.83
34,517.38
£
1050.00
1,050.00
£
33,467.38
£
23678.57
-804.48
0.00
22,874.09
£
12223.76
-1630.47
0.00
10,593.29
£
33,467.38
£
2022
33,467.38
£

Note

The Restricted Funds balance represents funds held specifically to be spent on the Hall Refurbishment Project.

Accountants' Report

We have prepared the accounts from the accounting records, information and explanations provided to us. We have not been instructed to complete an audit of the accounts. For this reason, we have not verified the accuracy or completeness of the accounting records, information or explanations you have provided. Therefore we do not express any opinion on the accounts.

One Plus One Accountants 34-36 Fore Street BOVEY TRACEY Devon TQ13 9AE

Date: 5th October 2023

TEIGN VALLEY COMMUNITY HALL

FINANCIAL ACCOUNTS

FOR THE YEAR ENDED 31ST MAY 2023

Charity Number 1072211

One Plus One Accountants 34-36 Fore Street Bovey Tracey Devon TQ13 9AE

TEIGN VALLEY COMMUNITY HALL

Registered Charity No. 1072211

ANNUAL RECEIPTS AND PAYMENTS ACCOUNT: YEAR ENDED 31ST MAY 2023

RECEIPTS
BOOKINGS
Regular Bookings
Occasional Bookings
FUND RAISING
Fundraising Activities
Draw
OTHER INCOME
Donations Received
Other Income
Grants/Donations for Hall Refurbishment
INCOME FROM ASSETS
Bank Interest
TOTAL RECEIPTS
PAYMENTS
Caretaker/Cleaner
Cleaning and Disposables
Postage, Printing and Stationery
Telephone
Light and Heat
Water
Insurance
Repairs, Renewals and Maintenance
Prizes
Fixtures, Fittings and Equipment
Accountants' Fees
Fundraising
Sundry Expenses
Hall Refurbishment Project
TOTAL PAYMENTS
NET SURPLUS/-DEFICIT FOR THE YEAR		 8771.22
9170.26
1070.56
1293.50
90.00
0.00
65950.00
0.00
86,345.54
£
1927.75
1059.78
80.27
504.36
5840.93
546.59
2337.67
2400.80
650.00
115.99
312.00
322.84
89.98
39912.20
56101.16
56,101.16
£
30,244.38
£
2023		 8838.00
5122.49
661.30
1282.00
42.00
131.85
4005.00
0.51
20,083.15
£
2552.50
374.81
88.48
489.72
3807.84
471.46
2158.77
5644.38
650.00
0.00
302.40
109.24
233.03
5635.47
22518.10
22,518.10
£
2,434.95
-£
2022		 8838.00
5122.49
661.30
1282.00
42.00
131.85
4005.00
0.51
20,083.15
£
2552.50
374.81
88.48
489.72
3807.84
471.46
2158.77
5644.38
650.00
0.00
302.40
109.24
233.03
5635.47
22518.10
22,518.10
£
2,434.95
-£
2022
22,518.10
£
2,434.95
-£

TEIGN VALLEY COMMUNITY HALL

Registered Charity No. 1072211

STATEMENT OF ASSETS AND LIABILITIES: AS AT 31ST MAY 2023

Current Assets
Petty Cash
Bank Treasurer's Cheque Account
Less: Current Liabilites
Refundable Deposits
Net Assets
Represented by :-
Unrestricted Funds:
Balance at start of year
Net Surplus/-Deficit for the Year
Transfer to Restricted Funds
Balance at End of Year
Restricted Funds:
Balance at start of year
Net Surplus/-Deficit for the Year
Transfer from Unrestricted Funds
Balance at End of Year		 532.07
63729.69
64,261.76
£
550.00
550.00
£
63,711.76
£
22874.09
4206.58
0.00
27,080.67
£
10593.29
26037.80
0.00
36,631.09
£
63,711.76
£
2023		 160.55
34356.83
34,517.38
£
1050.00
1,050.00
£
33,467.38
£
23678.57
-804.48
0.00
22,874.09
£
12223.76
-1630.47
0.00
10,593.29
£
33,467.38
£
2022		 160.55
34356.83
34,517.38
£
1050.00
1,050.00
£
33,467.38
£
23678.57
-804.48
0.00
22,874.09
£
12223.76
-1630.47
0.00
10,593.29
£
33,467.38
£
2022
33,467.38
£

Note

The Restricted Funds balance represents funds held specifically to be spent on the Hall Refurbishment Project.

Accountants' Report

We have prepared the accounts from the accounting records, information and explanations provided to us. We have not been instructed to complete an audit of the accounts. For this reason, we have not verified the accuracy or completeness of the accounting records, information or explanations you have provided. Therefore we do not express any opinion on the accounts.

One Plus One Accountants 34-36 Fore Street BOVEY TRACEY Devon TQ13 9AE

Date: 5th October 2023