2024-03-31-accounts - Kidwelly Town Community Hall

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Trustees’ Annual Report for the period

From 1[st] April 2023 To 31st March 2024

Charity name: Kidwelly Town Community Hall

Charity registration number: 1072181

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Association is established for the provision and maintenance of a Community Hall for the use of the inhabitants of Kidwelly and the surroundings thereof without distinction of political religious or other opinion including use for meetings lectures and classes and for other forms of recreation and leisure time occupations with the object of improving the conditions of life for the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Our objective is primarily dedicated to the provision of a place and space (The Princess Gwenllian Centre) that matters to the community. However, its impact goes beyond that. By improving the Centre, we will enhance our ability to bring people together; support people within our community who face challenges; and help members of the community generally to maintain or enhance their health and wellbeing through the physical activities that take place in the Centre. Some activities which support these aims include: Social Drop-Ins 3 times a week; helping vulnerable members of the community to meet others; combatting social exclusion and isolation; Kidwelly Bowls for senior members of the community; hosting a branch of Carmarthenshire County Library; adult education classes run by Coleg SirGar; and supporting Hwb Bach y Wlad run by Carmarthenshire County Council; and planning and developing a Community

		Garden on our land in conjunction with Keep Wales Tidy. At the end of 2023; we carried out a survey to solicit people's thoughts about the Centre; what it offered them; and what they would like to see in the future. We were overwhelmed by the positive response we received. Here are some comments supporting the Centre. Welsh Blood Service - "We have been utilising the Kidwelly Town Community Hall facilities for one of our blood donation sessions for many years. We have to say that the facilities are fantastic... It is important for the welfare of all our staff and donors which is paramount to the overall donation experience." Games and Geekery of Kidwelly - (our) meetings take place every Saturday. We use a small room and have between 5 and 9 attendees each week. We play board games and card games and talk about hobbies and interests that we geek out about. It's nice to have a group to belong to. Our regular attendees include a wheelchair bound stroke victim and people on the autism spectrum. The Princess Gwenllian Hall is a great facility and more people should make use of it.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit.	Para 1.18	The trustees confirm that they have complied with their duty under section 17 of the Charities Act 2011 to have due regard to the guidance published by the Charity Commission on public benefit when exercising any powers or duties to which the guidance is relevant.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Our objective is primarily dedicated to the provision of a place and space (The Princess Gwenllian Centre) that matters to the community. Our principle achievement is to have met or surpassed our charitable objectives. The Centre is seen within the community as a vibrant, welcoming space, hosting a wide variety of activities, for entertainment, wellbeing (physical and mental), and forming connections across the community.

Financial Review

Financial Review
	SORP reference
Review of the charity’s financial position at the end of the period	Para 1.21	The charity’s financial position is strong, with healthy cash reserves at bank, and a net positive income. We have received commitments from funding providers (specifically Kidwelly Town Council) that their grants will continue during the next two financial years.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We maintain a balance of approximately £20,000 which is considered as a reserve, It is not required as an operational balance, and is held to ensure that the Charity is able to withstand short-term downturns in income, for whatever reason they may occur.
Amount of reserves held	Para 1.22	£20,000
Reasons for holding zero reserves	Para 1.22	None.
Details of fund materially in deficit	Para 1.24	None.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None.

Structure, Governance and Management

	SORP reference
Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are recruited from the community depending on their interests, skillsets, and ability to contribute time to the operation of the Charity and the Centre. When expressions of interest are received, the Trustee reviews these applications, and votes during a monthly General Meeting on whether to accept the individual to the Trustee board. Successful applicants are then invited to formally join the Board of Trustees, and confirmed to the Charity Commission. We aim to maintain a cohort of 12 to 14 Trustees.

Reference and Administrative details

Charity name	Kidwelly Town Community Hall
Other name the charity uses	n/a
Registered charity number	1072181
Charity’s principal address	Princess Gwenllian Centre Hillfield Villas Kidwelly Carmarthenshire SA17 4UL

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Hilary Evett	Chair	20-04-23 onwards	n/a
Heike Griffiths	Vice-Chair	20-04-23 onwards	n/a
Jade Tarsnane	Secretary	20-04-23 onwards	n/a
Robert Davies	Treasurer	27/07/23 onwards	n/a
Diana Groome	n/a	17/08/23 onwards	n/a
Lindsey Whitcomb	n/a	20-04-23 onwards	n/a
Martin Peake	n/a	07/12/23 onwards	n/a
Ryan King	n/a	07/12/23 onwards	n/a
Lybi Maddock	n/a	17/08/23 onwards	n/a
Gareth Beer	n/a		n/a
Simon Ratty	n/a	20-04-23 onwards	n/a
John MacLaugland	n/a	25-05-23 onwards	n/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
The Official Custodian

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	Not applicable
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	Not applicable

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not applicable

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Hilary Evett ~~ee~~ Position (eg Secretary, Chair Chair, etc) ~~ee~~ Date 21st January 2025 ~~PO~~ Signature(s) Full name(s) Jade Tarsnane ~~ee~~ Position (eg Secretary, Chair, Secretary etc) ~~aee~~ Date 21st January 2025 ~~PO~~

Signature(s) Full name(s) Robert Davies ~~ee~~ Position (eg Secretary, Chair, Treasurer etc) ~~ee~~ Date 21st January 2025 ~~PO~~

Profit and Loss

Kidwelly Town Community Hall Trust For the year ended 31 March 2024 Cash Basis

Appendix 1

Cash Basis
	2024
Turnover
Aire Sales	380.00
Bar Sales	1,433.62
Christmas Fair Sales	491.00
Venue Hire Sales	24,698.98
Total Turnover	27,003.60
Cost ofSales
Cost of Bar Sales	951.01
Direct Expenses	1,975.87
Total Cost of Sales	2,926.88
Gross Profit	24,076.72
Administrative Costs
Aire General Expenses	627.40
Cleaning	181.12
Employers National Insurance	724.80
General Expenses	3,041.05
Insurance	825.60
IT Software, Accessories and Consumables	461.33
Licenses	787.80
Light, Power, Heating	12,069.99
Pensions Costs	51.80
Repairs & Maintenance	1,056.41
Salaries	12,367.46
Staff Training	806.40
Subscriptions	473.40
Telephone & Internet	423.48
Total Administrative Costs	33,898.04
Operating Profit	(9,821.32)
Other Income
Connected Communities Loneliness & Social Isolation Fund	2,000.00
Kidwelly Town Council Revenue Grant	12,000.00
TNL Communities Fund	15,000.00
Total Other Income	29,000.00
Profit on Ordinary Activities Before Taxation	19,178.68
Profit after Taxation	19,178.68

Profit and Loss Kidwelly Town Community Hall Trust

28 Jan 2025 Page 1 of 1

Balance Sheet

Kidwelly Town Community Hall Trust As at 31 March 2024

Cash Basis

Appendix 2

31 MAR 2024

CurrentAssets	CurrentAssets
	Cash at bank and in hand
	32 Day Term Deposit Account 20,000.00
	Kidwelly Town Community Hall T 14,559.60
	Total Cash at bank and in hand 34,559.60
Total Current Assets 34,559.60 Creditors: amountsfalling duewithinone year
Customer Deposits 1,000.00
Total Creditors: amounts falling due within one year 1,000.00
Net Current Assets (Liabilities) 33,559.60
Total Assets less Current Liabilities 33,559.60
Net Assets 33,559.60 Capital andReserves
Current Year Earnings 19,178.68
Opening Bank Account 14,380.92
Total Capital and Reserves 33,559.60

28 Jan 2025 Page 1 of 1

Balance Sheet Kidwelly Town Community Hall Trust

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of Kidwelly Town Community Hall On accounts for the year Charity no ended 31 March 2024 (if any) 1072181 Set out on pages Appendix 1 and Appendix 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 25 January 2025 Signed: ~~|~~ Name: Malcolm MacDonald ~~PC~~ Relevant professional qualification(s) or body Fellow of the Association of Certified Accountants (if any): Address: 17 Park View Drive Kidwelly SA17 4UP

October 2018

IER