## **Trustees’ Annual Report for the period** **From** 1[st] April 2023 **To** 31st March 2024 **Charity name:** Kidwelly Town Community Hall **Charity registration number:** 1072181 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Association is established for the**
**provision and maintenance of a**
**Community Hall for the use of the**
**inhabitants of Kidwelly and the**
**surroundings thereof without distinction**
**of political religious or other opinion**
**including use for meetings lectures and**
**classes and for other forms of**
**recreation and leisure time occupations**
**with the object of improving the**
**conditions of life for the said**
**inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Our objective is primarily dedicated to**
**the provision of a place and space (The**
**Princess Gwenllian Centre) that matters**
**to the community. However, its impact**
**goes beyond that. By improving the**
**Centre, we will enhance our ability to**
**bring people together; support people**
**within our community who face**
**challenges; and help members of the**
**community generally to maintain or**
**enhance their health and wellbeing**
**through the physical activities that take**
**place in the Centre. Some activities**
**which support these aims include:**
**Social Drop-Ins 3 times a week; helping**
**vulnerable members of the community**
**to meet others; combatting social**
**exclusion and isolation; Kidwelly Bowls**
**for senior members of the community;**
**hosting a branch of Carmarthenshire**
**County Library; adult education classes**
**run by Coleg SirGar; and supporting**
**Hwb Bach y Wlad run by**
**Carmarthenshire County Council; and**
**planning and developing a Community**| |||**Garden on our land in conjunction with**
**Keep Wales Tidy.**
**At the end of 2023; we carried out a**
**survey to solicit people's thoughts**
**about the Centre; what it offered them;**
**and what they would like to see in the**
**future. We were overwhelmed by the**
**positive response we received. Here are**
**some comments supporting the Centre.**
**Welsh Blood Service - "We have been**
**utilising the Kidwelly Town Community**
**Hall facilities for one of our blood**
**donation sessions for many years. We**
**have to say that the facilities are**
**fantastic... It is important for the welfare**
**of all our staff and donors which is**
**paramount to the overall donation**
**experience." Games and Geekery of**
**Kidwelly - (our) meetings take place**
**every Saturday. We use a small room**
**and have between 5 and 9 attendees**
**each week. We play board games and**
**card games and talk about hobbies and**
**interests that we geek out about. It's**
**nice to have a group to belong to. Our**
**regular attendees include a wheelchair**
**bound stroke victim and people on the**
**autism spectrum. The Princess**
**Gwenllian Hall is a great facility and**
**more people should make use of it.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit.|Para 1.18|**The trustees confirm that they have**
**complied with their duty under section**
**17 of the Charities Act 2011 to have due**
**regard to the guidance published by the**
**Charity Commission on public benefit**
**when exercising any powers or duties to**
**which the guidance is relevant.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Our objective is primarily dedicated to**
**the provision of a place and space (The**
**Princess Gwenllian Centre) that matters**
**to the community.**
**Our principle achievement is to have**
**met or surpassed our charitable**
**objectives. The Centre is seen within the**
**community as a vibrant, welcoming**
**space, hosting a wide variety of**
**activities, for entertainment, wellbeing**
**(physical and mental), and forming**
**connections across the community.**| ## **Financial Review** |**Financial Review**||| |---|---|---| ||SORP reference|| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity’s financial position is**
**strong, with healthy cash reserves at**
**bank, and a net positive income. We**
**have received commitments from**
**funding providers (specifically Kidwelly**
**Town Council) that their grants will**
**continue during the next two financial**
**years.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We maintain a balance of approximately**
**£20,000 which is considered as a**
**reserve, It is not required as an**
**operational balance, and is held to**
**ensure that the Charity is able to**
**withstand short-term downturns in**
**income, for whatever reason they may**
**occur.**| |Amount of reserves held|Para 1.22|**£20,000**| |Reasons for holding zero
reserves|Para 1.22|**None.**| |Details of fund materially in
deficit|Para 1.24|**None.**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None.**| ## **Structure, Governance and Management** ||SORP reference|| |---|---|---| |Description of charity’s
trusts:||| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are recruited from the**
**community depending on their**
**interests, skillsets, and ability to**
**contribute time to the operation of the**
**Charity and the Centre.**
**When expressions of interest are**
**received, the Trustee reviews these**
**applications, and votes during a**
**monthly General Meeting on whether to**
**accept the individual to the Trustee**
**board.**
**Successful applicants are then invited**
**to formally join the Board of Trustees,**
**and confirmed to the Charity**
**Commission.**
**We aim to maintain a cohort of 12 to 14**
**Trustees.**| ## **Reference and Administrative details** |Charity name|**Kidwelly Town Community Hall**| |---|---| |Other name the charity uses|**n/a**| |Registered charity number|**1072181**| |Charity’s principal address|**Princess Gwenllian Centre**
**Hillfield Villas**
**Kidwelly**
**Carmarthenshire**
**SA17 4UL**| ## **Names of the charity trustees who manage the charity** |1
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20|Trustee name|Office (if any)|Dates acted if not for
whole year|Name of person (or body)
entitled to appoint trustee
(if any)| |---|---|---|---|---| ||**Hilary Evett**|Chair|20-04-23 onwards|n/a| ||**Heike Griffiths**|Vice-Chair|20-04-23 onwards|n/a| ||**Jade Tarsnane**|Secretary|20-04-23 onwards|n/a| ||**Robert Davies**|Treasurer|27/07/23 onwards|n/a| ||**Diana Groome**|n/a|17/08/23 onwards|n/a| ||**Lindsey Whitcomb**|n/a|20-04-23 onwards|n/a| ||**Martin Peake**|n/a|07/12/23 onwards|n/a| ||**Ryan King**|n/a|07/12/23 onwards|n/a| ||**Lybi Maddock**|n/a|17/08/23 onwards|n/a| ||**Gareth Beer**|n/a||n/a| ||**Simon Ratty**|n/a|20-04-23 onwards|n/a| ||**John MacLaugland**|n/a|25-05-23 onwards|n/a| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole**
**year**|| |---|---|---| |**The Official Custodian**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|**None**| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**Not applicable**| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|**Not applicable**| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **Not applicable** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Hilary Evett ~~ee~~ **Position (eg Secretary,** Chair **Chair, etc)** ~~ee~~ **Date** 21st January 2025 ~~PO~~ **Signature(s) Full name(s)** Jade Tarsnane ~~ee~~ **Position (eg Secretary, Chair,** Secretary **etc)** ~~aee~~ **Date** 21st January 2025 ~~PO~~ **Signature(s) Full name(s)** Robert Davies ~~ee~~ **Position (eg Secretary, Chair,** Treasurer **etc)** ~~ee~~ **Date** 21st January 2025 ~~PO~~ ## Profit and Loss ## Kidwelly Town Community Hall Trust For the year ended 31 March 2024 Cash Basis ## **Appendix 1** |Cash Basis
|| |---|---| ||2024| |Turnover|| |Aire Sales|380.00| |Bar Sales|1,433.62| |Christmas Fair Sales|491.00| |Venue Hire Sales|24,698.98| |Total Turnover|27,003.60| |Cost ofSales|| |Cost of Bar Sales|951.01| |Direct Expenses|1,975.87| |Total Cost of Sales|2,926.88| |Gross Profit|24,076.72| |Administrative Costs|| |Aire General Expenses|627.40| |Cleaning|181.12| |Employers National Insurance|724.80| |General Expenses|3,041.05| |Insurance|825.60| |IT Software, Accessories and Consumables|461.33| |Licenses|787.80| |Light, Power, Heating|12,069.99| |Pensions Costs|51.80| |Repairs & Maintenance|1,056.41| |Salaries|12,367.46| |Staff Training|806.40| |Subscriptions|473.40| |Telephone & Internet|423.48| |Total Administrative Costs|33,898.04| |Operating Profit|(9,821.32)| |Other Income|| |Connected Communities Loneliness & Social Isolation Fund|2,000.00| |Kidwelly Town Council Revenue Grant|12,000.00| |TNL Communities Fund|15,000.00| |Total Other Income|29,000.00| |Profit on Ordinary Activities Before Taxation|19,178.68| |Profit after Taxation|19,178.68| Profit and Loss Kidwelly Town Community Hall Trust 28 Jan 2025 Page 1 of 1 ## Balance Sheet ## Kidwelly Town Community Hall Trust As at 31 March 2024 ## Cash Basis ## **Appendix 2** 31 MAR 2024 |CurrentAssets|CurrentAssets| |---|---| ||Cash at bank and in hand| ||32 Day Term Deposit Account
20,000.00| ||Kidwelly Town Community Hall T
14,559.60| ||Total Cash at bank and in hand
34,559.60| |Total Current Assets
34,559.60
Creditors: amountsfalling duewithinone year|| |Customer Deposits
1,000.00|| |Total Creditors: amounts falling due within one year
1,000.00|| |Net Current Assets (Liabilities)
33,559.60|| |Total Assets less Current Liabilities
33,559.60|| |Net Assets
33,559.60
Capital andReserves|| |Current Year Earnings
19,178.68|| |Opening Bank Account
14,380.92|| |Total Capital and Reserves
33,559.60|| 28 Jan 2025 Page 1 of 1 Balance Sheet Kidwelly Town Community Hall Trust **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Kidwelly Town Community Hall **On accounts for the year Charity no ended** 31 March 2024 **(if any)** 1072181 **Set out on pages** Appendix 1 and Appendix 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2024. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 25 January 2025 **Signed:** ~~|~~ **Name:** Malcolm MacDonald ~~PC~~ **Relevant professional qualification(s) or body** Fellow of the Association of Certified Accountants **(if any): Address:** 17 Park View Drive Kidwelly SA17 4UP **October 2018** **IER**