## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|| |---|---|---|---|---|---|---| |**From **|1|June|2022|**To**|30
May|2023| ## Section A Reference and administration details **Charity name** Teign Valley Community Hall **Other names charity is known by** TVCH **Registered charity number (if any)** 1072211 **Charity's principal address** RAINBOWS END LOWER TOWN CHRISTOW **Postcode EX6 7NA** **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||JOAN PAMELA
BANKS|Treasurer|Whole year|Elected at Annual General
Meeting| ||JILL ARTHUR|Chair|Wholeyear|Tennis Club| ||David James Cole||Whole year|Elected at Annual General
Meeting| ||Anthony James
Porter||Whole year|Doddiscombsleigh Parish
Meeting| ||Corony Jane
Edwards|Vice chair|Whole year|Elected at Annual General
Meeting| ||Graham Paul Read||Whole year|Elected at Annual General
Meeting| ||Vicki Cole||Whole year|Elected at Annual General
Meeting| ||Barbara Elizabeth
Anne Brown||Whole year|Elected at Annual General
Meeting| ||CHRISTINE
BASSON||Whole year|Women’s Institute| ||GEORGE THOMAS
ARCHER||Whole year|Short Mat Bowls Club| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Scheme (constitution) - (eg. trust deed, constitution) Trust How the charity is constituted - (eg. trust, association, company) Six elected trustees, twelve appointed trustees who represent local Trustee selection methods community groups and organisations (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The object of the Charity shall be the provision and maintenance of a community hall for the use of the inhabitants of the Parishes of Ashton, Bridford, Christow, Doddiscombsleigh and Trusham (the area of benefit) without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. **TAR** March **2012** 2 TVCH is used most days of the week by a mix of regular groups (bowls, table tennis, badminton, pilates, yoga, Acorn community support, Preschool toddlers’ group, WI, History Group etc) as well as private functions, with children’s parties becoming increasingly popular, and larger groups such as the SW Majorettes and the NHS also taking full day or weekend bookings. The hire income from these groups constitutes our major source of income. We have recently started hosting a weekly mobile post office service at the hall. **Summary of the main activities undertaken for the** the hall. **public benefit in relation to these objects (include within** We have vested ownership of the hall with the Government Official **this section the statutory** Custodian to avoid the need for updates as trustees change. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** The hall is run entirely by volunteers on a self-service basis for users. Our running costs are kept to a minimum as we pay only for essential professional services to ensure compliance with our statutory obligations for health and safety. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** Since 2018 we have been working on a major refurbishment including the replacement of the oil-fired boilers with heat pumps, cavity wall and loft insulation, a heat recovery ventilation system, smart heating controls and solar photovoltaic panels. The work was funded largely from grants including the National Lottery Reaching Communities Fund, ACRE Village Halls Improvement Grant, Teignbridge District Council Green Business Grant and Valencia Communities Fund. This programme of works is now complete. The move to all-electric heating with significant improvements to the fabric of the building is designed to ‘future-proof’ the hall for decades to come. We are pleased to report that post-Covid, our hire levels are back to normal and we are working to find new hirers now that the refurbishment work is complete. This means that our income from room hire is at a healthy level. **TAR** March **2012** 4 ## **Section E Financial review** We aim to hold at least £20,000 in reserves in case major repairs etc are **Brief statement of the** required. Following the refurbishment project we will seek to gradually **charity’s policy on reserves** increase this to build a large enough fund to support any future upgrades needed. **Details of any funds materially** NA **in deficit** ## **Further financial review details (Optional information)** During the period of the refurbishment project we raised significant grant You **may choose** to include funding to pay for capital works. From 2024-25 onwards we expect our additional information, where annual income to revert to pre 2022 levels of around £20,000 a year. relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** **TAR** March **2012** 5 ## **TEIGN VALLEY COMMUNITY HALL** ## **FINANCIAL ACCOUNTS** ## **FOR THE YEAR ENDED 31ST MAY 2023** **Charity Number 1072211** **One Plus One Accountants 34-36 Fore Street Bovey Tracey Devon TQ13 9AE** ## **TEIGN VALLEY COMMUNITY HALL** ## **Registered Charity No. 1072211** ## **ANNUAL RECEIPTS AND PAYMENTS ACCOUNT: YEAR ENDED 31ST MAY 2023** |**RECEIPTS**
BOOKINGS
Regular Bookings
Occasional Bookings
FUND RAISING
Fundraising Activities
Draw
OTHER INCOME
Donations Received
Other Income
Grants/Donations for Hall Refurbishment
INCOME FROM ASSETS
Bank Interest
**TOTAL RECEIPTS**
**PAYMENTS**
Caretaker/Cleaner
Cleaning and Disposables
Postage, Printing and Stationery
Telephone
Light and Heat
Water
Insurance
Repairs, Renewals and Maintenance
Prizes
Fixtures, Fittings and Equipment
Accountants' Fees
Fundraising
Sundry Expenses
Hall Refurbishment Project
**TOTAL PAYMENTS**
**NET SURPLUS/-DEFICIT FOR THE YEAR**|8771.22
9170.26
1070.56
1293.50
90.00
0.00
65950.00
0.00
**86,345.54**
**£**
1927.75
1059.78
80.27
504.36
5840.93
546.59
2337.67
2400.80
650.00
115.99
312.00
322.84
89.98
39912.20
56101.16
**56,101.16**
**£**
**30,244.38**
**£**
**2023**|8838.00
5122.49
661.30
1282.00
42.00
131.85
4005.00
0.51
**20,083.15**
**£**
2552.50
374.81
88.48
489.72
3807.84
471.46
2158.77
5644.38
650.00
0.00
302.40
109.24
233.03
5635.47
22518.10
**22,518.10**
**£**
**2,434.95**
**-£**
**2022**|8838.00
5122.49
661.30
1282.00
42.00
131.85
4005.00
0.51
**20,083.15**
**£**
2552.50
374.81
88.48
489.72
3807.84
471.46
2158.77
5644.38
650.00
0.00
302.40
109.24
233.03
5635.47
22518.10
**22,518.10**
**£**
**2,434.95**
**-£**
**2022**| |---|---|---|---| ||||| ||||**22,518.10**
**£**| ||||**2,434.95**
**-£**| ## **TEIGN VALLEY COMMUNITY HALL** ## **Registered Charity No. 1072211** ## **STATEMENT OF ASSETS AND LIABILITIES: AS AT 31ST MAY 2023** |**Current Assets**
Petty Cash
Bank Treasurer's Cheque Account
**Less: Current Liabilites**
Refundable Deposits
**Net Assets**
**Represented by :-**
Unrestricted Funds:
Balance at start of year
Net Surplus/-Deficit for the Year
Transfer to Restricted Funds
Balance at End of Year
Restricted Funds:
Balance at start of year
Net Surplus/-Deficit for the Year
Transfer from Unrestricted Funds
Balance at End of Year|532.07
63729.69
64,261.76
£
550.00
550.00
£
**63,711.76**
**£**
22874.09
4206.58
0.00
**27,080.67**
**£**
10593.29
26037.80
0.00
**36,631.09**
**£**
**63,711.76**
**£**
**2023**|160.55
34356.83
34,517.38
£
1050.00
1,050.00
£
**33,467.38**
**£**
23678.57
-804.48
0.00
**22,874.09**
**£**
12223.76
-1630.47
0.00
**10,593.29**
**£**
**33,467.38**
**£**
**2022**|160.55
34356.83
34,517.38
£
1050.00
1,050.00
£
**33,467.38**
**£**
23678.57
-804.48
0.00
**22,874.09**
**£**
12223.76
-1630.47
0.00
**10,593.29**
**£**
**33,467.38**
**£**
**2022**| |---|---|---|---| ||||| ||||**33,467.38**
**£**| ## **Note** The Restricted Funds balance represents funds held specifically to be spent on the Hall Refurbishment Project. ## **Accountants' Report** We have prepared the accounts from the accounting records, information and explanations provided to us. We have not been instructed to complete an audit of the accounts. For this reason, we have not verified the accuracy or completeness of the accounting records, information or explanations you have provided. Therefore we do not express any opinion on the accounts. **One Plus One Accountants 34-36 Fore Street BOVEY TRACEY Devon TQ13 9AE** **Date: 5th October 2023** ## **TEIGN VALLEY COMMUNITY HALL** ## **FINANCIAL ACCOUNTS** ## **FOR THE YEAR ENDED 31ST MAY 2023** **Charity Number 1072211** **One Plus One Accountants 34-36 Fore Street Bovey Tracey Devon TQ13 9AE** ## **TEIGN VALLEY COMMUNITY HALL** ## **Registered Charity No. 1072211** ## **ANNUAL RECEIPTS AND PAYMENTS ACCOUNT: YEAR ENDED 31ST MAY 2023** |**RECEIPTS**
BOOKINGS
Regular Bookings
Occasional Bookings
FUND RAISING
Fundraising Activities
Draw
OTHER INCOME
Donations Received
Other Income
Grants/Donations for Hall Refurbishment
INCOME FROM ASSETS
Bank Interest
**TOTAL RECEIPTS**
**PAYMENTS**
Caretaker/Cleaner
Cleaning and Disposables
Postage, Printing and Stationery
Telephone
Light and Heat
Water
Insurance
Repairs, Renewals and Maintenance
Prizes
Fixtures, Fittings and Equipment
Accountants' Fees
Fundraising
Sundry Expenses
Hall Refurbishment Project
**TOTAL PAYMENTS**
**NET SURPLUS/-DEFICIT FOR THE YEAR**|8771.22
9170.26
1070.56
1293.50
90.00
0.00
65950.00
0.00
**86,345.54**
**£**
1927.75
1059.78
80.27
504.36
5840.93
546.59
2337.67
2400.80
650.00
115.99
312.00
322.84
89.98
39912.20
56101.16
**56,101.16**
**£**
**30,244.38**
**£**
**2023**|8838.00
5122.49
661.30
1282.00
42.00
131.85
4005.00
0.51
**20,083.15**
**£**
2552.50
374.81
88.48
489.72
3807.84
471.46
2158.77
5644.38
650.00
0.00
302.40
109.24
233.03
5635.47
22518.10
**22,518.10**
**£**
**2,434.95**
**-£**
**2022**|8838.00
5122.49
661.30
1282.00
42.00
131.85
4005.00
0.51
**20,083.15**
**£**
2552.50
374.81
88.48
489.72
3807.84
471.46
2158.77
5644.38
650.00
0.00
302.40
109.24
233.03
5635.47
22518.10
**22,518.10**
**£**
**2,434.95**
**-£**
**2022**| |---|---|---|---| ||||| ||||**22,518.10**
**£**| ||||**2,434.95**
**-£**| ## **TEIGN VALLEY COMMUNITY HALL** ## **Registered Charity No. 1072211** ## **STATEMENT OF ASSETS AND LIABILITIES: AS AT 31ST MAY 2023** |**Current Assets**
Petty Cash
Bank Treasurer's Cheque Account
**Less: Current Liabilites**
Refundable Deposits
**Net Assets**
**Represented by :-**
Unrestricted Funds:
Balance at start of year
Net Surplus/-Deficit for the Year
Transfer to Restricted Funds
Balance at End of Year
Restricted Funds:
Balance at start of year
Net Surplus/-Deficit for the Year
Transfer from Unrestricted Funds
Balance at End of Year|532.07
63729.69
64,261.76
£
550.00
550.00
£
**63,711.76**
**£**
22874.09
4206.58
0.00
**27,080.67**
**£**
10593.29
26037.80
0.00
**36,631.09**
**£**
**63,711.76**
**£**
**2023**|160.55
34356.83
34,517.38
£
1050.00
1,050.00
£
**33,467.38**
**£**
23678.57
-804.48
0.00
**22,874.09**
**£**
12223.76
-1630.47
0.00
**10,593.29**
**£**
**33,467.38**
**£**
**2022**|160.55
34356.83
34,517.38
£
1050.00
1,050.00
£
**33,467.38**
**£**
23678.57
-804.48
0.00
**22,874.09**
**£**
12223.76
-1630.47
0.00
**10,593.29**
**£**
**33,467.38**
**£**
**2022**| |---|---|---|---| ||||| ||||**33,467.38**
**£**| ## **Note** The Restricted Funds balance represents funds held specifically to be spent on the Hall Refurbishment Project. ## **Accountants' Report** We have prepared the accounts from the accounting records, information and explanations provided to us. We have not been instructed to complete an audit of the accounts. For this reason, we have not verified the accuracy or completeness of the accounting records, information or explanations you have provided. Therefore we do not express any opinion on the accounts. **One Plus One Accountants 34-36 Fore Street BOVEY TRACEY Devon TQ13 9AE** **Date: 5th October 2023**