2026-03-31-accounts

REGISTrATK)N NUMBER 3526286 ENGLAND AND WALES CHARITY REGISTRATION NUMBER 1072037 THE WYCHWOODS DAY CENTrE UMITED A Charltable Company Llmlted by Guarantee ANNUAL REPORT OF THE TrUSTEES AND STATEMENT OF FINANCIAL ACTIVITIES 31 MARCH 2026

ThE WYCHWOODS DAY CENTrE UMITED REFERENCE AND ADMINISTrATIVE DEfAILS FOR ThE YEAR ENDED 31 MARCH 2026 erntlonal Address New Beaconsfield Hall Station Road Shlpton-under-wychwood CHIPPING NORTON OX7 68Q ste Threeway5 Bruern Road m1lton-under-￿thWQod CHIPPING NORTON OX7 6LL Mr P Manze Ichalmianl Mrs LJ Dixon Mrs H J Matthews (Company Secretsry) Mr D van de Poll (Treasurer) Mrs J van de Poll Ms J James

StnKture Governance and Man The organisation is a Charitable Company limlted by guarantee incorporated on 12 March 1998. The Company wa5 established under a Memorandum of Association whith set out the objects and powers of the charitsble company and is governed under Its Articles of Association. The Charlty Trustees are also Its Directors under compary law and constltute the Board of Directors responsible for the runnlng of the operation and adhering to the legal responsibillties, as set out under the company's Articles and the latest charity laws. The Board of Dirertors (Trustees under charlty law} meets regularly, together wlth the Coordlnator responslble for Its operatlons, to dlscuss and declde on all aspects of the Charlty. All Trustees are Involved in Its operatlons on a regular basis and contrlbute to dlscusslons wlth Immediate knowledge of the latest Issues and strategles. Trustees are recruited from those already Involved in the local community and known to the exlsting trustees as being able to make a contrlbution in either speclfic roles or in more general temis. New Trustees are appolnted when approved by the 8oard. Under the Articles, one third must retlre by rotation at every annual 8eneral meetln& startlng with those who have been longest in office since thelr last appointment or reappointmenL Trustees 8ive thelr tlme voluntarily for all thÈlr involvement wFth the Charity and recetve no remuneratlon or beneftts. No Tn￿tee claims any expenses inCUr￿d In ￿latIon to thelr work as a Trustee. No Trustee or other person related to the Charity had any personal interest In any contrart or transartion entered into by the Charity during the year- (2025 - Nlll. 8oard Meetings also include a standard a8enda item to ensure any confllrt of interest 55 declared Ivftles dell ubll¢ ulred Its objects and activities clearly show that the Charity has had regard to the Charity Commls5ion'5 publlshed guidance on public benefit under the Charities Act 2011. It demonstrates that Si8nlflont ber￿fit is given to the elderly in the area, providing many wlth much needed companionship and invofvemenL It Is a lrfeline for many reduein8 their lonellne55 and isolation. General health can also be observed at the same time and necessary follow up actlon taken to address problems early and help su5tsin those livin8 independently for longer. Its activities also provide a sense of community for its members as well as the volunteers Involved in Its weekly operations. Families and carers are also provided with respite whlle the Day Centre is In operation.

and Artlvltles Objects The objects of the Company are detalled in its Memorandum of Association and exlsts."- 'to promote the relief of elderly people in any manner which now is or hereafter may be deemed by law to be charitable wlthln the villages of Ascott-under-wychwood. Bould, Flfield, Idbury, Leafleld, Lyneham. Mllton-under-￿ChWQ0d and Shipton-under-wychwood and such other villages as the Company may detemiine in General Meetin8 (herelnafter called "the area of benefit")." In order to support the objects, the Day Centre'5 objectlves are: To support elderly people to reduce soclal Ssolatlon To offer care and companionship to those In need of it In the communlty. To contribute to and enhance the local community. To work In partnership, where appllcable, with other communlty 8roups and organisations. In furtherance of the objects, the company is authorlsed: To raise money and pty out of the funds expenses Incurred In achlevin8 the Objects To operate a bank account to manage funds. To Identrfy and organlse a suitable lotation in order to establish re8ular meetln85. To employ such stsff as necessary and enlist the support of volunteers. To do all such other lawful thlngs necessary. A¢tlvltl•s The Day Centre provides an opportunity for the elderly of the local villa8e5 to meet and Spend time with others. It Is much valued In the communlty for the serrflce It provides. both dlrectly to members and to their families and carer5. Members meet one day a week to enjov companionship. a hot lunch and other refreshments* plus a ran8e of activities which varles each week. It Is based in New Beaconsfield Hall in Shipton-under-wychwood wlth weeklv attendance planned to cater for up to 22 members. but others may come for lunch or speclflc sessions or activities. When a place becomes available it is filled and wtth the inevitable changes In membership. it touches the lives of a s18nificant number of resldents.

hleveme and Perfomiance The Day Centre completed its twenty eighth year slnre Incorporation. As a Charltable Company, the service Is managed by the volunteer Board of Trustees, and. in normal times. Is entirely dependent (x) unpald volunteer helpers. cooks and drivers to ensure It runs smoothly. nclal Revi Total Income for the Charlty was £26,968 with a net Income after expenses recorded of £774. Totsl Unrestrlcted funds retained Increased from £61,072 to £61,847 of which £56.847 reflected General Funds and £5,(KKI a Desl8nated Fund to 511PPOrt replacement of the seatln8 required by members. Further explanatlons are provided in the notes to the Ststement of Flnancial Activities Reserve$ Poll The Day Centre followed Ch?rltTre5 Commlsslon guldance and established Its own policy agreed bv the Board of Dlrectors in 2(M)9 that 'the Day Centre should aspire to hold l year's turnover In reserve and If the reserve should drop to less than 6 month'5 turnover then the sltuation should be revlewed" The Reserves Pollcy has subsequently been revised and approved by the Board In 2018. It Is now based on expense5 rather than turnover making it more meanlngful and relevanL given the posslble fluctuations in tL•rnover.. Reserves are st511 comfortably over the benchmark wlth unrestrlcted funds of £61.847. Rlsk Mana ement The Day Centre has a108 of rfsk assessments whlch are perlodically reviewed and cover such areas as Operatin8 Rlsks, Governance Rlsks and Flnanclal Risks. These are revlewed regularly, with much attention being paid in the current year to ensurln8 that the policie5 and procedures adopted reflett the latest legal and operatlonal requirements, with a robust control process agreed. One of the major risks which could Impatt on its operatlon In its current form 5s ma5ntalnln81ts pool of volunteers, as well as finding stsitable replacement trustees. With the continuin8 pre55ure on adult social care bud8ets and the increased demand generally for voluntary resource, regular appeals are made for new volunteers, but it Is becoming increasingly difficu to maintain the required complement. An alternatlve strate8y is being developed to overcome this problem with the hire of more paid employees, subjert to its finandal vlability.

The Statement of Financial Artfvlties on the following pages details income and expenses by category and funds employed. They are based on the nature of the tran5artions ￿ported and are allowed under the SORP for smaller tharities which are below the charity audit threshold.

The Wychwoods Day Centre Ltmlted Statement ot Flnancial Activlties Ilncludlng Income and Expendlture Account) for the year ended 31 Marth 2026 Totsi Funds Totsl Funds 2026 2025 Income from: National Lottery Grant 350 Other Grants/DonationslLe8acies 9,IIM> 9.755 Attendance Charges 7,350 Fundralsin8 3,363 3,771 Bank Interest 1,157 1,534 Totsl Income Expendlture on: Staff Costs 13,102 12,098 Running C05tS 6,136 Fundralslng Costs 1.471 1,370 Travel 216 Adminlstration io 1,131 1,126 Premise5 li 3,197 2,943 Flnanclal Provislon Other Total Expenditure Net Income/(Loss) for the flnancial year 774 (1,129)

The Wychwoods Day Centre Limited Balance Sheet as at 31 March 2026 2026 2025 Flxed Assets 13 Current Assets Cash and Bank Deposits 14 64.822 68.047 Prepayments 15 Totsl Current Assets 047 Uabilities Accruals/Deferred Income 16 2.975 6.975 Total Net Assets The Funds of the Charlty Unrestrirted Funds General Funds 17 56.847 56.072 Designated Funds 18 Total Charity Funds 61

For the year ended the Company was entitled to exemption under Settion 477 of the CompaniesAct 2CK16 relating to small companies. The Company is not required to obtain an audit. in accordance with Section 476 of the Companies Act 2006. The Trustees acknowledge their responsibilities for complying with the Art with respect to accounting records and the preparation of Accounts, which are prepared on an accruals accounts basis. These Accounts have been prepared in accordance with the provisions applicable to Companies subject to the small companies regime and in accordance with FRS 102 SORP. These accounts have been prepared under the historical cost convention wf(h items recognised at cost or transartion value, unless othenvise stated in the relevant notes to these accounts. Date of Approval of Accounts". 29 tr"..2026 Name of Approving Director: Additional Approving Director: Notes fonnl rt of the Financial Statements for the ear ended 31 March 2026 Jud ments and Assum ion5 In preparing the accounts. the Charty has given consideration to the key judgments and assumptions, apart from the estimations that have been included in the notes set out below on any accruals, prepayments or other financial adjustments included in the accounts. They assume that the Day Centre continues to operate on a going concern basis. With all the assets held in easily re3lisable cash and b3nk depostts and only the accruals estimated as liabilitie5 at the current year end, there is considered to be no significant material adjustment required in future reporting periods. Risk management scenarios have been previously detarled in an earlier section. If the Charity was to be dissolved, its Articles of Association details the procedure to follow on how the assets should be distributed. with the approval of the Commissioners.

Public Benefft Enti The Charity is a Public Benefit Entity as detailed on page 3. Sources of Incomè The Statement of Financial Activities is based on the nature of the transactions reported and FRS 102 requires it to be restated as shown on the standard sub-headings detailed in the SORP.. 2026 2025 In￿rne (Unrestricted) from: Donations and legacies 13,100 10.105 Charitable activitles 9.348 7.350 Other trading artivities 3,363 3.771 Investments 1.157 1,534 Totsl l. Natlonal Lottery Grant Received £6,000 in March 2025. The grant is to assist in building back numbers over an 18 month period. This is annualised in 2025 £35011 monthl, 2026 £4.OCKI {12 months), 2027 £1,650 {5 months). 2. Other Grants/Donations /Le8acle5 Grants. totallin8 £3.000 were recetved from various sources to fund activlties. Further grants/donations amounted to £6.1￿). Gift Aid is daimed, wherever possible, on qualtfying donations. 3. Attendance Fee5 The Day Centre operated throughout the year. and is continuing to build back numbers gradually. 4. Fundralslng Fund raisin& in the form of a raffle for a hamper1£346). a weekly raffle l£1.119} has contributed a total of £1,465. The Monthly Prize Draw continued and this tontributed a net income of £427. io

1. Bank Interest Interest received relates to those accounts held with HSBC and Natwest.
2. Staiy Costs and Volunteer Involvement Stsff Cost5 included the salary and the costs of employment of the part time Coordinator contracted to organise and operate the weekly sessions. No employee received annualised employee benefits of £60,(h)O or above. The notional cost of approximately 30 volunteers involved is not quantified. but. in normal times, a weekly rota of approximately 2 cooks. up to 7 drivers and 5 helpers would be needed to support each meeting.
3. Runnlng Costs The costs of purchase of gifts, flowers and presents for members, birthdays, occa5ion5 and Christma5 are induded. In addition. food costs remain high reflertin8 the recent food inflation.
4. Fundraislng Costs This expense relates to the monthly prizes w¢)n in the draw.
5. Travel Relmbursement of fuel costs for drivers/helpers.
6. Adminlstration The main expenses were the premiums for Public/ProdutVEmployer Liability Insurance and Directors & Owicers Insurance to cover the risk5 of operation.
7. Premises The weekly cost of hiring The New Beaconsfield Hall.

8. Financlal Provision No further financial accruals were required in the current year. li

9. Flxed Assets The Day Centre does not hold any Fixed Assets. with the major expense of seating for members being charged as an expense when originally purchased.

10. Cash and Bank Deposits All liquid funds are held with HSBC in current and deposit accounts. plus current accounts with Natwest and an interest bearing account with Natwest
11. Prepayments l& Accruals and Deferred Income The Prize Draw funds for a full year are collected in the first quarter of the calendar year with £1,325 relating to the liability of the prizes awarded in the next finanaal year being treated as an accrual. The Lottery Grant of £6,000 is over an 18 month period with I month £350 released into 2025 with the £4,0(J) released into 2026 and £1,650 released in 2027.
12. General Funds Both General Funds and Designated Funds are unrestricted and as such all assets and liabilities at the end of the reporting and comparative period5 all relate to funds that are useable for general purposes. The balance, including Designated Fund5 increased from £61,072 to £61,847 over the comparative periods The increase in General Funds reflects the net income achieved during the year which is unassigned and for use for non specrfic purposes. There were no Restricted Funds received or carried over in either year reported. l& Designated Funds These unrestrirted funds of £5.(MXI are allocated for seating repairs but can be regardèd as 8eneral funds if It Is deemed necessary. 12

Inde ndent Exami er's Re rt to the Trnstees of the hwoods Da Centre Ltd I report on the Accounts of the Company for the year ended 31 March 2026 which are set out on pages 7 to 12 of the Annual Report of the Trustees and Statement of Flnancial Activitie$. Respectlve Responslbllltles of Trustees and E¥amlner. The Trustees (who are also Dirertors of the Company) are responslble for the preparation of the Accounts. The Trustees consider that an audit is not required for this year under section 144121 of the Charltles Att 2011 and that an independent examlnation is needed. The Charity is required by company law to prepare accrual accounts and l arn experienced enough to undertake thls examination. The Charity Is not subject to audit under company law and Is eligSble for independent examination. It is my responslblllty to.. • examlne the Accounts follow the procedures lald down by the Charity Commission state whether particular matters have come to my attention Basls of Independent Examlner's Report. My examlnatlon was carried out in accordance with the General Directions given by the Charities Commission. An examlnatlon Included a review of the accountlng records kept by the Charity and a comparison of the accounts presented with those records. It also Includes consideration of any unusual items or disclosures in the accounts, and seekin8 explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required In an audlt and consequently no opinlon is given as to whether the account5 present a "true and fair view" and the report 15 Ilmited to those matters set out In the next statement. Independent Examlnerfs Statement In connection with my examination. I belleve that: appropriate accounting records have been kept the prepared accounts accord with the accounting records the methods and principle ed in maintaining and preparin8 the accounts are in accordance with curren actic Independent Examine 2026 13